REPORT / FINDINGS

I. ADMINISTRATIVE SYSTEMS AND PROCEDURES

All the local unit of the government together with the barangay requires regular
assessment. One of these is the role of administrative procedures that the Sangguniang
Barangay is using and how to govern the barangay as a whole. All the barangay obligations will
be easier if what the rules is demanding for will be provided. Satisfactory and complete facilities
will be as well needed in order to offer sound public service.

In line with this matter, we will evaluate several indicators to be an effective barangay in
this portion. Meanwhile, 2 divisions must be considered – Organizational Development and
Barangay Administration.

Organizational Development

The aspects of developing the organization must be observed to know the strengths
and weaknesses of the system in governing the barangay. The strength measures indicate
good governance and the weakness is due to the limitations from normal administering the
barangay.

Active Inactive

1 Organizational Structure

2 Administrative Requirements
Barangay Seal
Philippine Flag
Picture of Incumbent President

3 Mandatory Appointive Positions Filled-up

Treasurer
Secretary
Lupon

4 Attendance to Trainings and other related

activities
Sangguniang Barangay
Secretary
Treasurer
SK
Lupon
Barangay Tanod
BHW / Nutrition Scholars
Brgy. Human Rights Action Center

5 Barangay Hall
 6 Equipment Fire Truck
Communication
Radio, Cellphone, Internet Connection
Transportation
Patrol Car

In 25 indicators, 13 were conducted by the Barangay. This is 52% done; Mandatory

Appointive Positions Filled-up; Presence of barangay hall, attendance to trainings & other
related activities. The other measures lacked therefore needed to be provided for effective
barangay governance.

Barangay Administration

Barangay Administration is one of the most sensitive things to do for it handles day-
to-day transactions for people. Enclosed here is the fast response for certifications that
they need because most of the time, these service must be done urgently. It also contains
the effective data management for resolutions.

Active Inactive
Certified Statement of Actual Income and Response time in the issuance of
1
Expenditures Community Tax Certificate
2 Bids and Awards Committee
3 Annual Procurement Program
4 Annual Inventory Assets

5 Total Appropriation
55% Personal Services
20% Det. Fund
5% Calamity
10% Sangguniang Kabataan
5% Gender and Development
Others
Total Expenditures

Response Time in the issuance of Barangay

6
Clearance (within 1 day)

Response Time in the issuance of Barangay

7
Certification (within 1 day)
Projects funded from other sources
8
(grants/CDF/etc)
System to collect taxes, fees, and charges
9 Manual

10 Barangay Financial Report

11 Barangay Disbursement Report
12 Barangay Audit
13 Barangay Information Open Desk
14 Annual Barangay Development Plan
15 Barangay Investment Program
Data Bank System
16 Manual

In 16 indicators, 16 were conducted by the barangay. This is 100% done.

II. LEGISLATIVE SERVICES

To set rules is one of the important things that should be given attention in any local
government. This is the key to effective implementation of rules that aim for better
governance and for developing a government.

Development Legislation

It is a significant task of the Sangguniang Barangay to carry out ordinance and

resolution. This is known as legislation. To make effectual ordinance of barangay,
structure and methods about this concern are needed. If there is no systematic guidance
for all ordinance made, it will be difficult to put into effect. Therefore, a system of
recording and categorizing ordinance and resolutions are essential.

Active Inactive
Session Hall with Fixture and
1
Equipment
2 Internal Rule Procedure
Systematic filing of legislative
3 2 Regular Sessions conducted
documents
7 General Ordinances enacted (year
4
under review
6 Resolutions Passed (year under
5
review)
Annual Budget for the following year
6
approved within the budget calendar

In 6 indicators, 100% is done by the barangay.

III. EXTENT OF COMMUNITY PARTICIPATION

The participation of the citizens in regulating the barangay is very vital for them to
express their opinions and goals for barangay progress. Because of this, the outlining of
the plans and legislation become more effectual, satisfactory at appropriate to Code of
Local Government (RA 7160).
Citizens’ Participation

Citizens’ participation is important aspect in governing. This shows that the real
power is in the citizens. That is why this must be given concentration.

According to indicators recorded from Data Capture Form of BGPMS, these are the
data gathered:

Active Inactive
Held at least two (2) Sementral
1 Barangay Assemblies
Conducted Katipunan ng Kabataan (KK)
2
Assembly Every Quarter
Inclusion of CSO/PO Representative as
Member in the following:
-Barangay Development Council
-Barangay Disaster Risk Reduction
3
Management Committee
-Barangay Peace and Order Committee
-Barangay Council for the Protection of
Children
Organized Community Service
4
Volunteers
5 Established Feedback Mechanism
Implemented Programs/Projects with
6
CSO’s/PO’s

In 7 indicators, 7 were accomplished by the barangay. This is done 100%. Public

hearings are important to communicate and comprehend with the citizens for them to
express opinions and perspectives for the better organization.

Transparency

The trust to every citizen must always be considered. The citizens must have
enough knowledge and it will only be possible if we will open to all transactions and tasks
in the barangay.

According to indicators listed in Data Capture Form of BGPMS, these are the data
gathered:

Active Inactive
Submitted Annual Report not later than
1 March 31 of the following year
Reported Semestral Accomplishments
2 during the Barangay Assembly
Posted Itemized monthly Collections &
3
Disbursement in Conspicious places
Posted Annual Summary of Income and
4
Expenditures in Conspicious places
 Posted Barangay Plans and Programs in
5
the Barangay Hall
Posted List of Implemented Projects in
6
the Barangay Hall
Posted Barangay Ordinances &
7
Resolutions in Conspicious places

In 7 indicators, 7 were accomplished by the barangay. It was 100% done: Submitted

Annual Report not later than March 31 of the following year; Reported Semestral
Accomplishments during the Barangay Assembly; Posted Itemized monthly Collections &
Disbursement in Conspicious places; Posted Annual Summary of Income and Expenditures
in Conspicious places; Posted Barangay Plans and Programs in the Barangay Hall; Posted
List of Implemented Projects in the Barangay Hall; Posted Barangay Ordinances &
Resolutions in Conspicious places.

IV. SOCIAL SERVICES

The Barangay, as the smallest political unit of the country has a very important
obligation for citizens. This is to put into effect services that could help the society as
stated in the Code of Local Government (RA 7160).

In this study, 3 aspects are considered that contains measures to help the barangay
know if they whether carry out or not their programs, projects and tasks that fits the
code. The 3 aspects to be remembered are the following: (1) Health and Nutrition; (2)
Education, Culture, and Sports; (3) Peace, Security and Disaster Preparedness.

Health and Nutrition

A healthy community is a sign of prosperity. This philosophy is perhaps one of the

reasons why the government officials give importance to Health and Nutrition. Though the
Local Government like the Municipal or City Government has responsilbilities that apply
programs and projects for Health and Nutrition, the Barangay is also obligated to handle
undertakings concerning this matter.

Active Inactive
Organized/Presence of the ff Health and
Nutrition Program Implementers Brgy. Physical Fitness and Sports
1 Brgy. Nutrition Council Development Council
Brgy. Health Emergency
Brgy. Health Workers
Presence/Maintenance of Health and Botika ng Barangay
Nutrition Facilities Communal Garden
2
Health Center
Public Comfort Room
3 Access to Portable Water Supply System
Advocacy of Implementation of Health
and Nutrition Programs
4
Family Planning/Responsible
Parenthood
 Maternal Care
Breastfeeding Program
Mothers’ Class
Child Care Program
New Born Screening
Birth Registration
Immunization
Operation: TIMBANG
Micro-Nutrient Supplementation
Food Supplementation
Disease Prevention and Control
Tuberculosis
Dengue
Anti-Rabies

Barangay Sports Development Program

5 Basketball League of Amaya VII
Palaro para sa Kabataan
Promotion of Healthy Lifestyle
6
Zumba (Physical Exercise)
7 Senior Citizen Program

Among the indicators, only 1 were not yet accomplished by the Barangay.

Education and Culture

To offer programs and projects that aim to give knowledge to children and adults,
and enriching the culture programs are also the barangay’s role.

Current data are as follows:

Active Inactive
Day Care Center Information and Reading Center
1 Gabay sa Mamamayan Aksyon
Center
Barangay Day Care Program Access to Alternative Learning System
2 No. of Enrolees: 54
Cultural Activities Linggo ng Kabataan
3 Fiesta: Karakol

From 6 indicators, 3 were accomplished by the Barangay. 50% done. The programs
must be continued and the others that are not yet implemented must be active too.

Peace, Security and Disaster Preparedness

Every Local Government whether it is Provincial, City, Municipal, or Barangay must

sustain the peace and safety of the residents. The preparedness to any disaster is as well a
challenging commitment of officials.

According to Data Capture of BGPMS, data are as follows:

 Presence of Barangay Peace and Order
Committee (BPOC)
Resolution Organizing BPOC
1 Formulated and Implemented
Barangay Public Safety Plan
4 meetings conducted

Presence of Barangay Disaster Risk

Reduction and Management Committee Resolution Organizing BDRRMC
(BDRRMC) Presence of BDRRMC
2
Executive Order Creating
BDRRMC

Disaster Equipment Transistor Radio

Television Hand-held Radio
Generator Early Warning Devices
3 Flashlight Raft
Megaphone First Aid Kit
Fire Extinguisher
Rescue vehicle
Barangay Anti-Drug Abuse Council
(BADAC)
4 0 - Conducted meeting
0 – Formulated and Implemented Policies
to Counter Drug Abuse
Implementation of Katarungang
Pambarangay Law
Constituted Lupong
Tagapamayapa
Conducted Lupon Meetings
5
Acted on Disputes Filed
-165 Number of Disputes Filed
-156 Number of Disputes Settled
-95% Rate of Dispute Resolution
Efficiency (settled/filed)
Barangay Tanod conducted Regular Center manned by duly elected BHR
6 Ronda or Foot Patrol Action Center
-6 Tanods
Implemented Street
7 Lighting/Illumination Project

In the 7 indicators were accomplished by the barangay. It needs to be well organized

to maintain peace and order in the barangay.

V. ECONOMIC DEVELOPMENT

A progressive economy in the barangay offers its inhabitants a better living whether
official or not, through the programs that can be sources of income, employment, and
other opportunities.
Entrepreneurship, Business and Industry Promotion

Promoting trade and local industry is one of the properties that a barangay should
focus on. This is where we can measure the skills and preparedness of community to accept
investors and industries.

According to indicators listed in the Data Capture from BGPMS, these are the
gathered data:

Active Inactive
1 Barangay Economic Enterprises
Presence of Barangay Livelihood
2
Program
3 Presence of Cooperative
4 Conducted/Participated in Job Fairs

In the 4 indicators, none is done by the Barangay. Not Applicable.

Agriculture and Fisheries Development

One of the primary phases that contribute a lot to economy of the local government
is the agriculture and fisheries. These are the data in accordance to agriculture and
fisheries:

Active Inactive
1 Barangay Agriculture Support Services

2 Agricultural Development Program

Barangay Fisheries and Aquatic Resource
3 Management Committee

Maintained Farm-to-Market Roads and

4
Bridges

In the 4, indicators, none is done by the Barangay. Not applicable.

VI. ENVIRONMENTAL WASTE MANAGEMENT

It is stated in Republic Act 7160 or the Local Government Code of 1991 that the units
of local government must protect the rights of every citizen in balanced ecology. Due to this,
BGPMS include the Environmental Management aspects as one of the Performance area
where 1) Natural Resources Management and 2) Waste Management are involved.
Natural Resources Management

Managing the natural resorces is one of the local government’s concerns. In this
portion, the barangay implement the following:

Clean and Green Program -Organized Green Brigade

-Clean and Green Activities
1
-Tree Planting and Preservation
Activities
-Presence of Barangay Ecological/Forest
2
Tree Park (Not Applicable)
Implementation of Mangrove Planting and
3
Preservation Program (Not Applicable)
4 Presence of Artificial Reef (Not Applicable)
5 Presence of Fish Sanctuary (Not Applicable)

2 indicators were implemented by the Barangay. While the 4 other indicators are
not applicable.

Waste Management

The Republic Act No. 9003 states that the local government is the one who has the
primary responsibility to pursue the provision of rules in their residence. The collection
and segregation of the biodegradable, compostable, and reusable wastes are needed to be
done in the barangay.

Active Inactive
Organized barangay Ecological Solid
1
Waste Management Committee
Enacted Ordinances/Resolution on
2
Solid Waste Management
Ongoing Barangay Solid Waste
3
Management
Implemented Waste Segregation and
4
Volume Control
5 Garbage Collection Scheme
6 Presence of Materials Recovery Facility
7 Maintained Sewerage/Drainage Canal

Out of 7 indicators, 5 were practiced by the barangay. The rule for waste
management must be applied.
 ANALYSIS
After checking and filling up the data or Performance Sate of Barangay Governance
reports, there were some performance areas that are still ineffective and inefficient in the
performance of duties by barangay personnel due to:

Lack of land-held radio, photocopying machine, and other disaster equipment.

None existence of livelihood & cooperatives that provide income generating projects
and financial assistance to uplift to the living condition of the people.

Ongoing solid waste management plan, no implemented waste segregation and

volume control & none presence of material recovery facility.

Therefore conclude that the (GAPS) in the different areas must have an alternative
action.
ALTERNATIVE ACTIONS

These are the recommendations/advices of the BGPMS Committee that are needed to
be put in practice by the Barangay at certain period. It also asserts the skills needed to
provide the factors to strengthen the organization.

Alternative Actions/Recommendations;

The absence in every aspect in governance is needed to be filled for intelligent

barangay administering.

There must be enough funds for patrol car and communication devices for faster
response in times of crimes and disasters.

It is a must to have public hearings and consultations to convey the citizens and let
them express their opinions and objectives for barangay progress.

The program for health and nutrition is essential as well; Projects for the youth
must also be strictly observed in order to prevent them from using any drugs.

In order to have an effective & efficient service delivery, the barangay personnel
must equip w/ update knowledge and procedure regarding local administration and fiscal
mgt. by conducting seminars/ workshops, trainings. Barangay should provide additional
chairs, conference table, and office & disaster equipment, patrolcar/service vehicle. Strict
enforcement of the approved Barangay Tax Ordinance to generate more income. Provision
of Botika sa Barangay and Public Comfort Room are necessary in the barangay. Provide
affordable but quality Education, Adequate Health and Sports Development Program,
better opportunities for campaign on waste segregation, Provision for an appropriate area
for Waste Disposal (MRF). Sannguniang Barangay should plan; formulate a resolution,
ordinances for the materialization of the said (GAPS) programs/projects.

The assigned officials in their respective committees must be well organized to

serve accurately and maintain peace and order. The Sangguniang Barangagy is responsible
for making the community progressive.
 REPUBLIC OF THE PHILIPPINES
PROVINCE OF CAVITE
MUNICIPALITY OF TANZA
BARANGAY AMAYA VII

LIST OF SANGGUNIANG BARANGAY OFFICIALS

Hon. Erwin V. Solis Punong Barangay

Hon. Jeffrey T. Sugatan Barangay Kagawad

Hon. Reynaldo A. Arigo Barangay Kagawad

Hon. Rasel B. Nazareno Barangay Kagawad

Hon. Dexter D. Cerrero Barangay Kagawad

Hon. Amador A. Valenzuela Barangay Kagawad

Hon. Angel P. Figueroa Barangay Kagawad

Hon. Angelito J. Felizardo Barangay Kagawad

Jackierene V. Arcega Barangay Secretary

Melanie D. Sugatan Barangay Treasurer

 REPUBLIC OF THE PHILIPPINES
PROVINCE OF CAVITE
MUNICIPALITY OF TANZA
BARANGAY AMAYA VII

LIST OF SANGGUNIANG KABATAAN OFFICIALS

Hon. Renzo C. Perez SK Chairman

Hon. James Eric L. Bocalan SK Kagawad

Hon. Ivy A. Samson SK Kagawad

Hon. Sara Grace J. Olino SK Kagawad

Hon. Rommel A. Sitombo SK Kagawad

Hon. Lans Angelo D. Magno SK Kagawad

Hon. Mark Christian T. Espenocilla SK Kagawad

Hon. Herniel P. Perea SK Kagawad

Clint Edrom D. Timpoc SK Secretary

Aliasa B. Cenizal SK Treasurer