THE

ULTIMATE
GUIDELINE
FOR
Onboarding
How can I actually avoid these to happen again?
 onboarding
ɒnˈbɔːdɪŋ/
noun
the action or process of integrating a new employee into an
organization or familiarizing a new customer or client with
one's products or services.
"after the initial onboarding is complete, continue to offer new
hires relevant training and development opportunities"
 Who in charge to onboard the new
members in AIESEC?
People Management Team Leaders
• Incharge of the centralised • Responsible for the onboarding of their
induction approach, new members to the team & function.
• this may include: • This means fulfilling the ‘BUILDING’
• coordination and delivery of stage of team standards.
induction day agenda • Responsible to ensure that their
• coordination of functional training members feel welcomed, confident,
and upskilling. excited and energised within their new
• Arrange the probation period AIESEC environment.
• This involves the follow up of the
centralised induction process (from PM)
 DAY 1 Add all the new members into the group
chat, start to GTKEO

Induction Day / Local Conference

Objectives :

DAY 2 - 3 1. Ensure the new members are equid with the knowledges of Functional &
organization
2. Deliver the rules & regulations of LC.
3. Build the connection between new members and current members

Team Meeting
-First Team physical touch point
DAY 4 - Prepare GTKEO session such as (MBTI test, Belbin test, Color test)
- Setting team rules & culture
- Set the personal & team goal together with members
 Working Space
1. Ensure Internal communication education (EXPA, google drive, AIESEC hub,

DAY 5 - 8 aiesec.net, and etc) is delivered to members

2. Conduct basic functional education (sale pitch, photoshop, budget & so
on)
3. TL Delegate tasks for members with CLEAR KPIs

Learning Circle / O2O

1. TL have first coaching session (One 2 One) with the member to understand
DAY 9 the pain and gain of the member
2. Request the members to fill in initial LDA
3. Set the monthly goals with member

DAY 1 0 AIESEC Gathering /Local Committee Meeting

1. Review the performance based on the probation criteria
2. Have a LEAD session for members to reflect on their Inner and Outer Journey
 Induction Day / Local Conference
Agenda should included :

AI ESEC Share about the History of AIESEC why it exist and how
the Progress connected to its Essence; Connect the
HISTORY AIESEC history to the World history AIESEC History

GLOBAL To let members understand what is happening around the

world and empower the members to take actions to solve
CITIZEN the issues they care

To connect the members with the issue they care and how
AI ESEC WAY AIESEC can act as a platform to solve the issues out there
through AIESEC way
 Induction Day / Local Conference
should included :

AI ESEC Explain the business model or concept of the products:

GV, GT & GE and showcase the impacts in Thailand and
PRODUCTS EPs.

AI ESEC Explain the basic knowledges such as acronym, AIESEC

culture, MC and so on for members
DICTIONARI ES

To let members understand the operation of LC through the

LC OP ERATION simulation (Understand the flow of product oepration with
the support from PM, MKT, FL and so on)
 Induction Day / Local Conference
should included :

Get the sharing from the returning EPs about their

IXP Exchange stories through Leadership Qualities

CUSTOM ER Explain the basic customer flow to the members so they can
understand the flow from attraction to brand advocacy
FLOW

To let members understand the history and performance of

LC REALITY the LC. Keep it brief and understandable. Don’t forget to
mention about the impact created.
 Induction Day / Local Conference
should included :

Give a brief overview of responsibilities. Make it a light

UN DERSTAN DI space talking about the routine of the members (refers
NG MY ROLE to managerial role of members)

RULES & Explain the basic rules and regulations in the LC, which
included the probation criteria and the process of dismissal.
REGULATION
PROBATION PERIOD CRITERIA:
A newbie is considered as official member should he/she meets 6 out of 8 of
the following criteria in a month:
• A newbie shall attend Welcoming Party.
• A newbie shall attend Local Conference/National Conference.
• A newbie shall understand his/her JD and KPI for this quarter.
• A newbie shall fill in Leadership Development Assessment Part 1.
• A newbie shall attend functional education & training.
• A newbie shall attend at least 75% of functional/department meeting.
• A newbie shall be assigned on EXPA as member of the LC
• A newbie shall achieve Performance Appraisal (PA) score of 50 at the end
of probation evaluation.
TEAM LEADERS GUIDELINE
The building stage of
Team Standards
serves as a guideline
for you as TL to
onboard your new
members !
 To sum up,
ONBOARDING =
INDUCTION
+
TEAM STANDARDS
Remember,
Onboarding new members is not only PM’s role,
but also every Team Leaders’ role.

Thus, by delivering the onboarding checklist to

our new members, this can be a good opening to
kick start their AIESEC journey !
NEED MORE INFORMATION?
CON TACT M E AT :
yunting.liew@aiesec.net