TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

Region:___________________

Division:______________________

INFRASTRUCTURE NON-INFRASTRUCTURE

Number of Equipments Number of Furniture

Source of Funding
Type of Building (DepEd, LGU, Number of Rooms Current Status of
Year Constructed
(if applicable) Private Donors, Building
etc)
Other Items Other Items
Computer Sets TV sets Others (Specify) Desk Chair Cabinet
(Specify) (Specify)

TOTAL

Prepared by: Noted by:

SDS/Regional Director

Instructions:
This template should be filled-out by the Division/ Regional Engineer together with the General Service Office and Supply Office.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan School Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors, others - specify)
Current Status of building - includes dilapidated, for repair, for demolition, etc.
TEMPLATE 2: BASELINE DATA ON PERSONNEL

Region:___________________

Division:______________________

Number of Personnel
(SY 2018 – 2019)
Male Female Total No. of Person with Disability
Others Others
Hearing
Visually Impaired (Please (Please
Impaired
specify) specify)

Prepared by: Noted by:

SDS/Regional Director

Instructions:
This should be accomplished by the Personnel Division.
Number of Personnel - It should be based on latest record of division or region for the current year.
Number of person with disability - Add more column depending on the data of disability of the division or region.
TEMPLATE 3: HISTORICAL DATA ON DISASTERS

Region:___________________
Division:______________________

EFFECTS ON:

INFRASTRUCTURE NON-INFRASTRUCTURE
Name/Type of Date of Affected Estimated Total
Year Other effects/damages
Disaster Occurence Population Cost of Damage
Other Facilities (Please No. of Damaged No. of Damaged
Office Rooms WASH Facilities Others (Specify)
specify) Computer Sets Furniture

Minor Major Totally Minor Major Totally Minor Major Totally

Remarks: Data is based on historical data.

Prepared by: Noted by:

SDS/Regional Director
Instructions:
This template should be accomplished by the DRRM Team.
Incident Name - specific name of the hazard or disaster (e.g. TY Ompong, TD Ineng, Magnitude 6.5 Earthquake in San Julian, Eastern Samar).
Type of Incident - choose among the following: Tropical Cyclone, Armed Conflict, Fire, Landslides, Earthquake, Volcano Eruption, Others (please specify).
Date of Occurrence - specific date when the incident happen.
Affected Population - based on the existing or historical record of the division or region visa via the date of occurrence of the incident.
Infrastructure ad Non Infrastructure - quantity of damage per incident.
Estimated Total Cost of Damage - based on the existing and historical record of the division or region.
TEMPLATE 4: CAPACITIES AND VULNERABILITIES

Region: __________________________________
Division: _____________________________

Key Areas for

Details Capacities Gaps/Vulnerabilities
Preparedness
Risk Understanding 1. Understanding of Hazards and its
characteristics
2. Conduct of Risk Assessment
3. Planning and undertaking actions
based on risk assessment results
Contingency Plan 1. Contingency Plan
and Dissemination 2. IEC
Communication 1. Understanding of advisory including
warning signals
2. Understanding and implementation of
DO 21 s.2015
3. Equipment
Coordination 1. Division Office
2. P/M/CDRRMC
3. LGUs
4. Partners
5. DepEd CO
Monitoring 1. Monitoring of
preparedness/contingency
plan of school
2. Monitoring of hazard
situation, including
communicating with
school officials, district/division office
and LGU
3. Monitoring RADaR
completion, validation and
submission to Central
Office
4. Monitoring of
implementation of support
for learning continuity
5. Tracking of Learners and personnel
6. Transportation
Convergence 1. Interface among offices within the
school
2. Existence of DRRM Team
3. Command System
4. Twinning with other divisions
Support for Learning 1. Implement and monitor Temporary
Continuity Learning Spaces (TLS)
2. Buffer stocks for learning materials
3. Alternative Delivery Modes
4. Psychosocial Support
5. Emergency School Feeding
6. Learner's Kits
7. Teacher's Kits
8. Hygiene kits
9. Provision of Water Sanitation and
Hygiene services
10. Updated disaggregated data on
learners and master list of students in
school and alternative learning schools
(ALS)
11. Clean up drives
12. Signed memorandum of agreement
(MOA) with private enterprises for
emergency purchase

Support for Schools 1. Signed memorandum of agreement

used as Evacuation (MOA) between LGU and school on the
Centers use of schools as evacuation center
including the roles and responsibilities
of both institutions;
2. Repair, maintenance and replacement
of schools identified as evacuation center
by the LGU
3. Resumption Strategies including
assessment of readiness of the schools
4. Establish functional referral pathways
to respond to child protection concerns
using the existing PNP and DSWD
operational guidelines
 8. Feedback mechanism to report gaps
in the delivery of services, grievances
and other needs to improve education
interventions
9. Twinning of schools for teacher-
volunteers for deployment in the affected
schools that need additional volunteers
10. LGUs preposition additional
Temporary Learning Spaces (TLS)
Drills 1. Regular conduct of drills
2. Existence of protocols – command
system, evacuation route, safe place,
family reunification
3. Coordination with and participation of
parents, relevant agencies and partners
during drills
Fund Sources

Prepared by: Noted by:

_____________________________ ____________________________________________
SDS/Regional Director

Instructions:
This template should be accomplished by DRRM Team.
Each item should include brief explanation of the school current activities or programs.
Capacities - include the strengths, attributes and resources available within school to manage and reduce disaster risks and strengthen resilience.
Gaps - challenges and/or problems incounter by the school that affects the capacity to respond during emergencies.
Vulnerabilities - it can be determined by physical, social, economic and environmental factors or processes which increase the
susceptibility of an individual, a community, assets or systems to the impacts of hazards.
TEMPLATE 5: HAZARD PRIORITIZATION

Region: __________________________________
Division: _____________________________

Probability Impact Average

Hazard Rank
Rate Remarks Rate Remarks (P+I)/2

Prepared by: Noted by:

_____________________________ ________________________________
SDS/ Regional Director

Instructions:
This template should be accomplished by the DRRM Team.
Hazard - List all the possible hazards that may affect your region and division. (e.g. flood, tropical cyclone, armed conflict, fire, earthquake, etc.)
Rate the probability using the below scale. Indicate the important details on hazard occurrence in the Remarks Column.

Rate the Impact column based on the possible scale below. Indicate important details in the Remarks column.

Average - calculate by adding probability and impact and divide by two.

Rank - rank the hazards with the highest average as 1, the second highest average as 2, and so on. The highest average will be the priority for Contingency Planning.
TEMPLATE 6.1 : ANATOMY OF THE HAZARD

Region: __________________________________
Division: _____________________________
Hazard: _____________________________

Root Causes Early Warning Signs Triggering Factors Existing Mitigating Measures

Prepared by: Noted by

________________________________ __________________________________
SDS/ Regional Director

Instructions:
This tempalte should be accomplished by the DRRM Team.
Hazard - it should be the Rank No. 1 in the Template 5.
Root Causes - describe the root causes of hazard.
Early Warning Signs - describe the indicators to initiate action.
Triggering Factors - describe the factors that turn the hazard into a disaster or crisis.
Existing Mitigating Measures - describe the mitigating measures of the school to address the hazard.
TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS

Region: __________________________________
Division: _____________________________

Means of Willingness to
Actors Positions Interests Needs
Influence/Power Negotiate

Remarks: Fill-up when the top priority hazard is armed conflict.

Prepared by: Noted by

________________________________ __________________________________
SDS/ Regional Director

Instructions:
This template should be accomplished by DRRM Team.
Actor - groups involved in the armed conflict (e.g. AFP/PNP, NPA, BIFF), which include groups
which are secondary and tertiary players in the conflict (i.e. not directly
involved, but affected by the conflict like learners and school personnel)
Positions - what the actors say they want
Interests - what the actors really want
Needs - what the actors must have
Means of Influence/Power - sources of power and influence (e.g. resources like money, land,
arms, networks, political power) that the actor has and uses in the
conflict to attain their positions, interests, and needs
Willingness to Negotiate - openness of the actor to talk, settle the conflict, and reach an agreement
TEMPLATE 8: SCENARIO BUILDING

Region: __________________________________
Division: _____________________________

SITUATION BAD WORSE WORST

DESCRIPTION OF EVENT

IMPACT ON HUMAN LIVES

No. of Death/s
No. of Injury/ies
Percentage of Displacement/s
AFFECTED POPULATION
No. of Personnel
No. of Learners
No. of School Personnel
EFFECTS ON
Educational Continuity
Personnel
Schools
Learners and Teachers
Office Buildings
WaSH Facilities
Perimeter Fence and Gate
Furniture
Power Lines
Water Utilities
Roads and Bridges

Prepared by: Noted by

_______________________ __________________________
SDS/ Regional Director

Instructions:
This template should be accomplished by DRRM Team.
Description of the Event - provide brief descirption of the hazard. (How it will occur?).
Impact on human lives - Based on the capacity of the division or region, the team
should estimate the number or percentage of the death, injury and displacements. It
can also based from the LGU Contingency Plan.

Affected population - Based on the current data or existing records of the division or
region.

Effects on - Based on the capacity of the division or region, the team should provide
brief statements of the following items (answerable by what). It can also based
from the LGU Contingency Plan.
TEMPLATE 9 - RESOURCE INVENTORY AND NEEDS PROJECTION

Region: __________________________________
Division: _____________________________

Human Resources
Projected Needs
(e.g. training needs) Possible sources
Write N/A if not needed of funding
Capacity
No. of staff/persons (MOOE, SEF,
Human Resources (certifications, skills, Timeline
available Local DRRM
etc.)
No. of staff needing Cost for Fund, Partners,
training Training etc)

Internal
(e.g. GCs, Teachers, Staff, etc.)

External Resources
(e.g. Partners, PNP, BFA etc.)

Equipment
Projected Needs
Possible sources
of funding
Equipment/Supplies Condition
(MOOE, SEF,
(e.g. fire extinguishers, body board, (e.g.fully functional, Units available Timeline
Units Needed Unit Cost Local DRRM
siren, comms radio) nearing expiry, etc.)
Fund, Partners,
etc)

Learning Resources
Grade Level Title Language Units Available Units Needed

Note: This template should include the buffer stock of the Region or Division.

Prepared by: Noted by

_______________________ __________________________
SDS/ Regional Director

Instructions:
This template should be accomplished by DRRM Team and based from the current records.