Exercise 1

Build a Balance Sheet

Step 1: Create a title page.

In cell D1, type ABC CONSULTING LIMITED

In cell D2, type BALANCE SHEET
In cell D3, enter today‘s date using formulae.
Notice that the headings do not fit in the cells. To make the cells accommodate the headings, we can
widen the columns so the headings will fit. Save the spreadsheet as ―”bal.xlsx”.
Step 2: Enter data into the worksheet and navigate within the worksheet.

• Type the following text in the appropriate cells.

CELL TEXT
B4 INPUT SECTION
B6 Cash in Bank
B7 Petty Cash
B8 Marketable Securities
B9 Accounts Receivable
B10 Allowance for Bad Debts
B11 Inventory
B12 Office Supplies
B13 Prepaid Insurance
B14 Land
B15 Buildings
B16 Accumulated Depreciation—Buildings
B17 Warehouse
B18 Accumulated Depreciation—Warehouse
B19 Trucks
B20 Accumulated Depreciation—Trucks
B21 Office Equipment
B22 Accumulated Depreciation—Office
Equipment
B23 Accounts Payable
B24 Notes Payable, Short-Term
B25 Interest Payable
B26 Income Tax Payable
B27 Liability for Payroll Taxes
B28 Notes Payable, Long-Term
B29 ABC, Capital

• Now, widen Column C to 14 characters.

• Next, input the following numerical values in the appropriate cells.

 CELL VALUES
C6 7115.15
C7 400
C8 5000
C9 24100
C10 615
C11 65000
C12 1480
C13 5135
C14 10000
C15 65000
C16 9750
C17 30000
C18 5400
C19 16000
C20 9000
C21 8700
C22 3915
C23 14190
C24 25000
C25 215
C26 300
C27 1800
C28 70000
C29 97745.15

These are INR values, so we must add INR signs and decimal points.
• Next, add these titles in the appropriate cells for the Assets section of the Balance Sheet.

CELL TEXT
D4 ASSETS
D6 Current Assets
D15 Total Current Assets
D17 Noncurrent Assets
D27 Total Noncurrent Assets
D28 Total Assets

• Now, we will begin copying the account titles and numerical values from the input section into the actual
balance sheet.

• Point to cell B6 and copy the cell to D7.

• Now, copy the titles in cells B7 through B13 to cells D8 through D14.
• Next, copy B14 through B22 to D18 through D26.

• To improve the appearance of our balance sheet, we need to edit a few cells.

• Point to cell D7 and click the left mouse button, tap the F2 key to begin editing the cell. Use the arrow
keys to move the cursor in front of the words Cash in Bank. Insert three spaces in front of the words.
Repeat this for cell D8 through D14.

• Insert six spaces in front of Total Current Assets in cell D15.

• Edit cells D20, D22, D24, and D26 by placing the word Less: at the front of each cell. For example, cell
D20 should read Less: Accumulated Depreciation—Buildings

• Insert three spaces in front of the words in cells D18 through D26.

• Insert six spaces in front of the words in cell D27

Step 3: Enter formula and copy cell contents and formula.

We have all of the titles in place for the Assets part of the balance sheet, now we must copy to the titles
for the Liabilities and Owner‘s Equity part.

• Go to the following cells and type in the appropriate text:

CELL TEXT
D31 LIABILITIES AND OWNER’S
EQUITY
D33 Current Liabilities
D39 Total Current Liabilities
D41 Noncurrent Liabilities
D43 Total Noncurrent Liabilities
D44 Total Liabilities
D47 Owner‘s Equity
D49 Total Owner‘s Equity
D50 Total Liabilities and Owner‘s
Equity

• Next, copy B23 through B27 to D34 through D38.

• Insert three spaces in front of the words in cells D34 through D38

• Insert six spaces in front of Total Current Liabilities in cell D39.

• Copy B28 to D42 and insert three spaces in front of the words in cell D42.

• Insert six spaces in front of the words in cells D43 and D44.

• Copy B29 to D48 and insert three spaces in front of the words in cell D48.
• Insert six spaces in front of the words in cell D49.

• Next we must copy the numerical values from the input section to the actual balance sheet. However,
because we want the numbers in our balance sheet to change when we change the numbers in the input
section, we cannot copy them the same way we copied text.

Step 4: Copying Numerical Values

1. Plus-Point Method

To use this method, simply type a plus sign (+) in the new cell, then point to the cell where the number
currently is and click the left mouse button. You will see the current cell address appear in the new cell. When
you press enter, the numerical value will appear in the new cell. Notice that if you move back onto the new cell,
the original cell address is still there.

In the left column below, the destination cell addresses are listed. These are the cells where the specified
task will be performed. In the right column below, the task is listed. For each row, this is the task we must
perform on the destination cell. For tasks we have not yet discussed, instructions on performing the task
will follow the task description.
For example: In the first row, F7 is listed as the destination cell and the task is to Copy C6. This means
that you must copy C6 to F7. Using the Plus-Point Method, you would go to cell F7, then type a plus sign
and point to cell C6. Using the Type-In Method, you would go to cell F7, then type a plus sign and type ‘C6’.

Destination Cell Task

F7 Copy C6
F8 Copy C7
F9 Copy C8
E10 Copy C9
E11 Copy C10

Underline E11: Point to E11 and click the right mouse button. Select Format Cells using a left mouse click, and then
select the Border tab using a left mouse click. Point to the bottom of the cell within the box and click. A line should
appear along the bottom of that cell. Click on OK with a left mouse click. There should be a line along the bottom of
cell E11.

F11 Using the Plus-Point Method, subtract

E11 from E10. Type a +, point to E10,
type a-, point to E11. Press enter.

F12 Copy C11

F13 Copy C12
F14 Copy C13
Underline F14
F15 Using AutoSum, add F7 through F14.

To use AutoSum: Point to F7, click and hold down the left mouse button and drag down until F7 through F15 are
(Sigma) sign in the Standard Tool Bar and click the left mouse button. The total of F7
through F14 will be placed in F15.
F18 Copy C14
E19 Copy C15
E20 Copy C16
Underline
E20 F20 Using the Plus-Point Method,
subtract E20 from E19.
E21 Copy C17
E22 Copy C18
Underline
E22 F22 Using the Plus-Point Method,
subtract E22 from E21.
E23 Copy C19
E24 Copy C20
Underline E24
F24 Using the Plus-Point Method,
subtract E24 from E23.
E25 Copy C21
E26 Copy C22
Underline E26
F26 Using the Plus-Point Method,
subtract E26 from E25.
Underline F26
F27 Using AutoSum, add F18 through
F26.
Underline F27
F28 Using the Plus-Point Method, add
F15 and F27.
Double Underline F28.

To Double Underline: Do this the same way you underline, except before clicking on the bottom of the cell to place
the line there, click on the double underline from the choices to the right of the cell within the box.

F34 Copy C23

F35 Copy C24
F36 Copy C25
F37 Copy C26
F38 Copy C27
Underline F38
F39 Using AutoSum, add F34
through F38.
F42 Copy C28
Underline F42
F43 Copy F42
Underline F43
F44 Using the Plus-Point Method,
add F39 and F43.
Underline F44
F48 Copy C29
Underline F48
F49 Copy F48
 Underline F49
F50 Using the Plus-Point Method,
add F44 and F49.
Double Underline F50

We have successfully transformed our input section into a balance sheet in proper format.

Exercise 2
IF Function

The logical IF function is used to set a particular value in a cell based on a conditional expression. This
function can be used to conduct conditional tests on values and formulas.

Syntax IF(logical_test, value_if_true, value_if_false)

• Logical_test - is an expression that can be evaluated to TRUE or FALSE.

• Value_if_true - is the value that is returned if logical_test is TRUE.

• Value_if_false - is the value that is returned if logical_test is FALSE.

IF Function
Due Date Instalment Instalment Shortfall Interest @1%
Due Paid for 3 Months
30th Sep 2016 50000 20600 29400 882 =IF(E3>F3,E3-F3,0)
31st Dec 2016 60000 41200 18800 564 =IF(E4>F4,E4-F4,0)
31st Mar 2017 70000 66435 3565 36 =IF(E5>F5,E5-F5,0)
For 1 month 1,482

Deperication
Asset Value No Of Rate Of Acutal Deperication
Days Used Depreciation Value
Applicable
A1 10000 45 10.0% 5% 500 =IF(E10>=180,F10,F10/2)
A2 5000 300 20.0% 20% 1000 =IF(E11>=180,F11,F11/2)
A3 60000 190 15.0% 15% 9000 =IF(E12>=180,F12,F12/2)
A4 8000 50 60.0% 30% 2400 =IF(E13>=180,F13,F13/2)
A5 55000 185 40.0% 40% 22000 =IF(E14>=180,F14,F14/2)

Exercise 3
Round Function and Format Option

The Round Function rounds a number to a specified number of digits.

Syntax: ROUND (number,num_digits) where number is the number to be rounded and num_digits specifies
the number of digits to which the Number is to be rounded
The rounding options with respect to the num_digits parameter are:
Greater than 0, then number is rounded to the specified number of decimal places.
Equal to 0, then number is rounded to the nearest integer.
Less than 0 or a negative value then number is rounded to the left of the decimal.

ROUNDUP (number,num_digits) here a real number is rounded up depending on the second argument
num_digits.
If num_digits > 0, then number is rounded up to the specified number of decimal places. If num_digits = 0, then
number is rounded up to the nearest integer.
ROUNDDOWN (number,num_digits) here a real number is rounded down depending on the second
argument num_digits.
If num_digits > 0, then number is rounded down to the specified number of decimal places.
If num_digits = 0, then number is rounded down to the nearest integer.
Using the Format Cells option:
The Number tab of the Format cells dialog box has the options Number, Currency, and Accounting categories
which allow decimal places configuration for the selected number of cells. We can specify up to 30 decimal
places.

Round Function
Before Round After Round Function Used Formula
11.3 11 ROUND =ROUND(C2,0)
11.5 12 ROUND =ROUND(C3,0)
11.9 12 ROUND =ROUND(C4,0)
11.3 11.3 ROUND =ROUND(C6,1)
11.5 11.5 ROUND =ROUND(C7,1)
11.9 11.9 ROUND =ROUND(C8,1)
11.3 10 ROUND =ROUND(C10,-1)
11.5 10 ROUND =ROUND(C11,-1)
11.9 10 ROUND =ROUND(C12,-1)
11.3 11 Decreased Format Not Formula
Decimal
11.5 12 Decreased Format Not Formula
Decimal
11.9 12 Decreased Format Not Formula
Decimal
11.3 11.30 Increased Format Not Formula
Decimal
11.5 11.50 Increased Format Not Formula
Decimal
11.9 11.90 Increased Format Not Formula
Decimal
11.3 12 ROUNDUP =ROUNDUP(C22,0)
11.5 12 ROUNDUP =ROUNDUP(C23,0)
11.9 12 ROUNDUP =ROUNDUP(C24,0)
11.3 11 ROUNDDOWN =ROUNDDOWN(C26,0)
11.5 11 ROUNDDOWN =ROUNDDOWN(C27,0)
11.9 11 ROUNDDOWN =ROUNDDOWN(C28,0)
Exercise 4
Change Case & Trim

The Text functions UPPER, PROPER, LOWER and TRIM are used to convert text from uppercase to lowercase or from
lowercase to proper case to make it more readable.

Text Function
Before After Function Formula
Mr. Gaurav MR. GAURAV Upper =UPPER(C3)
Mr. gauraV Mr. Gaurav Proper =PROPER(C5)
Mr. Gaurav mr. gaurav Lower =LOWER(C7)
Mr. Gaurav Mr. Gaurav Trim =TRIM(C9)

Exercise 5
Equated Monthly Installment statement

Syntax: PMT (rate,nper,pv,fv,type) - Calculates the payment for a loan based on constant payments and a
constant interest rate.
Rate is the interest rate for the loan.
Nper is the total number of payments for the loan.
Pv is the present value, or the total amount that a series of future payments is worth now (Principal).
Fv is the future value, (Cash balance) to attain after the last payment is made. If fv is omitted, it is assumed to
be 0 (zero), that is, the future value of a loan is 0.
Type: is the number 0 (zero) payment due at the beginning of the loan period or number 1(one) indicates
payments due at the end of the loan period.

Syntax: PPMT (rate, per, nper, pv, fv, type) - Returns the payment on the principal for a given period for an
investment based on periodic, constant payments and a constant interest rate.
Rate is the interest rate per period.
Per specifies the period and must be in the range 1 to nper.

Syntax: IPMT (rate, per, nper, pv, fv, type) - Returns the interest payment for a given period for an
investment based on periodic, constant payments and a constant interest rate.
Rate is the interest rate per period.
Per is the period for which you want to find the interest and must be in the range 1 to nper.

Limit sanctioned Rs.13925000

Total monthly instalments 48
Rate of interest 11.25% p.a.
EMI =PMT (11.25%/12,48,13925000)
Principal =PPMT(11.25%/12,(first instalment-cell reference),48,13925000)
Interest =IPMT(11.25%/12,(first instalment-cell reference),48,13925000)

Instalment Due date for Payment Instalment (Rs) Principal (Rs) Interest (Rs)
1 1-Nov-07 3,61,592 2,31,045 1,30,547
2 1-Dec-07 3,61,592 2,33,211 1,28,381
3 1-Jan-08 3,61,592 2,35,397 1,26,194
4 1-Feb-08 3,61,592 2,37,604 1,23,988
5 1-Mar-08 3,61,592 2,39,832 1,21,760
6 1-Apr-08 3,61,592 2,42,080 1,19,512
7 1-May-08 3,61,592 2,44,350 1,17,242
8 1-Jun-08 3,61,592 2,46,640 1,14,951
9 1-Jul-08 3,61,592 2,48,953 1,12,639
10 1-Aug-08 3,61,592 2,51,287 1,10,305
and so on
47 1-Sep-11 3,61,592 3,54,906 6,686
48 1-Oct-11 3,61,592 3,58,233 3,358
TOTAL 1,73,56,416 1,39,25,000 34,31,406

Exercise 6
Find the rank of an ITT student

Find the rank of all the students based on the given data.

the student can be declared as ITT qualified.

Average Grade
Marks
>=70 a
>=60 b
>=50 c
<50 d


Use Rank () function for computing rank of ITT qualified students. If a student has failed, just write n/a.
Exercise 7
Implement the formulae for calculating VAT

Calculate the VAT based on the given data.

C24)

Sales.

C$24)

Calculate Vat 1, Vat 2 and Vat 3 using absolute cell references.

VAT 1= 7.5% VAT 2 = 10% VAT 3 =12.5%
Exercise 8
To compute the Net Tax payable for an individual

Mr. X a resident assessed, his date of birth is 2nd Jan 1980. He is a govt. employee. He resides in Madras. He receives the
following emoluments during the previous year ending March 31, 2010

Basic salary Rs. 3,00,000 per annum

House rent allowance
Dearness allowance
Commission
Entertainment allowance
Medical allowance
City compensation
allowance
He paid house rent
NSC, VIII issue
Tax Deducted at source
Rs. 50,000 per annum
20% of basic salary
2% of basic salary as per
contract
Rs. 10,000 per annum
Rs. 16,000 per annum
Rs. 6,000 per annum
Rs. 35,000. He contributes
Rs. 35,000 in
recognized provident fund,
Subscription to
Rs. 15,000.
Rs. 2,500 per month

Solve the above problem using the following format:

Name Hemant Bhatia
DOB 12-12-1991 Age
Gender M
Salary Information
Basic Pay
DA
HRA
City Compensation
Allowance
MA
Commission
Entertainment allowance
Any other Allowances
Gross Income Rs.
Deductions:
Provident Fund
NSC, VIII issue
House Rent Paid
Total Deductions
Net Taxable Income Rs.


Implement the formulas for calculating Gross income, Total Deductions, Net taxable income.

Tax
Surcharge
Education
Cess
Higher
Education
Cess
TOTAL TAX
Less: TDS
NET TAX

Use the following Tax slab for Tax calculations

Net Income Income Tax rate Surcharge Education Cess Higher
Range Education Cess
Up to Rs Nil Nil Nil Nil`
1,60,000
Rs. 1,60,000 – 10% of (Total Nil 2% of Income 1% of Income
Rs.3,00,000 Income –Rs. Tax Tax
1,60,000)
Rs. 3,00,000 – Rs. 14,000 Nil 2% of Income 1% of Income
Rs. 5,00,000 +20% of (Total Tax Tax
Income –Rs.
3,00,000)
Rs. 5,00,000 – Rs. 54,000 Nil 2% of Income 1% of Income
Rs. 10,00,000 +30% of (Total Tax Tax
Income –Rs.
5,00,000)
Above Rs. Rs. 2,04,000 10% of Income 2% of (Income 1% of (Income
10,00000 +30% of (Total Tax + Surcharge Tax + Surcharge
Income -
Rs10,00,000)

Exercise 9
Using Vlookup function

Part No. Units of Rate Category Location Reorder Level Reorder Supplier
Measure Qty
ment
111 Nos 6500 A Stores 1 2000 100 A
222 Kgs 80 C Stores 2 500 75 H
 333 Metres 20 C Stores 3 500 60 Y
444 Kgs 300 B Stores 1 900 40 B
555 Kgs 750 B Stores 1 800 40 C
666 Nos 55 C Stores 2 500 50 E
777 Nos 90 C Stores 1 500 30 G

From the above given Part List data prepare a purchase order sheet as shown in the output.

Hints
1. Name the vector name Part List for the data array.
2. Part No: Set the validation condition as shown in the Data Validation dialog box.
3. The VLookup formula in the respective columns are
• Unit Rate =VLOOKUP(B17,Partlist,3)
• Units =VLOOKUP(B17,Partlist,2)
• Location =VLOOKUP(B17,Partlist,5)
• Supplier=VLOOKUP(B17,Partlist,8)
• Order Qty=VLOOKUP(B17,Partlist,7)
• Total Amount=Order Qty * Unit Rate

Purchase Order
Part No. Rate Units of Location Supplier Reorder Total
Measure Qty Amount
ment
111 6500 Nos Stores 1 A 100 650000
222 80 Kgs Stores 2 H 75 6000
333 20 Metres Stores 3 Y 60 1200
444 300 Kgs Stores 1 B 40 12000
555 750 Kgs Stores 1 C 40 30000
666 55 Nos Stores 2 E 50 2750
777 90 Nos Stores 1 G 30 2700
Total 704650
Exercise 10
Calculate Total Marks and Percentage

Use percentage format to show percentage with % symbol.

Names Roll No. English Maths Science Total Marks Percentage

Kunal 4 64.00 100.00 89.00
Akanksha 8 64.00 86.00 87.00
Kishore 11 65.00 96.00 68.00
Akash 15 65.00 56.00 89.00
Manish 7 94.00 42.00 65.00
Sunil 2 68.00 35.00 98.00
Mansi 9 21.00 76.00 98.00
Sanjay 5 44.00 88.00 56.00
Rajeev 14 55.00 67.00 47.00
Saurabh 13 45.00 87.00 37.00
Rajesh 15 55.00 85.00 25.00
Akash 12 29.00 29.00 95.00
Vishal 6 84.00 46.00 23.00
Deepa 10 35.00 66.00 45.00

Exercise 11
Min & Max Function

Returns the smallest number in a set of values.

Syntax: MIN (number1, number2,…..)
the MINA function.
nctions MAX, and MAXA.

IF Function

ACTUAL HRA RECIVED 45000

RENT PAID IN EXCESS OF 10% OF SALARY 35000
50% OF SALARY 40000
AMOUNT ELIGIBLE FOR EXEMPTION 35000 =MIN(C2:C4)
OVERALL HRA RECEIVED 45000 =MAX(C2:C4)

Exercise 12
To compute the consolidate sales and employee wise commission

Consider the following sales for the month of June:

DATE EMPLOYEE PRODUCT SALES COMMISSION

02-06-2016 Kunal A Rs. 1,800.00 Rs. 90.00
02-06-2016 Sahil A Rs. 1,500.00 Rs. 75.00
03-06-2016 Namit A Rs. 2,500.00 Rs. 125.00
05-06-2016 Raman A Rs. 3,500.00 Rs. 175.00
06-06-2016 Kamal A Rs. 4,500.00 Rs. 225.00
06-06-2016 Ziya A Rs. 5,800.00 Rs. 290.00
07-06-2016 Suneet A Rs. 6,500.00 Rs. 325.00
07-06-2016 Kamal B Rs. 1,900.00 Rs. 95.00
07-06-2016 Sahil B Rs. 4,800.00 Rs. 240.00
07-06-2016 Ziya B Rs. 2,400.00 Rs. 120.00
08-06-2016 Kunal B Rs. 6,500.00 Rs. 325.00
08-06-2016 Namit B Rs. 6,800.00 Rs. 340.00
08-06-2016 Sumit B Rs. 9,500.00 Rs. 475.00
08-06-2016 Suneet B Rs. 4,800.00 Rs. 240.00
08-06-2016 Sumit C Rs. 1,800.00 Rs. 90.00
09-06-2016 Kamal C Rs. 2,300.00 Rs. 115.00
09-06-2016 Suneet C Rs. 2,100.00 Rs. 105.00
10-06-2016 Kunal C Rs. 3,500.00 Rs. 175.00
11-06-2016 Kunal A Rs. 6,500.00 Rs. 325.00
11-06-2016 Ziya C Rs. 3,500.00 Rs. 175.00


Create the sales for the month of May, June and July on different Excel sheets using the above sample data,
using the Consolidate option on the Data ribbon.
t.
 PRODUCT SALES
A 32,600.00
B 36,700.00
C 13,200.00

EMPLOYEE SALES COMMISSION

Kunal 18,300.00 915.00
Sahil 6,300.00 315.00
Namit 9,300.00 465.00
Raman 3,500.00 175.00
Kamal 8,700.00 435.00
Ziya 11,700.00 585.00
Suneet 13,400.00 670.00
Sumit 11,300.00 565.00

Exercise 13
Creating and formatting Chart

1: Plot a graph (3D-bar) showing the average sales of different commodities in a shop.

Commodity Jan’04 Feb’04 March’04 April’04

Shampoo 10,899 13,999 45,677 19,343
Face Cream 90,898 1,23,455 9,89,234 14,56,787
Hair oil 5,684 10,891 16,878 89,343
Toothpaste 23,456 1,23,456 79,898 23,23,450
Bath Soaps 9,00,123 8,45,670 15,11,300 19,33,710
Liquid Soaps 23,345 91,800 10,817 16,750

COLUMN CHART
2.The sampling viewership count for the year 2016 has resulted in the following graph. The sampling total was
1,25,89,214 people. Based on the given data calculate

average viewership for the two best channels.

3: Automobile average sales over 3 year period

Automobile/ 2000 2001 2002 2003 Total Average

Year
Toyota 21,785 28,022 25,040 30,740
Mahindra 7,057 9,262 12,674 32,090
Tata 27,999 25,250 24,754 29,321
Qualis 12,356 32,890 14,564 38,200
Total

:- Show the average sales over 4 years for each automobile on a histogram and Pie Chart.

HISTOGRAM CHART
 PIE CHART

Exercise 14
Payroll Assignment

Create a Payroll for the month of March 2016

Emp. Employee Name Basic Salary Joining Date

No.
1 P SUSHMA Rs. 15380.00 17/031975
2 P SUSHMA Rs. 6,700.00 17/03/2000
3 P. JANAKI Rs. 8,980.00 15/06/1973
4 CHHAYA Rs. 8,980.00 15/06/1978
5 ASHA SACHDEV Rs. 7,800.00 25/06/1967

Insert a new column "Dearness Allowance" at the end and calculate it as 35.33% of Basic Salary.

Spl. Allowance (Rs. 2000.00), PF deduction (12% of Basic Salary).

- PF deduction.
Sort the database in ascending order of basic salary.
italics.
Exercise 15
Annual Report

Create Company‘s Annual Report as given below

Name Job Salary Joining Date

Prumi Analyst 12000 31/12/99
Suman Officer 12000 02/11/98
Sushma System 15000 03/10/97
Admin
Chayya Manager 12000 04/05/00
The heading (i.e. Company’s Annual Report) should be centered.
Format the table.
Insert one column at the end and give the title as "Bonus". Bonus is 15% of salary.
Calculate the average salary of the company.
Save this sheet as Annual Report.
Sort the database in ascending order of Salary.
Rename the sheet as Salary Report.
Display the current date and time.
Try the following functions.

Min()