EASY BF en GB

Easy
Operation CONTENTS
Guide Preface
How the Manuals Are Divided ..................... 1
What You Can Do with This Machine .......... 3
The Control Panel ....................................... 5
Basic Features
Copying Function
Making a Copy............................................. 7
What You Can Do with This Machine
(Regular Copy Basic Features
Screen) .............................................. 9
(Special Features Screen) .............. 11
Over view of Copy Features....................... 19
Facsimile Function
Sending a Fax ........................................... 21
(Fax Screen) .................................... 23
Sending Function
Sending a Document (E-mail, I-fax, File
Ser ver) ............................................ 25
(Address Book/Send Basic
Features Screen)............................. 27
(Scan Settings Screen) ................... 29
(Send Settings Screen)................... 31
Sending /Facsimile Function

Over view of Sending /Fax Features .......... 33
Mail Box Function

Storing Originals in an Inbox ................... 37
Printing /Sending a Document Stored
in a User Inbox ................................ 39
(Scan Screen) ................................. 41
(Change Print Settings Screen) ...... 43
Mail Box Function Over view ..................... 45
Other Useful Features

Operating the Machine from a Computer
(Remote UI) ..................................... 51
Printing from Your Computer
(Printer Driver) ................................ 53
Additional Functions ..................................... 57
Store this guide next to the machine for future reference. Troubleshooting ............................................. 58
How the Manuals Are Divided
The manuals for the machine are divided as follows. Please read them accordingly to make full use of the machine.
Manuals included with optional equipment are included in the list below. According to the product you have bought
and the system configuration, you may not have some of these manuals.
*1 Indicates that this guide is included on the accompanying CD-ROM.

*2 Indicates that this guide is printed manual.
How to Use the Machine and Function Overview

Easy Operation Guide Read this manual to learn the basic operations of the machine, grasp a
Basic Features basic knowledge of what the machine can do, or find out what kind of useful
Easy Operation Guide functions it has. Keep it next to the machine for future reference.
To Suit Your Needs
The Control Panel Using the Fax Function

Easy Making a Copy Other Useful Functions
Operation Using the Send Function The Additional Functions Mode
CONTENTS
Guide Preface
How the Manuals Are Divided ..................... 1 Using the Mail Box Function How to Make the Machine More
Basic Features What You Can Do with This Machine .......... 3
The Control Panel ....................................... 5
Copying Function
Convenient
Making a Copy............................................. 7
(Regular Copy Basic Features
Screen) .............................................. 9
(Special Features Screen) .............. 11
Over view of Copy Features 19
Handling and Operating the Machine

Reference Guide Read this manual to learn about the things to take care of when using the
machine, basic operations, optional equipment, machine maintenance and
paper jam removal procedures.
Before Using the Machine System Manager Settings

Reference Guide Operating the Touch Panel Display Loading Paper
Using Optional Equipment Replacing Toner Cartridges
Additional Functions Removing a Paper Jam
Copying and Mail Box Read this manual to learn how to copy documents, use the Mail Box function,
Guide and the various copying/scanning features.
Basic Copying Procedure Memory Mode

Mail Box Function Sending and Receiving Documents in an
Copying and Mail Box Guide Basic Mail Box Procedures Inbox
Useful Copying/Mail Box Features Changing the Settings to Suit Your Needs
Sending and Facsimile Read this manual to learn how to send scanned documents to e-mail, fax, or
Guide I-fax destinations, or save them on a file server.
Send Function Useful Fax Functions

Basic Sending Procedures Confirming Jobs Currently Being Sent or
Basic Scanning Procedure Received
Sending and Facsimile Guide Useful Scanning Features Communications Settings
Sending and Receiving Documents Registering/Editing an Address in the
Address Book
System Settings

Remote UI Guide Read this manual to learn how to access the machine from a computer to
operate and confirm jobs, and edit the various settings of the machine.
Confirming the Status of the Machine Viewing Documents in a User Inbox

Remote UI Guide
Operating Jobs Editing the Address Book and the Various
Settings of Machine
1
How the Manuals Are Divided
Connecting the Machine to a Network or Computer

Network Guide Read this manual to learn how to connect the machine to a network.
Using the Machine in a TCP/IP Network Using the Machine in a NetBIOS Network
Preface
Network Guide Using the Machine in a NetWare Network Using the Machine in an AppleTalk Network
Using the Machine as a Printer

PS/PCL/UFR II Read these manuals to learn PS Driver Guide Read these manuals to learn
Function
Copying
Printer Guide how to edit the settings in PCL Driver Guide how to install the printer drivers
order to use the machine as a UFR II Driver Guide for Windows, how to print, and
printer. Mac PS Driver how to edit the printer settings.
Guide
Connecting the Machine to a Mac UFR II Driver
Computer Guide Installing the Drivers
Installing Software
Series
How to Print
Handling Print Jobs Using the Touch
PS/PCL/UFR II Printer Guide
Panel Display Various Printer Features
Displaying the Online Help
Facsimile
Function
Setting the Various Items in Settings
Menu
UFR II Driver Guide
Setting the Various Items in Utility UFR II Driver Ver. 1.85
Menu
Network Quick
Related Guides Start Guide
Function
Sending
Sending Faxes from a Computer
Fax Driver Guide Read this manual to learn how to install and use the driver which enables you to fax
documents created on a computer with the machine.
FAX Driver Guide

Fax Driver Ver. 4.15
Installing the Driver Displaying the Online Help
Function
Mail Box
Sending a Fax Using the Cover Sheet Editor
Other Guides
Other Useful
A tutorial that enables you to

Features
MEAP SMS Administrator Guide Tutorial CD

learn examples of how to use
Read this manual to learn how to access the machine functions, and try out actual
procedures with a simulator.
from a web browser to install and manage MEAP
The administrator of the
applications.
machine can use the Tutorial
CD to explain the machine’
s functions and operating
Network ScanGear User’s Guide procedures to several users
simultaneously through
Additional
Functions
Read this manual to learn how to install and use the e-Learning.
driver which enables you to use the machine as a
scanner to scan documents to your computer.
2
The iR5075/iR5075N/iR5065/iR5065N/iR5055/iR5055N
brings to you all the elements you will ever need in a digital
multitasking machine.
The iR5075 /iR5075N /iR5065 /iR5065N /iR5055 /iR5055N incorporates a rich array
of input and output features that can greatly enhance your efficiency. Equipped
with features that meet the needs of document work, the iR5075 /iR5075N /iR5065 /
iR5065N /iR5055 /iR5055N represents the ultimate in digital multitasking machines.
Send Outside the Company
Fax
Original Scan
Function
Telephone Line
Fax
Function
1 I-Fax
2
3 Save Data
4
Send
Internet
Copy Function
Function
Mail Box
Function
4
3
2 E-Mail
1
Copy/Print
Print LAN
Function
Remote UI
1
2
Function
3
4
In-Company File Server E-Mail

Computer
Copying Function Mail Box Function

Enables you to save costs with features such as Enables you to save scanned documents, documents
printing a single sided document on both sides of the received by fax, and data sent from a computer, and
paper, or printing two pages of a document on each then send or print them out whenever necessary.
sheet of paper. Also with the Collate, Z-Fold, C-Fold,
and Booklet modes, the Copying function is perfect
for creating materials for meetings.
3
Refer to this manual for examples of the useful

ways in which you can use your machine.
To Enlarge/Reduce an Image to Copy

Fax Function
Preface
to a Different Size Paper........................................... P.9
To Staple Sets of Output Together ..................................... P.9
Enables you to fax not only scanned documents, but To Interrupt a Long Copy Job to Make Priority Copies......P.10
also documents temporarily saved in a User Inbox, To Copy onto Irregular Sized Paper...................................P.10
or data sent from a computer. You can also send to
To Make Two-Sided Copies ...............................................P.10
multiple destinations, and forward received faxes as
well. To Copy Different Size Originals Together ........................P.11
To Copy Facing Pages in a Book.......................................P.11
Copying Function
Function
Copying
To Copy Multiple Originals onto One Sheet of Paper........P.12
* The optional Super G3 FAX Board must be installed.
To Make a Booklet .............................................................P.12
To Erase the Dark Border when Copying a Book..............P.13
To Add a Margin .................................................................P.13
To Add a Cover ..................................................................P.14
To Recall Commonly Used Settings ..................................P.14
Sending Function To Scan Batches of Originals ............................................P.15

To Add Page Numbers to Copies ......................................P.16
Facsimile
Function
To Add a Watermark to Copies ..........................................P.16
Enables you to send scanned document data and
data saved in a User Inbox not only by fax, but also To Store Scanned Originals with Copy Settings................P.17
by e-mail and I-fax. You can also convert originals To Embed Hidden Text in the Background ........................P.17
to PDF or TIFF file formats and send them as an To Combine Multiple Batches of Originals with
attached file. Different Copy Settings............................................P.18
Fax Function
* The optional Universal Send Kit must be activated.

If You Mainly Use One-Touch Buttons.............................. P.23
To Display the Sender History .......................................... P.23
Function
Sending
To Automatically Forward Received Faxes ...................... P.24
To Send Data From a Computer by Fax ........................... P.24
To Register Commonly Used Destinations....................... P.27

To Recall the Last Settings ............................................... P.27
MEAP Function To Specify a File Format and Send a Document.............. P.28
To Send Documents Containing Photos Clearly .............. P.29
Sending Function
Function
Mail Box
Enables you to add new functions to your machine, To Change the Scanned Document Size.......................... P.29
and enhance the features to keep up with changes To Automatically Change the Zoom Ratio
in the business environment. Allows your machine According to a Specified Record Size .................... P.30
to evolve into a more convenient and easy to use
To Send Fine Text and Images Clearly............................. P.30
multitasking machine.
To Send Separately Scanned Documents At Once ......... P.30
To Add the Reply Destination to a Sent Document .......... P.31
To Specify the Time to Start Sending ............................... P.32
Other Useful
To Send Notification of Completed Sending..................... P.32

Features
To Confirm a Document Before Sending .......................... P.32

Print Function To Edit a Destination from a Computer............................. P.32
Enables you to print on both sides of paper, output To Add a Name to a Document and Save It ..................... P.41
Mail Box Function
sets of printouts, and various other useful features To Scan a Two-Sided Document ...................................... P.41
when printing documents from a computer. To Confirm/Erase Documents in a User Inbox
from Your Computer................................................ P.42
Additional
Functions
* For the iR5075/iR5065/iR5055, the optional printing function To Print a Sample Print ..................................................... P.43
must be available for use. To Automatically Delete Document Data after Printing .... P.44
To Print Multiple Documents Together.............................. P.44
To Output Print Documents in Sets .................................. P.44
To View Documents Stored in a User Inbox ..................... P.44
4
The Control Panel
To Switch Functions
Use these keys to swich functions
The control panel consists of a touch panel display,

for setting the various functions, and physical
keys, such as the Start key, Stop key, and the
Control Panel Power Switch. The following is an
explanation of the keys used in this manual. For
more information, see Chapter 1, “Before You Start
Using This Machine,” in the Reference Guide.
Press the keys on the upper part of the
touch panel display to switch functions
Reset Key
Press to restore the standard settings of the

machine.
Touch Panel Display
Displays the settings screen for each function.
Display Contrast Dial
Use to adjust the brightness of the touch panel

display.
Help Key
To Confirm or Edit the Job Status
Press to display explanations of functions and
how to specify settings.
Press [System Monitor]
to display the screen on
the left, enabling you to
confirm the job status
and cancel print jobs. You
can also see the status
of the machine, such as
the amount of remaining
paper.
System Monitor Screen
5
The Control Panel
If the Touch Panel Display is Turned Off

If nothing is displayed on the touch panel display even when the
main power switch is ON, follow the procedures below:
Preface
1 When maintains a steady green light:
Press ( ).
When is not lit:
2
Press the control panel power switch ( ).
Function
Copying
Ex. Send Basic Features Screen
Control Panel Power Switch
Press to turn the control panel ON or OFF.
Facsimile
Function
Energy Saver Key
1 2 3 Press to set or cancel the Energy Saver mode.
4 5 6
Counter Check Key
7 8 9
Press to display the copy and print count totals on the
Function
Sending
touch panel display.
0
Log In/Out
Stop Key
Press to stop a job in progress, such as a scan job or

copy job.
Function
Additional Functions Key
Start Key Mail Box
Press to specify additional functions. Press to start an operation.
Clear Key
Other Useful
Features
Press to clear entered values and characters.
Numeric Keys
Press to enter numeric values.

Additional
Functions
Log In/Out Key
Press when setting or enabling Department ID

Management.
6
Copying Function
Making a Copy
The following is an explanation of the basic procedure for copying a document. For more detailed procedures, see
the references to other guides.
Preparations Place Your Originals

Placed in the feeder
Regular Copy Basic Features screen Placed on the platen glass
Press [Copy] to switch to the Copy function. Place your originals.
If the following screen is displayed, enter the [Dept. If you have placed your originals on the platen
ID] and [Password] press (Log In/Out) on glass, close the feeder after placing your originals.
the touch panel. If necessary, set copy modes on the Regular Copy
Basic Features screen.
For more information on the copy modes you can

set on the Regular Copy Basic Features screen,
see p. 19 and p. 20.
7 8 9
To set the various copy modes, press [Special
Features].
0
Log In/Out
For more information on the copy modes you can

set on the Special Features screen, see p. 19 and
p. 20.
If Department ID Management or the SSO or SDL

login service is set, it is necessary to enter an You can also place paper in the stack bypass to
ID and password. (If an optional card reader is copy. (For more information, see “Making Prints
attached, insert a control card.) Using the Stack Bypass,” in the Reference Guide.)
For more information, see Chapter 2, “Basic

Operations,” in the Reference Guide.
7
Making a Copy
Specify the Number of Copies Start Copying
Preface
4 5 6
1 2 3
7 8 9
4 5 6
0
7 8 9
Function
Copying
Log In/Out
0
Log In/Out
Facsimile
Function
Enter the desired number of copies (1 to Press .
9,999) with the numeric keys.
If you make a mistake when entering values, press When copying is complete, remove your originals.
enter the correct values. If the following screen is displayed, follow the
instructions on the screen and press once for
each original. When scanning of the originals is
The number of copies you specify is displayed on complete, press [Done].
Function
Sending
the right side of the Regular Copy Basic Features
screen.
Function
Mail Box
If Department ID Management is set, press (Log

In/Out).
Other Useful
Features
To cancel, interrupt, or continue copying
To cancel copying To make another copy while printing

Press .
Press [Done].
To interrupt copying. Place the next original.

Additional
Functions
Press [Interrupt]. Press .

See “Interrupt Mode,” in the Copying and Mail Box
Guide.
8
Copying Function

(Regular Copy Basic Features Screen)
The following is an explanation of the features often
used when copying a document. For more detailed
procedures, see the references to other guides.
To use more convenient functions (Special Features),
press [Special Features] to access the Special
Features screen.
* The numbers in the illustrations refer to operation steps. Regular Copy Basic Features screen
To Enlarge/Reduce an Image to Copy to a Copying and Mail Box Guide

Different Size Paper Chapter 3
Useful when enlarging or reducing an original of one

standard paper size to another, such as enlarging Original Copy
an A4 sized original to A3 size, or reducing A3 to
A4 size. Simply select the desired paper size from
the displayed keys to automatically set the optimal
zoom ratio.
1
1
2
Copying and Mail Box Guide

To Staple Sets of Output Together
Chapter 3
Select the Staple mode to collate copies as in

Original Copy 1 Copy 2 Copy 3
the diagram on the right. Collated copies are 3 copies
stapled in the position you set. This is useful for set
distributing materials copied for a meeting, etc.
1
2 1 1 1
3
4
3 After you set the stapling position, it

is important to place your originals
1 with the correct orientation.
For information on the relation
2 4
between original orientation, paper
orientation, and stapling position,
5 see Chapter 9, “Appendix,” in the
Reference Guide.
*The Staple mode can only be set if an optional finisher is attached.
9
What You Can Do with This Machine (Copy Basic Features Screen)
To Interrupt a Long Copy Job to Make Priority Copying and Mail Box Guide
Copies Chapter 1
This mode enables you to interrupt the current job or reserved job to make priority copies.
Preface
Of course, after you finish making your priority copy, the paused print job automatically
resumes. This mode is useful if you need to make an urgent copy during a long copy job.

To Copy onto Irregular Sized Paper
Chapter 1
Function
Copying
To copy onto non-standard size paper, simply set the size
and type (such as Plain, Heavy) of the paper, and load it Stack Bypass Tray
into the stack bypass.
Facsimile
Function
Direction to
load the paper
2
1 4
Function
Sending
3
5

To Make Two-Sided Copies
Chapter 3
Function
When copying many single sided originals, printing on both the front and Mail Box
back sides of paper can help you save half of the paper costs. In the screen on the left, if you
press [Option] you can select to
Original Copy make the front and back sides of the
copies have the same top-bottom
orientation. This makes it easier
to see when stapling copies like a
Other Useful
calendar.
Features
1
2
Additional
3
Functions
For more information on Special Features, see p. 11 to p. 18.
10
Copying Function

(Special Features Screen)
The following is an explanation of the
features often used when copying a
document. For more detailed procedures,
see the references to other guides.
The Special Features screen is divided
into two screens. Press [ ]/[ ] on the lower left of the
screen to switch the screens.
Special Features screen (1/2)

* The numbers in the illustrations refer to operation steps.

To Copy Different Size Originals Together
Chapter 4
This mode enables you to copy (scan) different size originals with the same widths
such as A3 and A4, together as one group by setting them in the feeder.
A3 Original
A4 Original
Direction to load
the paper

To Copy Facing Pages in a Book
Chapter 4
It is common for the paper size to become too large when copying an open
book. Use this mode to copy facing pages in a book or bound original.
Original Copy
1 1
11
What You Can Do with This Machine (Special Features Screen)
To Copy Multiple Originals onto One Sheet of Copying and Mail Box Guide
Paper Chapter 4
Copy
This mode enables you to reduce
Preface
multiple originals or two-sided
originals to fit onto one sheet of
paper. This is useful for arranging Original
a variety of originals on one sheet
of paper for easy viewing and for 1 2
or 3 4
saving paper and space when
storing printouts. 2 On 1
(two pages on one sheet of paper)
Function
Copying
1 Copy
2 1
1 2
3 4
Facsimile
Function
4 On 1
(four pages on one sheet of paper)
1 3 5
2 4
Function
Sending
6

To Make a Booklet
Chapter 4
This mode enables you to copy multiple originals in such
Function
Mail Box
a way that the copies are made into a booklet. This is
useful for arranging materials for distribution in an easily
viewable format.
Original Copy
Other Useful
Features
2
7
1 5 8 1
2 1
6
3
3 8
4
5
7
6 3 6
4 8
Saddle Finisher-AD2 is attached.
1 3
Additional
Functions
2 6
12
Copying Function
Special Features screen (1/2) Special Features screen (2/2)

To Erase the Dark Border when Copying a Book
Chapter 4
This enables you to erase the dark border, as well as centre and contour lines that appear if you are copying
facing pages in a book or bound original onto a single sheet of paper.
Copy
With Frame
Erase
Original
1 Copy
2 4
5 Without
Frame Erase
3

To Add a Margin
Chapter 4
This enables you to add a margin to the output. The location of the margin can
be selected from the left, right, top, and bottom of the document. You can also
specify the width of the margin.
Original Left Margin Right Margin Top Margin Bottom Margin

1
13

To Add a Cover
Chapter 4
This enables you to load paper different to the copies in the stack bypass, to be used as a cover. You can also
Preface
add a back cover, sheet insertions, and chapter pages.
Original Copy
Printed Front Cover
Function
Copying
1
Facsimile
Function
3 6
5 7
4
Function
Sending
To Recall Commonly Used Settings
Chapter 5
Function
Mail Box
Commonly used combinations of modes can
be stored in Mode Memory to be recalled To recall stored settings, display the
with the touch of a button. You can also use screen you used to store them, select
Mode Memory in combination with Standard the key in which the settings are
Key 1 and 2 for extra convenience. stored press [OK].
Other Useful
Features
1 3 1
Additional
Functions
14
Copying Function

To Scan Batches of Originals
Chapter 4
This enables you to scan originals that are too many to be placed at once, by dividing them into multiple
batches. Copies can be made after all of the originals have been scanned. This is also useful when using
both the feeder and platen glass to scan originals.
Original Copy
After placing the next

original, press .
15

To Add Page Numbers to Copies
Chapter 4
Preface
This enables you to add page numbers to copies you print.
Original Copy
Function
Copying
1
Facsimile
5
Function
2
7
3
4
6 8
Function
Sending
To Add a Watermark to Copies
Chapter 4
This enables you to add a watermark to copies you print.
Function
Mail Box
Original Copy
CONFIDENTIAL
1
Other Useful
Features
4
2 6
Additional
Functions
3 5 7
16
Copying Function

To Store Scanned Originals with Copy Settings
Chapter 4
This mode enables you to store scanned originals in

a User Inbox from the Regular Copy Basic Features You can add a document
name to the stored document.
screen. The copy settings are stored with the
document.
1 You can also make copies of

the scanned originals while
storing them in the User
Inbox.
2

To Embed Hidden Text in the Background
Chapter 4
This mode enables you to embed hidden text, such Copy A

(Secure Watermark is Copy B
as “CONFIDENTIAL,” in the background of copies/
Original Selected) (Copy of Copy A)
prints. The embedded text appears when the copies
are copied.
* The embedded hidden text may not appear as specified even if

the copy with the Secure Watermark mode applied is copied,
depending on the copy machine.
* The Secure Watermark mode is available only if the optional
Secure Watermark Function is activated.
1 3
2
4
17
To Combine Multiple Batches of Originals with Copying and Mail Box Guide
Different Copy Settings Chapter 4
This mode enables you to scan multiple batches of originals with different copy
Preface
settings and print them as one document.
Example) · Combined document: Staple Mode (Double)

· Batches: Shift, 1 2-Sided, 2-Page Separation, Image
1 Combination (4 on 1) modes
· Cover/Sheet Insertion: Cover
Function
Batch
Copying
2 Original Batch Copy
Specify the settings for the combined document.
First Batch:
3 The Shift Mode Is Selected
Facsimile
Function
First Batch
Second Batch
Third Batch
Fourth Batch
Second Batch: 1
The 1 2-Sided Mode Is Selected

Specify the copy settings 1 2
for each batch of originals. 1 1

3 4
Function
Sending
Third Batch:
The 2-Page Separation Mode Is Selected
1 2
Function
2
Mail Box
3 4
3
4
Scan your originals using Fourth Batch:

the feeder or platen glass. The Image Combination Mode (4 on 1) Is Selected
You can erase batches of originals

that are no longer necessary.
Other Useful
Features
7
You can also make a sample print
of a selected batch of originals or
the combined document.
6
4 5
8
To scan the next batch of originals, press [Next

Additional
To use the Cover/Sheet Insertion mode for the

Functions
Block] and repeat the procedure from 3 . When combined document, press [Cover/Sheet Insertion].
you have finished scanning all of your originals, Select the batches of originals in the order in which you
press [Conf./Combine All Blocks]. want to combine them press [Start Print].
18
Copying Function
Overview of Copy Features

Use the Regular Copy Basic Features screen and the Special Features screen to set the various copy modes.
There are two Special Features screens, “1/2” and “2/2”.

Regular Copy Basic Features Screen
Chapters 1 and 3
1 1:1
Press to return the copy ratio to 100%.
6
7
1 2 Copy Ratio (see p. 9)
8 Press to reduce or enlarge the copy size.
2
3 9
10
4 3 Finishing (see p. 9)
11
Press to select or cancel the Collate, Group, or Staple mode. You
5 can also set the Z-Fold and C-Fold modes.

Chapter 4
1 2-Page Separation (see p. 11)
Press to copy facing pages of an opened book onto separate copy
sheets.
1 8
2 Cover/Sheet Insertion (see p. 14)

2 9
Press to add covers, sheet insertions, or chapter pages between
3 10
specified pages.
4 11
3 Booklet (see p. 12)
5 12 Press to make copies of several originals to form a booklet.
6 13
7 4 Transparency Interleaving
Press to insert a sheet between each transparency when copying
transparencies.

Chapters 4 and 5
1 Image Creation
1 Press to rearrange the images of originals for the effect that you
want.
7
2
3
8 2 Tab Paper Creation
4 9 Press to copy onto the tabs of tab paper.
5 10
6 11
3 Form Composition
Press to superimpose an image stored in memory onto the original
image for copying.
19
Overview of Copy Features
4 2-Sided (see p. 10) 8 Sample Set

Press to make two-sided copies.
Preface
Press to check the copy result before making multiple copies.
5 Interrupt (see p. 10) 9 Copy Exposure

Press to interrupt a copy job to make priority copies. Press to manually control the copy exposure. Press [A] to select or
cancel the automatic exposure control.
6 Select Output Device

10
Original Type drop-down list
Displayed when a remote copy printer is connected to a network.
Function
Copying
Press to change the original type when the originals include
Press to select the printing destination for remote and cascade
photos, etc.
copying.
7 Paper Select (see p. 10) 11 Special Features

Press to select the paper size/type and the paper source. Press to select a Special Features mode.
Facsimile
Function
5 Different Size Originals (see p. 11) 9 Image Combination (see p. 12)
Press to make copies feeding different size originals together in Press to automatically reduce two, four, or eight originals to fit onto
one group, by placing them in the feeder. a one-sided or two-sided copy sheet.
10 Margin (see p. 13)

6 Job Build (see p. 15) Press to create margins along the sides of a copy sheet.
Press to divide the originals into several parts, scan them, and
then print them all together. 11 Job Done Notice
Function
Sending
Press to have the machine notify the user through e-mail when the
copy job is done.
7 Special Features Screen Switch
Press to switch between Special Features 1/2 and Special 12 Frame Erase (see p. 13)
Features 2/2. Press to eliminate dark border areas and lines that appear around
original images or shadows from binding holes.
8 Shift 13 Scan Image Check

Press to shift the position of the original image on the copy sheet. Press to confirm scanned images page by page while copying and
Function
Mail Box
when you scan originals in succession on the platen glass.
4 Secure Watermark (see p. 17) 8 Watermark/Print Date (see p. 16)

Press to embed hidden text in the background. Press to include the watermark and date on copies.
Other Useful
Features
5 Mode Memory (see p. 14)

9 Pg/Copy Set Numbering (see p. 16)
Press to store or recall copy modes. Press to include page and copy set numbering on copies.
10 Store In User Inbox (see p. 17)

6 Recall Press to store originals scanned from the Regular Copy Basic
Press to recall previously set copy modes. Features screen as a document in a User Inbox.
Additional
Functions
11 Job Block Combination (see p. 18)

7 Sharpness
Press to scan multiple batches of originals with different copy
Press to sharpen or soften the image of the original in the copy. settings and print them as one document.
20
Facsimile Function
Sending a Fax
The following is an explanation of the basic procedure for sending a fax. For more information on the settings, see
the references in each step.
Press [Send] to switch to the fax mode.
In the above screen, start entering the fax number Placed in the Platen glass
with the numeric keys to automatically display the
screen for entering the fax destination. Place your originals.
If Department ID Management, or the SSO or
SDL login service is set, it is necessary to enter For bound or irregular sized originals, place them
an ID and password. (If an optional card reader is on the platen glass.
attached, insert a control card.)

Specifying the Fax Number Using a One-touch Button

You can also specify the fax destination using a one-
touch button if you have registered a fax destination
in a one-touch button in advance.
For more information on registering destinations

in one-touch buttons, see p. 35 and p. 36.
Registering a Destination
In order to be able to select a destination using The Register button on the Send Basic Features screen
the address book, one-touch buttons, or favorites and the Address Book screen is a shortcut to the Additional
buttons, it is necessary to register the destination in Functions screen for storing destinations.
advance. Register destinations using the Additional
Functions screen.

in the address book, one-touch buttons, or
favorites buttons, see p. 35 and p. 36.
[Reg.] on the Send Basic [Register] on the Address

Features screen Book screen
21
Sending a Fax
Enter the Fax Number Start Sending the Fax
Preface
5 6
7 8 9
1 2 3
0
4 5 6 Log In/Out
Function
Copying
7 8 9
0
Enter the fax number. Press .
Facsimile
Function
To send a fax to multiple destinations, press When faxing is complete, remove your originals.
the [Next] key after entering the first and each You can set to display a preview of the fax before
subsequent destination, or specify the destinations sending. You can also confirm the number of
using the address book. pages which will be sent on the preview screen.
Function
Sending
You can also specify destinations using one-touch
buttons or favorites buttons you have registered in
Function
Mail Box
advance.
For more information on registering fax

destinations, see p. 35 and p. 36.
To send a clear fax, set a high resolution. You can

Other Useful
set the resolution from the Scan Settings drop-

Features
down list.
1
2
Additional
Functions
For information on useful fax features, see p. 23,

p. 24, and p. 27 to p. 32.
22
Facsimile Function

(Fax Screen)
The following is an explanation of the features often
used when faxing a document. For more detailed
procedures, see the references to other guides.
There is also an explanation of the various features
you can use when faxing on p. 27 to p. 32.
* The numbers in the illustrations refer to operation steps. Send Basic Features screen
Sending and Facsimile Guide

If You Mainly Use One-touch Buttons
Chapter 9
To Display One-touch Buttons on the Initial Screen
You can select the initial Select [One-touch Buttons]

display of the Send Basic press [OK].
Features screen in TX Settings
under <Common Settings>
in Communications Settings
on the Additional Functions
screen.

To Display the Sender History
Chapter 9
3
1 2
Select [TX Terminal ID] in TX Settings under Press [On]. Set the TX Terminal ID settings as
<Common Settings> in Communications Settings necessary.
on the Additional Functions screen.
23
What You Can Do with This Machine (Fax Screen)

To Automatically Forward Received Faxes
Chapter 11
By simply turning on forwarding conditions set in advance to

‘On’, received faxes can be automatically forwarded to the
Preface
specified fax number.
Function
Copying
To Register Forwarding Conditions
3
1
Facsimile
Function
2
Press [Forwarding Press [Register]. Set the forwarding

Settings] from System conditions press [OK].
Settings on the Additional
Functions screen.
Function
Make sure to register the
Sending
fax number for forwarding
faxes to in the address
book.
To Send Data From a Computer by Fax
Function
Mail Box
1
3
4
Other Useful
Features
Select the print function from the

application on your computer press Enter the destination press [Add to
[OK]. Recipient List].
Additional
Functions
* It is necessary to install the fax driver to send faxes from your

computer. The display may differ according to the OS (operating The address book stored in the machine can also
system) you are using and the fax driver. For more information, see be exported using the Remote UI, and imported to
the Fax Driver Guide. the fax driver.
24
Sending Function
Sending a Document (E-mail, I-fax, File Server)

The following is an explanation of the basic procedure for sending a document. For more detailed procedures, see
the references to other guides.
Press [Send] to switch to the Send function.

Placed on the platen glass
Place your originals.

The function key for the sending and fax functions
differs according to the installed options. It
may be displayed as [Send] or [Fax]. For more
information, see Chapter 1, “Introduction to When placing originals on the platen glass,
Sending and Fax Functions,” in the Sending and make sure to close the feeder after placing your
Facsimile Guide. originals.
If the Department ID Management, screen is
displayed, enter the [Dept. ID] and [Password].
After entering them, press (Log In/Out) on the
touch panel.
If Department ID Management, or the SSO or
SDL login service is set, it is necessary to enter
an ID and password. (If an optional card reader is
attached, insert a control card.)

Registering Destinations
In order to be able to select a destination using The Register button on the Send Basic Features screen
the address book, one-touch buttons, or favorites and the Address Book screen is a shortcut to the Additional
buttons, it is necessary to register the destination in Functions screen for storing destinations.
advance. Register destinations using the Additional
Functions screen.

in the address book, one-touch buttons, or
favorites buttons, see p. 35 and p. 36.
[Reg.] on the Send Basic [Register] on the Address

Features screen Book screen
25
Sending a Document (E-mail, I-fax, File Server)
Specify the Destination Start Sending
Preface
4 5 6
7 8 9
1
0
Log In/Out
Function
Copying
2
Press [Address Book] select a Press .

destination press [OK].
Facsimile
Function
When sending is complete, remove your originals.
If the following screen is displayed, follow the
instructions on the screen press once for
each original. When scanning of the originals is
complete, press [Done].
Function
Sending
You can also specify the destination using a
one-touch button or favorites button if you have
registered a destination in a one-touch button or
favorites button in advance.
To send to a destination not registered in the
Function
Mail Box
address book, etc., press [New Address] and
enter the destination.
If Department ID Management is set, press (Log
In/Out).
For information on specifying destinations, see
p. 33 and p. 34.
Other Useful
Features
To change the resolution of the document to be

sent, use the Scan Settings drop-down list ( 1 ). To
change the file format of the document to be sent,
press [File Format] ( 2 ).
You can also set the scanning mode and Special
Features on the Scan Settings screen.
Additional
Functions
For more information on the features you can set

from the Scan Settings screen, see p. 33 and
p. 34.
26
Sending Function

(Address Book/Send Basic Features Screen)
You can use the Send function to send handwritten
documents to a destination. Documents can be sent by
e-mail, I-fax, and fax, in a variety of file formats.
The following is an introduction of the basic procedure
for sending documents. For more information, see the
references to the corresponding guides.

Send Basic Features screen

To Register Commonly Used Destinations
Chapter 2
Selecting from the Address Book Selecting from a One-touch Selecting from a Favorites button
button

To Recall the Last Settings
Chapter 5
You can recall the last three addresses, scan

settings, and send settings which have been set,
and then send your documents.
1
2
27
What You Can Do with This Machine (Address Book/Send Basic Features Screen)

To Specify a File Format and Send a Document
Chapter 5
You can select TIFF or PDF as the file format for the document you want to send. If you select PDF as the file
Preface
format, you can also specify the [OCR (Text Searchable)], [Encrypt], and/or [Add Digital Signatures] modes.
* You cannot select the file format when sending to a fax, I-fax, or User Inbox.
Function
Copying
2
To Set PDF Options
Enables you to make the text of a scanned
Facsimile
Function
document searchable before sending.
* The OCR (Text Searchable) mode is available only if the

optional Universal Send Searchable PDF Kit is activated.
Function
When sending an important document containing
Sending
confidential information, you can set a password
2 to prevent users from printing it out or opening it.
The Encrypted PDF function enables you to create
an encrypted PDF and send it. The encryption can
be removed by using the set password.
* The Encrypted PDF mode is available only if the optional

Universal Send PDF Security Feature Set is activated.
Function
Mail Box
Enables you to add a digital signature to PDF

data, which enables you to send documents
clearly by preventing security problems such as
impersonation and unauthorized alteration of
Other Useful
documents.
Features
You can add the following two types of digital

signatures:
• Device Signature
• User Signature
* Depending on the type of signature, digital signatures are

available only when the following optional equipment is
activated:
Additional
Functions
• Device signature: Universal Send PDF Security

Feature Set
• User signature: Digital User Signature PDF Kit
28
Sending Function

(Scan Settings Screen)
You can set the Scan Settings to change the
appearance of the document to send.
The following is an explanation of the useful
functions you can utilize when scanning a
document to send.
* The numbers in the illustrations refer to operation steps. Scan Settings screen

To Send Documents Containing Photos Clearly
Chapter 3
Text Mode Text/Photo Mode Photo Mode
If originals are not scanned correctly, try selecting the original type from the Image Quality drop-down list.
Photos can be scanned clearly. If a shimmering, wavy pattern (the Moiré effect) appears on your originals, use
the [Sharpness] setting in the Special Features screen to decrease it.
2
1
3

To Change the Scanned Document Size
Chapter 3
If text on the edge of documents is cut off, try

1 setting the scanned image size to a size one
larger.
29
What You Can Do with This Machine (Scan Settings Screen)
To Automatically Change the Zoom Ratio Sending and Facsimile Guide

According to a Specified Record Size Chapter 3
This enables you to automatically change the vertical/horizontal zoom ratio based on the
size of the original and the selected record size. The zoom ratio is set between 50 and
Preface
200%. You can only set the machine to automatically change the zoom ratio when you have
set the resolution to 300 x 300 dpi or 600 x 600
dpi.
2
Function
Copying
To Send Fine Text and Images Clearly
Chapter 3
Facsimile
Function
You can send fine text in You can also select
documents more clearly the resolution from
by changing from a 200 the Scanning Mode
x 200 dpi resolution to a drop-down list. This
high resolution of 300 x is convenient for
300 dpi or 400 x 400 dpi. storing commonly used
Note however, that the resolutions.
file size increases as you
increase the resolution.
Function
Sending
To Register a Scanning Mode
Select where to register the mode press
Function
Mail Box
1 [Store].
2
Other Useful
Features

To Send Separately Scanned Documents At Once
Chapter 4
Press to display the screen for

Additional
scanning your originals. Press

Functions
to scan another original. When

scanning of the originals is
complete, press [Done].
30
Sending Function

(Send Settings Screen)
On the Send Settings screen, you can
specify when to send a document and
the settings to use when sending, and
set to send notification when sending is
complete.
The following is an explanation of the useful functions
you can utilize when sending a document.
* The numbers in the illustrations refer to operation steps. Send Settings screen

To Add the Reply Destination to a Sent Document
Chapter 5
Press [Reply-to], and select the name to set

2 as the reply destination. It is necessary to set
the reply-to address in advance in Address
Book Settings from the Additional Functions
1
screen.
3
Depending on whether the sending method to be used is e-mail, fax, or

I-fax, you can also add a sending name or the subject to the name of the
attached file. You can confirm whether a certain send setting can be set
with the icons to the left of each sending method.
When sending an e-mail, you can also set its When PDF (OCR) is set as the file format, set
priority. [DocName OCR] to ‘On’ to automatically extract
the first text block in the document for use as its
filename.
31
What You Can Do with This Machine (Send Settings Screen)

To Specify the Time to Start Sending
Chapter 5
To specify the time to start sending a document,
Preface
to send a document the first thing the next
1 morning, for example, use Delayed Send. The
document is sent at the specified time simply
by entering that time.
2
Function
Copying
To Send Notification of Completed Sending
Chapter 5
Use the Job Done Notice feature to notify

yourself if you want to confirm that a job is
1 complete. When sending is complete, you will be
Facsimile
Function
notified via e-mail.

To Confirm a Document Before Sending
Chapter 5
Function
Sending
Set Preview to ‘On’ to display a preview of the document to be sent. The preview is displayed after pressing
[Done]. This enables you to delete any unnecessary blank pages before sending.
Function
Mail Box
You can also confirm
the number of pages
of the document to
send here.
Other Useful
Features
To Edit a Destination from a Computer

Additional
Functions
You can edit addresses registered in the address book from a Web browser using the Remote UI of the
machine. This is convenient because you can copy and paste e-mail addresses from your computer.
32
Sending/Facsimile Function
Overview of Sending/Fax Features

Pressing [Send] displays the Send Basic Features screen. Sending is the process of using the machine to scan
a document and send it to a destination via e-mail, fax, or I-fax, or save it on a file server. You can also send a
document to different destinations at the same time, for example via e-mail and I-fax, even though they are different
sending methods. For more information on the features described here, see the Sending and Facsimile Guide.

Setting a Destination
Chapters 2, 3, and 5
1 Destination List
Displays a list of destinations. A maximum of 256 destinations
can be specified at the same time. (Out of the 256 destinations,
1 64 new addresses, including those obtained via a server, can be
specified.)
7
2
8
3 2 Address Book (see p. 27)
9
4 Press to select a destination from the address book.
5
6 3 Network Address Book
Press to search for a destination from an LDAP server.
4 Details
Press to check or change the destination information selected
from the destination list. You can also check or change addresses
that were entered using the New Address tab.
10
11 15
16
12
13
14

Setting the Scan Settings
Chapters 3 and 4
5
1
6
2
7
3 8
9
4
33
Preface
5 New Address 12 File Format (see p. 28)
Press to specify the destination (such as a fax, e-mail, I-fax, file Press to select the file format of the document to send when
server, user inbox, or yourself) to which to send a document when sending to a destination such as an e-mail or file server
the addresses are not stored in the Address Book. destination. When PDF is selected, you can also specify the OCR
(Text Searchable), Encrypt, and/or Add Digital Signatures modes.
6 Favorites Buttons/One-touch Buttons (see p. 27)
Function
Copying
Press to switch to favorites buttons or one-touch buttons. Favorites
13
buttons or one-touch buttons must be registered in advance. Send Settings (see p. 31 and p. 32)
Press to select features on the Send Settings screen.
7 Recall (see p. 27)

Press to recall up to the last three addresses, scan settings, and
Send settings that have been set and then send the documents. 14 Register (see p. 21)
Press to register a destination in a favorites button, one-touch
Facsimile
Function
8 Cc Bcc button, or the address book. This button is a shortcut to the
Press to set multiple e-mail address destinations for the Cc and Additional Functions screen for storing destinations.
Bcc addresses.
9 Erase 15
Option (see p. 29 and p. 30)
Press to erase the destination displayed in the destination list. Press to select a feature from the Scan Settings screen.
Function
Sending
10
2-Sided Original
Press to scan both sides of an original. 16 Scan Settings drop-down list
Press to select a stored scan mode and resolution. The scanning
11
Different Size Originals modes are set by default, but you can edit these settings.
Press to scan different size originals together.
Function
Mail Box
1 1:1 6 Document Size Select (see p. 29)

Press to return the copy ratio to 100%. Press to select the size of the document to scan.
2 Copy Ratio (see p. 30) 7 Scan Exposure

Other Useful
Features
Press to reduce or enlarge the scan size. Press to manually control the copy exposure. Press [A] to select or
cancel the automatic exposure control.
3 Scanning Mode drop-down list (see p. 30)

8 Original Type drop-down list (see p. 29)
Press to select the scanning mode. The scanning modes are set
by default, but you can edit these settings. Press to manually select the original type according to the type of
image that you are scanning.
4 Store/Erase
9 Special Features
Additional
Functions
Press to store or erase a scan mode.

Press to select a Special Features mode.
5 Resolution drop-down list (see p. 30)

Press to specify the resolution for the document to be sent.
34
Sending/Facsimile Function

Specifying Send Settings
Chapter 5
3
1 4
5
6
7
8

Registering Destinations and Buttons
Chapters 2 and 10
2
3
5 6
Registration can also be performed from the Additional

Functions screen.
Register Address: (see p. 20 in the Easy Operation

Guide (To Suit Your Needs))
Register in Address Book Settings, from the Additional
Functions screen.
Register One-touch Button: (see p. 20 in the Easy
Operation Guide (To Suit Your Needs))
Register in Address Book Settings, from the Additional 7
Functions screen.
Favorites Button: (see p. 15 in the Easy Operation
Guide (To Suit Your Needs))
Register in Communications Settings, from the Additional 8 9
Functions screen.
35
1 Send Settings (see p. 31) 5 Job Done Notice (see p. 32)

Enable you to set a subject, reply destination, and sender name Press to send notification of job completion to the specified e-mail
for the document to send. address.
2 E-mail Priority (see p. 31) 6 Preview (see p. 32)
Preface
Press to change the priority of an e-mail message. Press to verify images before sending.
3 DocName OCR (see p. 31) 7 Stamp

Press to use text extracted from the file as the name for the Press to stamp originals which have been scanned. This enables
document to send, when you have selected PDF(OCR) as the file you to distinguish originals which have been scanned.
format.
Function
Copying
8 Direct
4 Delayed Send (see p. 32)
Press to send the document with the Direct Sending mode, instead
Press to send the document at a specified time.
of using the memory of the fax.
Facsimile
Function
10
Function
Sending
1 Where to Register the Destination (see p. 27) 6 Erase
Select where to register the destination. These buttons are links to Press to erase a registered one-touch button.
the corresponding registration screen in the Additional Functions
Function
Mail Box
screen.
7 Register/Edit
Press to register a favorites button. Select a favorites button
2 Register New Address
before pressing this to edit it instead.
Press to register a destination in the address book.
8 Erase
3 Erase
Press to erase a registered favorites button.
Other Useful
Press to erase a destination from the address book.

Features
4 Edit
9 Display Comment
Press ‘On’ to display the registered comments.
Press to edit a destination from the address book.
10
5 Register/Edit New Destination Type
Press to register a one-touch button. Select a one-touch button Press to select the type of the new destination (sending method).
before pressing this to edit it instead. The items you can enter depend on the type of destination you
Additional
Functions
select. In the above screen, a fax destination is set.
36
Mail Box Function
Storing Originals in an Inbox

There are several ways to store image data in an inbox. You can scan originals placed in the feeder or on the platen
glass, or alternatively, you can send an image from your computer to one of the inboxes. In this section, the flow of
the two basic storing operations is shown. For more information, see the corresponding section.
Select an Inbox
Storing Scanned Image Data
1
2
Stored documents
are displayed with
Press [Mail Box] select a user inbox.
. (See p. 42)
If you select a User Inbox set with a password,

enter the password press [OK].
Scanned documents are stored in an inbox as
"Documents without Print Settings". For instructions on setting a password, see
Chapter 8, "Customizing Settings," in the Copying
and Mail Box Guide.
* You can also store data in an inbox using the copying
function.
Mail Box
Select the Printer Driver
Storing Data Sent from a Computer
Stored documents are displayed with . (See p. 42)

1 2
NETWORK
Select the machine's printer driver from an

application click [Properties].
For instructions on using the printer driver, see

the PCL/PS/Mac PS/UFR II/Mac UFR II Driver
Documents sent from computers are stored in Guides.
an inbox as "Documents with Print Settings".
* The screenshots shown here are those of the
iR3035/iR3045. However, the basic procedures
remain the same for other models.
37
Storing Originals in an Inbox
Specify Scan Settings Start Scanning
Preface
4 5 6
7 8 9
0
Log In/Out
Function
Copying
Place your original press [Scan]. Press .
Facsimile
Function
You can specify various scan settings from the When scanning is complete, remove your
Scan screen. originals.
The stored data will be automatically deleted after 3
For more information on scan settings, see p. 47 days (default setting). This setting can be deactivated,
and p. 48. or changed to any time period. (see p. 19 in the Easy
Operation Guide (To Suit Your Needs))
Function
Sending
Select an Inbox Start Storing
1
2
Function
Mail Box
5
Other Useful
Features
3 Press [OK].
You can check the documents stored in inboxes

Additional
using the Remote UI.

Functions
For instructions on checking stored documents in

Select [Store] select the inbox click inboxes using the Remote UI, see p. 42.
[OK].
38
Mail Box Function
Printing/Sending a Document Stored in a User

Inbox
The following is an explanation of the basic procedure for printing and sending documents stored in a User Inbox.
For more detailed procedures, see the references to other guides.
Specify the User Inbox

Documents Stored in User Inboxes
Documents stored in User Inboxes can be sent as 1
well as printed. Documents scanned and stored
from the Scan screen of the Mail Box function, 2
documents stored in User Inboxes from the Copy
Basic Features screen or the Send Basic Features
screen, and documents stored in User Inboxes from
computers can be sent. You can also send fax and
I-fax documents which are stored in the Memory
RX Inbox. You cannot send documents stored in
To Print
Confidential Fax Inboxes.
Press [Mail Box] select the desired

User Inbox number.
If there is a password set for the selected

User Inbox, enter the password press
[OK].
Print
For more information on User Inbox

passwords, see Chapter 8, “Customizing
Settings,” in the Copying and Mail Box
Guide.
Send
Specify the User Inbox
2
To Send
Press [Mail Box] select the desired

User Inbox number.
If there is a password set for the selected

User Inbox, enter the password press
[OK].
For more information on User Inbox

passwords, see Chapter 8, “Customizing
Settings,” in the Copying and Mail Box
Guide.
You cannot send documents stored in

Confidential Fax Inboxes.
39
Printing/Sending a Document Stored in a User Inbox
Specify the Documents to Print Start Printing
Preface
1
Function
Copying
Print screen
Select the documents in the order you want

to print them press [Print].
You can also set print modes on the Print screen
Facsimile
Function
or the Change Pr. Settings screen as necessary.
Press [Initial Settings] on the Change Pr. Settings

screen to cancel all the print modes you have set.
For more information on the features you can set Change Pr. Settings screen
from the Print screen and Change Pr. Settings
screen, see p. 49 and p. 50.
Press [Start Print].
Function
Sending
Specify Documents to Send Start Sending
1 1
Function
Mail Box
2
Other Useful
Features
Select the User Inbox in which the Specify the destinations press [Start
documents you want to send are located Send].
select the documents in the order you want
to send them press [Send].
You can select the file format for the document to
send by pressing [File Format].
For more information on the Send function

Additional
settings, see the Sending and Facsimile Guide.

Functions
For more information about sending stored

documents using the Remote UI, see p. 51.
40
Mail Box Function

(Scan Screen)
The Mail Box function enables you to
scan a large volume of documents and
save and manage them as data in the
machine. The following is an explanation
of the basic procedure for scanning
documents into User Inboxes. For more information,
see the references to the corresponding guides.
To use more convenient modes, press [Special
Features] to access the Special Features screen.
* The numbers in the illustrations refer to operation steps. Scan screen

To Add a Name to a Document and Save It
Chapter 2
When you want to arrange documents so that

1 you know what each is, it is useful to give the
documents names. This also makes it easy to tell
which document you are printing. You can also
change the name of a document easily at a later
date.
2

To Scan a Two-Sided Document
Chapter 3
Select the type of original. Place two-sided documents

in the feeder when scanning
them.
41
What You Can Do with This Machine (Scan Screen)
To Confirm/Erase Documents in a User Inbox from Your Computer
You can operate the Remote UI
Preface
of the machine using the Web
browser on your computer. This
enables you to check or erase
data stored in User Inboxes.
For more information, see the
Remote UI Guide.
Function
Copying
User Inbox selection screen
when using the Remote UI
Preview of data stored
in a User Inbox
Facsimile
Function
About Document Icons
The icon displayed on the left of each document indicate the way in
which the document was stored. Checking these icons enables you to
determine how a document was stored.
Function
Sending
Documents without Print Settings
A document which was scanned from the Mail Box function’s Scan screen or the Send Basic Features screen,
Function
Mail Box
and stored in a User Inbox. If you store print settings on the Change Pr. Settings screen, this icon changes to
the Documents with Print Settings icon.
Documents with Print Settings

A document which was stored in a User Inbox using the copying function, or from a computer. If you change
the print settings of the “Documents without Print Settings” on the Change Pr. Settings screen, this icon
changes to the Documents with Print Settings icon.
Other Useful
Features
Fax RX Document
A fax document which has been forwarded or received in the Memory RX Inbox or Confidential Fax Inbox
of the machine. Saved as a “Fax RX Document.”
Additional
Functions
I-Fax RX Document
An I-fax document which has been forwarded or received in the Memory RX Inbox or Confidential Fax Inbox
of the machine. Saved as an “I-Fax RX Document.”
42
Mail Box Function

(Change Print Settings Screen)
Documents stored in User Inboxes can
be printed out whenever necessary. The
following is an explanation of the useful
features you can use when printing out
documents. For more information, see
the references to the corresponding guides.
To use more convenient functions, press [Special
Features] to access the Special Features screen.
* The numbers in the illustrations refer to operation steps. Change Pr. Settings screen

To Print a Sample Print
Chapter 2
When setting [Sample Print] to print a sample before printing multiple

documents, make sure to set [Merge Documents].
2
1
Press [Start Print] to print one set. To change the settings after checking the
sample print, press [Change Settings].
4
To print another sample, press [Sample Print].
This enables you to confirm the changes you
have made to the settings.
To print the remaining sets, press

[Start Print].
5 After editing the settings,

press [Done].
7
6
43
What You Can Do with This Machine (Change Print Settings Screen)
To Automatically Delete Document Data after Copying and Mail Box Guide
Printing Chapter 2
Preface
[Erase Doc. After Print.] enables you to make sure that important document data does
not remain in the machine, by automatically deleting it after it is printed.

To Print Multiple Documents Together
Chapter 3
Function
Copying
Select [Merge This enables you to print multiple
Documents]. documents as one document
even if they have been created
2
1 with different applications. You
can also set the document layout
Facsimile
when printing on both sides of
Function
Press [2-Sided 3
Printing]. the paper.

To Output Print Documents in Sets
Chapter 3
Function
Sending
When distributing materials to multiple people for presentations, etc., you can set the
machine to automatically output multiple page documents in sets. You can also use the
Staple mode to staple these sets together automatically.
To staple the sets, press 3 * The Staple mode can

[Staple], and select be set only if an optional
Function
Mail Box
the type of stapling to finisher is attached.
1 perform.
2 4
5
Other Useful
Features

To View Documents Stored in a User Inbox
Chapter 2
This enables you to view documents stored in

a User Inbox. When a document consists of
multiple pages, you can view it page by page. To
Additional
Functions
3 view small text, use to magnify the image.

2 1
You can also use the Remote UI of the machine
to view documents stored in User Inboxes.
44
Mail Box Function
Mail Box Function Overview

There are three types of boxes when using the Mail Box function, User Inboxes, Confidential Fax Inboxes, and the
Memory RX Inbox. For more information on the features explained here, see the Copying and Mail Box Guide and
the Sending and Facsimile Guide.

Inbox Selection Screen
Chapter 2
1 User Inbox
Enables you to store scanned documents, and then print or
send them.
1
2 Memory RX Inbox
Enables you to store received fax and I-fax documents, and 2
print or send them when necessary. 3
3 Confidential Fax Inbox

Documents which match the specified forwarding conditions
are forwarded to a Confidential Fax Inbox. Stored documents
can then be printed when necessary.
User Inbox Document Selection Copying and Mail Box Guide

Screen Chapter 2
1 Clear Selection
Press to cancel your selection and select another document.
Changes to [Select All (Max 100 doc.)] if you have not
selected any documents.
6
2 Print 7
1 8
Press to print the selected document. Use the Change Pr.
Settings screen to print onto both sides of the paper, print a 2 9
booklet, change the layout, or change finishing options.
3
3 Move/Duplicate
Press to copy or move the selected document to another User 4 5
Inbox.
6 Details
Press to check information about the document.
4 Scan
Press to scan a document and store it. You can also use
the features on the Scan screen to scan more easily and
7 Erase
conveniently. Press to erase an unwanted document.
8 Print List
5 Send (see p. 39 and p. 40)
Press to print a list of documents stored in a User Inbox.
Press to send a scanned document.
9 Edit Menu
Press to edit (View Page, Merge and Save, Document
Insertion, or Page Erase) the selected document.
45
Memory RX Inbox Screen/Memory RX Inbox Copying and Mail Box Guide

Document Selection Screen Chapter 6
Documents received when Memory Lock is set are stored in the Memory RX Inbox. Documents which could
not be sent because of an error are also stored here.
Preface
5
1 6
Function
Copying
2
4
1 Clear Selection 3 Print
Press to cancel your selection and select another document. Press to print the received documents. Printed documents are
Changes to [Select All (Max 32 doc.)] if you have not selected automatically erased.
Facsimile
Function
any documents.
4 Send
2 I-Fax Memory Lock/Fax Memory Lock Press to send a received document.
Press to store received fax and I-fax documents in the 5 Details

Memory RX Inbox. You can also set separate settings (Memory Press to check information about the document.
Lock) for fax and I-fax documents.
6 Erase
Function
Sending
Press to erase an unwanted document.
Confidential Fax Inbox/Confidential Fax Inbox Copying and Mail Box Guide
Document Selection Screen Chapter 6
When you have specified a Confidential Fax Inbox in the forwarding conditions, received faxes which match
Function
Mail Box
the conditions will be forwarded and stored in that Confidential Fax Inbox.
Other Useful
Features
2
3
1 Print 3 Erase
Press to print a forwarded document stored in a Confidential Press to erase a document stored in a Confidential Fax Inbox.
Fax Inbox.
Additional
Functions
2 Details
Press to check information about a document stored in a
Confidential Fax Inbox.
46
Mail Box Function
Storing Documents in a User Inbox

Use the Scan screen and Special Features screen to
set Scan Settings for the Mail Box function.
Document Select screen

Scan Screen
Chapters 2 and 3
1 Document Size Select
Press to select the size of the original document to scan.
1
2
3
2 Copy Ratio
4 6 Press to reduce or enlarge the copy size.
7
8
5
9 3 1:1
Press to return the copy ratio to 100%.

Special Features Screen
Chapters 4 and 5
1 2-Page Separation
1 6 Press to scan facing pages of an opened book onto separate
sheets.
2 7
8 2 Booklet Scanning
3 Press to scan originals in such a way that, when printing the
4 9 scanned data, the output paper can be made into a booklet.
5
3 Different Size Originals
Press to scan different size originals.
47

Send Screen
Chapter 6
Preface
There are several types of stored documents: documents
which are scanned from the platen glass or feeder, documents
which are stored from the Send screen, and documents which
are sent from computers. Documents stored in a User Inbox
with a resolution other than 600 x 600 dpi cannot be sent if
there is a fax address included in the destination.
Function
Copying
You can select TIFF or PDF as the file format for the document
you want to send. If you select PDF as the file format, you can
also specify the OCR (Text Searchable), Encrypt, and/or Add
Digital Signatures modes.
Facsimile
Function
4 2-Sided Original (see p. 41) 7 Original Type drop-down list
Press to scan two-sided originals. Press to manually select the original type according to the type of
image that you are scanning.
5 Document Name (see p. 41)
Function
Sending
8 Special Features
Press to add a name to a document to store. Enter the document
name using the touch panel display. Press to select a Special Features mode.
6 Scan Exposure 9 Initial Settings

Press to manually control the scan exposure. Press [A] to select or Press to cancel all settings at once. The machine restores the
Function
Mail Box
cancel the automatic exposure control. Standard Local Print Settings.
4 Job Build 7 Image Combination

Press to scan originals when there are too many to be placed at Press to automatically reduce two, four, or eight originals to fit onto
once, by dividing them into multiple batches. The originals are a one-sided or two-sided sheet.
Other Useful
stored as one document, after all the batches have been scanned.
Features
8 Sharpness
5 Mode Memory Press to scan original images with a sharper or softer contrast.
Press to store or recall scan modes.
Additional
Functions
6 Frame Erase 9 Nega/Posi

Press to eliminate dark border areas and lines that appear around Press to record the original image by inverting the black and white
original images or shadows from binding holes. areas.
48
Mail Box Function
Printing Documents Stored in a User Inbox

Use the Print screen, Change Print Settings
screen, and Special Features screen when printing
documents stored in a User Inbox.
Document Selection screen

Change Print Settings Screen
Chapters 2 and 3
1 Sample Print (see p. 43)

Press to print a sample of a document stored in an inbox to check
6 its contents or to print the print results with the settings that were
1 set when the document was stored, before making multiple prints.
7
2
8 2 Paper Select
3 Press to select the paper size.
9
4
3 Finishing (see p. 44)
5 10
Press to select the Collate, Group, or Staple mode.

Special Features screen
Chapters 4 and 5
1 Cover/Job Separator
1 Press to add covers, sheet insertions, or chapter pages between
specified pages. Displayed as [Cover/Sheet Insertion] when only
7
one document is selected.
2 8
3 9
4 10 2 Booklet
5 Press to make copies of several originals to form a booklet.
6
3 Form Composition
Press to superimpose an image stored in memory onto the original
image for printing.
49

Print Screen
Chapter 2
Preface
On the Print screen, you can set to make a sample
print, print sets, or automatically erase a document
after it is printed. Press [Change Pr. Settings] to
display the Change Print Settings screen. Use the
Change Print Settings screen when you want to
change the layout of prints.
Function
Copying
Facsimile
Function
4 2-Sided Printing (see p. 44) 8 Merge Documents (see p. 44)
Press to print on both sides of the paper. Press to print multiple documents as one document. You can also
use this mode with the 2-Sided Printing and Cover/Sheet Insertion
modes.
5 Store Pr. Settings
Press to register print settings for a document. 9 Initial Settings
Function
Sending
Press to cancel all settings. The machine returns to the Standard
Scanning mode.
6 Original Settings
Press to return to the Print screen. All settings are also cancelled. 10 Special Features
Press to select a Special Features mode.
7 Erase Doc. After Print (see p. 44)
Function
Mail Box
Press to automatically erase the document after printing.
4 Secure Watermark 8 Shift

Press to embed hidden text in the background of prints.
Press to print with the entire original image shifted to the centre or
Other Useful
corner.
Features
5 Mode Memory
Press to store or recall copy modes.
9 Watermark/Print Date
Press to include the watermark and date on prints.
6 Tab Paper Creation
Press to print onto the tabs of tab paper.
Additional
Functions
7 Margin 10 Pg/Copy Set Numbering

Press to create margins along the sides of a print. Press to include page and copy set numbering on prints.
50

(Remote UI)
For more information, see the Remote UI Guide.
To Operate the Machine from Your Computer
The Remote UI enables you to control, confirm, and register the machine’s functions. You can register
addresses and set forwarding settings all from your PC’s Web browser. For more information, see the Remote
UI Guide.
Enter the IP address of the machine into the Web You can perform various functions from the Remote
browser on your computer to access the Remote UI. UI, such as printing documents stored in User
Inboxes, and editing the Address Book.
*The IP address in the above screenshot is fictitious. Ask your

system administrator for the IP address of your machine.
Register Address Forwarding Settings Preferences
Network
51
Operating the Machine from a Computer (Remote UI)
To Edit the Address Book from a Computer
Preface
The Remote UI enables you to edit the Address Book of the machine using the Web browser on your
computer. Select the Address Book in the Remote UI, and enter a new destination. You can edit not only
e-mail addresses, but also fax and I-fax destinations. Destinations registered using the Remote UI are stored
in the Address Book of the machine. For more information, see the Remote UI Guide.
Function
Copying
1 2
Facsimile
Function
Press [ ] to display the screen for registering Enter the destination in <E-Mail Address> enter
destinations. other necessary information for the address
press [OK].
Function
Sending
To Check the Remaining Amount of Paper and Toner from Your
Computer
The Remote UI enables you to check the machine’s current status, such as the amount of paper remaining in
the various paper sources, and the amount of remaining toner. This is useful as a guide for knowing when to
Function
Mail Box
load paper and toner.
Other Useful
Features
Additional
Functions
Select [Device] in the Check the remaining amount of paper and toner.
Remote UI.
52
Printing from Your Computer (Printer Driver)

For more information, see the printer and driver guides.
* The following screenshots are when the UFR II printer driver is installed, and may differ from the ones you see, according to the driver or
operating system you are using.
Page Settings
Profile Add Profile Output Method Output Size
Enables you to set the Enables you to save the Enables you to select the Enables you to select the
printer driver simply by current settings as a profile. output method for a print size of the paper to print on.
selecting an item from the job.
list. Printer drivers settings
for different purposes are
registered. Edit Profile
Enables you to edit the

contents of registered
Page Layout
profiles.
Enables you to print multiple

pages onto one sheet of
Page Size paper, or one page onto
multiple sheets of paper.
Enables you to select the
size of a document you have
created in an application.
Manual Scaling
Enables you to print each page

of the document on one sheet of
paper, using manual zooming.
Page Options
Enables you to add

page frames, the date,
a user name, and page
numbers. You can also Watermark
select whether to use
the Overlay mode to Enables you to add transparent
print. text and print the original.
View Settings Edit Watermark
Enables you to check a list of Enables you to edit the

all the current sheet settings. position and direction of
a watermark, or create an
original watermark.
53
Finishing
Preface
Detailed Settings for
Print Style Booklet
Enables you to select from 1-sided Enables you to specify booklet
Printing, 2-sided Printing, or Booklet printing options.
Printing.
Function
Copying
Print with Mixed Paper Sizes/
Orientations
Gutter
Enables you to print a document with a
combination of paper sizes and orientations. Enables you to specify the gutter
Facsimile
Function
width.
Binding Location
Enables you to select Long Edge (Left)

or Short Edge (Top) for prints, when
1-sided Printing or 2-sided Printing is
selected for the Print Style.
Function
Sending
Finishing Details Rotate Print Data 180 Degrees
Enables you to specify detailed finishing settings. Enables you to rotate the image 180 degrees
when printing. When printing on tab paper, this
setting makes it possible to print with the correct
orientation without making settings on the
Function
Mail Box
Display in Printer as printer.
Enables you to set the text which is displayed

on the touch panel display of the machine when
printing.
Use Skip Blank Pages Mode
Enables you to set whether to suppress

outputting of blank pages.
Print with Upper Left of Sheet as Starting
Point
Other Useful
Enables you to print an original document without

any margins.
Features
Advanced Settings
When you have trouble outputting with finishing

options, this enables you to display the [Advanced EMF Spooling
Settings] dialog box.
Enables you to specify to spool the print data
Shift the Position to Start Printing in the EMF (metafile) format. Select this to
perform spooling in the EMF format, and make
Additional
Functions
the software you are using send print data to

Enables you to specify the point to start printing. the machine faster. Deselect this to print in the
Depending on the application you are using, the RAW format.
left, right, top, and bottom margins may differ, and
printing may not be performed properly. In this
case, use this function to shift the position to start
printing. Set the position from the [Long Edge] and
[Short Edge] for the Front Side and Back Side.
54

For more information, see the printer and driver guides.
* The following screenshots are when the UFR II printer driver is installed, and may differ from the ones you see, according to the driver or
operating system you are using.
Paper Source
Select by
Enables you to select [Paper

Source] or [Paper Type] for
the selection method.
Same Paper for All Pages
Enables you to set all pages to use the same paper type. You
can still select the paper sources.
Different for First, Others, and Last
Enables you to set a different paper type for the first page, last page,
and other pages. This is useful when you want to add a cover, etc.
Transparency Interleaving Different for First, Second, Others, and Last
When you are printing transparencies, enables you to Enables you to set a different paper type for the first page, second
insert another type of paper between each transparency. page, last page, and other pages.
Inserting Sheet
Different for Cover and Others
When you are printing transparencies, enables you to

Enables you to set a different paper type for the cover
insert a sheet, chapter page, or tab paper.
when making a booklet.
55
Quality
Preface
Objective Detailed Settings
Enables you to print a document with the ideal print settings Enables you to specify the graphics mode, rendering rate, host
according to its content. When you select an item, a comment side rasterization, and the toner save mode.
is displayed below the list. To specify more detailed settings,
click [Details], which is on the right.
Function
Copying
Facsimile
Function
Function
Sending
Function
Mail Box
Grayscale Settings
Matching
Enables you to adjust the brightness and
contrast. Enables you to set or edit the matching mode and matching
method.
Other Useful
Features
Additional
Functions
56
Additional Functions
Press on the touch panel to display the Additional Functions screen. The Additional Functions screen enables
you to customize the various settings of the machine. You can also make the necessary settings for using the Fax
function, such as the telephone line type and fax number. For more information, see the Easy Operation Guide (To
Suit Your Needs)
Press to specify the settings that are common to the Press to edit settings for the Copy function.
Copy, Mail Box, and Send functions.
Press to make various timer related settings for the Press to register or edit the default Communications
machine, such as the time it takes for the machine to Settings according to your needs.
enter the Sleep mode.
Press to make fine adjustments to Press to edit settings for the Mail Box
the zoom, adjust the contrast, or function.
perform cleaning for the machine.
Press to set the print conditions for printing a Send For more information, see the PS/PCL/UFR II Printer
TX Report and Activity Report. You can also print the Guide.
contents of the Address Book or Additional Functions.
Press to set System Manager Settings, Department Press to register or edit settings for the Address Book
ID Management settings, Network Settings, and other and one-touch buttons.
system settings.
57
Troubleshooting
Troubleshooting
For toner replacement and paper loading procedures, or when problems have occurred when using the machine,
and you want to know how to solve them, see the following references to the other guides.
Symptom Guide Chapter Title
Preface
Paper
When paper has run out Reference 7 Paper Drawers
When there is a paper jam Reference 8 Clearing Paper Jams
When there are frequent paper jams Reference 8 Reducing the Frequency of Paper Jams
Function
Copying
Toner
When toner has run out Reference 7 Replacing the Toner Cartridge
Staples
When there is a staple jam Reference 8 Clearing Staple Jams
Finisher-AD1, Saddle Finisher-AD2, and
Facsimile
Function
When staples have run out Reference 7
Puncher Unit-AS1 (Optional)
Scanning trouble
When originals scanned with the platen glass/feeder

Reference 7 Routine Cleaning
become dirty
Reference 8 If Memory Becomes Full during Scanning

When memory becomes full during scanning
Function
Sending
Sending and Facsimile 13 When Problems Occur
Printing trouble
When the exposure of a copy or print is different to

Reference 4 Adjusting the Machine
the original
When a print is dirty Reference 7 Routine Cleaning
Function
Mail Box
Communications trouble
When you cannot send Sending and Facsimile 13 When Problems Occur
When you cannot receive Sending and Facsimile 13 When Problems Occur
When communications are slow Sending and Facsimile 13 When Problems Occur
Other Useful
Features
Other trouble
When the power does not turn ON Reference 8 When the Power Does Not Turn ON
When the message “contact your service

representative with the error code below” is Reference 8 Service Call Message
displayed.
Additional
Functions
When an error message not covered by the above is displayed, see Chapter 8 of the Reference Guide, and Chapter 13 of the Sending and Facsimile
Guide, “List of Error Messages.”
58
CANON INC.
30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands
CANON FRANCE S.A.S.
17, quai du Président Paul Doumer 92414 Courbevoie Cedex, France
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON DEUTSCHLAND GmbH
Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON ITALIA S.p.A.
Via Milano, 8 20097 San Donato Milanese (MI) Italy
CANON ESPAÑA S.A.
Joaquín Costa, 41 28002 Madrid, Spain
CANON LATIN AMERICA, INC.
703 Waterford Way Suite 400 Miami, Florida 33126 U.S.A.
CANON AUSTRALIA PTY. LTD
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
CANON CHINA CO., LTD
15F Jinbao Building No.89 Jinbao Street, Dongcheng District, Beijing 100005, China
CANON SINGAPORE PTE. LTD.
1 HarbourFront Avenue #04-01 Keppel Bay Tower, Singapore 098632
CANON HONGKONG CO., LTD
19/F., The Metropolis Tower, 10 Metropolis Drive, Hunghom, Kowloon, Hong Kong
USRM1-0289-00 © CANON INC. 2007

EASY BF en GB

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Easy

Sending /Facsimile Function

Mail Box Function

Other Useful Features

Additional Functions ..................................... 57

*1 Indicates that this guide is included on the accompanying CD-ROM.

How to Use the Machine and Function Overview

The Control Panel Using the Fax Function

Handling and Operating the Machine

Before Using the Machine System Manager Settings

Basic Copying Procedure Memory Mode

Send Function Useful Fax Functions

Operating the Machine from a Computer

Confirming the Status of the Machine Viewing Documents in a User Inbox

Connecting the Machine to a Network or Computer

Using the Machine as a Printer

FAX Driver Guide

Installing the Driver Displaying the Online Help

A tutorial that enables you to

MEAP SMS Administrator Guide Tutorial CD

Send Outside the Company

In-Company File Server E-Mail

Copying Function Mail Box Function

Refer to this manual for examples of the useful

To Enlarge/Reduce an Image to Copy

Sending Function To Scan Batches of Originals ............................................P.15

* The optional Universal Send Kit must be activated.

To Register Commonly Used Destinations....................... P.27

To Send Notification of Completed Sending..................... P.32

To Confirm a Document Before Sending .......................... P.32

The control panel consists of a touch panel display,

Press to restore the standard settings of the

Touch Panel Display

Displays the settings screen for each function.

Display Contrast Dial

Use to adjust the brightness of the touch panel

System Monitor Screen

If the Touch Panel Display is Turned Off

Control Panel Power Switch

Press to turn the control panel ON or OFF.

1 2 3 Press to set or cancel the Energy Saver mode.

Press to stop a job in progress, such as a scan job or

Press to specify additional functions. Press to start an operation.

Press to clear entered values and characters.

Press to enter numeric values.

Log In/Out Key

Press when setting or enabling Department ID

Preparations Place Your Originals

Regular Copy Basic Features screen Placed on the platen glass

Press [Copy] to switch to the Copy function. Place your originals.

For more information on the copy modes you can

For more information on the copy modes you can

If Department ID Management or the SSO or SDL

For more information, see Chapter 2, “Basic

Specify the Number of Copies Start Copying

If Department ID Management is set, press (Log

To cancel, interrupt, or continue copying

To cancel copying To make another copy while printing

To interrupt copying. Place the next original.

Press [Interrupt]. Press .

What You Can Do with This Machine

To Enlarge/Reduce an Image to Copy to a Copying and Mail Box Guide

Useful when enlarging or reducing an original of one