Water Ups Multi-Purpose Cooperative (Water Ups MPC)

Reg. No. 9520-13017547

Purok 6, Mahayahay San Jose, Dinagat Islands
Contact No.: 0907-694-4323
Email: waterupsmpc01@gmail.com

MEMORANDUM
DATE : JANUARY 5, 2020
TO : SHIPPING CASHIERS
FROM : DHARB S. CABAHUG, General Manager
Subject : CASH BLIND DROP REPORT

For better 2020 we are moving forward to straitening our internal control, with this I would like to
start the implementation of CASH Blind Drop Report start on Jan 9, 2019 and therefore I am urging
our cashiers please ask question if you are not sure to the process and flow.

CASH BLIND DROP Process and Flow

CASH BOX Process & Flow:
Step 1) Shipping cashier must secure a CASH BOX every day.
2) Every after the operation the CASH BOX must be turnover to the General Cashier.
3) Cashier must log and signed the daily cash box drop report at the General Cashier
Table.
4)Then Cashier will grab another empty CASH BOX to prepare for the next day
operation and log it to the Pick-up CASH BOX report.

THE BLIND DROP Process & Flow:

Step 1) When Shipping Cashier start their duty they must secure that they have the CASH
BOX and place it in the safe area.
2) Cashiers will start dropping the 1,000 peso notes from their sales to the CASH BOX.
3) When cashier about to close their shift they must count their sales first and separate
The change fund and the remaining cash will be drop to the CASH BOX.
4) Cash sales must be drop to the cash box first before proceeding to the closing report
or doing the daily sales report.
5) All cashier should not have Idea of how much is the cash inside the CASH BOX.
6) They will only know how much their sales of the day base on the sold ticket the
Bill of lading and freight invoice.
7) For the Surigao Ticketing the CASH BOX will be pick-up by the Shipping Crew then
exchange with new CASH BOX and Submit it in the office and pick-up an empty cash
box.

Shortage/Overage Procedure:
Step 1) In an event that the cashier is short or over to their sales VS the actual cashier report
They will pay the shortage and the overage will treated as sales and will not be returned to
the cashier.
2) If the incident of shortage and overage become excessive the cashier will be ask to
explain for what happen.

Opening the CASH BOX:

Step 1) Only the General Cashier can open the CASH BOX.
2) The cash will be actual count and sales report will be given to the manager.
3) Sales will be deposit to the Bank every afternoon.
4) Any findings the manager will be notify and letter to be sent to the cashier.

I am looking forward for the implementation of this CASH BLIND DROP report, if you have
suggestions to improve the process and flow you are more than welcome to give your suggestions.

CC: Mr. Noli R. Dagalia, Coop Operation Manager

Mr. Rodrigo M. Masongsong, Shipping Operation Manager
Capt. Ariston G. Ecoben, M/V Cab-ilan Master Vessels
Mr. Joselito R. Igcasama, Water Refilling Manager
Mrs. Susana B. Senining, Distribution & Store Manager