RUI en GB

Remote UI Guide
Please read this guide before operating this product.

After you finish reading this guide, store it in a safe place for future reference. ENG
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Ot¯
iR5075/iR5075N
iR5065/iR5065N
iR5055/iR5055N
Remote UI Guide
Manuals for the Machine
The manuals for this machine are divided as follows. Please refer to them for detailed information.
The manuals supplied with optional equipment are included in the list below. Depending on the system
configuration and product purchased, some manuals may not be needed.
Guides with this symbol are included on the accompanying

Guides with this symbol are printed manuals. CD-ROM CD-ROM.
• Quick Reference for Basic Operations

For Basic Operations ➞ Basic Features
For Additional Functions ➞ To Suit Your Needs
Easy Operation Guide CD-ROM
• Learn How to Use Your Machine

The Tutorial CD is a teaching aid, designed to help you learn the various functions of the
machine.
Tutorial CD CD-ROM
• Basic Information
User's Guide
• Basic Operations
• Troubleshooting Reference Guide CD-ROM
• Copying and Mail Box Instructions

Copying and Mail Box CD-ROM
Guide
• Sending and Fax Instructions
Sending and Facsimile CD-ROM
Guide
• Setting Up the Network Connection and Installing
the CD-ROM Software Network Quick Start
Guide
• Remote User Interface Instructions
Remote UI Guide CD-ROM
(This Document)
• Network Connectivity and Setup Instructions
Network Guide CD-ROM
• Network ScanGear Installation and Instructions

Network ScanGear CD-ROM
User's Guide
• PS/PCL/UFR II Printer Instructions
PS/PCL/UFR II Printer CD-ROM
Guide
• PCL Printer Driver Installation and Instructions
PCL Driver Guide CD-ROM
• PS Printer Driver Installation and Instructions
PS Driver Guide CD-ROM
• UFR II Printer Driver Installation and Instructions

UFR II Driver Guide CD-ROM
• Mac OS X PS Driver Installation and Instruction

Mac PS Driver Guide CD-ROM
• Mac OS X UFR II Driver Installation and

Instructions Mac UFR II Driver Guide CD-ROM
• Fax Driver Installation and Instructions

Fax Driver Guide CD-ROM
• Installing MEAP Applications and Using the Login

Service MEAP SMS Administrator CD-ROM
Guide
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.
How This Manual Is Organized
Chapter 1 Using the Remote UI
Chapter 2 Checking and Managing Functions
Chapter 3 Customizing Settings
Chapter 4 Appendix
Includes the index.
Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
How To Use This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
Symbols Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Keys and Buttons Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .x
Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Chapter 1 Using the Remote UI
Overview of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Enabling the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Chapter 2 Checking and Managing Functions
Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Managing Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Managing Copy, Send, and Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Managing Receive Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10
Managing Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
User Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
Memory RX Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Memory RX Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Divided Data RX Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22
Confidential Fax Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Printing PDF, PS/EPS, or Image Files Directly (Direct Print) . . . . . . . . . . . . . . . . . . . . . 2-25
Printing PDF Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Printing PS/EPS Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Printing Image Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29
Managing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31
Operating the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32
Operating the System Reference Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36
Chapter 3 Customizing Settings
Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Restarting the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Specifying LDAP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Specifying Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
v
Managing Department IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19
Import/Export Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23
Saving the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24
Loading an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Saving Forwarding Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Loading a Forwarding Settings File (Overwrite/Import) . . . . . . . . . . . . . . . . . . . . . . . . 3-31
Saving Additional Functions Settings in Files (Export). . . . . . . . . . . . . . . . . . . . . . . . . 3-33
Loading Additional Functions Settings Files (Overwrite/Import) . . . . . . . . . . . . . . . . . 3-34
Saving the Printer Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36
Loading Printer Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37
Device Custom Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38
Backing Up Inbox Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41
Setting the Backup Destination for Inbox Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42
Performing the Inbox Data Backup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44
Restoring Backed Up Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45
Installing a Certificate File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46
Installing a Key Pair and Server Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47
Installing a CA Certificate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48
Installing/Checking/Erasing a User Signature Certificate and Key Pair . . . . . . . . . . . . 3-49
Chapter 4 Appendix
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
vi
Preface
Thank you for purchasing the Canon iR5075/iR5075N//iR5065/iR5065N/iR5055/iR5055N. Please read
this manual thoroughly before operating the product to familiarize yourself with its capabilities, and to
make the most of its many functions. After reading this manual, store it in a safe place for future
reference.
How To Use This Manual
Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions, handling
precautions, and instructions that should be observed for safety.
.
CAUTION Indicates a caution concerning operations that may lead to injury to persons, or
damage to property if not performed correctly. To use the machine safely, always
pay attention to these cautions.
.
IMPORTANT Indicates operational requirements and restrictions. Be sure to read these items
carefully to operate the product correctly, and avoid damage to the product.
.
NOTE Indicates a clarification of an operation, or contains additional explanations for a

procedure. Reading these notes is highly recommended.
vii
Keys and Buttons Used in This Manual
The following symbols and key/button names are a few examples of how keys and buttons to be
pressed are expressed in this manual:
• Touch Panel Display Keys: [Key Name]
Examples: [System Settings]
[Done]
• Control Panel Keys: Key Icon
Examples:
- (Numeric Keys)
• Buttons on Computer Operation Screens: [Button Name]
Examples: [Job Status]
[OK]
viii
Displays Used in This Manual
Screen shots used in this manual are those taken when the Universal Send Kit has been
activated and the following optional equipment is attached to the iR5075: the Super G3 FAX
Board, PS Printer Kit, and Finisher-AD1.
Functions that are unavailable due to a particular combination of accessories and optional
equipment are not displayed on the web browser. Therefore, screen shots of computer
operation screens used in this manual may differ from the ones you actually see, depending on
the model or options that come with your machine.
The keys or buttons that you need to click during the procedure are marked with a , as
shown in the example below. If multiple keys or buttons can be clicked, they are all enclosed
within a . Select the appropriate key or button according to your needs.
1 Click [Job Status] ➞ click [Status] or [Log] from the menu that
appears under [Print Job].
Click one of
these keys for
operation.
ix
Abbreviations Used in This Manual
In this manual, product names and model names are abbreviated as follows:
Microsoft® Windows® 2000 operating system: Windows 2000
Microsoft® Windows® 98 operating system: Windows 98
Microsoft® Windows® Millennium Edition operating system: Windows Me
Microsoft® Windows® XP Home Edition operating system: Windows XP
Microsoft® Windows® XP Professional Edition operating system:Windows XP
Microsoft® Windows® operating system: Windows
Apple Macintosh: Mac
x
Legal Notices
Trademarks
Canon, the Canon logo, iR, and MEAP are trademarks of Canon Inc.
Adobe, Adobe Acrobat, and PostScript are trademarks of Adobe Systems Incorporated.
Macintosh, Mac OS, and QuickTime are trademarks of Apple Computer, Inc.
Active Directory, Microsoft, and Windows are registered trademarks of Microsoft Corporation in
the United States and other countries.
Netscape, Netscape Communicator, and Netscape Navigator are trademarks of Netscape
Communications Corporation.
Java and all Java-based trademarks and logos are trademarks or registered trademarks of Sun
Microsystems, Inc. in the United States and other countries.
Other product and company names herein may be the trademarks of their respective owners.
Copyright
Copyright 2007 by Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any means,
electronic or mechanical, including photocopying and recording, or by any information storage
or retrieval system without the prior written permission of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL,
EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT
LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC.
SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES
OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS
MATERIAL.
xi
xii
Using the Remote UI
This chapter describes the features and benefits of the Remote UI, and how to start it.
1
CHAPTER
Overview of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Enabling the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
1-1
Overview of the Remote UI
1 The Remote UI (User Interface) is preinstalled software in the machine that enables you to
access the machine's functions by using a web browser. For example, the Remote UI enables
Using the Remote UI
you to access the machine to check job status, execute jobs, and specify various settings. To be
able to use the Remote UI, all you need is a web browser and a network connection between
your computer and the machine.
In order to use the Remote UI, you must first enter an IP (Internet Protocol) address for the
machine from the control panel and set up the necessary network connection. Once this is
achieved, start your web browser and enter the machine's IP address. The Remote UI screen
appears on your computer screen and is ready for use.
You can operate the machine through the Remote UI

from a PC using a web browser.
PC Screen Shots
Windows Macintosh
PC Connected to Network
Touch Panel Display

Screen Shots
ON/OFF
ABC DEF
iR5075/iR5075N/iR5065/iR5065N/
Help
1
GHI
4
PQRS
2
JKL
5
3
MNO
6
TUV WXYZ
iR5055/iR5055N
7 8 9
0
Log In/Out
You can operate the machine from the
control panel and touch panel display.
Control Panel of Machine
1-2 Overview of the Remote UI

■ Checking the Status of the Machine from a Networked Computer
The Remote UI enables you to access the machine via a network, enabling you to display the current
status and settings for the machine, and the status of all information and job processing. You can
manage the machine from a computer connected to the network without having to perform operations on
the machine itself.
When you enter the machine's IP address into your web browser, the Remote UI's top page or main
screen is displayed on your computer screen, as shown below:
Using the Remote UI
Overview of the Remote UI 1-3

The left column of the Remote UI's top page contains the function buttons, which allow you to navigate
the functions of the Remote UI.
Takes you to the Remote UI top page.

Displays information such as the product name, printer status, scanner status, and fax
status.
Displays the machine's current status, settings information, and the optional equipment
1 that is attached to the machine.
Using the Remote UI
Displays the current status of jobs, and permits changes to jobs being processed by the
machine.
Enables you to print, duplicate, delete or send documents stored in inboxes.
Enables you to print PDF (Portable Document Format), PS/EPS (PostScript/

Encapsulated PostScript), and image files that are stored in your computer or on the
network without opening the files. The Direct Print function is available for PDF and PS
files only if the optional PS Printer Kit is available for use.
Enables you to manage the machine's Address Book, including the storing and editing of
addresses.
Enables you to specify or change various system settings on the machine.
This updates or refreshes the currently displayed screen with the latest information.
Information is not updated automatically. When you click this button, the latest
information from the machine is acquired.
NOTE
• You can change the language displayed on the screen by selecting the desired language and clicking
[Change Language], regardless of the language used on the touch panel display of the machine.
• When you change the displayed language from the Remote UI, the language may not be displayed
correctly, if the displayed language is different from the language used on the touch panel display of the
machine.
• If Language Switch is set to 'On' from the touch panel of the machine, some characters are restricted
and cannot be entered.

■ Setting and Controlling the Machine from a Computer
The Remote UI enables you to pause and resume jobs, view and print jobs stored in inboxes, and
change various settings from a computer without using the machine's control panel.
■ Viewing documents stored in inboxes on your computer screen

You can view documents in the machine's inboxes in the TIFF format by clicking [Mail Box].
Using the Remote UI

■ Link to MEAP Portal
A list of the MEAP (Multifunctional Embedded Application Platform) applications can be displayed by
clicking [http://<the IP address of the device:8000>/] for Link to MEAP Portal on the top page of the
Remote UI.
1
Using the Remote UI

NOTE
• You can set a MEAP application for administrator/system manager only, if you enter the authentication
login screen as an Administrator. (See the MEAP SMS Administrator Guide.)
• If Department ID Management is set to 'Off' and a System Manager is not specified, depending on the
login services you are using, all users may be considered as Administrators without authentication. (See
Chapter 6, "System Manager Settings," in the Reference Guide.)
• [Link to MEAP Portal] appears only if a MEAP application called "PortalService" is installed on the
machine. PortalService can be installed using the MEAP Administration Software CD-ROM.
1
Using the Remote UI

System Requirements
1 The system requirements for the Remote UI are as follows:

Using the Remote UI
■ Windows
• OS (Operating System)
- Microsoft Windows 98
- Microsoft Windows 2000 Professional
- Microsoft Windows Me
- Microsoft Windows XP
• Web Browser
- Microsoft Internet Explorer 5.01 SP2, or later
- Netscape Communicator 4.6, or later
■ Macintosh
• OS (Operating System)
- Mac OS 8.6, or later
• Web Browser
- Microsoft Internet Explorer 5.0, or later
IMPORTANT
• Available browsers may be limited depending on the login services for the MEAP function you are using.
For instructions on how to use the login services, see the MEAP SMS Administrator Guide.
• If you are using Netscape 6.2, click [Edit] ➞ select [Preferences] ➞ click [Advanced] menu under
Category ➞ click [Cache] ➞ set [Compare the page in the cache to the page on the network] to [Once
per session] or [Never]. If you do not make this setting, you may have problems accessing the machine
using other web browsers.
• The appearance of the Remote UI screens may vary, depending on the type and version of Web
browser that you are using.
NOTE
Apart from those mentioned above, no other software, such as a web server, is necessary. (There
already is a web server inside the machine.)
1-8 System Requirements

Before You Start the Remote UI
Before you start the Remote UI, perform the following: 1
Using the Remote UI

■ Specify the Network Settings
Specify the settings under Network Settings in System Settings (from the Additional Functions screen)
and find out the machine's IP address. If you do not know the machine's IP address, consult your
network administrator. (See Chapter 3, "Using a TCP/IP Network," in the Network Guide.)
■ MEAP Settings
Set Use HTTP in MEAP Settings in System Settings (from the Additional Functions screen) to 'On'. (See
Chapter 6, "System Manager Settings," in the Reference Guide.) If you are using a default
authentication, you do not need to set Use HTTP to 'On'.
■ Enable the Remote UI

Set Remote UI in System Settings (from the Additional Functions screen) to 'On'. It is also
recommended that Device Information Settings in System Settings is configured.
IMPORTANT
• Connection via a proxy server is not possible. If your system environment has a proxy server, perform
the following setting. (Settings vary according to the system environment, consult your network
administrator.)
- Enter the IP address of the machine into Exceptions in the web browser proxy server settings.
• You must set your web browser to enable all cookies and use JavaScript. Otherwise, you will not be able
to change the machine's settings using the Remote UI.
• If the control panel of the machine is being used for a particular operation, you cannot perform the same
operation using the Remote UI.
• If multiple Remote UIs are running simultaneously, the latest setting that was made is enabled. It is
recommended that only one Remote UI be running at a time.
• To enter characters from a web browser, use the characters that you can enter from the touch panel
display of the machine. If you use the other characters, they may not be displayed/recognized properly
on the machine.
• If you are using MEAP authentication, the IP address "127.0.0.1" must be allowed, in addition to the IP
address of the computer used to start the Web browser.
Before You Start the Remote UI 1-9

Enabling the Remote UI
You must use the machine's control panel to enable the Remote UI.
1
1 Press ➞ [System Settings] ➞ [Remote UI].
Using the Remote UI
If the System Manager ID and System Password have already been set, enter the System
Manager ID and System Password using - (numeric keys) ➞ press .
NOTE
If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired setting.
2 Select [On] ➞ select whether to use SSL.

Select [Off] to disable the Remote UI.
<Use SSL>:
[On]: Allows secured transmission using SSL.
[Off]: Prohibits secured transmission using SSL.
NOTE
Any changes made to <Use SSL> are also applied to <Use SSL> in <Use HTTP> in MEAP
Settings in System Settings (from the Additional Functions screen).
3 Press [Done] repeatedly until the Basic Features screen appears.
1-10 Before You Start the Remote UI

4 Turn OFF the main power of the machine, wait 10 seconds, and then
turn ON the main power.
IMPORTANT
The [Remote UI] setting is made effective only after turning the machine's main power OFF, and
then ON.
NOTE 1
For information on how to turn ON and OFF the main power of the machine, see Chapter 1,
Using the Remote UI

"Before You Start Using This Machine," in the Reference Guide.
Before You Start the Remote UI 1-11

Starting the Remote UI
1 To start the Remote UI, follow the procedure described below.

Using the Remote UI
NOTE
For details of selection and setting of a login service, consult your system administrator.
1 Start your web browser.
2 Enter the appropriate URL into [Address] or [Location].

http://<the IP address of the device>/
NOTE
• If a login service is not set, it is unnecessary to proceed to step 3. However, if System Manager
Settings is set, log in using the contents set for the settings, or click [Cancel] without logging in.
• If you do not know the appropriate URL, consult your system administrator.
1-12 Starting the Remote UI

3 Enter the required data ➞ click [Log In].
Using the Remote UI

SDL is set as a login service.
SSO is set as a login service.
Starting the Remote UI 1-13

The Remote UI screen is displayed.
1
Using the Remote UI
IMPORTANT
If there is more than a 30 minute difference between the current time set in the computer register
by the Active Directory and the time set in the computer that you use for login, an error occurs
when you log in using SSO. To be able to log in using SSO, it is necessary to match the current
time on both the computers.
NOTE
• If Default Authentication is set, and an ID and password for the system manager in the System
Manager Settings (from the Additional Functions screen of the machine) have been set, a dialog
box requesting a user name and password appears. Enter the system manager ID and
password, and click [OK] to start the Remote UI.
• You must use the user login name (pre-Windows 2000) registered in Active Directory in order to
then enter a user name for SSO authentication.
• You can use only alphanumeric characters, . (period), - (hyphen), or _ (underscore) for a user
name for SSO authentication. You can log in only if you use valid characters.
• You can select up to four trusted domain names in addition to the domain name the machine
belongs to for the DNS Domain Name.
• Even if you install multiple login services, they cannot be used simultaneously. Only the login
screen for the set login service is displayed.
1-14 Starting the Remote UI

Checking and Managing
Functions
This chapter describes the various functions for checking and managing the Remote UI.
2
CHAPTER
Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Managing Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Managing Copy, Send, and Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Managing Receive Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10
Managing Inboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12
User Inboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14
Memory RX Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Confidential Fax Inboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Printing PDF, PS/EPS, or Image Files Directly (Direct Print) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25
Printing PDF Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Printing PS/EPS Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-28
Printing Image Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29
Managing the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31
Operating the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32
Operating the System Reference Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-36
2-1
Device Status and Information Display
You can use the Remote UI (User Interface) to check the machine's current status, such as the
amount of paper remaining in the various paper sources, and to check for any errors. You can
also obtain information on the machine's system manager, the location where the machine is
2 installed, and the machine's protocol settings.
Checking and Managing Functions
1 Click [Device] ➞ select the item you want to display from the menu that
appears under [Device].
2-2 Device Status and Information Display

Details of each item are shown below.
[Status]: Displays the remaining amount of paper in the various paper sources, the
remaining amount of consumables, and any error messages. To check the
details of the error, click [Error information].
[Information]: Displays information related to the machine, such as the system manager's
information and the location where the machine is installed.
[Features]: Displays the optional equipment (such as the finisher) that is attached to the
machine and the functions that are available with the current system
configuration.
[Network]: Displays the machine's protocol settings. 2

[Counter Check]: Displays the total number of pages that have been output for printing,
copying, and received job printing only if the optional Universal Send Kit is
activated, or the optional Super G3 FAX Board is installed.
Device Status and Information Display 2-3

Job Management
The Remote UI provides you with job management capabilities, which enable you to check job
status, pause/resume jobs, and prioritize print jobs.
The types of jobs that can be managed are:
2
• Print jobs
• Copy jobs
• Send jobs
• Receive jobs
• Sending Fax jobs
• Receive Fax jobs
IMPORTANT
• Send jobs and receive jobs can be managed only if the Universal Send Kit is activated.
• Fax jobs can be managed only if the optional Super G3 FAX Board is installed.
• If the Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Receive
Job] and [Log] are not displayed.
NOTE
• The job management operations available using the Remote UI are the same as those that you can
access from [System Monitor] on the control panel of the machine. For more information on operations
from the touch panel display, see Chapter 5, "Checking Job and Device Status," in the Reference Guide,
and Chapter 8, "Checking/Changing the Send/Receive Status," in the Sending and Facsimile Guide.
• For more information on job management, see Chapter 5, "Checking Job and Device Status," in the
Reference Guide.
• For more information on send jobs, receive jobs, and fax jobs, see Chapter 8, "Checking/Changing the
Send/Receive Status," in the Sending and Facsimile Guide.
2-4 Job Management

Managing Print Jobs
1 Click [Job Status] ➞ click [Status] or [Log] from the menu that appears
under [Print Job].

If Department ID Management is set, a dialog box prompting you to enter the Department ID
and password appears. Enter the Department ID and password ➞ click [OK].
Job Management 2-5

● To perform operations on a job:
❑ Click [Status].
❑ Select the job that you want to perform operations on ➞ click one of the following buttons:
Stops the output of print jobs that are sent from computers (printer driver). (This button
cannot be used to stop the output of other types of jobs, such as copy jobs or print jobs
of documents stored in inboxes.)
Resumes the output of print jobs that are sent from computers (printer driver). (This
button cannot be used to resume the output of other types of jobs, such as copy jobs or
print jobs of documents stored in inboxes.)
2
Moves the selected job up to the top of the print queue so that it is printed immediately
after the current job is complete.
Deletes the selected job (cancels processing). The job cannot be retrieved once it is
deleted.
● To display the details of a job:

❑ Click [Status].
❑ Click the job number that you want to display the details of.
● To display the job log
❑ Click [Log].
❑ Select the type of job whose log you want to display from the Print Job Log drop-down list ➞
click [Display].
[Copy]: Displays the copy job log.
[Printer]: Displays the print job log.
[Local Print]: Displays the local print job log, including jobs from inboxes.
[Remote Copy]: Displays the remote copy job log.
[RX Print]: Displays the receive print job log.
[Report Print]: Displays the report print job log.
[Network]: Displays the network print job log.
2-6 Job Management

NOTE
• The types of log that appear under the Print Job Log drop-down list vary depending on the
optional equipment attached.
• For more information on each type of job, see the Reference Guide.
● To save the job log:

❑ Click [Log].
❑ Click [Save in CSV Format].
❑ Click [OK].
❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save]. 2
If the file name is not entered, one of the following names is used as the file name:

• Copy: pcopy.csv
• Printer: pprint.csv
• Local Print: plocal.csv
• Remote Copy: premote.csv
• Receive Print: prx.csv
• Report Print: preport.csv
• Network: network.csv
The type and order of items saved in the file are identical to the ones displayed on each job
log.
NOTE
• The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100 jobs are not
saved in the log.)
• The dialog box that is displayed when you save the job log in CSV format may vary depending on
the manufacturer and version of the browser.
Job Management 2-7

Managing Copy, Send, and Fax Jobs
1 Click [Job Status] ➞ select the job type and click [Status] or [Log] from
the menu that appears under [Job Status].
2
● To cancel a job:
❑ Click [Status].
❑ Select the job that you want to cancel ➞ click [ ] (Delete).
● To display the details of a job:

❑ Click [Status].
● To display the job log:
❑ Click [Log].
2-8 Job Management

❑ Click [Log].
❑ Click [OK].
❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save].
If the file name is not entered, one of the following names is used as the file name:
• Copy Job Log: copy.csv
• Send Job Log: tx.csv
• Sending Fax Job Log: ftx.csv 2

• Receive Fax Job Log: frx.csv
The type and order of items saved in the file are identical to the ones displayed on each job
log.
NOTE
saved in the log.)
• The latest 100 send and receive jobs are displayed in the send/receive job log. The latest 100
send fax and receive fax jobs are displayed in the send fax/receive fax job log.
Job Management 2-9

Managing Receive Jobs
1 Click [Job Status] ➞ click [Log] or [Forwarding Status] from the menu
that appears under [Receive Job].
2

❑ Click [Log].
❑ Click [OK].
❑ Specify the location for the file to be saved ➞ enter the file name ➞ click [Save].
If the file name is not entered, the file is saved as 'rx.csv'.
The type and order of items saved in the file are identical to the ones displayed on the
receive job log.
NOTE
saved in the log.)
• The latest 100 send and receive jobs are displayed in the send/receive job log.
2-10 Job Management

● To display the forwarding status:
❑ Click [Forwarding Status].
NOTE
You can check the details of forwarded jobs from the forwarding status screen. For more
information, see Chapter 6, "Receiving Documents," in the Sending and Facsimile Guide.
● To display the details of a forwarded job:

❑ Click [Forwarding Status].
2
Job Management 2-11

Managing Inboxes
The Remote UI enables you to perform operations on documents stored in inboxes as well as
specify settings for the inboxes. The types of inboxes that can be managed are as follows.
2 NOTE
The inbox management operations available using the Remote UI are the same as those available from
the control panel of the machine. For instructions on using the control panel to manage inboxes, see
Chapter 2, "Introduction to the Mail Box Functions," in the Copying and Mail Box Guide.
■ User Inboxes
Scanned documents are stored here. Up to 100 User Inboxes can be used. You can print, send,
duplicate, or delete documents stored in User Inboxes. You can also assign names to the inboxes,
protect them with passwords, and specify how long documents are stored in them before they are
automatically deleted.
IMPORTANT
Documents stored in User Inboxes can be sent only if the Universal Send Kit is activated, or the optional
Super G3 FAX Board is installed.
■ Memory RX Inbox
Documents received in memory through the Fax/I-fax function are stored here. You can print, send, or
delete documents stored in the Memory RX Inbox. You can also set whether Fax/I-fax documents are
received in memory, and whether to protect the Memory RX Inbox with a password.
IMPORTANT
The Memory RX Inbox is available only if the Universal Send Kit is activated, or the optional Super G3
FAX Board is installed.
2-12 Managing Inboxes

NOTE
• To receive Fax/I-fax documents in memory, press ➞ [System Settings] ➞ [Communications Settings]
➞ [Memory RX Inbox Settings] ➞ set [Use Fax Memory Lock] or [Use I-Fax Memory Lock] to 'On' from
the machine's control panel. The same settings are available by clicking [Add. Func.] ➞ [Custom
Settings] ➞ [Memory RX Inbox Settings] from the Remote UI.
• For more information on the Fax/I-fax memory mode, see Chapter 11, "System Manager Settings," in
the Sending and Facsimile Guide.
■ Confidential Fax Inboxes

Documents received through the Fax/I-fax function that meet the specified forwarding conditions are
stored here. Up to 50 Confidential Fax Inboxes can be created. You can print or delete documents stored
in Confidential Fax Inboxes. You can also assign names to the inboxes and protect them with passwords. 2

IMPORTANT
Confidential Fax Inboxes are available only if the Universal Send Kit is activated, or the optional Super
G3 FAX Board is installed.
Managing Inboxes 2-13

User Inboxes
1 Click [Mail Box] ➞ select [User Inboxes] from the menu that appears
under [Mail Box] ➞ click the number of the desired inbox.
2
If the desired inbox is set with a password, enter the password ➞ click [OK].
You can also select the desired inbox by entering its number next to [Inbox Number (00-99)] ➞
click [Open].

2 If you want to select and perform an operation on a document, select
the check box next to the document under [Select] ➞ click one of the
buttons on the User Inboxes toolbar.
The machine prints out the selected document.
Sends the selected document to a specified destination. The destination

must already be stored in the Address Book.
Duplicates the selected document to another User Inbox. 2

Deletes the selected document. Once a document is deleted, it cannot be
retrieved.
You can combine a number of documents stored in user inboxes and

save them as one document.
You can insert a document stored in a user inbox into another document
at any location, and create a new document.
You can print a list of the documents in a user inbox.
● To print the document:

❑ Click [Print].
❑ If necessary, change the print settings ➞ click [Start Print].
For more information on changing the print settings, see p. 2-16.
By selecting a document and clicking the buttons under Document Order, you can change
the order in which the documents are printed.
• Move to top
• Move up one level
• Move down one level
• Move to bottom
If you want the document to be automatically deleted after it is printed, select the [Erase
Document After Printing] check box.

● To change the print settings:
❑ Click [Change Print Settings] in the Print Settings pane.
❑ Change the necessary print settings.
Use the scroll bar to view/edit additional settings.
If you want to discard any changes you made and return to the previous screen to print with
the original settings, click [Original Settings].
❑ After changing the settings, click [Start Print].
If you try to specify settings that cannot be set together, an error dialog box appears and you
will not be able to print. When this happens, start the procedure from the beginning.
2 NOTE
• [Store Print Settings] enables you to store the settings changed by clicking [Change Print
Settings], when one document is selected.

• For more information on specifying the print settings, see Chapter 2, "Introduction to the Mail Box
Functions," in the Copying and Mail Box Guide.
• The settings that appear on the Print Settings screen vary depending on the optional equipment
attached to the machine.
● To send the document:

❑ Click [Send].
❑ Specify the address, user, and send settings ➞ click [Start Send].
the order in which the documents are sent.
• Move to top
• Move to bottom
If you want the document to be automatically deleted after it is sent, select the [Delete After
Sending] check box.
Click [Address Book] under Address Settings to display a list of destinations from which you
can select the desired destination.
You can delete an address from the list by selecting it and clicking [Delete].
IMPORTANT
The Send function is available only if the Universal Send Kit is activated, or the optional Super
NOTE
For more information on send settings, see Chapter 2, "Basic Sending Methods," in the Sending
and Facsimile Guide.

● To duplicate the document to another inbox:
❑ Click [Duplicate].
❑ Click the Name drop-down list under Target Inbox ➞ select the inbox where you want to
duplicate the document ➞ click [Start].
● To delete a document:
❑ Click [Delete].
● To merge and save documents:
❑ Click [Merge and Save].
❑ Enter the necessary settings ➞ click [Start]. 2
By selecting a document and clicking the buttons below, you can change the order in which

the documents are merged.
• Move to top
• Move to bottom
● To insert a document into another document:

❑ Click [Document Insertion].
❑ Specify the document you want to insert ➞ click [Next].
❑ Enter the necessary settings ➞ click [Start Insert].
If you want to return to the previous document insertion screen, click [Back].
● To print a list of the documents:

❑ Click [List Print].
❑ Click [OK].
3 To display the details of the document, click the document name.

You can also click [ ] (Type) to display the document details.

4 If you want to display the image file of the document, click [ ] (Size).
For information on each icon, see Chapter 2, "Introduction to the Mail Box Functions," in the
Copying and Mail Box Guide.
You can change the name of the document by clicking this
button.
You can erase any page in a document by placing a check

mark next to the page you want to erase and clicking [Page
Erase].
2
You can erase the number of consecutive pages at one time
by clicking this button and specifying the pages you want to

erase.
If the number of pages exceeds 100, you can select a range

of pages displayed from the drop-down list.
NOTE
• The images that are stored in inboxes can be displayed.
• [ ] (Size) does not appear for documents whose images cannot be displayed.
• If the size of the image is larger than 1 MB, the message <The data size of the selected image is
1 MB or more. It may take time to display it. Are you sure you want to display it?> is displayed. To
display the image file, click [OK]. To cancel displaying the image file, click [Cancel].
5 If you want to specify the inbox name, protect the inbox with a
password, or set the storing period, click [Settings].
6 Set each item as necessary ➞ click [OK].
NOTE
For more information on the User Inboxes settings, see Chapter 8, "Customizing Settings," in the
Copying and Mail Box Guide.

Memory RX Inbox
IMPORTANT
The Memory RX Inbox function is available only if the Universal Send Kit is activated, or the optional
Super G3 FAX Board is installed.
Memory RX Inbox
1 Click [Mail Box] ➞ select [Memory RX Inbox] from the menu that
2
appears under [Mail Box] ➞ click [MEMORY RX INBOX].

If the Memory RX Inbox is set with a password, enter the password ➞ click [OK].

buttons on the Memory RX Inbox toolbar.
The machine prints out the selected document. A document is

automatically deleted once it is printed.
Sends the selected document to a specified destination.
2 Deletes the selected document. Once a document is deleted, it

cannot be retrieved.
Click this button to specify settings for receiving documents in

memory.
● To print the document:

❑ Click [Print] ➞ [Start Print].
● To send the document:
❑ Click [Send].
❑ Specify the address, user, and send settings ➞ click [Start Send].
the order in which the documents are sent.
• Move to top
• Move to bottom
If you want the document to be automatically deleted after it is sent, select the [Delete After
Sending] check box.
Click [Address Book] under Address Settings to display a list of destinations from which you
can select the desired destination.
You can delete an address from the list by selecting it and clicking [Delete].
NOTE
For more information on send settings, see Chapter 2, "Basic Sending Methods," in the Sending
and Facsimile Guide.

● To delete the document:
❑ Click [Delete].
● To specify Memory Lock Settings:
❑ Click [Memory Lock Settings] ➞ specify the settings as necessary ➞ click [OK].
For more information on the Memory Lock Settings, see Chapter 6, "Sending and Receiving
Documents Using the Inboxes," in the Copying and Mail Box Guide.

You can also click [ ] (Type) to display the document details. 2

4 If you want to protect the inbox with a password, click [Settings].
Select [Set Inbox Password] ➞ set the password ➞ click [OK].
NOTE
• You cannot change the name of the Memory RX Inbox. Only the password can be specified or
changed.
• For more information on the Memory RX Inbox settings, see Chapter 6, "Sending and Receiving

Divided Data RX Inbox
1 Click [Mail Box] ➞ select [Memory RX Inbox] from the menu that
appears under [Mail Box] ➞ click [Divided Data RX Inbox].
2
If the Divided Data RX Inbox is set with a password, enter the password ➞ click [OK].

buttons on the Divided Data Inbox toolbar.
Deletes the selected document. Once a document is deleted, it cannot be retrieved.

❑ Click [Delete].
To print a document before deleting it, select [Print When Erased] before clicking [Delete].

Confidential Fax Inboxes

IMPORTANT
Confidential Fax Inboxes are available only if the Universal Send Kit is activated, or the optional Super
2

1 Click [Mail Box] ➞ select [Confidential Fax Inboxes] from the menu that
appears under [Mail Box] ➞ click the number of the desired inbox.
If the desired inbox is set with a password, enter the password ➞ click [OK].
You can also select the desired inbox by entering its number next to [Inbox Number (00-49)] ➞
click [Open].

buttons on the Confidential Fax Inboxes toolbar.
The machine prints out the selected document.
Deletes the selected document. Once a document is deleted, it cannot be retrieved.
2 ● To print the document:

❑ Click [Print] ➞ [Start Print].
If you want the document to be automatically deleted after it is printed, select the [Erase
Document After Printing] check box.

❑ Click [Delete].

4 To change the settings of a Confidential Fax Inbox, click [Settings].
5 Set each item as necessary ➞ click [OK].

To change the name of a Confidential Fax Inbox, enter the new name in [Name]. The maximum
number of characters that you can enter for a Confidential Fax Inbox name is 24.
If you want to protect a Confidential Fax Inbox with a password, select [Set Inbox Password] ➞
enter a password. You can use the Confidential Fax Inbox function without setting a password.
You cannot store a password with only zeros as the number, such as <0> or <00>.
If you want to send a link to a Confidential Fax Inbox via e-mail, select [Set URL Send] ➞ click
[Address Book] ➞ select the destination address.
NOTE
For more information on the Confidential Fax settings, see Chapter 6, "Sending and Receiving

Printing PDF, PS/EPS, or Image Files Directly
(Direct Print)
You can print PDF, PS/EPS, or image files directly from the Remote UI, without having to open
the files.
IMPORTANT 2
• The Direct Print function is available for PDF and PS/EPS files only if the optional PS Printer Kit is

available for use.
• The image files that you can print directly are TIFF and JPEG files.
• Direct printing may take a while to start after clicking [Start Print]. Do not click [Start Print] more than
once.
NOTE
• Even in cases where you cannot print a file using the Direct Print function, or if the print output is out of
alignment, you may still be able to open the file in an application and print it using the printer driver.
• For more information on print settings, see the PS/PCL/UFR II Printer Guide.
Printing PDF, PS/EPS, or Image Files Directly (Direct Print) 2-25

Printing PDF Files Directly
1 Click [Direct Print] ➞ select [PDF File] from the menu that appears
under [Direct Print].
2
2 Specify the location of the PDF file that you want to print.
To specify the location using the pathname, click [File Path] ➞ enter the pathname in the entry
box.
To specify the location using the URL, click [URL] ➞ enter the URL in the entry box ➞ enter a
user name and password in the [User] and [Password] entry boxes, if necessary.
You cannot specify multiple PDF files at the same time.
If a password is set for the specified PDF file, enter the password.
NOTE
• If you specify to print a PDF file by entering its URL, the next print job cannot be processed until
the download of the PDF file is complete or until the browser has disconnected from the web
server.
• Only the HTTP protocol is supported for the printing of a PDF file by entering its URL.
2-26 Printing PDF, PS/EPS, or Image Files Directly (Direct Print)

3 Specify the settings for Specify Print Range.
If you want to specify the pages to print by the page number, click [Pages] ➞ enter the page
numbers. Only the setting for the item whose radio button is selected will be effective.
4 Specify the settings under Print Settings according to your preference.

Scroll down if desired settings are not displayed.
To restore the settings to their original values, click [Reset].
2
5 Click [Start Print].

To check the files that have been sent to the machine to be printed, click [to Job List] on the
message box that appears after you click [Start Print].

Printing PS/EPS Files Directly
1 Click [Direct Print] ➞ select [PS/EPS File] from the menu that appears
2
2 Specify the location of the PS/EPS file that you want to print.
You cannot specify multiple PS/EPS files at the same time.

3 Specify the Print Settings according to your preference ➞ click [Start
Print].
To store the file in a user inbox, select [Store in User Inbox] ➞ select the inbox you want to store
the file in from the drop-down list.
message box that appears after you click [Start Print].
NOTE
• Available print functions may vary according to the model of your machine.
• For more information on the various functions, see the PS/PCL/UFR II Printer Guide.
2

Printing Image Files Directly
1 Click [Direct Print] ➞ select [Image File] from the menu that appears

2 Specify the location of the image file that you want to print.
You cannot specify multiple image files at the same time.
3 Specify the print range and print settings ➞ click [Start Print].
If you want to specify the pages to print by the page number, click [Pages] ➞ enter the page
numbers. Only the setting for the item whose radio button is selected will be effective.
2 message box that appears after you click [Start Print].

Managing the Address Book
The Remote UI enables you to manage the Address Book by performing such operations as
storing new addresses, editing addresses, and changing the name of the subaddress books.
The types of addresses that can be managed are as follows.
2
■ Group Address

You can store multiple addresses under a single group address.
■ E-mail Address
You can store e-mail addresses.
■ Fax Address
You can store fax numbers.
■ I-Fax Address
You can store I-fax addresses.
■ File Server Address

You can store the information needed to save scanned documents in the file server, such as the
protocol, host name, and pathname of the destination folder.
IMPORTANT
• Group addresses can be managed only if the Universal Send Kit is activated, or the optional Super G3
• E-mail addresses, I-fax addresses, and file server addresses can be managed only if the Universal
Send Kit is activated.
• Fax addresses can be managed only if the optional Super G3 FAX Board is installed.
NOTE
The Address Book management operations available using the Remote UI are the same as those
available from the control panel of the machine by pressing ➞ [Address Book Settings]. For
instructions on using the control panel to manage the Address Book, see Chapter 10, "Storing/Editing
Address Book Settings," in the Sending and Facsimile Guide.
Managing the Address Book 2-31

■ System Reference Address Book
You can register devices to specify for remote copying.
Operating the Address Book
1 Click a subaddress book from the Address Book screen that appears
after clicking [Address] and [Address Book].
2
You can also click [ ] (Address Book) next to the subaddress book's name.
If the selected subaddress book is protected by a password, a dialog box prompting you to
enter the password appears. Enter the password ➞ click [OK].
2-32 Managing the Address Book

NOTE
• If Access Number Management is set to 'On', only those addresses that are not set with an
access number are displayed. To also display addresses set with an access number, enter the
access number in [Access Number] ➞ click [Refresh]. To only display addresses that are not set
with an access number, click [None]. [Access Number] appears only if Access Number
Management is set to 'On'.
• For instructions on setting Access Number Management, see Chapter 10, "Storing/Editing
• To only display a certain address type, click the Type drop-down list and select the desired
address type. You can also limit the number of addresses that are displayed by selecting the
letter that the address begins with from the Initial drop-down list. If you select [All], all addresses
stored under the selected subaddress book are displayed. 2
• If you select [Address Book One-touch], click the List Number drop-down list ➞ select the desired

one-touch button number.
2 If you want to perform an operation on an address or store a new

address, click one of the buttons on the toolbar.
(Register New Group) Enables you to store group addresses in the Address Book. (This
button does not appear if [Address Book One-touch] is selected.)
(Register New Address) Enables you to store addresses in the Address Book, except for
group addresses. (This button does not appear if [Address Book
One-touch] is selected.)
(Move Address) Enables you to move addresses from one subaddress book to
another. (This button does not appear if [Address Book One-touch]
is selected.)
(Delete Address) Enables you to delete addresses from the Address Book. Once an
address is deleted, it cannot be retrieved.

● To store a group address:
❑ Click [ ] (Register New Group).
❑ Enter a name for the group in [Group Name] ➞ click [Address Book] under Members List.
❑ Click [Select] next to each address you want to add to the group address ➞ click [OK].
❑ Verify the settings ➞ click [OK].
To delete an address from the Members List, select the address ➞ click [Delete].
If you want to store documents sent to this group in a User Inbox, select [Store In User
Inbox] ➞ select the inbox from the drop-down list.
If you include a User Inbox in the destination (group) to which you are sending your
document, the document is stored in the selected User Inbox for later use. Documents
2 stored in a User Inbox can be printed and sent to other destinations.
● To store an address:
❑ Click [ ] (Register New Address).
❑ Specify the type of address from the Type drop-down list ➞ enter the necessary information
depending on the type of address you have selected ➞ click [OK].
If the destination is an e-mail address or I-fax, you can select [Receive Divided Data] to
ensure that the size of data sent to the destination does not exceed the limit by dividing it
into several files.
● To move an address:
❑ Click [ ] (Select) next to the address name ➞ click [ ] (Move to Another Address Books).
❑ From the Address Book drop-down list, select the Address Book where you want to move
the address ➞ click [OK].
● To delete an address:
❑ Click [ ] (Select) next to the address name ➞ click [ ] (Delete the Selected Address) ➞
click [OK] on the dialog box that appears to ask for your confirmation to delete the selected
address.

3 Edit the address and the name of the subaddress book.
● To edit the details of the address:
❑ Click the name of the address.
You can also display the details of the address by clicking the icon to the left of the address
name.
If [Address Book One-touch] is selected, you can also click the one-touch button number of
the address to display its details.
❑ Click [Edit].
You can edit the name of a group address and members list by clicking [Edit] on the Group
Property screen.
2
❑ Make the necessary changes ➞ click [OK].

Dividing data
For an e-mail or I-fax destination, select [Receive Divided Data] to ensure that the size of
data sent to the destination does not exceed the limit by dividing it into several files.
Changing a password
For a fax of file server destination, you can only change the password if you have selected
the [Change Password] check box.
NOTE
• You can set or change the password only if a fax or file server address is selected.
• For more information on the various settings for the different types of addresses, see Chapter 10,
"Storing/Editing Address Book Settings," in the Sending and Facsimile Guide.
• For information on dividing and sending large documents, see the Sending and Facsimile Guide.
● To change the name of the subaddress book:

❑ Click [Register Address Book Name].
❑ Enter the new name for the address book ➞ click [OK].
The name for [Address Book One-touch] cannot be changed.

● To store a new address in an unregistered one-touch button:
❑ Click [Unregistered] of the desired one-touch button on the Address Book One-touch
screen.
You can also display the Register New Address screen by clicking the number to the left of
[Unregistered].
If you want to store one-touch buttons 013-200, click the List Number drop-down list.
❑ Select the type of address that you want to store ➞ enter the necessary information ➞ click
[OK].
NOTE
2 For more information on the various settings for the different types of addresses, see Chapter 10,
"Storing/Editing Address Book Settings," in the Sending and Facsimile Guide.
Operating the System Reference Address Book
1 Click a [Address Book for Remote Copy] from the System Reference
screen that appears after clicking [Address] and [System Reference].

NOTE
If Department ID Management is set, a dialog box prompting you to enter the Department ID and
password appears. Enter the Department ID and password ➞ click [OK].
2 If you want to perform an operation on an address or store a new

address, click one of the buttons on the toolbar.
: You can register remote copy printers.
: You can move a printer up the order of priority. Click [ ] (Selection button) at the front of
2
the printer name, then click this button.

: You can delete a printer from the address book. Click [ ] (Selection button) at the front of
the printer name, then click this button.
NOTE
If you click [ ], you can display the top page of the Remote UI of a remote copy printer.
● To edit a remote copy printer address:

❑ Click on the IP address of the remote copy printer that you want to edit.
❑ Re-enter the IP address ➞ click [OK].

2-38
Managing the Address Book
Customizing Settings
This chapter describes the various functions for customizing settings of the Remote UI. The system
3
CHAPTER
manager for the machine is the only user authorized to make these settings if Department ID Management
has been enabled.
Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Restarting the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
Specifying LDAP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10
Specifying Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14
Managing Department IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19
Import/Export Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23
Saving the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24
Loading an Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Saving Forwarding Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Loading a Forwarding Settings File (Overwrite/Import) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31
Saving Additional Functions Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33
Loading Additional Functions Settings Files (Overwrite/Import). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-34
Saving the Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-36
Loading Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-37
Device Custom Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38
Backing Up Inbox Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41
Setting the Backup Destination for Inbox Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-42
Performing the Inbox Data Backup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-44
Restoring Backed Up Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45
Installing a Certificate File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46
Installing a Key Pair and Server Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47
Installing a CA Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48
Installing/Checking/Erasing a User Signature Certificate and Key Pair . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-49
3-1
Customizing System Settings
Customizing System Information

The Remote UI enables you to specify the machine's system settings.
IMPORTANT
3 • If you are performing user authentication using the SDL or SSO login service, you cannot change the
Additional Functions settings of the machine if you are logged in as a general user.
• If you are logged in as an Administrator, you can change the Additional Functions settings of the
machine. (When the dialog box prompting you to enter the System Manager ID and System Password
appears, enter the System Manager ID and System Password.)
NOTE
• Some of the system settings available using the Remote UI are the same as those that you can access
from the control panel of the machine by pressing ➞ [System Settings] ➞ [System Manager
Settings]. For instructions on using the control panel to specify system settings, see Chapter 6, "System
Manager Settings," in the Reference Guide, and Chapter 11, "System Manager Settings," in the
Sending and Facsimile Guide.
• The maximum number of digits you can store for the Department ID and password is seven. If you enter
fewer than seven digits for either setting, the machine stores them with leading zeros.
- Example: If <321> is entered, <0000321> is stored.
3-2 Customizing System Settings

1 Click [Add. Func.] ➞ select [System] from the menu that appears under
[Add. Func.].
NOTE
If the System Manager ID and password have been set, a dialog box prompting you to enter the
System Manager ID and password appears. Enter the System Manager ID and password ➞ click
[OK].
2 Click [Edit].
Customizing System Settings 3-3

3 Enter the necessary information ➞ click [OK].
1. Specify the Message Board settings.
Status Display: The message you enter here is displayed at the bottom of
the touch panel display. Enter a message (23 characters
maximum).
Pop-up Window: The message you enter here is displayed on the touch panel
display. Enter a message (23 characters maximum for each
line). You can enter up to four lines.
Display: This setting determines the way the pop-up window is

displayed.
• If you select [All Times], the message can only be cleared

3 from the machine's touch panel display if you press ➞
[System Settings] ➞ [Clear Message Board], or reset the
setting using Remote UI to [On Auto Clear Time].
• If you select [On Auto Clear Time], the message is cleared

from the touch panel display if you press [Done]. However,
the message is redisplayed after the Auto Clear mode
initiates.
Remote UI: If you specify this setting, the contents of the pop-up window
will be displayed on the main screen of the Remote UI as
well.
2. Specify the Device Information Settings.
Device Name: Enter a name for the machine (32 characters maximum).
Location: Enter the location where the machine is installed (32

characters maximum).
3. Specify the System Manager Information.
System Manager: Enter the name of the System Manager (32 characters
maximum).
Contact Information: Enter the contact information of the System Manager (32
E-mail Address: Enter the e-mail address of the System Manager (64
Administrator Comment (E-mail)Enter a comment for the System Manager (32 characters
maximum).

4. Specify the contact person information.
Contact Person: Enter the name of the contact person (32 characters
maximum).
Phone: Enter the phone number of the contact person.
Comment (E-mail): Enter a comment for the contact person (64 characters
maximum).
5. Specify the support information.
URL: Specify the URL for support. This information is displayed

on the main screen of the Remote UI.
6. Specify the MEAP Settings.

3
Use HTTP: Select [Use HTTP] to access the machine from a Web
browser and use MEAP functions.
After you change the MEAP Settings, restart the machine to
enable the changed settings.
7. Specify the Remote UI Settings.
Use SSL: Set when using SSL encrypted communication. The SSL
settings of the MEAP function are also changed.
After you change the SSL settings, restart the machine to
enable the changed settings.
NOTE
The items displayed on this screen may vary according to the configuration of the machine.

● To protect the Address Book with a password, enable Access Number
Management, and Restrict New Addresses:
❑ Click [Restrict Access to Destinations].
❑ Specify the necessary fields ➞ click [OK].
Set Address Book Password:
Set a password for the Address Book. If this check box is
selected, a dialog box prompting you to enter the password is
displayed whenever you try to display or manage the Address
Book.
Address Book Password: Specify a password for the Address Book (seven digits
maximum). You cannot store a password with only zeros as the
number, such as <0000000>.
3
Confirm: Enter the password again. If the number you enter here is
different from the number entered for [Address Book Password],

an error dialog box appears.
Enable Access Number Management:

Selecting this check box specifies Access Number Management
for the Address Book. Once Access Number Management is
specified, you must enter the correct access number for the
address to display it. This feature offers protection for every
address that is set with an access number.
Restrict New Addresses: Restricts users from adding new destinations (fax, e-mail, I-fax, or
file) to send to. The four types of new destinations can be
restricted independently. When specifying a destination, users
must select a destination stored in the Address Book, or a User
Inbox.
Allow Fax Driver TX: Allows users to send documents via the fax driver.
Confirm Entered Fax Numbers:

Select to display a confirmation screen after fax numbers are
entered.
Allow PDF Send with Expired Certificates:

Select whether to allow the sending of PDF documents created
with an expired certificate.

Always Add Device Signature to Send PDF:
Select whether to always add a device signature to sent PDF

documents. This item is available only if the optional Universal
Send PDF Security Feature Set is activated.
Restrict Sending to Domains:

Select to restrict sending to only domains you allow. To add an
allowed domain, enter the domain name, and click [Add]. To edit
an allowed domain, select the domain from the drop-down list,
enter the new domain name, and click [Replacement]. To delete
an allowed domain, select the domain from the drop-down list
and click [Delete].
To allow sending to the subdomains of a domain, select [Permit
Send to Subdomains], and select the domain from the Permitted
Domains drop-down list.
3
NOTE
• For more information on Access Number Management, see Chapter 10, "Storing/Editing
• For more information on restricting sending to domains, confirming entered fax numbers,
allowing the sending of PDF documents with expired certificates, and always adding a device
signature to PDF documents, see Chapter 11, "System Manager Settings," in the Sending and
Facsimile Guide.
● To set the System Manager ID and password:

❑ Click [Register ID and Password].
Use ID and Password: Set the System Manager ID and password. If this check box is
selected, a dialog box prompting you to enter the ID and
password is displayed whenever you try to use Additional
Functions.
System Manager ID: Set the System Manager ID (seven digits maximum).
System Password: Set the System Manager password (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is
different from the number entered for [System Password], an error
dialog box appears.

Restarting the Machine
The System Manager Settings enable you to restart the machine from the Remote UI.
CAUTION
When the machine is restarted, all the jobs currently underway are canceled.
Make sure that all processing is complete before restarting the machine.
IMPORTANT
• If the System Manager Settings are not set, the machine cannot be restarted from the Remote UI.
• After you change the network settings, restart the machine to enable the changed settings.
• After restarting the machine, if the machine does not recognize its optional equipment, turn OFF the
3 power of the optional equipment, and then turn it back ON. For more information on the power switches,
see Chapter 1, "Before You Start Using This Machine," in the Reference Guide.
1 Click [Add.Func.] ➞ enter the user name and password.
2 Select [System] from the menu that appears under [Add.Func.].

3 Click [Restart Machine].
4 Click [Perform Restart].
5 Click [OK].
CAUTION
When the machine is restarted, all the jobs currently underway are canceled.
Make sure that all processing is complete before restarting the machine.
NOTE 3
It takes approximately 30 seconds to restart the machine.

Specifying LDAP Server Settings
The Remote UI enables you to store and edit the LDAP (Lightweight Directory Access Protocol)
server settings. If the LDAP server information is stored, the machine can access the LDAP
server on the network to search and obtain addresses when you are storing or specifying
addresses.
IMPORTANT
3 The LDAP server function is available only if the Universal Send Kit is activated, or the optional Super
NOTE
The LDAP server settings available using the Remote UI are the same as those that you can access
from the control panel of the machine by pressing ➞ [System Settings] ➞ [Register LDAP Server].
For instructions on using the control panel to specify LDAP settings, see Chapter 11, "System Manager
Settings," in the Sending and Facsimile Guide.
3-10 Specifying LDAP Server Settings

1 Click [Add. Func.] ➞ select [Register LDAP Server] from the menu that
appears under [Add. Func.].
NOTE
If the System Manager ID and password are set, a dialog box prompting you to enter the System
Manager ID and password appears. Enter the System Manager ID and password ➞ click [OK].
Specifying LDAP Server Settings 3-11

2 Specify the LDAP server settings.
● To register an LDAP server:
❑ Click [ ] (Register) on the Register LDAP Server screen.
Server Name: Enter the name of the LDAP server.
Server Address: Enter the address of the LDAP server.
Location to Start Search:

Enter the location (the directory in the LDAP server) from which to start
3 searching.
Use SSL: Set whether to use SSL or not. If this check box is selected, SSL will be
used. (SSL is the acronym of "Secure Socket Layer." An HTTP protocol
with the security function added, it was devised to safely perform the
exchange of information on the Internet.)
Port Number: Enter the port number that the LDAP server uses. The default port
number that is displayed varies depending on whether the [Use SSL]
check box is selected or not. If necessary, change the default port
number setting.
Max Number of Addresses to Search:

Enter the maximum number of addresses to search on the LDAP server.
Search Timeout: Enter the maximum search time for addresses on the LDAP server
before the session times out.
Login Information: Set the login information. Click the Login Information drop-down list ➞
select the type of login information ➞ specify the necessary fields. Some
fields may be disabled, depending on the type of login information
selected.
NOTE
For more information on these settings, see Chapter 11, "System Manager Settings," in the
Sending and Facsimile Guide.
3-12 Specifying LDAP Server Settings

● To edit LDAP server settings:
❑ Click the LDAP server name.
You can also display the Edit LDAP Server screen by clicking [ ] to the left of the server
name.
● To delete an LDAP server:

❑ On the Register LDAP Server screen, click [ ] (Select) for the LDAP server that you want to
delete ➞ click [ ] (Delete) ➞ click [OK] on the dialog box that appears to ask for your
confirmation to delete the selected LDAP server.
IMPORTANT
Once an LDAP server's settings are deleted, they cannot be retrieved.
3
Specifying LDAP Server Settings 3-13

Specifying Forwarding Settings
The Remote UI enables you to specify the forwarding conditions for forwarding received
documents.
IMPORTANT
Forwarding settings are available only if the Universal Send Kit is activated, or the optional Super G3
3
NOTE
The forwarding settings available using the Remote UI are the same as those that you can access from
the control panel of the machine by pressing ➞ [System Settings] ➞ [Forwarding Settings]. For
instructions on using the control panel to specify forwarding settings and more information on forwarding
settings, see Chapter 11, "System Manager Settings," in the Sending and Facsimile Guide.
1 Click [Add. Func.] ➞ select [Forwarding Settings] from the menu that
3-14 Specifying Forwarding Settings

NOTE
2 Click the Receive Type drop-down list ➞ select the receiving mode.
If you select [All], all the forwarding settings stored in the machine are displayed.
NOTE
The types of receiving modes that can be selected vary depending on the optional equipment
attached to the machine.
● To add a new forwarding condition:

❑ Click [ ] (Add New Conditions) on the Forwarding Settings screen. 3
Specifying Forwarding Settings 3-15

Receive Type: Select Fax or I-Fax for the receiving mode.
Condition Name: Enter a name for the forwarding condition. If you select the [Enable
This Forwarding Condition] check box, this forwarding condition will
be enabled.
Forwarding Conditions: The settings here enable you to specify the forwarding conditions
that the received documents must meet in order to be forwarded.
Forwarding Destination: To specify an address from the Address Book, click [Select from
Address Book] ➞ click [Address Book] ➞ select the desired
address from the displayed list ➞ click [OK].
If you want to forward documents to a Confidential Fax Inbox, click
3 [Select from Confidential Fax Box] ➞ click the Confidential Fax
Inbox drop-down list ➞ select the desired Confidential Fax Inbox to
forward documents to.
Forwarding Setting: Specify the necessary settings for forwarding documents, such as
the document name and file format.
Select the file format of the forwarded document from the list. If you
select [Divide into Pages], the document is divided into separate
pages before being sent. If you select [PDF], you can further select
the PDF format from PDF Options.
If you select the [Specify Forwarding Time] check box, you can
specify the time when forwarding is enabled. To enable forwarding
every day, select [Everyday] ➞ set the start and end time. If you
want to enable forwarding on certain days only, click [Period
Specification] ➞ specify the day, start time, and end time to enable
forwarding.
If you want a confirmation notice to be sent whenever forwarding
completes successfully, select the [Forwarding Done Notice] check
box ➞ click [Address Book] ➞ select the destination for the
confirmation notice.
If you want a notice to be sent only when there has been an error,
select the [Notice Only for Errors] check box.
If you want to print the documents to be forwarded or store them in
memory, select the [Store/Print Received Document] check box.

NOTE
For more information on forwarding conditions, see Chapter 11, "System Manager Settings," in
the Sending and Facsimile Guide.
● To forward all received documents without specific conditions:

❑ Click [Forwarding without Conditions] on the Forwarding Settings screen.
Receive Type: Select the receiving mode.
Enable This Forwarding Condition:

If you select this check box, the forwarding condition registered
here is enabled. 3
Forwarding Destination: To specify an address from the Address Book, click [Select from
Address Book] ➞ click [Address Book] ➞ select the desired
address from the displayed list.
If you want to forward documents to a Confidential Fax Inbox, click
[Select from Confidential Fax Box] ➞ click the Confidential Fax
Inbox drop-down list ➞ select the desired Confidential Fax Inbox to
forward documents to.
If you want to send a link via e-mail to the Confidential Fax Inbox
that the documents are stored, select the [Enable URL Send] check
box.
Forwarding Setting: Specify the necessary settings for forwarding documents, such as
the document name and file format.
If you want a confirmation notice to be sent whenever forwarding
completes successfully, select the [Forwarding Done Notice] check
box ➞ click [Address Book] ➞ select the destination for the
confirmation notice ➞ click [OK].
If you want a notice to be sent only when there has been an error,
select the [Notice Only for Errors] check box.
If you want to print the documents to be forwarded or store them in
memory, select the [Store/Print Received Document] check box.
● To edit a forwarding condition:

❑ Click the name of the forwarding condition that you want to edit.
❑ Edit the necessary fields ➞ click [OK].
Specifying Forwarding Settings 3-17

● To set the e-mail priority:
❑ Click [E-mail Priority Settings] on the Forwarding Settings screen.
❑ Click the E-mail Priority drop-down list ➞ select the desired priority ➞ click [OK].
E-mail Priority:
• High: Use this priority setting for important e-mail.
• Normal: Use this priority setting for ordinary e-mail.
• Low: Use this priority setting for e-mail with a low priority.
● To delete a forwarding condition:

❑ On the Forwarding Settings screen, click [ ] (Select) for the forwarding condition that you
want to delete ➞ click [ ] (Delete the Selected Conditions).
3 A triangular mark appears when you click [ ] (Select), and the forwarding condition is
selected.
Click [OK], when the confirmation dialog box appears.
IMPORTANT
Once a forwarding setting is deleted, it cannot be retrieved.

Managing Department IDs
You can manage Department IDs with the Remote UI.
Follow the procedure below to specify Department ID Management settings from the Remote
UI.
IMPORTANT
Department ID Management is set if the optional Card Reader-C1 is attached to the machine. 3
NOTE
• The Department ID Management settings available using the Remote UI are the same as those that you
can access from the control panel of the machine by pressing ➞ [System Settings] ➞ [Dept. ID
Management]. For instructions on using the control panel to specify Department ID Management
settings and more information on Department ID Management, see Chapter 6, "System Manager
Settings," in the Reference Guide.
• If the optional Card Reader-C1 is attached, the screens that appear are different from those shown in
the procedure below.
Managing Department IDs 3-19

1 Click [Add. Func.] ➞ select [Department ID Management] from the
menu that appears under [Add. Func.].
3
The list of Department IDs registered in the machine is displayed in groups of one hundred. If
you want to display another group, click [ ] (Dept. ID Group) drop-down list ➞ select a group
from the drop-down list.
IMPORTANT
If the optional Card Reader-C1 is attached, [ ] (Register New Department) and [ ] (Delete
the Selected Department) do not appear.
NOTE
3-20 Managing Department IDs

2 To specify Department ID Management settings, click [Settings] ➞
specify the desired settings on the Department ID Management
Settings screen ➞ click [OK].
Enable Department ID Management:
If this check box is selected, Department ID Management is enabled. When

Department ID Management is enabled, the user must enter the Department
ID to be able to use functions, such as the Copy and Send functions. (This
enables you to keep track of the total number of prints by department and set
impression limits.) In addition, when Department ID Management is enabled,
the user must enter the Department ID and password to be able to execute
jobs and perform operations on inboxes.
If the optional Card Reader-C1 is attached, this check box does not appear.
3
Limit Functions: This setting enables you to select the function for which you want to set
Department ID Management. If this check box is selected, Department ID
Management is set for all functions. If this check box is not selected,
Department ID Management is set for the Print function only.
Allow Black Print Jobs with Unknown IDs:
Select this check box to enable printing for computers that use printer drivers
that do not support Department ID Management. If this check box is not
selected, only computers with printer drivers that support Department ID
Management can print.
Allow Remote Scan Jobs with Unknown IDs:

Select this check box to enable remote scanning for computers that use
printer drivers that do not support Department ID Management. If this check
box is not selected, only computers with printer drivers that support
Department ID Management can perform remote scanning.
Clear All Counts:
Click this button to reset the counter to zero for all departments.
Managing Department IDs 3-21

3 To register a new department, click [ ] (Register New Department) ➞
specify the necessary fields on the Register New Department screen ➞
click [OK].
Department ID: Enter a number (seven digits maximum).
Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the
number entered for [Password], an error dialog box appears.
Page Limits: Enter the maximum number of prints the department is allowed to make.
3
IMPORTANT
If the optional Card Reader-C1 is attached, you cannot register a new department.
NOTE
[Total Prints] is the sum of [Copy] and [Print].
4 To delete a department, click [ ] (Select) for the department that you

want to delete ➞ click [ ] (Delete the Selected Department).
A triangular mark appears when you click [ ] (Select), and the department is selected.
IMPORTANT
If the optional Card Reader-C1 is attached, you cannot delete a department.
5 Click [OK] when the confirmation dialog box appears.
6 To change the password and page limit setting, click the desired
Department ID ➞ change the necessary fields on the Edit Department
screen ➞ click [OK].
You can also display the Edit Department screen by clicking [ ] to the left of the Department
ID.
NOTE
To clear the print total for the department, click [Clear Count] ➞ click [OK] on the dialog box that
appears to ask for your confirmation to clear the total.
3-22 Managing Department IDs

Import/Export Function
The Remote UI enables you to save the Address Book and other settings information, such as
forwarding settings, as a file that can be loaded into the machine when needed. This function is
useful when you want to use the same settings on another machine, and for backing up. The
Import/Export function is intended for data exchange, and is available only through the Remote
UI.
CAUTION 3
The Import/Export operation may take more than six minutes to complete. Do not turn the
machine's main power OFF until the operation is complete. Otherwise, the machine may
malfunction.
IMPORTANT
• The import/export of the Address Book, Forwarding Settings, and Communications Settings (from the
Additional Functions screen) is available only if the Universal Send Kit is activated, or the optional Super
• During an Export operation, the screen display does not change until the operation is complete. Do not
click [Start Export] while the hourglass or pointer indicates that the operation is still being processed.
• The machine's control panel cannot be used while files are being imported/exported.
NOTE
If you select [Additional Functions] under [Import/Export], you can backup and restore the following
control panel settings:
- Common Settings
- Timer Settings (You cannot import/export the Time Fine Adjustment setting.)
- Adjustment/Cleaning
- Report Settings
- System Settings (You cannot import/export the Date & Time Settings, print totals under Department ID
Management, Forwarding Settings, and the Memory RX Inbox Settings.)
- Copy Settings
- Communications Settings
Import/Export Function 3-23

Saving the Address Book
You can store the Address Book as a file in your computer.
1 Click [Add. Func.] ➞ select [Import/Export] from the menu that appears
under [Add. Func.] ➞ click [Address Book] ➞ click [Export].
3
If a password is set for the Address Book, a dialog box prompting you to enter the password
appears. Enter the Address Book password ➞ click [OK].
NOTE
If the System Manager's ID and password are set, a dialog box prompting you to enter the
[OK].
3-24 Import/Export Function

2 Select the subaddress book to export and the file format ➞ click [Start
Export].
Address Book: Select the subaddress book to be saved as a file from the drop-down list.
File Format: Select the format in which to save the file.
• Custom Format: Select this if the file is to be imported into another machine that is similar to
this one.
• LDAP Format: Select this if the file is to be used by another application (e.g., Microsoft
Internet Explorer, Netscape Navigator, Microsoft Outlook, Eudora, etc.).
Import this file as LDAP data from within these applications.
If you want to encrypt the passwords of the exported addresses, select [Encrypt Confidential
3
Information of Address Book] ➞ enter a password in the [Password] entry box ➞ enter the same
password in the [Confirm] entry box to confirm the password.
NOTE
• If you select [LDAP Format], only e-mail addresses and fax numbers can be saved. To save all
the information stored in the subaddress book, select [Custom Format].
• The name of the subaddress book is not exported.
• If you import encrypted address data into a machine which does not have a decryption function,
fax and file server addresses set with a password may not be imported, or may not be imported
correctly.
• If you want to import the exported address book into an address book of the fax driver, select
[Custom Format]. If you select [LDAP Format], you cannot import into an address book of the fax
driver.
3 Follow the instructions on the screen to specify the location where you
want to save the file.

Loading an Address Book
You can load address books into the machine from saved files.
IMPORTANT
• If you import the Address Book (Erase and Overwrite), Forwarding Settings, or Additional Functions
settings, the information stored in Favorites Buttons and Recall memory are erased.
• If you select [Erase and Overwrite] as the [Import Method], the machine's control panel settings return to
their default settings or standard mode.
• You cannot import a file while the machine is scanning.
NOTE
• You can register up to 1,800 addresses in the Address Book. (200 of these are addresses assigned to
3 the one-touch buttons.) Each address is treated as a separate item. When importing additional
addresses, make sure that you do not exceed an overall total of 1,800 addresses.
• When importing an LDAP format file, entries with e-mail addresses or fax numbers are imported into the
machine.
• The information in the address book's one-touch buttons cannot be imported in LDAP format.

under [Add. Func.] ➞ click [Address Book] ➞ click [Import].
If a password is set for the Address Book, a dialog box prompting you to enter the password
appears. Enter the Address Book password ➞ click [OK].
NOTE

2 Click [Browse] ➞ select the file to import ➞ specify the necessary
fields ➞ click [Start Import].
Address Book: Select the subaddress book to be imported.
Import Method: Select the import method.
• Append: The addresses in the file are added to the machine's Address Book.
No changes are made to the pre-existing addresses in the Address
Book.
• Erase and Overwrite: All addresses stored in the machine are deleted, and the contents of
the file are loaded into the machine.
3 File Path: Specify the location of the file to load.
File Format: Select the format of the file that is to be loaded.
• Custom Format: Select this if the file to be imported was saved and exported by another
machine that is similar to this one.
• LDAP Format: Select this if the file is to be imported from another application.
If you want to import an encrypted address book file, select [Decode Confidential Information of
Address Book] ➞ enter the correct password in the [Password] entry box.
IMPORTANT
• If you select [Append] as the [Import Method], addresses in the file that have the same name as
those already stored on the machine will treated as new registrations with the same name.
However, if [Address Book One-touch] is selected as the [Address Book], you cannot select
[Append] as the [Import Method].
• If you select [Overwrite] as the [Import Method] when [Address Book One-touch] is selected as
the [Address Book], the addresses stored in the machine are not deleted all at once. Instead,
they are overwritten one at a time.
• If you select [Erase and Overwrite] as the [Import Method], the addresses in the file are
registered after all the addresses stored in the machine are deleted.
NOTE
• If you select [LDAP Format], only e-mail addresses and fax numbers can be imported. The
contents of one-touch buttons are not imported when [LDAP Format] is selected. To save all the
information stored in the file, select [Custom Format].
• The name of the address book is not imported.

Saving Forwarding Settings in Files (Export)
You can store forwarding settings as a file in your computer.
under [Add. Func.] ➞ click [Forwarding Settings] ➞ click [Export].
NOTE

2 Click [Start Export].
The contents of the Address Book are exported.
If you want to encrypt the passwords of the exported addresses, select [Encrypt Confidential
Information of Address Book] ➞ enter a password in the [Password] entry box ➞ enter the same
password in the [Confirm] entry box to confirm the password.
NOTE
If you import encrypted address data into a machine which does not have a decryption function,
fax and file server addresses set with a password may not be imported, or may not be imported
correctly.
3 3 Follow the instructions on the screen to specify the location where you

Loading a Forwarding Settings File (Overwrite/Import)
You can load forwarding settings into the machine from saved files.
under [Add. Func.] ➞ click [Forwarding Settings] ➞ click [Import].
NOTE

2 Select the format type from the File Format drop-down list ➞ click
[Browse] ➞ select the file to import ➞ click [Start Import].
File Format: Select the format in which to save the file.
• FIA Format: Select this when importing information registered for Forwarding Settings, the
Address Book, or Favorites Buttons.
• FIL Format: Select this when importing information registered for Forwarding Settings or
the Address Book.
File Path: Specify the path of the file to import. You can only select files whose file extension
is '.fia' or '.fil'.
3 If you want to import encrypted addresses, select [Decode Confidential Information of Address
Book] ➞ enter the correct password in the [Password] entry box.
IMPORTANT
• When forwarding settings are imported, the Address Book is also automatically erased and
overwritten.
• The machine must be restarted to enable the imported forwarding settings. After importing, turn
OFF the main power of the machine, wait 10 seconds, and turn the main power back ON.
• After importing forwarding settings, the Remote UI cannot be used to perform other operations
until the machine is restarted. Turn OFF the main power of the machine, wait 10 seconds, and
turn the main power back ON.
NOTE
• Do not import any files while the machine is executing other jobs.
• For information on how to turn ON and OFF the main power of the machine, see Chapter 1,

Saving Additional Functions Settings in Files (Export)
You can store Additional Functions settings as a file in your computer.
under [Add. Func.] ➞ click [Additional Functions] ➞ click [Export].
NOTE
IMPORTANT
If the System Manager ID is not set when the Additional Functions settings file is exported, the
print totals under Department ID Management are cleared when the file is imported. However, if
the System Manager ID is set, the print totals in the machine are overwritten by the print totals
saved in the file.

Loading Additional Functions Settings Files (Overwrite/

Import)
You can load Additional Functions settings into the machine from saved files.
3 under [Add. Func.] ➞ click [Additional Functions] ➞ click [Import].
NOTE

2 Click [Browse] ➞ select the file to import ➞ click [Start Import].
IMPORTANT
• When Additional Functions settings are imported, the System Manager ID, Department IDs,
Address Book password, and Network settings are automatically overwritten.
• If the System Manager ID is not set when the Additional Functions settings file is exported, the
print totals under Department ID Management are cleared when the file is imported. However, if
the System Manager ID is set, the print totals in the machine are overwritten by the print totals
saved in the file.
• The machine must be restarted to enable the imported Additional Functions settings. After
importing, turn OFF the main power of the machine, wait 10 seconds, and turn the main power
back ON.
• After importing Additional Functions settings, the Remote UI cannot be used to perform other
operations until the machine is restarted. Turn OFF the main power of the machine, wait 10
seconds, and turn the main power back ON.
3
• SNMP v. 3 User and Context Settings in SNMP Settings in Network Settings cannot be imported/
exported.
NOTE
• Do not import any files while the machine is executing other jobs.
• For information on how to turn ON and OFF the main power of the machine, see Chapter 1,

Saving the Printer Settings
You can store the Printer Settings as a file in your computer.
under [Add. Func.] ➞ click [Printer Settings] ➞ click [Export].
3
NOTE
If the System Manager's ID and password are set, a dialog box prompting you to enter the
[OK].

Loading Printer Settings
You can load printer settings into the machine from saved files.
IMPORTANT
You cannot import a file while the machine is scanning.
under [Add. Func.] ➞ click [Printer Settings] ➞ click [Import].
NOTE
2 Click [Browse] ➞ select the file to import ➞ click [Start Import].

Device Custom Settings
The machine's custom settings can be edited with the Remote UI.
Follow the procedure below to customize the machine's settings from the Remote UI.
NOTE
• The custom settings that are available using the Remote UI are part of the settings available from the
control panel of the machine. For instructions on using the control panel to specify the machine's
3 custom settings, see Chapter 6, "System Manager Settings," in the Reference Guide.
• For more information on the machine's custom settings, see the other manuals relating to the function
that needs to be set.

• Of the settings available by pressing on the machine's control panel, the following settings are
accessed from other menus within the Remote UI.
- Mail Box Settings: Specify settings by clicking [Mail Box]. (See "Managing Inboxes," on p.
2-12.)
- Address Book Settings: Specify settings by clicking [Address] ➞ [Address Book]. (See "Managing
the Address Book," on p. 2-31.)
- System Settings:
- System Manager Settings: Specify settings by clicking [Add. Func.] ➞ [System]. (See
"Customizing System Settings," on p. 3-2.)
- Register LDAP Server: Specify settings by clicking [Add. Func.] ➞ [Store LDAP Server].
(See "Specifying LDAP Server Settings," on p. 3-10.)
- Forwarding Settings: Specify settings by clicking [Add. Func.] ➞ [Forwarding Settings].

(See "Specifying Forwarding Settings," on p. 3-14.)
- Dept. ID Management: Specify settings by clicking [Add. Func.] ➞ [Department ID

Management]. (See "Managing Department IDs," on p. 3-19.)
3-38 Device Custom Settings

1 Click [Add. Func.] ➞ select [Custom Settings] from the menu that
NOTE
Device Custom Settings 3-39

2 Click the type of custom setting that you want to specify.
3 Specify all the necessary fields ➞ click [OK].
IMPORTANT
If you are changing the network settings, the machine must be restarted to enable the settings.
Turn OFF the main power of the machine, wait 10 seconds, and turn the main power back ON.
You can restart the machine from the Remote UI. (See "Restarting the Machine," on p. 3-8.)
NOTE
• For more information on each setting, see other manuals relating to the function that needs to be
set.
3 • For information on how to turn ON and OFF the main power of the machine, see Chapter 1,
3-40 Device Custom Settings

Backing Up Inbox Data
You can back up inbox data stored in the machine to a file server connected to the network.
Inbox data backed up in this way can be restored from the file server at a later date.
The following data can be backed up and restored:
• Inbox Settings (inbox names, passwords, and auto erase times)
• Inbox documents
3
WARNING
It may take more than seven hours to complete an inbox data backup/restore operation. Do
not turn the main power switch of the machine OFF until the operation is complete, as this
may cause the machine to malfunction.
IMPORTANT
• In order to back up/restore inbox data, it is necessary to have an SMB server connected to the network.
• If you back up/restore inbox data without restarting the machine after changing the language displayed
on the touch panel display by pressing ➞ [Common Settings] from the control panel of the machine,
the inbox data may not be backed up/restored properly.
• The inbox data backed up using this function can be restored only to this machine or upgrades of the
same model.
NOTE
• For more information about the Mail Box function, see Chapter 2, "Introduction to the Mail Box
Functions," in the Copying and Mail Box Guide.
• For more information on SMB servers, see the Network Guide.
• It is recommended that you regularly back up important data.
Backing Up Inbox Data 3-41

Setting the Backup Destination for Inbox Data
You can specify the address, user name, password, and file path of the SMB server used to
backup inbox data.
1 Click [Add.Func.] ➞ select [Custom Settings] from the menu that

appears under [Add.Func.] ➞ click [Backup Destination Settings].
3
3-42 Backing Up Inbox Data

2 Specify the necessary fields ➞ click [OK].
Host IP Address: The unique name used to identify the file server on the network. Enter
the IP address of the SMB server to back up the inbox data to in the
following format:
\\Server Name\Name of Shared Folder.
User Name: Enter the user name for the SMB server used to back up the inbox
data.
Password: Enter the password for the SMB server used to back up the inbox data.
File Path: Specify where to store the backup data on the SMB server.
Encrypt Backup Data: Select and enter a password to encrypt the backup data. 3
NOTE
• If you do not enter the correct host IP address, user name, password, and file path, the backup
will not be performed.
• You can enter up to 128 characters for the host IP address.
• You can enter up to 128 characters for the user name.
• You can enter 7 to 48 characters for the password.
• You can enter up to 255 characters for the file path.
• Make sure that the user limit of the folder is set to allow two or more users. If the user limit is set
to allow only one user, the data will not be able to be restored correctly.
• If you select to encrypt the backup data, the backup process may take longer.

Performing the Inbox Data Backup
Before upgrading the firmware of the machine, you can back up the inbox data stored in the
machine to the destination specified in "Setting the Backup Destination for Inbox Data," on p.
3-42.

appears under [Add.Func.] ➞ click [Backup] ➞ click [Execute].
3
You can confirm the status of the backup process in [Backup Status].
Select 'All' or 'Changes' for the backup method. 'All' backs up all of the inbox data. 'Changes'
backs up only the inbox data updated or added since the last backup.
NOTE
If you want to schedule a backup, click [Add. Func.] ➞ [Custom Settings] ➞ [Auto Backup
Settings], select either 'All' or 'Changes' and 'Everyday' or 'Select Days', and enter the time to
perform the backup.
3-44 Backing Up Inbox Data

Restoring Backed Up Data
You can restore inbox data which has been backed up on a server to the machine.

appears under [Add.Func.] ➞ click [Restore] ➞ click [Display Backup
Data].
2 Select the backup data to restore from the list ➞ click [Execute].
The inbox data will be restored after you restart the machine (the main power of the machine is
turned OFF, and then ON again).
NOTE
• If you want to display the backup/restore log, click [Add. Func.] ➞ [Custom Settings] ➞ [Backup/
Restore Log].
• If you want to restore encrypted backup data, enter the same password used when backing up
the data.
• Depending on the settings of the machine, the backup data may not be completely restored, or
some documents may be automatically printed.
• Restoration is performed after all of the inbox data stored in the machine, or documents that are
being sent, received, or stored, are erased.

Installing a Certificate File
It is necessary to install a key pair from a computer in order to use encrypted SSL
communication for IPP printing, E-mail and I-faxes, the Remote UI, and delivering device
information.
Apart from the X.509 (DER) format server certificate preinstalled in the machine, you can also
install a CA certificate file from your computer to use for encrypted SSL communication.
3 You can install a key pair and server certificate file created on a computer, a CA certificate, or a
user signature certificate using the Remote UI.
3-46 Installing a Certificate File

Installing a Key Pair and Server Certificate
IMPORTANT
For more information on registering a key pair and server certificate file, see the Network Guide.
1 Click [Add. Func.] ➞ select [Custom Settings] from the menu that
appears under [Add. Func.] ➞ click [Key and Certificate Settings].
NOTE
If a System Manager ID and password are set, a dialog box prompting you to enter the System
Manager ID and password appears ➞ enter the System Manager ID and password ➞ click [OK].
2 Click [Register Key and Certificate].
3 Click [Install].
Installing a Certificate File 3-47

4 Enter the path for the key pair and certificate file to install ➞ click [Start
Installation].
The maximum number of characters that you can enter for the file name is eight, excluding the
file path and file extension '.p12'. Specify the name of the file to install so that it will not exceed
eight characters.
Installing a CA Certificate
IMPORTANT
For more information on registering a CA certificate file, see the Network Guide.
3
1
Click [Add. Func.] ➞ select [Custom Settings] from the menu that
appears under [Add. Func.] ➞ click [CA Certificate Settings].
NOTE
If a System Manager ID and password are set, a dialog box prompting you to enter the System
Manager ID and password appears ➞ enter the System Manager ID and password ➞ click [OK].

2 Click [Register CA Certificate].
3 Click [Install].
4 Enter the path for the key pair and CA certificate file to install ➞ click
[Start Installation].
The maximum number of characters that you can enter for the file name is eight, excluding the
file path and file extension '.cer'. Specify the name of the file to install so that it will not exceed
eight characters.
Installing/Checking/Erasing a User Signature Certificate 3

and Key Pair
This function installs/checks/erases a user certificate and key pair contained in a digital
signature file.
IMPORTANT
This function is available only if the optional Digital User Signature PDF Kit is activated and you log in to
the machine using the SDL or SSO login service.
NOTE
• You can use a digital signature file with the following properties:
- File format: PKCS#12
- File extension: '.pfx' or '.p12'
• You can use a user certificate with the following properties:
- Format: X.509 version 3
- Key length: 1024 bits/2048 bits
- Encryption algorithm: RSA

1 Enter the required data ➞ click [Log In].
3
SDL is set as a login service.
SSO is set as a login service.

IMPORTANT
If there is more than a 30 minute difference between the current time set in the computer register
by the Active Directory and the time set in the computer that you use for login, an error occurs
when you log in using SSO. To be able to log in using SSO, it is necessary to match the current
time on both the computers.
NOTE
• If Default Authentication is set, and an ID and password for the system manager in the System
Manager Settings (from the Additional Functions screen of the machine) have been set, a dialog
box requesting a user name and password appears. Enter the system manager ID and
password, and click [OK] to start the Remote UI.
• You must use the user login name (pre-Windows 2000) registered in Active Directory in order to
then enter a user name for SSO authentication.
• You can use only alphanumeric characters, . (period), - (hyphen), or _ (underscore) for a user
name for SSO authentication. You can log in only if you use valid characters. 3
• You can select up to four trusted domain names in addition to the domain name the machine
belongs to for the DNS Domain Name.
• Even if you install multiple login services, they cannot be used simultaneously. Only the login
screen for the set login service is displayed.

2 Click [Add. Func.] ➞ click [User Key and Certificate Settings].
3
If a user with administrator privileges has logged in, all of the registered user keys and
certificates are displayed.
If a general user has logged in, only their user key and certificate are displayed.

● To install a user key and certificate:
❑ Click [Install].
❑ Enter the path for the key pair and certificate file to install and the password of the private
key ➞ click [Start Installation].
The maximum number of characters that you can enter for the file name is twenty, excluding
the file path and file extension '.p12' or '.pfx'. Specify the name of the file to install so that it
will not exceed twenty characters.
IMPORTANT
Up to 100 user certificates can be installed, with a maximum of one user certificate per user. An
error is displayed if you attempt to install more than 100 certificates, or more than one user
certificate for a user.
● To check/erase a user key:

❑ To check a user key.
Click the user key you want to check.
❑ To erase a user key.
Select the user key you want to erase ➞ click [Erase].

3

Appendix
This chapter contains the index.
4
CHAPTER
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
4-1
Index
A Printing PDF files directly, 2-26

Printing PS/EPS files directly, 2-28
Abbreviations used in this manual, x Disclaimers, xi
Displays used in this manual, ix
Access Number Management, 3-6
Divided Data RX Inbox, 2-22
Additional Functions settings
Exporting, 3-33
Importing, 3-34
Address Book E
Changing the name of a subaddress book, 2-35
4 Deleting an address, 2-34
Editing an address, 2-35
E-mail Priority, 3-18
Enable Department ID Management, 3-21
Exporting, 3-24
Appendix
Importing, 3-27 Enabling the Remote UI, 1-10

Managing the Address Book, 2-31 Export function, 3-23
Moving an address, 2-34
Storing a group address, 2-34
Storing a new address, 2-34
Storing a new address in a one-touch button, 2-36
Address Book Password, 3-6
F
Allow Black Print Jobs With Unknown IDs, 3-21 Fax jobs, managing, 2-8
Allow Remote Scan Jobs With Unknown IDs, 3-21 Forwarding settings
Adding a forwarding condition, 3-15
Deleting a forwarding condition, 3-18
Editing a forwarding condition, 3-17
B Exporting, 3-29
Forwarding without conditions, 3-17
Before using the Remote UI Importing, 3-31
Enabling the Remote UI, 1-9, 1-10 Specifying, 3-14
Specify the network settings, 1-9
I
C Import/Export function
CA Certificates, 3-46 About the Import/Export function, 3-23
Clear All Counts, 3-21 Exporting Additional Functions settings, 3-33
Exporting forwarding settings, 3-29
Clear Count, 3-22 Exporting the Address Book, 3-24
Controlling machine remotely, 1-5 Importing Additional Functions settings, 3-34
Importing forwarding settings, 3-31
Copy jobs, managing, 2-8
Importing the Address Book, 3-27
Copyright, xi Inbox management
About inbox management, 2-12
Confidential Fax Inboxes, 2-13, 2-23
Memory RX Inbox, 2-12, 2-19
D User Inboxes, 2-12, 2-14
Information display, 2-2
Department IDs
Managing, 3-19
Device status, 2-2
Direct Print J
About Direct Print, 2-25
Printing Image files directly, 2-29 Job management
4-2 Index
About job management, 2-4
Copy, send, and fax jobs, 2-8 S
Print jobs, 2-5
Receive jobs, 2-10 Send jobs, managing, 2-8
Setting, 1-10
Setting up machine remotely, 1-5
K SSL, 3-12
Starting Remote UI, 1-12
Keys used in this manual, viii Status of machine, checking, 1-3
Symbols used in this manual, vii
System information
L Customizing, 3-2
Setting the System Manager ID and password, 3-7
LDAP server settings System Manager ID, setting, 3-7
Deleting an LDAP server, 3-13 System password, setting, 3-7
Editing LDAP server settings, 3-13 System Reference Address Book, 2-36, 2-32
Registering an LDAP server, 3-12
Specifying, 3-10 System requirements
Legal notices Macintosh, 1-8
Windows, 1-8
4
Copyright, xi
Appendix
Disclaimers, xi
Trademarks, xi
Limit Functions, 3-21
Link to MEAP Portal, 1-6
T
Trademarks, xi
M
Machine
X
Checking status, 1-3 X.509 (DER), 3-46
Controlling remotely, 1-5
Customizing settings, 3-38
Setting up remotely, 1-5
MEAP Settings, 1-9
Message Board, 3-4
O
Overview of the Remote UI, 1-2
P
Page Limits, 3-22
Print jobs, managing, 2-5
R
Receive jobs, managing, 2-10
Index 4-3
4
Appendix
4-4 Index
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA S.A.
Joaquín Costa, 41 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD
15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
CANON HONGKONG CO., LTD
19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong
USRM1-0294-00 © CANON INC. 2007

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Remote UI Guide

Please read this guide before operating this product.

Guides with this symbol are included on the accompanying

• Quick Reference for Basic Operations

• Learn How to Use Your Machine

• Copying and Mail Box Instructions

• Network ScanGear Installation and Instructions

• UFR II Printer Driver Installation and Instructions

• Mac OS X PS Driver Installation and Instruction

• Mac OS X UFR II Driver Installation and

• Fax Driver Installation and Instructions

• Installing MEAP Applications and Using the Login

Chapter 1 Using the Remote UI

Chapter 2 Checking and Managing Functions

Chapter 3 Customizing Settings

Includes the index.

Chapter 1 Using the Remote UI

Overview of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Chapter 2 Checking and Managing Functions

Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Chapter 3 Customizing Settings

Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

How To Use This Manual

Symbols Used in This Manual

NOTE Indicates a clarification of an operation, or contains additional explanations for a

• Touch Panel Display Keys: [Key Name]

Examples: [System Settings]

• Control Panel Keys: Key Icon

• Buttons on Computer Operation Screens: [Button Name]

Examples: [Job Status]

Microsoft® Windows® 2000 operating system: Windows 2000

Microsoft® Windows® 98 operating system: Windows 98

Microsoft® Windows® Millennium Edition operating system: Windows Me

Microsoft® Windows® XP Home Edition operating system: Windows XP

Microsoft® Windows® XP Professional Edition operating system:Windows XP

Microsoft® Windows® operating system: Windows

Apple Macintosh: Mac

Overview of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

You can operate the machine through the Remote UI

Touch Panel Display

1-2 Overview of the Remote UI

Using the Remote UI

Overview of the Remote UI 1-3

Takes you to the Remote UI top page.

Enables you to print, duplicate, delete or send documents stored in inboxes.

Enables you to print PDF (Portable Document Format), PS/EPS (PostScript/

Enables you to specify or change various system settings on the machine.

1-4 Overview of the Remote UI

■ Viewing documents stored in inboxes on your computer screen

Using the Remote UI

Overview of the Remote UI 1-5

1-6 Overview of the Remote UI

Using the Remote UI

Overview of the Remote UI 1-7

1 The system requirements for the Remote UI are as follows:

1-8 System Requirements

Using the Remote UI

■ Enable the Remote UI

Before You Start the Remote UI 1-9

2 Select [On] ➞ select whether to use SSL.

3 Press [Done] repeatedly until the Basic Features screen appears.

1-10 Before You Start the Remote UI

Using the Remote UI