January 13th, 2020

To,
The Director
Through - Dr. Santosh Shrivastava
Chairperson: Student Affairs
Institute of Management Technology, Nagpur

Subject: Request to grant permission to organise Farewell for the batch of 2018-20 and approve the
proposed budget of Rs.1,33,333/-.

Respected Sir,
OVIA, The Cultural Committee is planning to organise Farewell for the senior batch 2018-2020 from
3rd February, 2020 to 6th February 2020. This is to request you to, kindly, grant permission for the
event as well as approve the proposed budget.
Following are the details:
Event Name: Farewell’2k20
Date: 3rdFebruary 2020 to 6th February 2020
Venue: 1. LRC Hall
2. 6 on 6 Ground
3. M-Square
4. C & D Block Ground

Resources and permission required:

1. For using:
a. LRC Hall for the event on 6th February, 2020.
b. 6 on 6 for the events from 3rd February 2020 to 6th February 2020.
c. LRC Hall for the event on 5th February 2020 from 8 PM to 2 AM.
d. M-Square for the events from 3rd February 2020 to 6th February 2020.
e. Space between C & D Block on 3rd February 2020.
2. For carpeting the LRC Hall Entrance on 5th & 6th February 2020.
3. For using Dispensary Wall for the event from 3rd February 2020 to 6th February 2020.
4. For decorations on:
a. LRC Hall on 5th February 2020.
b. M-Square from 3rd February 2020 to 6th February 2020.
c. LRC HALL on 6th February 2020.
d. Dispensary wall from 3rd February 2020 to 6th February 2020.
 5. For using extra lights on:
a. 6 on 6 Ground from 3rd February 2020 to 6th February 2020.
b. M-Square from 3rd February 2020 to 6th February 2020.
c. Space Between C & D Block on 3rd February 2020.
6. For playing music on:
a. M-Square from 3rd February 2020 to 6th February 2020.
b. LRC HALL on 19th February 2020 from 8 PM to 11 PM.
c. LRC Hall on 20th February 2020.
d. 6 on 6 Ground from 3rd February 2020 to 6th February 2020 from 8 PM to 3 AM.
e. Space Between C & D Block on 3rd February 2020.
7. For hanging flex on:
a. B Block from 3rd February 2020 to 6th February 2020.
b. D Block from 3rd February 2020 to 6th February 2020.
c. 6 on 6 Ground from 3rd February 2020 to 6th February 2020.
d. Mess wall from 3rd February 2020 to 6th February 2020.
e. Pathway from 3rd February 2020 to 6th February 2020.
f. LRC Hall on 6th February 2020.

8. For the entry and exit of DJ Crew and vehicles on 3rd & 6th February 2020 (Entry: 6 PM, Exit:
5AM).
9. For the entry and exit of Stall Vendors and vehicles on 3rd & 6th February 2020 (Entry: 6 PM,
Exit: 5AM).
10. Budget Rs. 1,33,333/-. Details about expenses and budget is attached herewith.
Submitted for your approval and permission,
Yours Sincerely,

Parvesh Kumar (9855657777)

General Secretary & Member:
Manish Bansal (8527849040)
POC & Member
OVIA- The Cultural Committee