Create Tables in Access Using “Design View”

1. To create tables in Access using “Design View,” click the “Create” tab in the Ribbon.
2. Then click the “Table Design” button in the “Tables” group.
3. A new table then appears in the tabbed documents area.
4. Type the name of a field into the “Field Name” column.
5. Then press “Tab” on your keyboard to move to the next column to the right.
6. Then use the drop-down menu in the “Data Type” column to assign the field a data type.
7. Press “Tab” on your keyboard to move to the “Description” column.
8. If desired, type a description of the data stored in this field.
9. Then press “Tab” on your keyboard to move down to the next row.
10. Repeat steps 4 through 9 until you have created all of the necessary table fields.
11. Click the row selector at the left end of the row that contains the field you want to set as the
“primary key” for the table.
12. Click the “Design” tab within the “Table Tools” contextual tab in the Ribbon.
13. Then click the “Primary Key” button in “Tools” group.
14. Click the “Save” button in the Quick Access toolbar.
15. Then type a name for the new table into the dialog box that appears.
16. Then click the “OK” button.

Steps in creating a form

1. To create a form with no controls or preformatted elements: On the Create tab, click Blank
Form. Access opens a blank form in Layout view, and displays the Field List pane.
2. In the Field List pane, click the plus sign (+) next to the table or tables that contain the fields
that you want to see on the form.
3. To add a field to the form, double-click it or drag it onto the form. To add several fields at once,
hold down CTRL and click several fields, and then drag them onto the form at the same time.
4. Use the tools in the Controls group on the Form Layout Tools tab to add a logo, title, page
numbers, or the date and time to the form.
5. If you want to add a wider variety of controls to the form, click Design and use the tools in
the Controls group.

Steps in creating a form using form wizard

1. On the Create tab, in the Forms group, click Form Wizard. Note, if you're using Access 2007, on
the Create tab, in the Forms group, click More Forms, and then click Form Wizard.
2. Follow the directions on the pages of the Form Wizard.
3. On the last page of the wizard, click Finish.The Form Wizard can create a variety of results
depending on the options that you select

Creating a report in access

1. On the Create tab in the Reports group, click Report Wizard. The wizard starts.
2. From the Tables/Queries drop-down list, select the table (or query) to base the report on.
The fields for the selected table load in the Available Fields list box.
3. Move the fields to include on the report from the Available Fields list box to
the Selected Fields list box. To do so, double-click a field name to move it or highlight
the field name and click >. To move all fields at once, click
4. Click Next >.
5. To group records on the report by a particular field, highlight the field in the list box and
click
6. Add more grouping levels if desired. You can use the arrows to change the order of the
grouping levels if needed.
7. When you finish defining how you want records grouped, click Next >.
8. In the first drop-down list, select the field to sort records by. By default, records will be
sorted in ascending order by the field you select. If you want to sort in descending order,
click the Ascending button to change its label to "Descending".
9. You can specify up to four levels of sorting. When you finish specifying sorting options,
click Next >.
10. n the Layout field, select the format of the report. Your options are "Stepped", "Block",
and "Outline". (Try the options to see a preview of the report layouts.)
11. In the Orientation field, select whether to lay out the report in portrait or landscape
mode.
12. If you want all fields to fit on a single page, ensure the Adjust the field width so all
fields fit on a page check box is marked.
13. Click Next >.
14. Enter a title for the report.
15. Select an option for the view you want to open the report in. Your options are:
a. Preview the report (opens in Print Preview mode).
b. Modify the report's design (opens in Design view).
16. Click Finish. The report loads in the view you selected.

Mail merge

Mail Merge is a handy feature that incorporates data from both Microsoft Word and
Microsoft Excel and allows you to create multiple documents at once, such as letters, saving
you the time and effort of retyping the same letter over and over. You can use the mail merge
to create letters, mailing labels, emails, name badges, or et
1. Prepare your letter in Microsoft Word. When creating a letter, it’s a good idea to insert a
placeholder where the information from the mail merge will be placed, ie [Address],
[Amount].
2. Under “Mailings” in Microsoft Word click on ‘Start Mail Merge’ and click on ‘Step by
Step Mail Merge Wizard.’
3. A window will appear to the right of your document that says ‘Select Document type.’ In
this instance leave it on ‘Letters.’ x At the bottom click on Next: Starting Document. x
The next step will read ‘Select Starting Document.’ If you currently have the letter you
created leave the selection ‘Use the Current Document’ selected. Next, click ‘Select
Recipients’ at the bottom. You will see ‘Use an Existing List’ the ability to browse for
your list. x Click on the ‘browse’ button and find your list on your computer that you
typed up in Excel.
4. Once you find your document click open and a box will show up that says ‘Select table.’
If you only had one tab on your spreadsheet click okay. You will then see the data you
had typed. You can also choose to leave off certain names if you want to. Click okay.
5. The table will close and then the dialog box on the right will say ‘Currently Your
Recipients Are Selected From:’ and will give the title of your excel spreadsheet
document. x At the bottom of the dialog box click ‘write your letter.’
6. From there you can start adding your fields from your spreadsheet. Highlight the
placeholder marked [Address] and then click on Address block. The spreadsheet will pull
in your data from your spreadsheet.
7. Highlight the greeting line placeholder and replace it with the ‘Greeting Line’ under
Write Your Letter. You can also filter it to where it only lists their first name.
8. Next go to ‘preview your letters.’ From there the database information will have
populated your letter. You should be able to cycle through the information you typed to
make sure that your addresses and amounts are correct. x If you’re satisfied, click on
‘Complete the merge’ and then click on ‘print.’ x It will give you the option to click on
‘print current record’ or you can print all of the letters from your database.
9. x It’s important to thoroughly look over all your letters to make sure there aren’t any
typos or problems with formatting, especially on the letter itself. c.