BUJAIRI TERRACE MEP SPECIFICATION

SECTION 21 0100 OPERATION AND MAINTENANCE OF FIRE SYSTEM

PART 1 - GENERAL ........................................................................ 2

1.1 OPERATING INSTRUCTIONS ...................................................................................................... 2
1.2 PRODUCT LITERATURES ............................................................................................................ 2
1.3 PROVIDE O&M MANUALS INCLUDING BUT NOT LIMITED TO THE FOLLOWING: ................. 2
1.4 THE OPERATION AND MAINTENANCE MANUALS MUST INCLUDE: ....................................... 2
1.5 PROVISION OF INFORMATION: .................................................................................................. 3
1.6 SYSTEM DESCRIPTION AND OPERATION. ............................................................................... 4
1.7 RECOMMENDED SPARE PARTS. ............................................................................................... 4

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 BUJAIRI TERRACE MEP SPECIFICATION
SECTION 21 0100 OPERATION AND MAINTENANCE OF FIRE SYSTEM

SECTION 210100 - OPERATION AND MAINTENANCE OF FIRE SYSTEMS

PART 1 - GENERAL

1.1 OPERATING INSTRUCTIONS

A. Provide as necessary for a complete system of fire protection equipment, as indicated on the Drawings
and as specified. Provide operations & maintenance (O&M) manuals in accordance with the Contract
Documents. Provide five (5) copies of each manual. Manuals shall be 8.27 inches X 11.69 inches (A4 –
size) in hard cover 3-ring loose-leaf binders. Manuals shall be complete and in Client's hands prior to
turning building over to Client and at least 10 days prior to instruction to operating personnel.

1.2 PRODUCT LITERATURES

A. Provide manufacturer's literature as regularly published by the respective manufacturers for proper
preventative and comprehensive maintenance.

1.3 PROVIDE O&M MANUALS INCLUDING BUT NOT LIMITED TO THE FOLLOWING:
A. Alphabetical list of all system components, with the name, address, and 24-hour phone number of the
company responsible for servicing each item during the first year of operation.
B. Operating instructions for complete system including: Normal starting, operating, and shut down;
Emergency procedures for fire or failure of major equipment; summer and winter special procedures, if
any; Day and night special procedures, if any.
C. Maintenance instruction including proper lubricants and lubricating instructions for each piece of
equipment, and date when lubricated. Necessary cleaning, replacement and/or adjustment schedule.
D. Manufacturer's data for each piece of equipment including: Installation instructions; Drawings and
specifications; Parts list, including recommended items to be stocked; Complete wiring diagrams; Marked
or changed prints locating all concealed parts and all variations from the original system design; Test and
inspection certifications; Refer to individual specification sections for additional O&M requirements.
E. Employ a specialist to prepare the operating and maintenance manuals. Submit details of the proposed
specialist to the CONSULTANT for approval. Provide details of the proposed specialist as part of the
tender submission
F. Agree format and contents of the operate with the Consultant. Provide the operating and maintenance
manuals in the following form.
1. Ensure the manuals in A4 size, plastic-covered, loose leaf, and four ring binders with hard covers,
each indexed, divided and appropriately cover- titled. Fold drawings larger than A4 and include in the
binder so that they may be unfolded without being detached from the rings.
2. Provide an electronic format of the operation and maintenance manual stored on CD. Number of full
copies shall be 10. Provide copies of the operating and maintenance manual as follows Draft copies
for comment (5no)
3. Final copies for Client use (5no). The time slated for supplying these, please refer to contract
conditions Division 1.

1.4 THE OPERATION AND MAINTENANCE MANUALS MUST INCLUDE:

A. A full description of each of the systems installed, written to ensure that the Employer's staff fully
understand the scope and facilities provided.
B. A description of the mode of operation of all systems including services capacity and restrictions.
C. Diagrammatic drawings of each system indicating principal items of plant, equipment, valves etc.
D. A photo-reduction of all record drawings together with an index. Reduced size of drawings to be A3 for
the manual and a set of full-size drawings.
E. Legend of all colour-coded services.
F. Schedules (system by system) of plant, equipment, valves, etc., stating their locations, duties and
performance figures. Each item must have a unique number cross-referenced to the record and
diagrammatic drawings and schedules.
G. The name, address and telephone number of the manufacturer of every item of plant and equipment
together with catalogue list numbers.
H. Manufacturer's technical literature for all items of plant and equipment, assembled specifically for the

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 BUJAIRI TERRACE MEP SPECIFICATION
SECTION 21 0100 OPERATION AND MAINTENANCE OF FIRE SYSTEM

project, excluding irrelevant matter and including detailed drawings, electrical circuit details and operating
and maintenance instructions.
I. A copy of all test certificate, inspection and test Records, commissioning and performance test records
including, but not limited to, electrical circuit tests, corrosion tests, type tests, start and commissioning
tests, for the installations and plant, equipment, valves, etc., used in the installations.
J. A copy of all manufacturer's guarantees or warranties, together with maintenance agreements offered by
subcontractors and manufacturers.
K. Copies of insurance and inspecting Authority certifications and reports.
L. Starting up, operating and shutting down instructions for all equipment and systems installed.
M. Control sequences for all systems installed.
N. Schedules of all fixed and variable equipment settings established during commissioning.
O. Procedures for seasonal changeover’s and/or pre-consultations necessary for the consultant of apparatus
subject to seasonal disuse.
P. Detailed recommendations for the preventative maintenance frequency and procedures which should be
adopted by the Employer to ensure the most efficient operation of the systems.
Q. Details of lubricants for lubricants items including schedules of lubricant type, frequency, etc.
R. Details of regular tests to be carried out (e.g. water analysis for pseudomonas.
S. Details of procedures to maintain plant in safe working conditions.
T. Details of the disposal requirements for all items in the works.
U. A list of normal consumable items.
V. A list of recommended spares to be kept in stock by the Employer, being those items subject to wear or
deterioration and which may involve the Employer in extended deliveries when replacements are required
at some future date.
W. A list of any special tools needed for maintenance cross-referenced to the particular item for which
required.
X. Procedures for fault finding.
Y. Emergency procedures, including telephone numbers for emergency services.
Z. Hospital Operational Policy.
AA. Back-up copies of any system software.
BB. Documentation of the procedures for updating and/or modifying software operating systems and control
programmes.
CC. Instructions for the creation of control procedure routines and graphic diagrams.
DD. Details of the software revision for all programs provided.
EE. Two back-up copies of all software items, as commissioned.
FF. Copies of relevant HSE/CIBSE/IEE Guidance notes etc.
GG. Contractual and legal information including but not limited to details of location and public authority
consents, details of design team, consultants, installation contractors and associated subcontractors start
date for installation, date of completion and expiry date for the defects liability period details of warranties
for plant and systems including expiry dates, addresses and telephone numbers.

1.5 PROVISION OF INFORMATION:

A. Co-operate with the specialist firm in the compilation of the manuals and provide them with copies of the
following:
1. Diagrammatic drawings of each system indicating principal items of plant, equipment, valves etc.
2. As installed drawings, together with an index.
3. Plant room and switch room drawings, schedules and schematics, together with an index.
4. Legend for all colour-coded services.
5. Schedules (system by system) of plant, equipment, valves etc, stating their locations within the
building, duties and performance figures.
6. All Test certification, Inspection and Test Records, Commissioning and Performance Test Records
(including, but not limited to, electrical circuit tests, corrosion tests, type tests, start and
commissioning tests) for the installations and plant, equipment, valves, etc., used in the installations.
7. All manufacturer's guarantees or warranties.
8. Copies of insurance and inspecting Authority certification and reports.
9. Schedules of all fixed and variable equipment settings established during commissioning.
10. Back-up copies of any system software.
11. Two back-up copies of all software items, as commissioned.
12. General operating instructions are required. In addition to specific training of the Client’s operating
personnel specified in the individual sections, and in addition to preparation of written operating
instructions and complied maintenance manuals specified elsewhere in these specifications, the

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 BUJAIRI TERRACE MEP SPECIFICATION
SECTION 21 0100 OPERATION AND MAINTENANCE OF FIRE SYSTEM

Contractor shall provide general operating instructions for each operational system and equipment
item of electrical work, and coordinate instructions with instructions for mechanical work, and other
equipment where associated with electrical systems or equipment.

1.6 SYSTEM DESCRIPTION AND OPERATION.

A. Shall be performed by the Contractor in the presence of the Client, the Client’s operating personnel and
the Consultant.
B. The Contractor shall describe each basic electrical system and shall explain identification system,
displayed diagrams, signals, alarms and audio-visual provisions.
C. The Contractor shall describe interfaces with mechanical equipment, including interlocks, sequencing,
startup, shutdown, emergency, safety, system failure, security and similar provisions.
D. The Contractor shall, in the presence of the Client’s personnel, display and conduct an explanation of
maintenance manuals, record drawings, space parts inventory, storage and extra materials, meter
readings and similar service items.

1.7 RECOMMENDED SPARE PARTS.

A. Contractor shall provide a list of recommended spare parts for all equipment on the basis of on-going
equipment performance, including the anticipated frequency of change. The contractor shall include in his
submission a recommended list of spare parts including associated costs for Client consideration.

END OF SECTION

ARCADIS 21 0100 / 4 REV.00