Region Country Area City

APAC India
APAC China
Europe UK Wales Cardif
Americas US Washington Seattle
Europe UK England Southampton
MEA South Africa
Americas Canada Ontario Toronto
Europe France Cote-D'or
Americas Canada Ontario Hamilton

Implementation Notes
1 The sheet called Lists contai
Source: =Master 2 There are only 4 named rang
Validation Formula using RELATIVE reference 3 The Range called
Source: =UseList The choice of 100 for the nu
exceeds the likely number o
4 All the cells in the Yellow sha
Master =Lists!$A$2:INDE
5 For the next 2 ranges, it is
6 Counter has the formula
Place cursor in cell
This means it will change rel
7 All cells in the Blue shaded a
UseList has the formula
=INDEX(ValData,1,MATCH
Place cursor in cell
It is a dynamic range that m
When viewed in cell C4 it wo
=INDEX(ValData,1,MATCH
8 Any number of entries can b
9 Any future columns can be a
on Data Entry by using Copy

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 Implementation Notes
The sheet called Lists contains all of the data for the validation lists
There are only 4 named ranges for the dropdown lists named ValData, Counter, UseList and Master
The Range called ValData has been set as =Lists!$A$2:INDEX(Lists!$1:$100,100,COUNTA(Lists!$1:$1))
The choice of 100 for the number of rows is arbitrary. It can be whatever length you like as long as it
exceeds the likely number of values you will have in any one Data Validation list.
All the cells in the Yellow shaded area use the Named range Master
Master =Lists!$A$2:INDEX(Lists!$A:$A,COUNTA(Lists!$A:$A))
For the next 2 ranges, it is essential to place your cursor in Row 2 of Data Entry when creating.
Counter has the formula =COUNTA(INDEX(ValData,,MATCH('Data Entry'!A2,Lists!$1:$1,0)))
Place cursor in cell B2 of Sheet data Entry when creating
This means it will change relative to the column being used, making the dropdowns of the appropriate length.
All cells in the Blue shaded area have the same validation formula, as shown at left - UseList
UseList has the formula
=INDEX(ValData,1,MATCH('Data Entry'!A2,Lists!$1:$1,0)):INDEX(ValData,Counter,MATCH('Data Entry'!A2,Lists!$1:$1,0))
Place cursor in cell B2 of Sheet data Entry when creating
It is a dynamic range that matches the column with the entry in the cell to the left.
When viewed in cell C4 it would therefore take the form
=INDEX(ValData,1,MATCH('Data Entry'!B4,Lists!$1:$1,0)):INDEX(ValData,Counter,MATCH('Data Entry'!B4,Lists!$1:$1,0))
Any number of entries can be added to the validation lists on sheet Lists and they will automatically be included.
Any future columns can be added to Lists without having to set up any further names. Just apply DV to the relevant column
on Data Entry by using Copy>Paste Special>Validation from any other DV area.

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Data Entry'!A2,Lists!$1:$1,0))

Data Entry'!B4,Lists!$1:$1,0))
be included.
to the relevant column

' Downloaded from www.contextures.com

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