JESZYL D. ASIS Dr.

Evelyn Saludes

MPA Student Professor

Aug. 13,2017

Job Analysis - is a systematic investigation of the tasks, duties and responsibilities necessary to do a

job.

- it is a basic technical procedures to define the duties, responsibilities and accountability

of a job.

- it is the collecting job related information that helps in the preparation of job

description and job specification.

JOB ANALYSIS

JOB DESCRIPTION JOB SPECIFICATION

 Job Title  Qualifications

 Job Location  Experience

 Training
 Job Summary
 Skills
 Reporting to
 Responsibilities
 Working Conditions
 Emotional characteristics
 Job Duties
 Sensory demands
 Machines to be used

 Hazards

* These data sets help in determining the necessity, worth and scope of a specific job.

Job analysis involves the following steps:

1. Collecting and recording job information

2. Checking the job information for accuracy.
3. Writing job description based on the information
4. Using the information to determine the skills, abilities and knowledge that are required on the job.
5. Updating the information from time to time.

PROBLEMS WITH JOB ANALYSIS

Job Description - involves listing of employee qualifications, skills and abilities.

- a statement containing items such as job title; location; job summary; duties;

machines, tools and equipment; materials and forms used; working conditions;

supervision given or received and hazards.

Advantages of Job Description

There are many benefits of having a comprehensive job description given by a company. Some of the
advantages of job description are mentioned below:

1. Helps companies understand the type of candidate they should search for

based on title, position and location

2. Employees are well aware about their job roles & duties

3. Job description helps in understanding the workplace environment, benefits

etc for a prospective employee

4. Helps in better recruitment & selection

5. Job description clearly highlights all the requirements, objectives & goals that

it wants an employee to perform

Disadvantages of Job Description

Despite being a thorough documentation related to the job, there are certain limitation of job description:

1. Job descriptions are time bound and can change with organization

structure, industry policies, company requirements etc

2. It can only highlight the macro criteria of a job but cannot fully

explain the obstacles, emotional requirements etc related to the job

3. Incomplete job description lacking quality information can misguide

both the HR manager as well as the employee

Job Specification - a statement of human qualifications necessary to do the job.

- refers to what kind of people to hire for the job (personal, physical, mental, social

and psychological characteristics)

Advantages of Job Specification

* It is helpful in preliminary screening in the selection procedure.

* It helps in giving due justification to each job.

* It also helps in designing training and development programmes.

* It helps the supervisors for counseling and monitoring performance of employees.

* It helps in job evaluation.

* It helps the management to take decisions regarding promotion, transfers and giving extra benefits to

the employees.

Uses (benefits) of Job Analysis

1. Organizational design - authority, responsibility and accountability

2. Human resource planning - future-job requirements, skill requirement

3. Recruitment, selection and placement - matching job requirements and skills

4. Orientation - Expectations

5. Training and Development - updating skills, changing job requirements

6. Performance appraisal - performance requirements, review of performance

7. Employees counseling - future prospects for moving career paths, vocational guidance