CONFIDENTIAL, IM/JUN 2018/MR454/452 UNIVERSITI TEKNOLOGI MARA FINAL EXAMINATION COURSE MANAGEMENT OF RECORDS REPOSITORY/FUNCTIONAL DESIGN OF RECORDS CENTER COURSE CODE : IMR454/452 EXAMINATION : JUNE 2018 TIME : 3HOURS INSTRUCTIONS TO CANDIDATES 4. This question paper consists of three (3) parts: PART A (1 Question) PART B (5 Questions) PART C (4 Questions) 2. Answer ALL questions from PART A, PART B and TWO (2) question from PART C. Start each answer on anew page 3. Do not ring any material into the examination room unless permission is given by the invigiator. 4, Please check to make sure that this examination pack consists of i) the Question Paper ii) an Answer Booklet — provided by the Faculty 5. Answer ALL questions in English DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO This examination paper consists of 4 printed pages (© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL,CONFIDENTIAL, 2 IMIJUN 2018/1MR454/452 PARTA. QUESTION 1 Define the following terms : a) Inter-filing b) Issue sticker c) Records center d) Records center emergency plan e) Semi current records (10 marks) (© Hak Cipta Universiti Toknotogi MARA, CONFIDENTIALCONFIDENTIAL, 3 IM/JUN 2018/IMR454/452 PART B ‘Answer ALL questions. QUESTION 4 Explain five (5) responsibilities of an active records supervisor. (10 marks) QUESTION 2 Describe five (5) objectives in maintaining active liaison between records center and their respective client agencies. (10 marks) QUESTION 3 Explain five (5) steps to ensure the cleanliness and order of a records center. (10 marks) QUESTION 4 State five (5) importance of transportation for a records center daily operation. (10 marks) QUESTION 5 Explain five (5) non-stack areas in a records center. (10 marks) (© Hak Cipta Universiti Teknologi MARA CONFIDENTIALCONFIDENTIAL, 4 IMIJUN 2018/MR454/452 PARTC ‘Answer TWO (2) questions only. QUESTION 1 Justify with example on the purpose of issuing stickers in a records center. (20 marks) QUESTION 2 Discuss the reasons a records center should be safe, secure, clean, efficient and economical, (20 marks) QUESTION 3 Elaborate the importance of record's accommodation in a records center. (20 marks) QUESTION 4 Examine the costing services that can be offered by a records center. (20 marks) END OF QUESTION PAPER (© Hak Cipta Universiti Teknologi MARA CONFIDENTIAL,