Learning Management System

(http://lms.uet.edu.pk)

Coordinator User Manual

Prepared by: Ali Akbar (UMS-Team)

Wajid Hussain (UMS-Team)
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All rights reserved by KICS UMS Team

 Table of Contents

Introduction .......................................................................................................................................... 6
Step 1 : Programs ............................................................................................................................... 7
Step 1.1 : Individual Program Screen ................................................................................................. 8
Step 1.2 : Edit Program ....................................................................................................................... 9
Step 1.2.1 : Program Requirements ................................................................................................ 11
Step 1.2.2 : Program Sessions ....................................................................................................... 12
Step 1.2.3 : Program PEOs ............................................................................................................ 13
Step 2 : Faculty ................................................................................................................................. 14
Step 2.1 : Create Faculty Profile ....................................................................................................... 15
Step 2.1.1 : Qualification Details ..................................................................................................... 16
Step 3 : Class Locations ................................................................................................................... 17
Step 3.1 : Create Class Location ...................................................................................................... 18
Step 3.1.1 : Create Work Station .................................................................................................... 20
Step 3.1.2 : Add Staff ...................................................................................................................... 21
Step 3.1.3 : Add Equipment ............................................................................................................ 22
Step 3.1.4 : Create Nature of Experiment ....................................................................................... 23
Step 4 : Subject ................................................................................................................................. 24
Step 4.1 : Create Subject .................................................................................................................. 25
Step 4.1.1 : Add Pre-Requisites ...................................................................................................... 27
Step 4.1.2 : Add Co-Requisites ....................................................................................................... 28
Step 4.1.3 : Add Equivalence .......................................................................................................... 29
Step 4.1.4 : Add CLOs .................................................................................................................... 30
Step 4.1.5 : Add Assessment .......................................................................................................... 31
Step 4.1.6 : Add Contents ............................................................................................................... 32
Step 5 : Program Catalogue .............................................................................................................. 33
Step 5.1 : Create Program Catalogue ............................................................................................... 34
Step 5.1.1 : Add Subjects and Semester number ........................................................................... 35
Step 6 : Semester .............................................................................................................................. 36
Step 6.1 : Create Semester ............................................................................................................... 37
Step 6.1.1 : Add Session ................................................................................................................ 39
Step 7 : Class Planning ..................................................................................................................... 40
Step 7.1 : Create Class Planning ...................................................................................................... 41
Step 7.1.1 : Add Class Timing ........................................................................................................ 43
Step 7.1.2 : Add CLOs .................................................................................................................... 44
Step 7.1.3 : Add Assessments ........................................................................................................ 45
Step 7.1.4 : Add Contents ............................................................................................................... 46
Step 8 : Time Table ........................................................................................................................... 47
Step 8.1 : Time Table View ............................................................................................................... 48
Step 9 : Password ............................................................................................................................. 49
Step 9.1.1 : Coordinator's Preferences ........................................................................................... 50
Step 9.1.1.1 : Change Password .................................................................................................. 51
Contact Us ......................................................................................................................................... 52
 Coordinator User Manual
1 Background
As the new regulation of the semester has been approved by the Academic Council and University is moving toward
the Outcome Based Education (OBE). To meet both of these challenges, a new automation system is required
that could assist departments in OBE operations. OBE primarily requires documentation of all academic activities
including class teaching, student mentoring, examination papers etc. The standards and measures those govern the
required documentation are enumerated by the university itself within the parameters of the accrediting body (PEC).
The software will assist you to create documentation and allow administration to monitor the current status of
outcome based education.

2 Introduction
The User Manual contains all essential information for the coordinator to make full use of the LMS system.
This manual includes a description of the system functions and capabilities, contingencies and alternate modes
of operation, and step-by-step procedures for system access and use. LMS system is Web Based, Adaptable to
amendments in rules and regulations, User friendly and simple interface, secure system, Powerful control features,
Uses new tools and technologies.

2.1 Primary Systems Functions

This section discusses the coordinator’s primary responsibilities and tasks as they are supported by the system. There
are two types of coordinators. In UET, single department manage and monitor a program and other departments
only adopt that program with same configuration. For example, Electrical Lahore manages electrical program and
defines its vision, mission, study scheme, etc. Therefore the coordinator of electrical Lahore department is authorized
for the electrical program. The other campuses and affiliated colleges those are offering electrical program are not
authorized they have to follow the configuration provided by the electrical Lahore department. The functions for
authorized and non-authorized coordinators are separately noted below.

Coordinator-Authorized:
• Program Management (Vision, Mission, Program Education Objectives)
• Faculty Management
• Subject Creation (Prerequisite , Co requisite , Equivalence)
• Study Scheme Planning.
• Lab/Room Management (Workstations, Equipment, Experiments and Staff Details)
• Class Planning (Teacher Assignment, Room Allocation, Time table)
• Assigned tasks to assistant coordinator.
• Open semester for session.
• View Time Table

Coordinator-Non Authorized:
• Follow Study Scheme
• Class Planning
• Create and update Section.
• Subject assign to Teachers
• Can generate reports
 Step 1 : Programs
Step 1.0 : Home Screen - Programs :
Coordinator can configure the OBE Parameters of all programs offered by his/her department and can create new sessions of respective
programs.

Program Menu

Coordinator can see the menu in Main menu and can view further details by clicking
this menu.

Program Search Bar

Coordinator can see the list of all programs on main screen moreover coordinator can search particular menu from search bar.

List of Programs
Coordinator can view the list of all program as well as coordinator can edit (See Step 1.2) the details of individual program by
simply clicking onto

them.
 Step 1.1 : Individual Program Screen
Program>>Bsc Computer Science

Edit Program

Coordinator can edit the program with button.

Print Report

Coordinator can print the report of program with button.Clicking this button will open the main menu like this
 Step 1.2 : Edit Program
Program>>Bsc Computer Science>>Edit

Program Requirements

Coordinator can add program requirements under menu with option. (See Step 1.2.1)
Program Vision

Coordinator can view the program vision(Read-Only) under menu.

Program Mission

Coordinator can view the program mission(Read-Only) under menu.

Program Sessions

Coordinator can add program sessions under menu with option. (See Step 1.2.2)

PEOs

Coordinator can add Program Earning Objectives under menu with option. (See Step 1.2.3)

Save Changes

Coordinator has to save all the changes with button.

Discard Changes

If coordinator does not want to save the new changes he/she can dispose those changes with button.
 Step 1.2.1 : Program Requirements
Program>>Bsc Computer Science>>Edit>>Requirements

<TODO>: Insert description text here... And don't forget to add keyword for this topic

List of Porgram Requirements

Coordinator can view the list of all program requirements here as shown below.

Coordinator can select the individual program requirements by checking respective check box as is
checked for Project.

Select Requirements

Coordinator can save all the selected program requirements with button.
 Step 1.2.2 : Program Sessions
Program>>Bsc Computer Science>>Edit>>Sessions
 Step 1.2.3 : Program PEOs
Program>>Bsc Computer Science>>Edit>> PEOs

Program Learning Objectives

Coordinator can add and view list of PLOs under menu.Coordinator can add new PLO

with option.
 Step 2 : Faculty
Step 2.0 : Home Screen-Faculty:
Coordinator can manage his department's faculty like create/edit new users make them active/inactive. moveover he can also print the
reports related to faculty work load, faculty strength based on new PEC Manuals.

Faculty Menu

Coordinator can see menu in Main menu and can view further details by clicking this
menu.

Create Faculty Profile

Coordinator can create new faculty profile with button.(See Step 2.1)
 Step 2.1 : Create Faculty Profile
Faculty>>Create

Login Name
Coordinator has to provide the login name of faculty whose profile is being created as shown in figure

Add Qualification Details

Coordinator can add Qualification details of faculty member under this menu with

.(See Step 2.1.1)

 Step 2.1.1 : Qualification Details
Faculty>>Create>>Qualification Details

<TODO>: Insert description text here... And don't forget to add keyword for this topic

Save & Add New

Qualification Details
 Step 3 : Class Locations
Step 3.0 : Home Screen-Class Loactions:
Coordinator can manage his department's Labs, Lecture theaters, Halls and can print reports related to labs based on new PEC manuals.

Class Location Menu

Coordinator can view menu under Main Menu and can view further details by
clicking this menu.

List of Class Locations

Coordinator can view list of created Class Location as shown below.

Create Class Locations

Coordinator can create new class location with button.(See Step 3.1)
 Step 3.1 : Create Class Location
Class Location>>Create

WorkStations

Coordinator can view the list of workstations under this menu and can add new workstation with

.(See Step 3.1.1)

Staff

Coordinator can view the list of staff under this menu and can add new staff member with .(See
Step 3.1.2)

Equipment
 Coordinator can view the list of equipments under this menu and can add new equipments with

.(See Step 3.1.3)

Nature of Experiment

Coordinator can view the nature of experiments under this menu and can add new nature of

expermient with .(See Step 3.1.4)

Step 3.1.1 : Create Work Station
Class Location>>Create>>Workstation
 Step 3.1.2 : Add Staff
Class Location>>Create>>Staff
 Step 3.1.3 : Add Equipment
Class Location>>Create>>Equipment
Step 3.1.4 : Create Nature of Experiment
Class Location>>Create>>Nature of Experiment
 Step 4 : Subject
Step 4.0 : Home Screen-Subject:
Subjects ownership will be given to those departments who will create them. They will be responsible to maintain the contents,
assessment mechanism and course learning outcomes of subjects. Users having role of Subject Owner can add/edit subjects that they are
going to taught by their own faculty. Each Subject have a unique subject code, system will ensure that upon creation of every new subject.
users can only add subjects with predefined subject prefix codes (e.g. CS,EE,ME) that are allotted to their departments.

Subect Menu

Coordinator can view menu under Main Menu and can view further details by clicking
this menu.

List Of Subjetcs
Coordinator can view list of created Subjects as shown below.

Create Subject

Coordinator can create new Subject with button.(See Step 4.1)

 Step 4.1 : Create Subject
Subject>>Create

Add Pre-Requisites

Coordinator can view the list of Pre-Requisites under this menu and can add Pre-Requisites with

.(See Step 4.1.1)

Add Co-Requisites

Coordinator can view the list of Co-Requisites under this menu and can add Co-Requisites with

.(See Step 4.1.2)

Add Equivalence

Coordinator can view the list of Equivalence under this menu and can add Equivalence with

.(See Step 4.1.3)

Add Subject's CLOs

Coordinator can view the list of CLOs under this menu and can add CLOs with .(See Step 4.1.5)

Add Subject's Assessment

 Coordinator can view the list of Assessments under this menu and can add Assessments with

.(See Step 4.1.6)

Add Subject's Contents

Coordinator can view the list of Contents under this menu and can add Contents with .(See
Step 4.1.7)
 Step 4.1.1 : Add Pre-Requisites
Subject>>Create>>Pre-Requisites

List Of Pre-Requisites
Coordinator can view the list of all Subjects here as shown below.

Coordinator can select the individual Pre-Requisites by checking respective check box as is checked for CS-123T.

Select Pre-Requisites

Coordinator can save all the selected Pre-Requisites with button.

 Step 4.1.2 : Add Co-Requisites
Subject>>Create>>Co-Requisites

List Of Co-Requisites
Coordinator can view the list of all Subjects here as shown below.

Coordinator can select the individual Co-Requisites by checking respective check box as is checked for CS-123T.

Select Co-Requisites

Coordinator can save all the selected Co-Requisites with button.

 Step 4.1.3 : Add Equivalence
Subject>>Create>>Equivalence

List of Equivalence
Coordinator can view the list of all Subjects here as shown below.

Coordinator can select the individual Equivalence by checking respective check box as is checked for CS-123T.

Add Equivalence

Coordinator can save all the selected Equivalence with button.

 Step 4.1.4 : Add CLOs
Subject>>Create>>CLOs

Subject's PLOs

Coordinator can view the list of PLOs under this menu and can add PLOs with

Create PLO

When coordinator click on following panel will open

 Step 4.1.5 : Add Assessment
Subject>>Create>>Assessment

Assessment's Details

Coordinator can view the list of Assessment's Details under this menu and can add Details with as
well as Coordinator can map these details with multiple CLOs as shown below.
 Step 4.1.6 : Add Contents
Subject>>Create>>Contents

Attach a File

Coordinator can attach multiple custom files with option.

 Step 5 : Program Catalogue
Step 5.0 : Home Screen-Program Catalogue:
Coordinator can manage StudyScheme of their department's offered programs.

Program Catalogue Menu

Coordinator can see the menu in Main menu and can view further details by clicking
this menu.

Create Program Catalogue

Coordinator can create new program catalogue with button.(See Step 5.1)
 Step 5.1 : Create Program Catalogue
Program Catalogue>>Create

Auto-generated Name
Name of Program catalogue is auto-generated by system so coordinator does not have to worry about name, as it is shown in
figure

name is auto-generated on the basis of year(e.g 2015) and program(e.g Bsc Computer Science).

Add Subjects

Coordinator can view list of added subjects under menu as well as coordinator can add new subject with

.(See Step 5.1.1)

Step 5.1.1 : Add Subjects and Semester number
Program Catalogue>>Subjects
 Step 6 : Semester
Step 6.0 : Home Screen-Semester

Semester Menu

Coordinator can see menu in Main menu and can view further details by clicking on
it.

Create New Semester

Coordinator can create new semester with button.(See Step 6.1)

 Step 6.1 : Create Semester
Semester>>Create

Auto-Generated Semester Name

Name of Semester is auto-generated by system so coordinator does not have to worry about name, as it is shown in figure

name is auto-generated on the basis of Term(e.g Fall) and Year(e.g 2015).

Set Semester Active/Non-Active

Coordinator can set the semester as ACTIVE by checking the checkbox as shown in figure,Semester Fall 2015 is set as Active

in this figure .
 If coordinator does not want to set semester as active semestere he/she can leave the check box unchecked(by default
checkbox would be unchecked).

Open for which Sessions

Coordinator can see list of sessions for which semester is opened under menu as

, as well as he/she can add new sessions with option.(See Step 6.1.1)
Step 6.1.1 : Add Session
Semester>>Open For Sessions
 Step 7 : Class Planning
Step 7.0 : Home Screen-Class Planning:

Class Planning Menu

Coordinator can view menu under Main Menu and can view further details by clicking
this menu.

Create Class Planning

Coordinator can create new Class Planning with button.(See Step 7.1)
 Step 7.1 : Create Class Planning
Class Planning>>Create

Add Class Timing

Coordinator can view the list of Class Planning under this menu and can add Class Planning with

.(See Step 7.1.1)

Add CLOs

Coordinator can view the list of CLOs under this menu and can add CLO with .(See Step 7.1.2)

Add Assessment
 Coordinator can view the list of Assessments under this menu and can add Assessment with

.(See Step 7.1.3)

Add Contents

Coordinator can view the list of Contents under this menu and can add Contents with .(See Step
7.1.4)
 Step 7.1.1 : Add Class Timing
Class Planning>>Create>>Class Timing
 Step 7.1.2 : Add CLOs
Class Planning>>Create>>CLOs

Section's PLOs

Coordinator can view the list of PLOs under this menu and can add PLOs with

Create PLOs

When coordinator click on following panel will open

 Step 7.1.3 : Add Assessments
Class Planning>>Create>>Assessment

Assessment's Details

Coordinator can view the list of Assessment's Details under this menu and can add Details with
as well as Coordinator can map these details with multiple CLOs as shown below.
 Step 7.1.4 : Add Contents
Class Planning>>Create>>Contents

Attach a File

Coordinator can attach multiple custom files with option.

 Step 8 : Time Table
Step 8.0 : Home Screen-Time Table:

Time Table Menu

Coordinator can see menu in Main menu and can view further details by clicking this menu.

List of Class Timing

Coordinator can see list of already planned classes as well as can update any class timings.

View Time Table

Coodinator can view the Time Table with this button.(See Step 8.1)
Step 8.1 : Time Table View
Time Table>>View Timetable
 Step 9 : Password
Step 9.1 : Coordinator Dropdown:

Open Coordinator Dropdown

Click on this which is located on top right corner of screen. A drop down menu will be shown as below

Click Preferences

Choose from dropdown menu. This will show a page of Coordinator's preferences(See Step 9.1.1)
 Step 9.1.1 : Coordinator's Preferences
Coordinator>>Preferences

Click to Change Password

Click button to change the password.This will open a page for changing a password(See Step 9.1.1.1)
 Step 9.1.1.1 : Change Password
Coordinator>>Preferences>>Change Password
Contact Us
You can contact us online and we will get back to you as soon as possible.
If you have any feedback as to how we can serve your better, we would be pleased to hear from
you.
You are welcome to contact our staff.

General Inquiries and Feedback

For general queries and feedback you may contact us through the following channels:

Phone: 042-99020450 Ext 842

E-mail: lms@uet.edu.pk

UMS-Lab,
Al-Khawarizmi Institute of Computer Science,
University of Engineering & Technology Lahore,Pakistan

Copyright 2015, KICS UMS Team. All rights reserved