Appraisal of Academic and Administrative Staff

Introduction
Appraisal of academic and administrative staff is essential to maintaining
sustainable development of academic and administrative staff in the areas of
teaching, scholarship (research), administrative services and community service.
Appraisal can assist in identifying the rights and responsibilities of staff members
so that they can successfully fulfill these responsibilities and it gives them the
opportunity to comment on issues that would realistically improve their working
lives and promote the standards and growth of the institution. The process is
based on establishing a balanced professional relationship between the
appraiser and the appraisee in order to plan the activities of academic and
administrative staff members in the light of the Government strategy. The main
idea of the appraisal process stems from the premise that people are more
productive when they agree on what is expected of them and receive feedback
on their performance. The success of this process is essentially associated with
establishing a constructive dialogue between both parties of the appraisal
academic and administrative staff members and the appraiser. This can be a
valuable process for both the Government and academic and administrative staff
members as it improves communication channels between both sides.

General Objectives

The appraisal process aims to:

1) Identify and document short and long term goals of academic and
administrative staff (appraisee); including any developmental needs.
2) Provide opportunities for sustainable development based on a positive and
constructive approach that helps to plan the activities of academic and
administrative staff members.
3) Identify specific objectives associated with specific tasks that are agreed
upon for a specific period.
4) Help focus on the allocation of staff development resources.
5) Assist in building bridges between academic and administrative staff work on
one hand, and the department, college and Government objectives on the
other.
6) Provide opportunities for discussion and feedback in order to identify
problems, obstacles, or difficulties that hinder progress and institution
development.
7) Ensure continuous performance evaluation based on fair criteria.
8) Provide records of activities and achievements of academic and
administrative staff.
9) The appraisal process is intended to promote professional development.

Policy
 Appraisal will apply to all academic and administrative staff.
 Appraisal should be conducted annually and triennially.
 Academic and administrative staff members would report (Appraisal Report)
on past objectives, and future objectives and activities, any future
development programs and would have the opportunity to comment on
various issues that would improve the academic developments of the
department/college.
 A meeting between the appraisee and an appraiser would be held to discuss
the Appraisal Report.
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  The deliberations of the appraisal (report and discussion) (should) would be
kept confidential.
 A summary report on the strength of the department/college will be submitted
by the HoD/Principal to the Directorate. The HoD/Principal shall discuss the
summary report at the Directorate level meeting. As a byproduct of the
appraisal process, the summary reports would provide the Government with
key developmental indicators.
 Directorate will receive from HoD/Principals responses as appropriate on their
feedback on department/college issues.

Procedure
1. The Appraisal process shall start in January every year and will be completed
in 8 weeks (from appraisal form filling to receiving responses)
2. A schedule of the appraisal process (filing of form, meeting, submission of
reports and responses) shall be published by the IQAC Coordinator in the
college web site.
3. Annual appraisals will be conducted for 2 consecutive years followed by a
triennial appraisal on the third year and then annual appraisals and so on.
4. The first annual appraisal will report on objectives and expected activities of
the coming year. Each following annual appraisal will report on the objectives
and activities of the previous year and the objectives and planned activities of
the coming one.
5. The triennial appraisal will report the objectives and activities of the previous
3 years and the objectives and planned activities of the coming 3 years.
6. The HoD will normally conduct meetings with appraisee. However, for large
departments the HoD will form an Appraisal Committee in the department.
7. At the end of the meeting, both the appraiser and appraisee will sign the
Appraisal Form.
8. HoD will submit a summary report on the state of academic status of
department to the Principal. The report will give quantitative and qualitative
information on teaching and learning, scholarship and service. The report
would also summarize the responses to any feedback from academic and
administrative staff on departmental/college issues.
9. The Principal/Superior officer would respond to the college/Directorate on
faculty feedback on academic/administrative issues.
10. The Department/College Board shall discuss issues that have arisen in the
appraisals, including responses from HoD to faculty feedback.
11. The Principal/Superior officer will submit to the Directorate an annual
professional development program for the academic and administrative staff
members.
12. The appraisal forms and discussion during the meeting will remain
confidential and should not be revealed to others without the permission of
the appraisee. However, the appraisal record may be made available to the
Principal/Superior officer wherever required.

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 Directorate of Collegiate Education
Academic and Administrative staff Appraisal Form

Name of Appraisee: Title : Dr.

Department/ College: Post/Position:Asst. Prof/Asso.Prof/Prof

Period covered by this record

Name of appraiser:

Period of Appraisal:

Date of appraisal meeting

Date of last appraisal meeting

Please summarize the main activities you have undertaken, where applicable, during
the period covered by this record under the various headings given below.

1) Teaching and learning

Please consider aspects of your role relating to teaching and learning
1.1 Courses Taught (semester, code and title, number of students)

1.2 Educational Development (new courses or major changes, new curriculum, new
laboratories, learning methods, Moodle, Blackboard,…)

1.3 Student advising (number of students)

1.4 Postgraduate supervision (student name, thesis or project title and graduation
date or in progress)

1.5 Teaching Improvement (list specific programs or short courses participated in to

improve teaching competence)

2) Scholarship
Please consider aspects of your role relating to your scholarship activities.

2.1 Publications (journal, books, chapters in books, conference, reports)

Page 3 of 8
2.2 Funded Research Projects

2.3 Research and other activities (research proposals submitted, design or other
developments)

3) Community Service
Please consider aspects of your community service within and outside the
campus/university including consultancy, short courses, etc.)

4) Administration
Please consider aspects of your role relating to committee and management
responsibilities at the department/ college.

5) Extended Professional Service

Any other professional activities including professional bodies etc. Out line here
details of conferences, symposia, workshops, external examinerships, memberships
of editorial boards, referee for refereed journals, review of journal papers, review of
promotion dossiers, etc.

6) Summary of time spent

Please estimate in broad terms the proportion of the working year spent:

6.1Teaching and learning %

6.2 Scholarship %

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6.3 Community service %

6.4 Administration %

6.5 Extended professional service %

7) Factors affecting individual performance at the University

Comment on factors that have influenced your work and areas where previous
personal objectives have or have not been (met). Is there anything you would like the
department/college administrators to do in order to help you improve your
performance

8) Feedback on issues affecting department/college

Comment on any issue that you feel would realistically improve your working life and
promote developments of the department/college.

9) Agreed future objectives

Please specify agreed objectives for the next review period. Objectives should be
specific, measurable, agreed, realistic and within a time scale. Where areas requiring
improvement have been identified, specify agreed courses of action intended to
overcome these difficulties and develop your career. An agreed action plan may be
considered and adopted.
10) Agreed future objective
Please specify agreed objectives for the next review period. Objectives should be
specific, measurable, agreed, realistic and within a time scale. Where areas requiring
improvement have been identified, specify agreed courses of action intended to
overcome these difficulties and develop your career. An agreed action plan may be
considered and adopted.

Page 5 of 8
10.1 Teaching and Learning

Eg:
 To teach UG and PG students using ICT Tools and internet facility wherever possible.
 To supervise final year projects.
 To initiate one M.Sc/M Com/MA project.

10.2 Scholarship

Eg:
 To publish all the pending research work already carried out in internationally reputed journals.
 To participate in an international conference.
.

10.3 Community service

10.4 Administration
Eg:
 To continue contributing to the Departmental Academic Employment Committees (DAEC)
 To Continue contributing to the Departmental Academic Promotion Committees (DAPC)

10.5 Extended professional service

Eg:
 To continue acting as a reviewer for the international journal ‘Natural Product Communications’

11) Appraiser’s comments

12) Appraisee’s comments

I have read the comments made by the appraiser. I have nothing to add / I wish to
add the following. (Delete as appropriate)

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13) Sign off

We confirm that the information contained in this Appraisal Form is accurate and that
future objectives and personal development (where appropriate) has been agreed.
If there is disagreement between the appraiser and appraisee, the appraisee can file a complaint to the
HoD/Principal/Higher Authority as the case may be.

Name of Apraisee:

Signature of Appraisee: Date:

Name of Appraiser:

Signature of Appraiser: Date:

HEAD OF DEPARTMENT
The Head of Department, where he /she is not the appraiser, is asked to sign below
to indicate that the Department appraisal process has taken place in a technically
satisfactory manner and that he/she has read the Staff Activities Record.

Signature of Head of Department Date:

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 DIRECTORATE OF COLLEGIATE EDUCATION

PRINCIPAL’s PERFORMANCE REVIEW

A. Personal Details:
Grade Employee Number Employee Name

B. Performance Review Period:

Probation Period Annual

From: / / To : / /

Rating
Maximum score Actual score

C. Performance Elements: Rating

Indicate the appropriate rating, which reflects Maximum Actual

employee’s actual performance level in each score score
Plan fund utilisation

element.

Page 8 of 8
 Explanatory note for Tables II fa) and II (b)

All universtt1es I colleges will set up verifiable systems for the API related information
required in these tables within THREE months of notification of these regulations They will have
to be documented and collated annually by the Internal Quality Assessment cells (IQACs) of
the colleges for follow up by the college authorities. In order to facilitate this process, all
teachers shall submit the duly f1lled-m Performance Based Appraisal System (PBAS) proforma
to the IQAC annually
2. However. in order to remedy the difficulties of collecting retrospective information and to facilitate
the implementation of these regulations from 31-12-2008 in the CAS Promotion, the API based
PBAS will be progressively and prospectively rolled out
3 Accordingly, the PBAS based on the API scores of categories I and II as mentioned in these
tables is to
be implemented for one year, initially based on t h e existing systems in colleges for one year
only with the minimum average scores as depicted in Table II (a) and II (b) in rows I to Ill. This
annualized API scores can then be compounded progressively as and when the teacher
becomes eligible for CAS promotion to the next cadre. Thus, if a teacher is considered for
CAS promotion in 2010, one year API scores for 200910 alone will be required for
assessment. In case of a teacher being considered for CAS promotion in 2011, two years
average of API scores for these categories will be required for assessment and so on leading
progressively for the complete assessment period
4. As shown in Table II, the aggregate minimum API score required (given in row Ill) can be
earned from
any of the two broad categories, subject to the minimum prescribed in each category. This will
provide for due weightage to teachers who contribute additionally through any of the
components given in Categories
1 and II also for the differing nature of contributions possible in different
institutional settings
5. For Category Ill (research and academic contributions), maintenance of past record is done
on a normal basis by teachers and hence no difficulty is envisaged in applying the API scores
for this category for the entire assessment period. In this category, an aggregate minimum
score is required for promotion over each stage. Alternatively, a teacher should acquire the
required minimum aggregate score over two previous stages, taken together. In the case of
promotion to Professor. the publication requirement shall be met over the two previous stages.
6. Candidates should offer themselves for assessment for promotion, if they fulfill the minimum
API scores
indicated in Tables I and II, by submitting an application and the required profonma. They can
do so three months before the due date if they consider themselves eligible. Candidates
who do not consider themselves eligible, can also apply at a later date.
7. If however. on final assessment, candidates do not either fulfill the minimum criteria under
Rows Ill and IV of Tables II (B) or obtain less than 50% in the expert assessment. they will be
reassessed only after a minimum period of one year.
8 (a) If a candidate applies for promotion on completion of the minimum eligibility period and is
successful, the date of promotion will be deemed to be the minimum period of eligibility
(b) If however, the candidate finds that she I he fulfills the eligibilrty conditions at a late date
and applies
on that date and is successful, her I his promotion will be deemed to be from that date of
application
(c) If the candidate does not succeed in the first assessment, but succeeds in an eventual
assessment, her I his promotion will be deemed to be from the later date.
 APPENDIX- III TABLE- ll(c)
Minimum Scores for APis for direct recruitment of teachers in university departments/Colleges,
Librarian/Physical Education cadres in Universities/Colleges, and weightages in Selection Committees to
be considered along with other specified eligibility qualifications stipulated in the Regulation.

Assistant Professor/ equivalent Associate Professor/ equivalent

cadres (Stage 1) cadres (Stage 4)

Minimum API Minimum Qualification as Consolidated API

Scores stipulated in these score requirement of
regulations 300 points from category Ill of APis

Selection a) Academic Record and a) Academic Background (20%)

Committee criteria Research Performance
I weightages (50%)
b) Assessment of
(Total Weightages
Domain Knowledge and
= Teaching Skills (30%)
100) c) Interview performance
(20%)
b) Research performance based on
API score and
quality of publications
(40%).
c) Assessment of Domain
Knowledge and Teaching Skills
(20%)

d) Interview
performance: (20%)
..
Note: For colleges for whoch Soxth PRC Awards (vode Appendox 2) are applocable, Stages 1and 4
correspond to scales with AGP of Rs. 6000, 9000 respectively
 APPENDIX-Ill - TABLE:Ill
MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR f'ROMOTION OF TEACHERS
IN COLLEGES
S. No. Promotion of Service requirement Minimum Academic Performance Requirements and
Teachers through Screening/Selection Criteria
CAS

1 Assistant Assistant Professor in (i) scores using P8AS scoring proforma

Minimum API
Professor/ Stage 1 and completed _ developed by the Government as per the norms
equivalent cadres four years of service provided in Table 11(B ) of Appendix Ill.
from Stage 1 to with Ph.D. Q! five years (ii) One Orientation and one Refresher/Research Methodology
Stage2 of service who are w h Course of 2/3 weeks duration.
M.Phii/PG Degree in (iii) Screening cum Verification process for recommending
Professional Coucses promotion.
such as LLM, M.Tech,
M.V.Sc., M.D.,Q!six
years of service who
are without
Ph.DIM.Phii/PG Degree
in Professional Courses
2. Assistant Assistant Professor with (i) Minimum API scores using the P8AS scoring proforma
Professor/ compleled service of developed by the Government as per the norms provided
equivalent cadres five years in Stage 2. in Table 11 (B) of Appendix Ill
from Stage 2 to (ii) One course I programme from among the categories of
Stage 3 refresher courses, methodology workshops, Training,
Teaching-Leaming-Evaluation Technology Programmes,
Soft Skills development Programmes and Faculty
Development Programmes of 2/3 week duration.
(iii) Screening cum Verification process for recommending
promotion.

-
3
---ATss7istant ----A-ss.istant Professo-
rs
---I. -- --- -
Minimum API score susing the P B AS sc oring proform a
-,
Professor lStage with three years of developed by the Government as per the
3) to Associate completed service in norms provided in Table IIA/11(6) of Appendix Ill.
Professor (Stage Stage 3.
4) II. At least three publications in the entire period as
Assistant Professor (twelve years). However, in the
case of College teachers, an exemption of one
publication will be given to M. Phil. holders and an
exemption of two publications will be given to Ph. D.
holders..
Ill. One course I programme from among the categories of
methodology workshops, Training, Teaching-Learning-
Evaluation Technology Programmes, Soft Skills
development Programmes and Faculty Development
Programmes of minimum one week duration.

IV. A selection committee process as stipulated in this

regulation and in Tables 11 ( B) of Appendix Ill.

4. Associate Associate Professor (i) Minimum yearly /cumulative API scores using the PBAS
Professor (Stage wh three years of scoring proforma developed by the G o v e r n m e n t as per
4) Professor/ completed service in the norms provided in Table11( B) of Appendix Ill.
equivalent cadres Stage 4. Teachers may combine two assessment periods (in Stages
(Stage 5) 2 and 3) to achieve minimum API scores, if required.
(ii) A minimum of five publications since the period that the
teacher is placed in Stage 3.
(iii) A selection committee process as stipulated in this
regulation and in Tables 11 ( B) of Appendix Ill.
 For teachers seeking promotion under CAS to Associate Professor, for those who on the date

of this notification are Assistant Professors in Stage 2, the requirement of publications may be adjusted

pro rata. For all others who enter Stage 2, subsequent to this notification, the requirement of three

publications, as defined in these regulations, will be applicable.

Note: For colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2,

3and 4 correspond to scales with AGP of Rs. 6000, 7000, 8000 and 9000 respectively
 APPENDIX- Ill: TABLE -IV

ACADEMIC PERFORMANCE INDICATORS (APis) AND PROPOSED SCORES DEVELOPED BY THE

UGC FOR ADOPTION OF PERFORMANCE BASED APPRAISAL SYSTEM (PBAS) FOR CAREER
ADVANCEMENT SCHEME (CAS) PROMOTIONS OF ASSISTANT PROFESSOR OF PHYSICAL
EDUCATION/ ASSOCIATE PROFESSOR OF PHYSICAL EDUCATION

CATEGORY 1: TEACHING, TRAINNG, COACHING,SPORTS PERSON DEVELOPMENT AND SPORTS

MANAGEMENT ACTIVITIES

S.No. Nature of Activity Maximum Score

CATEGORY-I

1 Management of Physical Education and Sports

Programme for students (Planning, executing and
evaluating the policies in Physical Education and Sports) 40
(20 Points)

Lecture cum practice based athlete I sports classes,

seminars undertaken as percentage of allotted hours

(20 Points)

Extending services, sports facilities and training on

2 10
holidays to the institutions and organisations

Organizing and conducting sports and games

3
competitions at the International/National/ State/Inter
University/Inter Zonal Levels 40
(25 Points)

Organizing and conducting coaching camps I sports

person development I training programmes
(15 Points)

Up gradation of scientific and technological

4 knowledge in Physical Education and Sports
(5 Points) 20
Identifying sports talents and Mentoring sports
excellence among students (10
Points)
Development and maintenance of play fields, purchase
5
and maintenance of the other sports facilities
15

Total Score 125

Minimum API Score Required 75

 CATEGORY II: CO-CURRICULAR, EXTENSION AND PROFESSIONAL DEVELOPMENT
RELATED ACTIVITIES

S.No . Nature of Activity Maximum Score

Student related co-curricular, extension and field based

activities (such CuHural exchange and Sports
1 Programmes (Various level of extramurals and 20
intramural programmes); extension work through
NSS/NCC and other channels,
Contribution to Corporate life and management of the
2 sports units and institution through participation in sports 15
and administrative committees and resoonsibilities.
Professional Development activities (such as
participation in seminars, conferences, short term,
3 training courses, camps and events, talks, lectures, 15
membership 0f associations, dissemination and general
articles, not covered in Cateaorv Ill below)
Minimum API Score Reauired 15

CATEGORY-111: RESEARCH AND ACADEMIC CONTRIBUTIONS

Faculties of Physical education Max. points for

college
.No. APIs teacher position

15/ Publication
Refereed Journals'

Non-referred but recognized and reputable journals

Research and periodicals, having ISBN/ISSN numbers. 10 I Publication
Ill(a)
Publication
Journals)

Full papers in Conference proceedings, etc'

(Abstracts not to be included) 10 I publication

Research Ifextor Reference Books Published by 50 /sol!' author

!Publications International Publishers " 10 I chapter in an edited
lll(b) (books, chapters book
in books, other rrext or Reference Books Published by National/ 5/sole author, 5/chapter
han refereed !central/ State Government/ Societies " in edited books

ournal articles) !subject Books by 15/ sole author,

Other local publishers with ISBN/ISSN numbers " 31 chapter in edited books
 ehapters in knowledge based volumes in 5 I Chapter
Indian/National level publishers with ISBN /ISSN
numbers and with numbers of national and
international directories ••

*For Joint Research papers. the FirsUPrincipal author will share 60%. while the rest joint authors
will share the 40% of API scores
•• Scores {50/25/10/03 whatever the case may be) to be shared equally by all authors

III(C) RESEARCH PROJECT

Major Projects/Events 20 each Project

amount mobilized with grants above
5.0 lakhs

Sponsored Major Projects /Events 15 each major project

Ill {C) Amount mobilized with minimum of Rs. 4.00
Projects
(i) lakhs up toRs. 5.00 lakhs
carried
out/
Minor projects 10 each minor Project
ongoing
from central/ state funding agencies with
grants below 4.00 lakhs

Ill {C) {ii) Consultancy Projects Amount mobilized with 10 per every Rs.5.0 lakhs
carried out I ongoing minimum of Rs.1.0 lakh 2 per every Rs.1.0 lakhs

Completed project report 20 /each major project and 10 I

Ill (C) Completed projects :
{Accepted by funding each minor project
(iii) Quality Evaluation
agency)

30 I each output
Ill (C) {iv) Projects Policy document of Govt. or outcome for Nationalpatents
Outcome I Outputs Bodies at Central and State etc/50 /each for International
level patents.

Ill (D) ESEARCH GUIDANCE

Ill(D)(i) M.Phil. Degree awarded only 3 /each candidate

Ill (D) 10 /each candidate

Ph.D Degree awarded
(ii)
Thesis submitted 7 /each candidate

III{E) 'TRAINING COURSES AND CONFERENCE /SEMINAR/WORKSHOP PAPERS

Research Research methodology I Trainir9' Coa::hing ptUQia1 o 1 e

Methodology/ (not less than three weeks)/worl<shops of not less than
III(E)(i) 20
Traini1g/ Coaching one week.
 Workshops

Part,icipation and Presentation of reso;!arch papers

(oral/poster) in:

a) International conference 10 I each

Papers in
III(E)(ii) Conferences/ b) National 7.5/each
Seminars/ workshops
etc
c) Regional/State level .. 5/each
d) Local - University/College level 3/ each

(a) International 10/each

Invitations for
conferences/seminars/ (b) National 7.5/each
III(E) workshops/ symposia
to deliver lectures/chair (c) Stale level/Regional 5/each
(iv) sessions
(d) University/College level Endowment lectures 5/each
 APPENDIX -Ill TABLE- V (b)
MINIMUM APIS AS PROVIDED IN APPENDIX-IllTABLE:IV TO BE APPUED FOR THE CAREER ADVANCEMENT SCHEME (CAS) PROMOTION OF
COLLEGE DIRECTOR OF PHYSICAL EDUCATION (SENIOR SCALE) I COLLEGE DIRECTQR OF PHYSICAL EDUCATION (SELECTION GRADE), AND
WEIGHTAGES FOR EXPERT ASSESSMENT IN SELECTION COMMITIEES.

Minimum Average, yearly or cumulative, API score required during the

assessment period of each level as evaluated under the Performance Based
AppraisalSystem (PBAS) with welghtages for Expert Assessment

S.No Categories of Criteria College Director of Physical College Director of College Director of
Education to College Physical Education Physical Education
Director of Physical Senior Scale to (Selection Grade)
Education (Senior Scale) Selection Grade (Stage (Stage 3 to Stage 4).
(Stage 1to Stage 21 2 to Stage 3).

I Teaching-learning, Evaluation 75/Year 75/Year 75/year

Related Acliv ies (Category- I)

Co-curricular, Extension and

15/Year 15/Year 15/Year
II Profession related activ ies
(Category -II)
Ill Minimum total average annual
100/Year 100/Year 100/Year
Score under CateQories I and II"
Research and Academic
5/Year 10/Year 15/Year
IV Contribution (Category Ill) -
(20/assessment period) (50/assessment period) (45/assessment period)
Minimum Annual Score Required-
to assessed cumulatively
Expert Assessment System Screening Committee Screening Committee Selection Committee
Percentage Distribution of 30% - Research
Weightage Points in the Expert evaluation
v Assessment (Total weightage = No separate points. Screening
No separate points. 50% - Assessment of
100. Minimum required 50) Screening committee to domain knowledge and
committee to verify API.scores
verify API scores skills in sports.
20 % - Interview
performance
. . m score requ1red under Category I +II.
• Teachers may score 10 po1nts from either Category Ior Category II to ach1eve the m1mmu
Note: For colleges in which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2, 3 and 4 correspond to scales as provided, and AGP of Rs.
6000, 7000, 8000 and 9000 respectively
 APPENDIX -Ill TABLE- V(c)

MINIMUM APIS AND OTHER NORMS FOR THE DIRECT RECRUITMENT OF PHYSICAL EDUCATION PERSONNEL IN COLLEGES

(TO BE CONSIDERED ALONG WITH OTHER SPECIFIED ELIGIBILITY QUALIFICATIONS STIPULATED IN THIS UGC REGULATION)

S. No. of Minimum Norm I Criteria Assistant Director of Physical Education/College Director

categ ory of Physical Education (Entry Stage
-Stage 1)

I API score (Research and Academic Contribution - ---

Category Ill)

II Selection Committee criteria/weightages (Total weightage = d) Track Record of championship won

100) (30%)

e) Sports and athletic skills

(40%)

f) Interview performance
(30%)

Note. For colleges tn which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 4 and 5 correspond to scales as provided. and AGP
of Rs. 6000 and 9000 respectively
 APPENDIX-JJI. TABLE: VI

MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION OF PHYSICAL

EDUCATION CADRES IN COLLEGES

S. No. Promotion of Physical
Education Cadres through
CAS
1 Assistant P r o f e s s o r
OPE completed four years of
service in Stage 1 with Ph.D
OPE (Senior Scale) (Stage
1to Stage 2)
2. Assistant
(senior scale) to Deputy
OPE I Assistant OPE
(selection grade) I College
,DPE(selection grade)
(Stage 21o Stage 3)
Service (as prescribed by Minimum Academic Performance Requirements and
the MHRD Notification) Screening/Selection Criteria
requirement
Assistant OPE I College (iv) Minimum API scores using PBAS scoring proforma
developed by the concerned university as per the (Senior Scale) f College
norms provided in Table V(a) of Appendix Ill for
university OPEs cadres in Universities and in Table
2! five years of service who
V(b} of Appendix Ill for cadres in Colleges.
are with M.Phil. or six years (v) One Orientation and one Refresher Course of 3/4
of service who are without weeks duration.
Ph.DIMPhil (vi) No separate interview points for the Screening cum
Evaluation orocess of re ;.;,-;,endina oromotion.
Assistant OPE (senior scale) (iv) Minimum API scores using the PBAS scoring proforma
College DPE (senior s<;;>le) developed by the concerned university as per the
with completed service of norms provided in Table V(a) of Appendix Ill for
university OPEs cadres in Universities and in Table
five years in Stage 2
V(b) of Appendix Ill for DPEs cadres in Colleges.
(v) Additionally, two refresher oourses
duration to have been undergoneof d3u-r4ing the
assessment period.
(vi) No separate interview points for the Screening cum
Evaluation orocess of recommendina cromotion.

3. Deputy OPE I Assistant
DPE (Selection Grade) I
College DPE (Selection
Grade) to Deputy DPEI
Assistant OPE (5election
Grade) I College DPE
(Selection Grade) (Stage 3
1o Stage 4).
Deputy OPE I Assistant OPE
(Selection Grade) I College
DPE (SelectiOn Grade) wi1h
three years of completed
service in Stage 3
(i) Minimum API scores using the PBAS scoring proforma
developed by the concerned university as per the
norms provided in Table V(a) of Appendix Ill lor
university OPEs cadres in Universities and in Table
V(b) of Appendix Ill lor c;adres in Colleges.
(ii) Minimum three publications over twelve years. For
promotion in Colleges an exemption of one publication
for M. Phil. holders and exemption of two publications
lor Ph. D. holders.
(iii) Evidence of having produced teams I athletes.
(iv) A selection committee process as stipulated in this
regulation and in Table V(a) of Appendix Ill for the
university OPE cadres in .uAiversities and in Table V(b)
of Appendix Ill for cadres in oolleges.

Note. The explanatory note prov1ded for Tables lI B for CAS for teachers IS also applicable for the PhysiCal
Education cadres as per the API score specified for this cadre.

Note: For colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2,
3, 4 and 5 correspond to scales with AGP of Rs. 6000, 7000, 8000, and 9000 respectively
PART III-SEC. 4) THE GAZETTE OF INDIA,SEPTEMBER 18,2010 (BHADRA 27, 1932) 7965

APPENDIX -111: TABLE -VII

ACADEMIC PERFORMANCE INDICATORS (APis) AND PROPOSED SCORES DEVELOPED BY UGC FOR
ADOPTION OF PERFORMANCE BASED APPRAISAL SYSTEM (PBAS) FOR DIRECT
APPOitlTMENTiCAREER ADVANCEMENT SCHEME (CAS) PROMOTIONS APPLICABLE TO LIBRARIAN,
(UNIVERSITY) DEPUTY LIBRARIAN AND ASSTT.LIBRARIAN /COLLEGE LIBRARIAN.

Category - I : Procurement, organisation, and delivery of knowledge and information through

Library services

S.No Nature of Activity Maximum Score

1. Library resources organisation and maintenance of books, journals, 40

reports; Provision of library reader- services, lfterature retrieval
services to researchers and analysis of reports; Provision of
assistance to the departments of University/College wh the required
inputs for preparing reports, manuals and related documents;
Assistance towards updating institutional website wh activity related
information and for bringing out institutional Newsletters, etc.

2. ICT and other new technologies' application for upgradation of library 30

services such as automation of catalogue, learning resources
procurement functions, circulation operations including membership
records, serial subscription system, reference and information
services, library security (technology based methods such as RFID,
CCTV), development of library management tools (software), Intranet
management.

3. Development, organisation and management of a-resources including 25

their accessibility over lntranetllnternet, digitization of library
resources, a-delivery of information, etc.

4 User awareness and instruction programmes (Orientation lectures, 20

users' training in the use of library services as a-resources, OPAC;
knowledge resources user promotion . programmes like organizing
book exhiMions, other interactive latest learning resources, etc.

5. Additional services such as extending library facilities on holidays, 10

shelf order maintenance, library user manual, building and extending
institutional library facilities to outsiders through external membership
norms

Total Score 125

Minimum APIscore required 75

7966 THE GAZETTE OF INDIA, SEPTEMBER 18,2010 (BHADRA 27, 1932) (PART Ill-SEC. 4

Category- II- CO-CURRICULAR, EXTENSION AND PROFESSIONAL DEVELOPMENT RELATED

ACTIVITIES.

S.No. · Nature of Activity Maximum Score

Student related co-curricular, extension and field based

activities (such Cultural exchange and library service
1 Programmes (various level of extramural and intramural 20
programmes); extension, library-literary work through
different channels,

Contribution to Corporate life and management of the

2 library units and institution through participation in library 15
and administrative committees and responsibilities.

Professional Development activities (such as

participation in seminars, conferences, short term, e-
3 library training courses, workshops and events, talks, 15
lectures, membership of associations, dissemination
and general articles, not coverein Category Ill below)

Minimum API Score Required 15

Category - Ill - Research and academic contributions

S No. APis Activity Maximum Point

Research Papers Refereed Journals 15 I publication

published in:
Non-refereed but recognized
10/
and reputable journals and
• periodicals, having ISBN/ISSN
Publication
numbers.

Conference proceedings as full

papers, etc. (Abstracts not to be 10 I publication
included)

lilA

Ill (B) Research Publications Text or Reference Books

50 /sole author;
(books, chapters in Published by International
10 I chapter in an
books, other than Publishers with an established
edited book
refereed journal articles) peer review system
....
PART Ill-SEC. 4] THE GAZETIE OF INDIA, SEPTEMBER 18, 2010 (BHADRA 27, 1932) 7967

Subjects Books by National 25 /sole author,

level publishers/State and and 5/ chapter in
Central Govt. Publications with edited books
ISBN/ISSN numbers.

Subject Books by Other local 15 I sole author,

publishers with ISBN/ISSN and 3 I chapter in
numbers. edited books

Chapters contributed to edited 10 /Chapter

knowledge based volumes
published by International
Publishers

Chapters in knowledge based 5 I Chapter

volumes by Indian/National
level publishers with ISBN/ISSN
numbers and with numbers of
national and international
directori11s

Ill (C)

Ill (C) (i) Sponsored Projects (d) Major Projects amount 20 /each Project
carried out/ ongoing mobilized with grants above
30.0 lakhs
(e) Major Projects amount 15 /each Project
mobilized with grants above 5.0
lakhs up to 30.00 lakhs
(f) Minor Projects (Amount 10/each Project
mobilized with grants above Rs.
50,000 up toRs. 5.0 lakh)
10 per every
Consuijancy Projects Amount mobilized with Rs.10.0 lakhs and
Ill(C) (ii)
carried out I ongoing minimum of Rs.10.00 lakhs Rs.2.0 lakhs,
respectively

20 /each major
Completed project Report
Completed projects : project and 10 I
Ill (C) (iii) (AcceptanceJrom funding
Quality Evaluation each minor
agency)
project

30 I each national
Projects level output or
Ill (C) PatentfTechnology transfer/
patent /50 leach
(iv) Product/Process
Outcome I Outputs for International
level,

Ill (D)

Ill (D)
MPhil. Degree awarded only 3 /each candidate
(i)

Ill (0) (li) Ph.D Degree awarded

10 /each
7968 THE GAZETIE OF INDIA,SEPTEMBER 18,2010 (BHADRA 27, 1932) (PART III-SEC. 4

candidate
.
Thesis submitted 7 /each candidate

Ill(E)

Refresher courses, Not less than two weeks 20/each

Methodology duration
workshops, Training,
Teaching-Learning-
Ill(E) Evaluation Technology
Programmes, Soft
(i) Skills development 10/each
One week duration
Programmes, Faculty
Development
Programmes (Max: 30
points)

Papers in Conferences/
III(E) Participation and Presentation
Seminars/ of research papers (oral/poster)
(li) in
workshops etc. •

International conference Each

b) National I each
c) Regional/State level /each
Local -University/College level 31 each
III(E) Invited lectures or International 10 /each
presentations for
(iv) conferences//
symposia

National level 5

• If a paper presented in Conference/Seminar is published in the form of Proceedings, the points would accrue for
the publication (Ill (a)) and not under presentation (IIi (e)(ii)).

Notes.

I. The API for joint publications will have to be calculated in the following manner: Of the total score for the
relevant·category of publication by the concerned teacher, the first/Principal author and the corresponding
author/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining
40% would be shared equally by all other authors.
PART Ill-SEC. 4] THE GAZETTE OF INDIA, SEPTEMBER 18,2010 (BHADRA 27, 1932)

APPENDIX -111 TABLE- V111 (a)

Minimum APis as provided in Appendix Ill Table VII 'to be applied for the Promotion of Library staff of
universities and Weightages for Expert Assessment UNDER CAREER ADVANCEMENT SCHEME (CAS)

Assistant Deputy Librarian I Qeputy Librarian/ Librarian (university

Librarian to Assistant Librarian Assistant librarian only) (Stage 4 to
Assistant (Selection Grade) (selection Grade) Stage 5)
Librarian (senior (Stage 2 to Stage 3) (Stage 3 to Stage 4)
scale) (Stage 1
to Stage 2)
Procurement,
I organisation and delivery
of knowledge and 75Near 75/Year 75/year 75/year
mformation thro' library
services (category I)

II Extension and Profession

related activities 15/Year
(Category II) 15/Year 15/Year 15/Year

Ill Minimum total average

annual Score under 100/Year
100/Year 100/Year 100/Year
Categories I and II*

Research and Academic

IV Contribution (Category Ill) 40/Year
- Minimum Annual Score 10/Year 20/Year 30/Year (120/assessment
Required - to be (40/assessment (100/assessment (90/assessment period)
assessed cumulatively period) period) period)

'
.
Expert Assessment Selection
Screening Screening
System Committee
Committee Committee

v Percentage Distribution of 30% - Library 50% Library

Weightage Points in the related research publication work
Expert Assessment (Total papers evalucition 30% Assessment of
weightage • 100. 50% - Assessment innovative Library
No separate No separate points.
Minimum required 50)) of domain service and
points. Screening Screening
knowledge on organisation of
committee to committee to verify
Library automation d1gitallibrary
verify API scores API scores
and Organisational services
skiUs 20% Interview
20 % - Interview perlonnance

. perlormance
Candidates may score 10 po1nts from etther Category I or Category II to ach1eve the mtmmum score reqUired
under Category I + II
Note: For universities/colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2, 3, 4
and 5 correspond to scales as given w1th AGP of Rs. 6000. 7000, 8000. 9000 and 10000 respectively
7970 TilE GAZETTE OF INDIA, SEPTEMBER 18,2010 (BHADRA 27, 1932) (PART Ill-SEC. 4

APPENDIX -Ill TABLE- VIII (b)

Minimum Weightage Points (WP) norms of the APis as provided in Appendix Ill Table VII to be applied for the
Promotion of Library staff of Colleges and Weightages for Expert Assessment UNDER CAREER
ADVANCEMENT SCHEME (CAS)

College Librarian College Librarian College librarian

(Stage 1) College (senior scale) (Stage (selection Grade) (Stage
Librarian (senior 2) to College 3 to Stage 4)
scale) (Stage 2) Librarian (Selection
Grade) (Stage 3)

Procurement,
organisation and delivery 75/Year 75/Year 75/year
I of knowledge and
information thro' library
services (category I)

II Extensk>n and Profession 15/Year 15/Year 15/Year

related acliv ies
(Category II)

Ill Minimum total average

annual Score under 100/Year 100/Year 100/Year
Categories I and II"

Research and Academic 5/Year 10/Year

15/Year
Contribution (Category Ill)
IV - Minimum Annual Score (40/assessment (100/assessment
(90/assessment period)
Required - to be period) period)
assessed cumulatively

Expert Assessment Screening Selection Committee

Screening Committee
System Committee

v Percentage of 30% - Library related

Distribution of Weightage
Points in the Expert
Assessment (Total
weightege = 100.
Minimum required 50)
research papers
evaluation
No separate points. No separate points. 50% - Assessment of
Screening committee Screening committee domain knowledge on
to verify API scores to verify API scores Library automation and
Organisational skills

20 % - Interview
performance

.Candidates may score 10 poonts from her Category I or Category ll,tb achoeve the monomum score requored
under Category I + II.

Note: For colleges for which Sixth PRC Awards (vide Appendix 2) are applicable. Stages 1. 2, 3 and 4 correspond
to scales as provided wKh AGP of Rs. 6000, 7000, 8000 and 9000 respectively
PART III-Sec. 4) TilE GAZETIE OF INDIA, SEPTEMBER 18,2010 (BHADRA 27, 1932) 7971

APPENDIX -Ill:TABLE- Vlll(c)

MINIMUM APIS AND OTHER NORMS FOR THE DIRECT RECRUITMENT OF LIBRARIAN POSITIONS IN UNIVERSITY
DEPARTMENTS/COLLEGES

(TO BE CONSIDERED ALONG WITH OTHER SPECIFIED ELIGIBILITY QUALIFICATIONS STIPULATED IN THIS UGC
REGULATION)

s. No.of Minimum Norm I Assistant University Deputy Librarian in Librarian (university

categor Criteria Librarian I College universities (Stage only) (Stage 5)
y Librarian (Stage 1) 4)

I API score (Research and - Consolidated API Consolidated API score

Academic Contribution - score requirement of requirement of 400 points
Category Ill) 300 points

II Selection Committee
crnenalweighlages (Total
weightage = 100) a). Library related a) Library Research papers
Research I Theme (Five) evaluation (60%)
a). Teaching I compute papers (3 Nos)
and communication skills Evaluation: (50%)
by a Lecture
demonstration (30%) b) organisational track
record of innovation library
service and vision plan
(20%)
b). Record of Library b). Library automation
management skills (20%) skills and
Organisational Plans
(20%) c) Interview performance
(20%)
c). lnteMew perfonnance
(50%)
c). Interview
perfonnance (30%)

Note: For universnies for which Sixth PRC Awards (vide Appendix 2) are applicable. Stages 1. 4, 5 and 5
correspond to scales as given and AGP of Rs. 6000, 7000, 8000, 9000, 10000 and 12000 respectively
84-24'9 Gl/2010
7972 THE GAZETTE OF INDIA, SEPTEMBER IS, 20IO (BHADRA 27, I932) [PART Ill-SEC. 4

APPENDIX -Ill: TABLE -IX

MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION OF LIBRARIAN

CADRES IN UNIVERSITIES AND COLLEGES

S.No Promotion of Service (as prescribed by Minimum Academic Performance

Librarian cadres the MHRD Notification) Requirements and
through CAS requirement Screening/Selection Criteria

1. Assistant University Assistant University Librarian (i) Minimum API scores using PI3AS
Librarian I College I College Librarian (Stage 1) scoring proforma developed by
Librarian to Assistant completed four years of the university as per the norms
Librarian (Senior service with Ph. D. or five provided in Table Vlll (a) of
Scale) I College years of service who are with Appendix Ill for Librarian cadres
Librarian (Senior in universities and Table Vlll(b) of
Scale) (Stage 1 to M. Phil or six years of Appendix Ill for college Librarian
Stage 2) service who are without Ph. cadres.
D./M.Phil.
(ii) One Orientation and one Refresher
Course of 3/4 weeks duration

(iii) No separate interview points for

the Screening cum Verification
process of recommending
promotion.

2. Assistant university Assistant university Librarian (i) Minimum API scores using the
Librarian (Senior (Senior Scale) I college PBAS scoring proforma
Scale) I college Librarian (senior scale) with developed by University as per
Librarian (senior completed service of five the norms provided in Table VIII
scale) to Assistant years in Stage 2 (a) of Appendix Ill for Librarian
university Librarian Cadres in universities and Table
(Selection Grade)/ Vlll (b) of Appendix Ill for college
College Librarian/ librarian cadres.
(selection grade)
(Stage 2 to Stage 3)

(ii) Additionally, two refresher courses.

for a minimum period of 3 to 4
week duration to have been
undergone during the
assessment period.

(iii) No separate interview points for

the Screening cum Verification
process of recommending
promotion.
PART Ill-SEC. 4] THE GAZETTE OF INDIA, SEPTEMBER 18,2010 (BHADRA 2. 1932)

3· ·· - Deputy --university Assistant university (i) Minimum API scores using th

Librarian I Assistant Libranan (Selection Grade) I PBAS scoring proforma
university Librarian College Librarian (Selection developed by university as per
(Selection Grade) I Grade) with three years of the norms provided in Table VIII
College Librarian completed service 1n Stage (a) of Appendix 1[1 for Librarian
(Selection Grade) 3. cadres in universities and in
(Stage 3 to Stage 4) Table VIII (b) of Appendix Ill for
Librarian Cadres in Colleges.

(ii) Three publications over twelve

years. In Colleges, an exemption
of one publication will be given to
M. Phil holders and two
publications to Ph. D. Holders.

(iii)Additionally one course/training

under the categories of Library
automation I Analytical tool
Development tor academic
documentation.

(iv) A selection committee process as

stipulated in the Regulation and in
Table VIII (a) of Appendix Ill for
univers in Table VIII (b) of
Appendix Ill for librarian cadres in
colleges.

4. Librarian (university) Deputy Librarian in university (i) Minimum API scores using the
(Stage 5)- with three years of PBAS scoring proforma
completed service in Stage developed by the univers y as
4. per the norms provided in Table
VIII (a) of Appendix Ill for
Librarian (univers y). Minimum
API scores can also be
considered over two assessment
periods (Stages 3 and 4). if
required.

(ii) A minimum of 5 publications over

current and previous assessment
periods.
.. (iii) Evidence of innovative library
service and organisation of
published work

(iv) A selection committee process as

stipulated in this regulation and in
Table VIII (a) of Appendix Ill for
Librarian (university)

Note: The explanatory note provided for Tables IIA and liB for CAS for teachers is also applicable for the librarian
cadres as per the API score specified for this cadre.

Note: For universities for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2, 3, 4 and 5
correspond to scales as provided and AGP of Rs. 6000, 7000, 8000, 9000, 10000 and 12000 respectively
7974 THE GAZETIE OF INDIA, SEPTEMBER 18,2010 (BHADRA 27, 1932) [PART III-8EC. 4

ANNEXURE TO CLAUSE 6.0.2 OF SCHEDULE 6.0.0

University of------
Annual Self-Assessment for the Performance Based Appraisal
System {PBAS)
Session/ Year . _
(To be completed and submitted at the end of each academic year)

?ART A:GENERAL INFORMATION

1. Name (in Block Letters):

2. Father's Name/Mother's NameHusband's Name:

3. Department :

4. Current Designation & Grade Pay:

5. Date 11f last Promotion :

6. Address for correspondence (with Pincode)

7. Permanent Address (with Pincode)

Telephone No:

Email:

8. Whether acquired any degrees or fr(lsh academic qualifications during the year:

9. Academic Staff College Orientation/Refresher Course attended during the year:

Name of the Course/ Place Duration Sponsoring Agency

Summer School
PART Ill-SEC. 4] THE GAZETIE OF INDIA,SEPTEMBER 18,2010 (BHADRA 27, 1932) 7975

PART B: ACADEMIC PERFORMANCE INDICATORS

(Please see detailed instructions of this PBAS proforma before filling out this section)

CATEGORY: I. TEACHING,LEARNING AND EVALUATION RELATED ACTIVITIES

(i) Lectures,Seminars, Tutorials, Practicals,Contact Hours (give semester-wise details,where

necessary)

S. No. Course/Paper level Mode of No.of No. of Classes % of Classes/Practicals

teaching• classes per conducted taken as per
week allotted documented record

·lecture (L},Seminar (S},Tutorial(T},Practical(P},Contact Hours (C)

APIScore

(a) Classes Taken (max 50 for 100 % performance & proportionate score
up to 80% performance,below which no score may be given)

(b) Teaching load in excess of UGC norm (max score:10}

(ill Reading /Instructionalmaterial consulted and additional knowledge resources provided

to students

S.No. Course/Paper Consulted Prescribed Additional Resource

provided

APIscore based on Preparation and imparting of knowledge I APIScore

instruction as per curriculum & syllabus enrichment by providing
additionalresources to Students (max. score: 20}
7976 THE GAZETTE OF INDIA, SEPTEMBER 18,2010 (BHADRA 27, 1932) [PART III-SEC. 4

(Ill) Use of Participatory and Innovative Teaching-Learning MethoJologies,Updating of

Subject Content,Course Improvement etc.

S.No. Short Description APIScore

TotalScore (Max Score :20)

(iv) Examination Duties Assigned and Performed

SNo Type of Examination Duties Extent to which carried APIScore

Duties Assigned out(%)

TotalScore (Max:25)

CATEGORY:II.CO-CURRICULAR,EXTENSION,PROFESSIONAL DEVELOPMENT RELATED

ACTIVITIES
Please mention your contribution to any of the following:
S.No Type of Activity Average Hrs/week API.Score
(I) Extension,Co-curricular & field based
Activities

Total (Max:20)
(II) Contribution to Corporate Ufe and Yearly/Semester wise APIScore
Management of the Institution responsibilities

Total (Max: 15}

(ill) Professional Development Activities '

Total (Max:15)
TotalScore (I+ II + Ill) (Max :25)
 PART Ill-SEC. 4] THE GAZETTE OF INDIA, SEPTEMBER 18, 20 I 0 (BHADRA 27, 1932) 7977

CATEGORY:Ill. RESEARCH,PUBLICATIONS AND ACADEMIC

CO TRIBUTIONS A} Published Papers in Journals

s. Title with page Journal ISSN/ISBN No Whether No. of Whether API
No. nos. peer co- you are the Score
reviewed. author main
Impact s author
Factor,if
any

B(i)} Articles I Chapters published in Books

s. Title with page Book Title, ISSN Whether No. of Whether you API
No. nos. editor& /ISB peer co- are the main Score
publisher NNo reviewed. authors author

... '

il) Full Papers in Conference Proceedings

' .
s. Title with page nos. Details of Conference ISSN/ISBN No.of Whether you API
No. Publication No co- are the main score
. authors author .

 
 APPENDIX -Ill TABLE -II (B)
MINIMUM POINT NORMS OF THE APIS AS PROVIDED IN TA'BLE I·AND WEIGHTAGES FOR EXPERT ASSESSMENT TO BE APPLIED FOR THE
PROMOTION OF TEACHERS, IN COLLEGES (UG AND PG) UNDER CAREER ADVANCEMENT SCHEME (CAS)
Assistant Assistant Assistant Professor Associate Professor to
Professor/ Professor/ (Stage 3) to Associate Professor Promotion in
equivalent cadres equivalent cadres: Professor/ equivalent Colleges (Stage 5) as per
Stage 1 to Stage 2: Stage 2 to Stage 3 cadre (Stage 4) assigned posts

Teaching-learning, Evaluation 75/ Year 75/ Year 75/year 75/year

I Related Activities (Category -I)

Co-curricular, Extension and

15/ Year 15/ Year 15/ Year 15/ Year
II Profession related activities
(Category -II)
Ill Minimum total average annual
100/ Year 100/ Year 100/ Year 100/ Year
Score under Categories I and W
Research and Academic 5/ Year 10/Year
IV Contribution (Category Ill) 15/Year 20/Year
(20/assessment (50/assessment
(45/assessment period) (50/assessment period)
period) period)

Expert Assessment System Screening Selection Committee

Percentage Distribution of
Weightage Points in the Expert
v Assessment (Total weightage = No separate points.
100. Minimum required for
promotion is 50)
Screening Committee Selection Committee
Committee
20% - Contribution to 30% - Contribution to
Research Research.
No separate points.
Screening
60% -Assessment of 50% -Assessment of
Screening committee domain knowledge and domain knowledge and
committee to verify
to verify API scores teaching practices. teaching practices.
API scores
20%- Interview 20 % - Interview

. --
performance performance
Teachers may score 10 pomts from eother Category I or Category II to achoeve the mo' m' mum score required under Category I + 11.
 Explanatory note for Tables II fa) and II (b)

1.All colleges wtll set up verifiable systems for the API related information
required in these tables within THREE months of notification of these
regulations They will have to be documented and collated annually by the
Internal Quality Assessment cells (IQACs) of the colleges for follow up by
the college authorities. In order to facilitate this process, all teachers shall
submit the duly f1lled-inPerformance Based Appraisal System (PBAS)
proforma to the IQAC annually
2. However. in order to remedy the difficulties of collecting retrospective
information and to facilitate the implementation of these regulations from 31-
12-2008 in the CAS Promotion, the API based PBAS will be progressively and
prospectively rolled out.
3 Accordingly, the PBAS based on the API scores of categories I and II as
mentioned in these tables is to be implemented for one year, initially based on
the existing systems in colleges for one year only with the minimum average
scores as depicted in Table II (b) in rows I to Ill. This annualized API scores
can then be compounded progressively as and when the teacher becomes
eligible for CAS promotion to the next cadre. Thus, if a teacher is considered
for CAS promotion in 2010, one year API scores for 2009-10 alone will be
required for assessment. In case of a teacher being considered for CAS
promotion in 2011, two years average of API scores for these categories will
be required for assessment and so on leading progressively for the complete
assessment period
4. As shown in Table II, the aggregate minimum API score required (given in
row Ill) can be earned from any of the two broad categories, subject to the
minimum prescribed in each category. This will provide for due weightage to
teachers who contribute additionally through any of the components given in
Categories and II also for the differing nature of contributions possible in
different institutional settings
5. For Category Ill (research and academic contributions), maintenance of past
record is done on a normal basis by teachers and hence no difficulty is
envisaged in applying the API scores for this category for the entire
assessment period. In this category, an aggregate minimum score is required
for promotion over each stage. Alternatively, a teacher should acquire the
required minimum aggregate score over two previous stages, taken together.
In the case of promotion to Professor. the publication requirement shall be
met over the two previous stages.
6. Candidates should offer themselves for assessment for promotion, if they
 fulfill the minimum API scores indicated in Tables I and II, by submitting an
application and the required proforma. They can do so three months before the
due date if they consider themselves eligible. Candidates who do not
consider themselves eligible, can also apply at a later date.
7. If however. on final assessment, candidates do not either fulfill the minimum
criteria under Rows Ill and IV of Tables II (B) or obtain less than 50% in the
expert assessment. they will be reassessed only after a minimum period of one
year.
8 (a) If a candidate applies for promotion on completion of the minimum
eligibility period and is successful, the date of promotion will be deemed to be
the minimum period of eligibility

(b) If however, the candidate finds that she/he fulfils the eligibility conditions
at a late date and applies on that date and is successful, her/ his promotion will
be deemed to be from that date of application
(c) If the candidate does not succeed in the first assessment, but succeeds in
an eventual assessment, her I his promotion will be deemed to be from the later
date.
 APPENDIX- III TABLE- ll(c)
Minimum Scores for APis for direct recruitment of teachers in Colleges, Librarian/Physical
Education cadres in Colleges, and weightages in Selection Committees to
be considered along with other specified eligibility qualifications stipulated in the Regulation.

Assistant Professor/ equivalent cadres (Stage 1)

Minimum API Scores Minimum Qualification as stipulated in these
regulations
Selection Committee criteria I weightages a) Academic Record and Research Performance
(Total Weightages = (50%)
b) Assessment of
100)
Domain Knowledge and Teaching Skills (30%)
c) Interview performance (20%)
 APPENDIX-Ill - TABLE:Ill
MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR P ROMOTION OF TEACHERS
IN COLLEGES
S. No. Promotion of Service requirement Minimum Academic Performance Requirements and
Teachers through Screening/Selection Criteria
CAS

1 Assistant Assistant Professor in (i) Minimum API scores using P8AS scoring proforma
Professor/ Stage 1 and completed _ developed by the Higher Education Department as per
equivalent cadres four years of service the norms provided in Table 11(8) of Appendix Ill.
from Stage 1 to with Ph.D. Q! five years (ii) One Orientation and one Refresher/Research Methodology
Stage2 of service who are w h Course of 2/3 weeks duration.
M.Phii/PG Degree in (iii) Screening cum Verification process for recommending
Professional Coucses promotion.
such as LLM, M.Tech,
M.V.Sc., M.D.,Q!six
years of service who
are without
Ph.DIM.Phii/PG Degree
in Professional Courses
2. Assistant Assistant Professor with (i) Minimum API scores using the P8AS scoring proforma
Professor/ compleled service of developed by the Higher Education Department as per
equivalent cadres five years in Stage 2. the norms provided in Table 11(8) of Appendix Ill
from Stage 2 to (ii) One course I programme from among the categories of
Stage 3 refresher courses, methodology workshops, Training,
Teaching-Leaming-Evaluation Technology Programmes,
Soft Skills development Programmes and Faculty
Development Programmes of 2/3 week duration.
(iii) Screening cum Verification process for recommending
promotion.

3 Assistant Assistant Professors with -- --- - -

three years of completed 1. Minimum API score susing the P B A S sc oring proform a
Professor Stage
service in stage 3. developed by the Higher Education Department as per
3)to Asso.Prof
the norms provided in Table 11(B) of Appendix Ill.
(Stage 4)
II. At least three publications in the entire period as
Assistant Professor (twelve years). However, in the
case of College teachers, an exemption of one
publication will be given to M. Phil. holders and an
exemption of two publications will be given to Ph. D.
holders..
Ill. One course I programme from among the categories of
methodology workshops, Training, Teaching-Learning-
Evaluation Technology Programmes, Soft Skills
development
Programmes and Faculty Development Programmes of
minimum one week duration.
IV. A selection committee process as stipulated in this
regulation and in Tables 11(B) of Appendix Ill.

4 Associate Associate Professor (i) Minimum yearly /cumulative API scores using the PBAS
Professor (Stage wh three years of scoring proforma developed by the concerned university as
4) Professor/ completed service in per the norms provided in Table II(A)/11(6) of Appendix Ill.
equivalent cadres Stage 4. Teachers may combine two assessment periods (in Stages
(Stage 5) 2 and 3) to achieve minimum API scores, if required.
(ii) A minimum of five publications since the period that the
teacher is placed in Stage 3.
(iii) A selection committee process as stipulated in this
regulation and in Tables II(A) and 11(6) of Appendix Ill.
 For teachers seeking promotion under CAS to Associate Professor, for those who on the date of this
notification are Assistant Professors in Stage 2, the requirement of publications may be adjusted pro rata. For all
others who enter Stage 2, subsequent to this notification, the requirement of three publications, as defined in
these regulations, will be applicable.
Note: For colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2,
3, 4, 5 and 6 correspond to scales with AGP of Rs. 6000, 7000, 8000,9000, 10000 and 12000 respectively
 APPENDIX- Ill: TABLE -IV

ACADEMIC PERFORMANCE INDICATORS (APis) AND PROPOSED SCORES DEVELOPED BY THE

UGC FOR ADOPTION OF PERFORMANCE BASED APPRAISAL SYSTEM (PBAS) FOR CAREER
ADVANCEMENT SCHEME (CAS) PROMOTIONS OF COLLEGE DIRECTOR OF PHYSICAL EDUCATION

CATEGORY 1: TEACHING, TRAINNG, COACHING, SPORTS PERSON DEVELOPMENT AND SPORTS

MANAGEMENT ACTIVITIES

S.No. Nature of Activity Maximum Score

CATEGORY-I

1 Management of Physical Education and Sports

Programme for students (Planning, executing and
evaluating the policies in Physical Education and Sports) 40
(20 Points)

Lecture cum practice based athlete I sports classes,

seminars undertaken as percentage of allotted hours

(20 Points)

Extending services, sports facilities and training on

2 holidays to the institutions and organisations 10

Organizing and conducting sports and games

3
competitions at the International/National/ State/Inter
University/Inter Zonal Levels 40
(25 Points)

Organizing and conducting coaching camps I sports

person development I training programmes
(15 Points)

Up gradation of scientific and technological

4 knowledge in Physical Education and Sports
(5 Points) 20
Identifying sports talents and Mentoring sports
excellence among students (10
Points)
Development and maintenance of play fields, purchase
5
and maintenance of the other sports facilities
15

Total Score 125

Minimum API Score Required 75

 CATEGORY II: CO-CURRICULAR, EXTENSION AND PROFESSIONAL DEVELOPMENT
RELATED ACTIVITIES

S.No . Nature of Activity Maximum Score

Student related co-curricular, extension and field based

activities (such CuHural exchange and Sports
1 Programmes (Various level of extramurals and 20
intramural programmes); extension work through
NSS/NCC and other channels,
Contribution to Corporate life and management of the
2 sports units and institution through participation in sports 15
and administrative committees and responsibilities.
Professional Development activities (such as
participation in seminars, conferences, short term,
3 training courses, camps and events, talks, lectures, 15
membership 0f associations, dissemination and general
articles, not covered in Category Ill below)
Minimum API Score Required 15

CATEGORY III. RESEARCH AND ACADEMIC CONTRIBUTIONS

S.No APIs Faculties of Physical Education Max.points for College

teacher position
Refereed journals 15/Publication
Non-referred but recognized and reputable 10/publication
journals and periodicals, having ISBN/ISSN
III (a) Research Publication
Journals numbers.

Full papers in Conference proceedings, etc' 10/publication

(Abstracts not to be included)
50/sole author
Text or Reference Books Published by International 10/chapter in an edited
Publishers** book
Text or Reference Books Published by 25 Sole author,
National/Central/State Government/Societies ** 5/chapter in edited
III (b) Research Publications, books
(books, chapters in Subject books by other local publishers with 15/Sole author,
books other than ISBN/ISSN numbers ** 3/chapter in edited
refereed journal books
articles) Chapters in Knowledge based volumes in
Indian/National level publishers with ISBN/ISSN 5/Chapters
numbers and with numbers of national and
International directories**

*For Joint Research papers. the First/Principal author will share 60%. while the rest joint authors
will share the 40% of API scores
•• Scores {50/25/10/03 whatever the case may be) to be shared equally by all authors
III(C) RESEARCH PROJECT
III (C ) (i) Sponsored Projects Major Projects/Events amount
carried out/ongoing mobilised with grants above 5.0
lakhs
Major Projects /Events Amount
mobilized with minimum of Rs.
4.00 lakhs up to Rs. 5.00 lakhs
Minor projects from
central/state funding agencies
with grants below 4.0 lakhs
III (C ) (ii) Consultancy Projects Amount mobilized with minimum
carried out I ongoing of 1.0 lakh
III (C ) (iii) Completed projects: Completed project report
Quality Evaluation (Accepted by funding agency)
III (C ) (iv) Project outcome/Outputs Policy document of Government
bodies at Central and State
level
III (D) RESEARCH GUIDANCE
III (D)(i) M.Phil Degree awarded only
Degree awarded
III (D)(ii) Ph.D Thesis submitted
20 each project
15 each major project
10 each minor project
10 per every Rs.5.0 lakhs
2 per every Rs 1.0 lakh.
20/each major project and
10/each minor project
30/each output or outcome
for National patents
etc/50/each for
International patents.
3/each candidate
10/each candidate
7/each candidate
 III (E) TRAINING COURSES AND CONFERENCE /SEMINAR/WORKSHOP PAPERS

III (E) (i ) Research Methodology Research methodology I Training 20

Training /Coaching Coaching programme (not less
Workshops than three weeks)workshop of
not less than one week
III (E)(ii) Papers in Conferences/ Participation and Presentation of reso;!arch papers
Seminars/workshops etc (oral/poster) in:

a) International conference 10 I each

b) National 7.5/each
Seminars/ workshops
c) Regional/State level .. 5/each
d) Local - University/College level 3/ each

III(E) (iii) (a) International 10/each

Invitations for
conferences/seminars/ (b) National 7.5/each
workshops/ symposia
to deliver lectures/chair (c) Stale level/Regional 5/each
sessions
(d) University/College level Endowment lectures 5/each
 APPENDIX -Ill TABLE- V (b)
MINIMUM APIS AS PROVIDED IN APPENDIX-IllTABLE:IV TO BE APPUED FOR THE CAREER ADVANCEMENT SCHEME (CAS) PROMOTION OF
COLLEGE DIRECTOR OF PHYSICAL EDUCATION (SENIOR SCALE) I COLLEGE DIRECTQR OF PHYSICAL EDUCATION (SELECTION GRADE), AND
WEIGHTAGES FOR EXPERT ASSESSMENT IN SELECTION COMMITIEES.

Minimum Average, yearly or cumulative, API score required during the

assessment period of each level as evaluated under the Performance Based
AppraisalSystem (PBAS) with welghtages for Expert Assessment

S.No Categories of Criteria College Director of Physical College Director of College Director of
Education to College Physical Education Physical Education
Director of Physical Senior Scale to (Selection Grade)
Education (Senior Scale) Selection Grade (Stage (Stage 3 to Stage 4).
(Stage 1to Stage 21 2 to Stage 3).

I Teaching-learning, Evaluation 75/Year 75/Year 75/year

Related Acliv ies (Category- I)

Co-curricular, Extension and

15/Year 15/Year 15/Year
II Profession related activ ies
(Category -II)
Ill Minimum total average annual
100/Year 100/Year 100/Year
Score under CateQories I and II"
Research and Academic
5/Year 10/Year 15/Year
IV Contribution (Category Ill) -
(20/assessment period) (50/assessment period) (45/assessment period)
Minimum Annual Score Required-
to assessed cumulatively
Expert Assessment System Screening Committee Screening Committee Selection Committee
Percentage Distribution of 30% - Research
Weightage Points in the Expert evaluation
v Assessment (Total weightage = No separate points. Screening
No separate points. 50% - Assessment of
100. Minimum required 50) Screening committee to domain knowledge and
committee to verify API.scores
verify API scores skills in sports.
20 % - Interview
performance
. . m score requ1red under Category I +II.
• Teachers may score 10 po1nts from either Category Ior Category II to ach1eve the m1mmu
Note: For colleges in which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2, 3 and 4 correspond to scales as provided, and AGP of Rs.
6000, 7000, 8000 and 9000 respectively
 APPENDIX -Ill TABLE- V(c)

MINIMUM APIS AND OTHER NORMS FOR THE DIRECT RECRUITMENT OF PHYSICAL EDUCATION PERSONNEL IN COLLEGES

(TO BE CONSIDERED ALONG WITH OTHER SPECIFIED ELIGIBILITY QUALIFICATIONS STIPULATED IN THIS UGC REGULATION)

S. No. of Minimum Norm I Criteria Assistant Director of Physical Education/College Director of Physical Education
categ (Entry Stage
ory -Stage 1)

I API score (Research and Academic ---

Contribution - Category Ill)

II Selection Committee a) Track Record of championship won

criteria/weightages (Total weightage = (30%)
100)
b) Sports and athletic skills
(40%)

c) Interview performance
(30%)

Note. For colleges in which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 4 and 5 correspond to scales as provided. and AGP
of Rs. 6000, 9000 and 10000 respectively
 APPENDIX –III. TABLE : VI
MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION
OF PHYSICAL EDUCATION CADRES IN COLLEGES

Sl.No Promotion of Physical Service (as required by Minimum Academic Performance

Education through
CAS
1 Asst.Professor
(Stage 1 to stage 2)
2 Asst. Professor
(Stage 2 to stage 3)
3 Asst. Professor
(Stage 3 to stage 4)
Note. The explanatory note prov1ded for Tables II B for CAS for teachers is also applicable for the Physical
Director cadres as per the API score specified for this cadre.
Note: For colleges for which Sixth PRC Awards (vide Appendix 2) are applicable, Stages 1, 2,
3, 4 and 5 correspond to scales with AGP of Rs. 6000, 7000, 8000, 9000 and 10000 respectively
MHRD notification)
requirement
Asst. Professor completed
four years of service in
Stage 1 with Ph.D or five
years of service who are
with M. Phil or six years of
service who are without
Ph.D or M Phil
Asst. Professor with
completed service of five
years in Stage 2
Asst. Professors in colleges
with three years of
completed service in Stage 3.
Requirements and
Screening/Selection Criteria
a) Minimum API scores using PBAS
scoring Proforma developed by the
Higher Education Department as per the
norms provided in Table V B of
appendix III for cadres in colleges.
b) One orientation and One Refresher
course of ¾ weeks duration.
c) No separate interview points for the
screening cum Evaluation process of
recommending promotion.
a) Minimum API scores using the PBAS
scoring proforma developed by the
Higher Education Department as per the
norms provided in Table V (b) of
appendix III for Asst. Professors in
Colleges.
b) Additionally, two refresher courses of
3-4 weeks duration to have been
undergone during the assessment period.
c) No separate interview points for the
Screening cum Evaluation process of
recommending promotion.
a) Minimum API scores using the PBAS
scoring proforma developed by the
Higher Education Department as per the
norms provided in Table V (b) of
Appendix III for cadres in colleges.
Minimum three publications over twelve
years. For promotion in colleges an
exemption of one publication for m.Phil
holders and exemption of two
publications for Ph.D holders.
b) Evidence of having produced teams
athlets.
c) A selection committee process as
stipulated in this regulation in Table V
(b) of appendix III for cadres in colleges.
 APPENDIX -111: TABLE -VII
ACADEMIC PERFORMANCE INDICATORS (APIs) AND PROPOSED SCORES DEVELOPED BY
UGC FOR ADOPTION OF PERFORMANCE BASED APPRAISAL SYSTEM (PBAS) FOR
DIRECT APPOINTMENT/CAREER ADVANCEMENT SCHEME (CAS) PROMOTIONS APPLICABLE
TO COLLEGE LIBRARIAN.

Category - I : Procurement, organisation, and delivery of knowledge and information through

Library services

Sl.No Nature of Activity Maximum Score

1. Library resources organisation and maintenance of books, journals, 40

reports; Provision of library reader- services, lfterature retrieval
services to researchers and analysis of reports; Provision of
assistance to the departments of University/College wh the required
inputs for preparing reports, manuals and related documents;
Assistance towards updating institutional website wh activity related
information and for bringing out institutional Newsletters, etc.

2. ICT and other new technologies' application for upgradation of library 30

services such as automation of catalogue, learning resources
procurement functions, circulation operations including membership
records, serial subscription system, reference and information
services, library security (technology based methods such as RFID,
CCTV), development of library management tools (software), Intranet
management.

3. Development, organisation and management of a-resources including 25

their accessibility over lntranetllnternet, digitization of library
resources, a-delivery of information, etc.

4 User awareness and instruction programmes (Orientation lectures, 20

users' training in the use of library services as e-resources, OPAC;
knowledge resources user promotion . programmes like organizing
book exhiMions, other interactive latest learning resources, etc.

5. Additional services such as extending library facilities on holidays, 10

shelf order maintenance, library user manual, building and extending
institutional library facilities to outsiders through external membership
norms

Total 125
Score
Minimum APIscore required 75
 Category- II- CO-CURRICULAR, EXTENSION AND PROFESSIONAL DEVELOPMENT RELATED
ACTIVITIES.

Sl.No · Nature of Activity Maximum Score

Student related co-curricular, extension and field based activities

(such Cultural exchange and library service Programmes
1 (various level of extramural and intramural programmes); 20
extension, library-literary work through different channels,

Contribution to Corporate life and management of the library units

2 and institution through participation in library and administrative 15
committees and responsibilities.

Professional Development activities (such as participation in

seminars, conferences, short term, e- library training courses,
3 workshops and events, talks, lectures, membership of 15
associations, dissemination and general articles, not coverein
Category Ill below)

Minimum API Score Required 15

Category - Ill - Research and academic contributions

S No. APIs Activity Maximum Point

Refereed Journals 15 I publication

Non-refereed but recognized and

10/ Publication
Research Papers reputable journals and periodicals,
lIl A having ISBN/ISSN numbers.
published in:

Conference proceedings as full papers, 10 I publication

etc. (Abstracts not to be included)
Ill (B) Research Publications Text or Reference Books Published by
50 /sole author;
(books, chapters in International Publishers with an
10 I chapter in an
books, other than established peer review system
edited book
refereed journal articles)
....
 Subjects Books by National 25 /sole author,
level publishers/State and and 5/ chapter in
Central Govt. Publications with edited books
ISBN/ISSN numbers.

Subject Books by Other local 15 I sole author,

publishers with ISBN/ISSN and 3 I chapter in
numbers. edited books

Chapters contributed to edited 10 /Chapter

knowledge based volumes
published by International
Publishers

Chapters in knowledge based 5 I Chapter

volumes by Indian/National
level publishers with ISBN/ISSN
numbers and with numbers of
national and international
directori11s

Ill (C)

Ill (C) (i) Sponsored Projects (d) Major Projects amount 20 /each Project
carried out/ ongoing mobilized with grants above
30.0 lakhs
(e) Major Projects amount 15 /each Project
mobilized with grants above 5.0
lakhs up to 30.00 lakhs
(f) Minor Projects (Amount 10/each Project
mobilized with grants above Rs.
50,000 up toRs. 5.0 lakh)
10 per every
Consuijancy Projects Amount mobilized with Rs.10.0 lakhs and
Ill(C) (ii)
carried out I ongoing minimum of Rs.10.00 lakhs Rs.2.0 lakhs,
respectively

20 /each major
Completed project Report
Completed projects : project and 10 I
Ill (C) (iii) (AcceptanceJrom funding
Quality Evaluation each minor
agency)
project

30 I each national
Projects level output or
Ill (C) PatentfTechnology transfer/
patent /50 leach
(iv) Product/Process
Outcome I Outputs for International
level,

Ill (D)

Ill (D)
MPhil. Degree awarded only 3 /each candidate
(i)

Ill (0) (li) Ph.D Degree awarded

10 /each
 candidate
.
Thesis submitted 7 /each candidate

Ill(E)
III (E) (i) Refresher courses, Not less than two weeks duration 20/each
Methodologyworkshops,
Training,
Teaching-Learning-
Evaluation Technology
Programmes, Soft
Skills development 10/each
One week duration
Programmes, Faculty
Development
Programmes (Max: 30
points)

III (E (ii) Papers in Conferences/

Participation and Presentation
Seminars/ of research papers (oral/poster)
in
workshops etc. •
a) Internationalconference 1 0 Each
b) National 7 I each
c)Regional/Statelevel 5 /each
Local -University/College level 3/ each
III(E) Invited lectures or International 10 /each
presentations for
(iii) conferences//
Symposia National level 5/each

• If a paper presented in Conference/Seminar is published in the form of Proceedings, the points would accrue for
the publication (Ill (a) and not under presentation (III (e)(ii)).

Notes.

I. The API for joint publications will have to be calculated in the following manner: Of the total score for the
relevant·category of publication by the concerned teacher, the first/Principal author and the corresponding
author/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining
40% would be shared equally by all other authors.
 APPENDIX -Ill TABLE- VIII (b)

Minimum Weightage Points (WP) norms of the APis as provided in Appendix Ill Table VII to be applied for the
Promotion of Library staff of Colleges and Weightages for Expert Assessment UNDER CAREER
ADVANCEMENT SCHEME (CAS)

College Librarian College Librarian College librarian

(Stage 1) College (senior scale) (Stage (selection Grade) (Stage
Librarian (senior 2) to College 3 to Stage 4)
scale) (Stage 2) Librarian (Selection
Grade) (Stage 3)

Procurement,
organisation and delivery 75/Year 75/Year 75/year
I of knowledge and
information thro' library
services (category I)

II Extension and Profession 15/Year 15/Year 15/Year

related acliv ies
(Category II)

Ill Minimum total average

annual Score under 100/Year 100/Year 100/Year
Categories I and II"

Research and Academic 5/Year 10/Year

15/Year
Contribution (Category Ill)
IV - Minimum Annual Score (40/assessment (100/assessment
(90/assessment period)
Required - to be period) period)
assessed cumulatively

Expert Assessment Screening Selection Committee**

Screening Committee*
System Committee*

v Percentage of 30% - Library related

Distribution of Weightage
Points in the Expert
Assessment (Total
weightege = 100.
Minimum required 50)
research papers
evaluation
No separate points. No separate points. 50% - Assessment of
Screening committee Screening committee domain knowledge on
to verify API scores to verify API scores Library automation and
Organisational skills

20 % - Interview
performance

.Candidates may score 10 points from e i t h e r Category I or Category ll,to achieve the minimum score required
under Category I + II.

Note: For colleges for which Sixth PRC Awards (vide Appendix 2) are applicable. Stages 1. 2, 3 and 4 correspond
to scales as provided wih AGP of Rs. 6000, 7000, 8000 and 9000 respectively

Screening Committee * : Screening Committee consists of the College Principal, IQAC Coordinator and one among the
senior teachers at college level.
Screening Committee ** for stage 4 : Screening Committee consists of the Director of Collegiate Education/ADCE,
Chief Technical Librarian and Sr.Gr.Librarian in Common Pool Librarians.
 APPENDIX -Ill:TABLE- Vlll(c)

MINIMUM APIS AND OTHER NORMS FOR THE DIRECT RECRUITMENT OF LIBRARIAN POSITIONS IN COLLEGES

(TO BE CONSIDERED ALONG WITH OTHER SPECIFIED ELIGIBILITY QUALIFICATIONS STIPULATED IN THIS UGC
REGULATION)

s. No.of Minimum Norm I Assistant College Librarian (Stage 1)

category Criteria

I API score (Research and Academic Contribution -

- Category Ill)

II Selection Committee criteria weightages (Total

weightage = 100)

a). Teaching I compute and communication skills by

a Lecture demonstration (30%)

b). Record of Library management skills (20%)

c). lnterview performance

(50%)
 APPENDIX -Ill: TABLE -IX

MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION OF LIBRARIAN

CADRES IN COLLEGES

S.No Promotion of Service (as prescribed by Minimum Academic Performance

Librarian cadres the MHRD Notification) Requirements and
through CAS requirement Screening/Selection Criteria

1.
(i) Minimum API scores using PBAS
College College Librarian (Stage 1) scoring proforma developed by
Librarian to Assistant completed four years of the H i g h e r
Eucation
Department
Librarian (Senior service with Ph. D. or five
Scale) I College years of service who are with
Librarian (Senior M. Phil or six years of in Table Vlll(b) of Appendix Ill for
Scale) (Stage 1 to service who are without Ph. college Librarian cadres.
Stage 2) D./M.Phil.
(ii) One Orientation and one Refresher
Course of 3/4 weeks duration

(iii) No separate interview points for

the Screening cum Verification
process of recommending
promotion.

2. (i) Minimum API scores using the

College PBAS scoring proforma
College Librarian (senior scale) with developed by University as per
Librarian (senior completed service of five the norms provided in
scale) to years in Stage 2
College
Table
Librarian/ (selection Vlll (b) of Appendix Ill for college
grade) (Stage 2 to librarian cadres.
Stage 3)

(ii) Additionally, two refresher courses.

for a minimum period of 3 to 4
week duration to have been
undergone during the
assessment period.

(iii) No separate interview points for

the Screening cum Verification
process of recommending
promotion.
3· ·· - College Librarian College Librarian (Selection (i) Minimum API scores using the
(Selection Grade) Grade) with three years of PBAS scoring proforma
(Stage 3 to Stage 4) completed service 1n Stage developed by Higher
3. Education Department
as per the norms provided in
Table VIII (b) of Appendix Ill for
Librarian Cadres in Colleges.

(ii) Three publications over twelve

years. In Colleges, an exemption
of one publication will be given to
M. Phil holders and two
publications to Ph. D. Holders.

(iii)Additionally one course/training

under the categories of Library
automation I Analytical tool
Development tor academic
documentation.

(iv) A selection committee process as

stipulated in the Regulation and in
Table VIII (b) of Appendix Ill for
librarian cadres in college

Note: The explanatory note provided for

Tables II B for CAS for teachers is
also applicable for the librarian
cadres as per the API score
specified for this cadre.
 PROPOSED SCORES FOR ACADEMIC PERFORMANCE IND
CAREER ADVANCEMENT SCHEME (CAS)PROMOT
Name & Designation of the teacher:
CATEGORY
TEACHING, LEARNING AND EVALUATION
Max.
Sl.No Nature of Activity Score
1 Lectures, Seminars*/workshops*,Tutorials, Practicals, Contact Hours undertaken as 50
percentage of lectures allocated [UGC/University/DCE/ASC/IMG Sponsored]

2 Lectures or other teaching duties in excess of the UGC norms 10

[RP for ASAP/SSP/WWS/PEECS/Community College/Prior Learning/ASC/IMG/IRG/FLAIR
EduSAT/Distance Education/other new initiatives- Min.2 lectures in an academic year

3 Preparation and imparting of knowledge/instruction as per curriculam, syllabus 20

enrichment by providing additional resources to students

4 Use of participatory and innovative teaching learning methodologies; updating 20

of subject content, course improvement etc.

5 Examination duties )Invigilation, Question paper setting,evaluation 25

/assessment of answer scripts) as per allotment
 Total Score 125
Minimum API Score Required 75

Important:
1 It is the responsibility of the Principal to ensure the maintainance of records and proof
2 * Columns are mandatory
3 CAS promotion proposals of teachers must be certified and countersigned by the Princi
4 CAS promotion details of teachers is to be published in the college website time and th
5 [# Teachers engaging regular classes of 90 % or more of teaching workload (including la
of science faculty) per semester/academic year is
only eligible for getting this marks]
[## Approved or sponsored by UGC/State Govt/University/DCE ]
6 Academic Performance evaluation responsibility:
a) Asst.Professors by HoD reviewed by Principal
b) Asso.Professors by HoD reviewed by Principal
c) HoD by Principal
Academic & Administrative Performance evaluation responsibility:
d) Principals/Spl Gr.Principals/Dy.Directors by Additional Director
e) Additional Director by Director/Principal Secretary/Addl. Chief Secretary
7 API Scores of the Teachers must be published in the College Website every year
DICATORS (API's) IN RECRUITMENT AND
TIONS OF COLLEGE TEACHERS.
Assessment year:
I
RELATED ACTIVITIES
Assigned Secured
Items Score/item Score*
Lectures # 30
## Coordinator- Inter National Seminar/workshop(min.2 days) c 15
## Coordinator-National Seminar/workshop(min.2 days) 10
## State level Seminar/workshop coordinator 5
## Seminar chairing 5
## Paper presentation for Inter National seminar 15
## Paper presentation for National seminar 10
## Paper presentation for state level seminar 5
## Poster presentation 5

Special Lectures, Remedial class 10

CSIR,UGC,NET,SET,MAT,CA, 20
ICWA entrance etc coaching for
not less than 5 students in a year
Syllabus preparation for BA/BSc/B Com Honours 20
[in case of team members - 10 score each]

Power Poinr Presentation, OHP, 10

Virtual Labs,Blog usage,
Industrial visit etc
ENLIST/ INFLIBNET/EDUSAT 10
usage/preparation of digital library
with seminar papers and its
uploading to the college website.
Students evaluation 10
Uty Question paper setting 10
Valuation of Uty answer scripts
as per allotment 10
University Exam Invigilation 5
Certification by the Camp/Uty
 Chairman/Chief Supdt/principal
is to be ensured
Total score 205
Secured score *

on the above, yearwise

pal
hen.
ab hours in case
 CATEGORY II
URRICULAR,EXTENSION AND PROFESSIONAL DEVELOPMENT RELATED ACTIVITIES [COLLEGE TEAC
Maximum Assigned Secured
Sl.No Nature of Activity Score Items score score
1 Student related Cocurricular extension and field EDP Club co-ordinator 10
based activities (such as extension workthrough Study Tour Co-ordinator[DCE Sponsored] 10
NSS/NCC and other channels, cultural activities, Study Tour staff members[DCE Sponsored] 5
subject related events,advertisement NCC ANO 10
and counselling) 20 NCC Care taker 5
ANO attending Refresher course 10
ANO RD contingent Commander 10
ANO TSC Contingent Commander 7
ANO attending any annual camps 3
ANO presenting cadet/s to RD Camp 10
ANO presenting cadet/s to TSC Camp 5
ANO organising Mini-camps at college level 10
NSS Programme Officer 10
NSS Programme Officer attending
National camps 5
NSS Officer organising Blood Donation camps 10
NSS Officer organising
National Integration camps 10
NSS Officer organising annual camps 5
IQAC Coordinator 15
OSD New Initiatives 20
ASAP Core Team/High Power Committee Member 15
ASAP Coordinator 10
WWS Coordinator 10
SSP Coordinator 10
PEECS Coordinator 10
 Community College Coordinator 10
Prior Learning Coordinator 10
Malayala Bhasha Convenor 10
EduSAT Convenor College level 10
EduSAT Convenor Directorate level 10
District level essay competition DCE representative 10
Uty Exam Addl Supdt/ Chairman 15
Model Exam Convenor/Controller 10

2 Contribution to corporate life and management RP for EDUSAT ( Min/ 2 classes in an academic year) 15
of the department and institution through Representing the State/National
participation in academic and administrative in related activities. 15
committees and responsibilities. 15 Vice Principal*** 15
Uty Academic Council Member 10
PTA Secretary 15
PTA Exe.Members (Min 80 % of the meetings must attend) 5
CDC Staff Member 5
Discipline Committee Convenor 10
Discipline Committee members 5
Women cell convenor 10
Women cell members 5
Hostel Warden/Matren 15
Nature club coordinator 10
Film club coordinator 10
Environmental club coordinator 10
Staff Advisor 15
Staff Editor 15
Education Loan Monetoring committee -
member at District level chaired by District Collector 10
3 Professional Development activities
(such as participation in seminars,conferences, Seminar participants* 2
short term training courses, talks, lectures, = do = outside the state * 3
membership of associations, dissemination short term course participation** 10
and general articles, not covered in Category III ) 15 (like IMG Trg, Computer Trg, CTFM
(Centre for Training in Financial Management, GoK) etc)

*Invitation through proper channel

**Relevant to the discepline
***proxy to Prl,NAAC delegate,Plan/Non-Plan fund monitoring, Attendance of Teachers etc
 Category III: RESEARCH AND ACADEMIC CONTRIBUTIONS [COLLEGE TEACHERS]

Sl.No API's Faculties of Languages/Arts/Humanities/ Max Points

Social Sciences/Library/Physical Education

III A Research papers published in Refereed Journals* 15 per publication

Non-refereed but recognised and reputable 10 per pub
journals and periodicals, having ISBN/ISSN numbers

Conference proceedings as full papers, etc 10 per publication

(Abstract not to be included)

III B Research Publications Text or Reference books published by International 50/sole author;
(books, chapters in books, other publishers with an established peer review system 10/chapter in an
than refereed journal articles) edited book

Subject books published by national level publishers/ 25/sole author;

state and central Govt. publications with ISBN/ISSN 5/chapter in an
numbers. edited book

Subject books published by other local publishers 15/sole author;

with ISBN/ISSN numbers 3/chapter in an
edited book
Chapters contributed to edited knowledge based
volumes published by International publishers 10/chapter

Chapters in knowledge based volumes in Indian/ 5/chapter

National level publishers with ISBN/ISSN numbers
and with numbers of national and international
directories

III ( C ) RESEARCH PROJECTS

III ( C ) (i) Sponsored Projects Major projects amount mobilised with grants above
carried out/ongoing 5.0 lakhs
Principal Investigator 20/each Project
Co-investigator 10/ each Project

Major projects amount mobilised with minimum

of Rs 3 lakh upto Rs 5 lakh.
Principal Investigator 15/each Project
Co-investigator 5/ each Project

Minor projects amount mobilised with grants above 10/ each Project
Rs 25000 up to Rs 3 lakh

III ( C ) (ii) Consultancy Projects carried out/

ongoing Amount mobilised with minimum of Rs 2 lakh 10/every Rs 2 lakh

III ( C ) (iii)Completed Projects: Completed Project report accepted 20/ each major
Quality evaluation by funding agency project and 10/
each minor project

III ( C ) (iv)Projects Outcome/Outputs Major policy document of Govt. Bodies at 30/ each national
Central and State level level output or
patent/50 each for
International level.

III ( D ) RESEARCH GUIDANCE

III ( D )(I) M.Phil Degree awarded only 3/each candidate

III ( D )(iI) Ph. D Degree awarded only 10/each candidate

III (E) TRAINING COURSES AND CONFERENCE/SEMINAR/WORKSHOP PAPERS

III (E)(i) Refresher courses, Methodology Not less than 2 weeks duration 20/each
workshops, Training, Teaching-
Learning Evaluation Technology
programmes, Soft Skill
Development Programmes,
Faculty Development programmes
(Max:30 points)

III (E)(ii) Papers in Conferences, Seminars, Participation and presentation of research papers (oral/poster)in
Workshops etc* a) International conference 10 each
b) National 7.5 each
c) Regional/State level 5/ each
d) Local-University/College level 3/ each

III (E)(iii) Invited lectures or presentations

for conferences/symposia International 10/each
National Level 5

*If a paper presented in conference / Seminar is published in the form of Proceedings, the points would accrue
for the publication (III (a)) and not under presentation (III (e)(ii)).
 ACADEMIC PERFORMANCE INDICATORS (API's) AND PROPOSED COURSES DEVELOPED BY THE UGC FOR
ADOPTION OF PERFORMANCE BASED APPRAISAL SYSTEM(PBAS) FOR CAREER ADVANCEMENT SCHEME (CAS)
PROMOTIONS OF PHYSICAL EDUCATION TEACHERS.
Category I: TEACHING TRAINING, COACHING, SPORTS PERSON DEVELOPMENT AND SPORTS
MANAGEMENT ACTIVITIES

Name & Designation of the teacher: Assessment year:

CATEGORY I
Max. Assigned Secured
Sl.No Nature of Activity Score Items Score/item Score*
1 Management of Physical Education and 40 Training Planning 10
Sports Programme for students (Planning, Equipment Management 10
executing and evaluating the policies in Give various components with 10/5 marks
Physical Education and sports) (20 Points)

Lecture cum practice based athlete/sports a. Lectures cum practice based athlete/
classes, seminars undertaken as percentage sports classes as per syllabus/Training # 15
of allotted hours (20 Points) b. ## Coordinator- Inter National Seminar
[UGC/University/DCE/ASC/IMG /workshop(min.2 days) coordinator 15
Sponsored] c. ## Coordinator-National Seminar
/workshop(min.2 days) 10
d. ## State level Seminar/
workshop coordinator 5
e. ## Seminar chairing 5
f. ## Paper presentation for
Inter National seminar 15
g. ## Paper presentation for
National seminar 10
h. ## Paper presentation for
state level seminar 5
i. ## Poster presentation 5

2 Extending services,sports facilities and Give various components with 10/5 marks
training on holidays to the institutions
and organisations 10
3 Organising and conductingsports and games Give various components with 10/5 marks
competitions at the Inter National/National/
Inter University/Inter Zone levels (25 points) 40
Organising and conducting coaching camps
/sports persons development/training
programmes (15 points)

4 Upgradation of scientific and technoogical 20 Give various components with 10/5 marks
knowledge in Physical Education and sports
(5 points)
Identifying sports talents and Mentoring
sports excellence among students
(15 points)

Developments and maintenance of play 15 Give various components with 10/5 marks
fields, purchase and maintenance of
other sports facilities

Total Score 125 Total score 105

Minimum API Score Required 75 Secured score *
Important:
1 It is the responsibility of the Principal to ensure the maintainance of records and proof on the above, yearwise
2 * Columns are mandatory
3 CAS promotion proposals of teachers must be certified and countersigned by the Principal
4 CAS promotion details of teachers is to be published in the college website time and then.
5 [# Teachers engaging regular classes of 90 % of the work load hours or more in an academic year(proportionately in a semester)
is only eligible for getting this marks]
[## Approved or sponsored by UGC/State Govt/University/DCE ]
6 Academic Performance evaluation responsibility:
a) Asst.Professors by HoD reviewed by Principal
b) Asso.Professors by HoD reviewed by Principal
c) HoD by Principal
Academic & administrative Performance evaluation responsibility:
d) Principals/Spl Gr.Principals/Dy.Directors by Additional Director
e) Additional Director by Director/Principal Secretary/Addl.Chief Secretary
 CATEGORY II
CO-CURRICULAR,EXTENSION AND PROFESSIONAL DEVELOPMENT RELATED ACTIVITIES [PHYSICAL EDUCATION TEACHERS]
Maximum Assigned Secured
Sl.No Nature of Activity Score Items score score
1 Student related Cocurricular extension and field 20 1. Yoga & Meditation camp/s at colleg 10
based activities related to Physical Education programme 2.Identifying and detailing students in RDC/TSC
camps of NCC for events like martial 10
3.Participating students in Dist.level sports/
campaigns organised by Dist.Collecto 10
4.Identifying sports talents and Mentoring
sports excellence among students 10

2 Contribution to corporate life and management Subject expert for PSC interview/selec 10
of the sports units and institution through participation Nominee for selection in Police/MSP and
in sports and administrative committees and other Quasi-Govt institutions* 10
responsibilities. 15 Official for Dist.level sports and games
organised by Dist.Collector* 10
Coach/Referee for other Govt. college
sports events* 5

3 Professional Development activities Seminar participants* 2

(such as participation in seminars,conferences, = do = outside the state * 3
short term training courses, talks, lectures, short term course participation** 10
membership of associations, dissemination (like IMG Trg, Computer Trg)
and upgradation of scientific and technological 15 Setting up of Multi-Gym in college 10
knowledge in Physical Education and sports ,
not covered in Category III )

*Invitation through proper channel

**Relevant to the discepline
 Category III: RESEARCH AND ACADEMIC CONTRIBUTIONS [PHYSICAL EDUCATION TEACHERS]

Sl.No API's Faculties of Languages/Arts/Humanities/ Max Points

Social Sciences/Library/Physical Education

III A Research papers published in Refereed Journals* 15 per publication

Non-refereed but recognised and reputable 10 per pub
journals and periodicals, having ISBN/ISSN numbers

Conference proceedings as full papers, etc 10 per publication

(Abstract not to be included)

III B Research Publications Text or Reference books published by International 50/sole author;
(books, chapters in books, other publishers with an established peer review system 10/chapter in an
than refereed journal articles) edited book

Subject books published by national level publishers/ 25/sole author;

state and central Govt. publications with ISBN/ISSN 5/chapter in an
numbers. edited book

Subject books published by other local publishers 15/sole author;

with ISBN/ISSN numbers 3/chapter in an
edited book
Chapters contributed to edited knowledge based
volumes published by International publishers 10/chapter

Chapters in knowledge based volumes in Indian/ 5/chapter

National level publishers with ISBN/ISSN numbers
and with numbers of national and international
directories

III ( C ) RESEARCH PROJECTS

III ( C ) Sponsored Projects Major projects amount mobilised with grants above
carried out/ongoing 5.0 lakhs
Principal Investigator 20/each Project
Co-investigator 10/ each Project

Major projects amount mobilised with minimum

of Rs 3 lakh upto Rs 5 lakh.
Principal Investigator 15/each Project
Co-investigator 5/ each Project

Minor projects amount mobilised with grants above 10/ each Project
Rs 25000 up to Rs 3 lakh

III ( C ) Consultancy Projects carried out/

ongoing Amount mobilised with minimum of Rs 2 lakh 10/every Rs 2 lakh

III ( C ) Completed Projects: Completed Project report accepted 20/ each major
Quality evaluation by funding agency project and 10/
each minor project

III ( C ) Projects Outcome/Outputs Major policy document of Govt. Bodies at 30/ each national
Central and State level level output or
patent/50 each for
International level.

III ( D ) RESEARCH GUIDANCE

III ( D )(M.Phil Degree awarded only 3/each candidate

III ( D )(Ph. D Degree awarded only 10/each candidate

III (E) TRAINING COURSES AND CONFERENCE/SEMINAR/WORKSHOP PAPERS

III (E)(i)Refresher courses, Methodology Not less than 2 weeks duration 20/each
workshops, Training, Teaching-
Learning Evaluation Technology
programmes, Soft Skill
Development Programmes,
Faculty Development programmes
(Max:30 points)

III (E)(iiPapers in Conferences, Seminars, Participation and presentation of research papers (oral/poster)in
Workshops etc* a) International conference 10 each
b) National 7.5 each
c) Regional/State level 5/ each
d) Local-University/College level 3/ each

III (E)(iiInvited lectures or presentations

for conferences/symposia International 10/each
National Level 5

*If a paper presented in conference / Seminar is published in the form of Proceedings, the points would accrue
for the publication (III (a)) and not under presentation (III (e)(ii)).
 PROPOSED SCORES FOR ACADEMIC PERFORMANCE INDICATORS (API's) IN RECRUITMENT AND
CAREER ADVANCEMENT SCHEME (CAS)PROMOTIONS OF COLLEGE LIBRARIANS.
Name & Designation of the teacher: Assessment year:
CATEGORY I
TEACHING, LEARNING AND EVALUATION RELATED ACTIVITIES
Max. Assigned Secured
Sl.No Nature of Activity Score Items Score/item Score*
1 Lectures, Seminars*/workshops*,Tutorials, 50 Lectures # 30
Practicals, Contact Hours undertaken as ## Coordinator- Inter National Seminar/workshop 15
percentage of lectures allocated (min.2 days) coordinator
[UGC/University/DCE/ASC/IMG Sponsored] ## Coordinator-National Seminar/workshop
(min.2 days) 10
## State level Seminar/workshop coordinator 5
## Seminar chairing 5
## Paper presentation for Inter National seminar 15
## Paper presentation for National seminar 10
## Paper presentation for state level seminar 5
2 Lectures or other teaching duties in excess ## Poster presentation 5
of the UGC norms 10
[RP for ASAP/SSP/WWS/PEECS/ Special Lectures, Remedial class 10
Community College/Prior Learning/ASC/IMG
EduSAT/Distance Education/other new
initiatives- Min.2 lectures in an academic year

3 Preparation and imparting of knowledge/

instruction as per curriculam, syllabus
enrichment by providing additional CSIR,UGC,NET,SET,MAT,CA, 20
resources to students 20 ICWA entrance etc coaching for
not less than 5 students in a year
4 Use of participatory and innovative teaching Syllabus preparation for BA/BSc/B Com Honours 20
learning methodologies; updating [in case of team members - 10 score each]
of subject content, course improvement etc. 20
Power Poinr Presentation, OHP, 10
5 Examination duties )Invigilation, Virtual Labs,Blog usage,
Question paper setting,evaluation Industrial visit etc
/assessment of answer scripts) as per allotment ENLIST/ INFLIBNET/EDUSAT 10
usage/preparation of digital library
with seminar papers and its
uploading to the college website.
25 Students evaluation 10
 Uty Question paper setting 10
Valuation of Uty answer scripts
as per allotment 10
University Exam Invigilation 5
Certification by the Camp/Uty
Chairman/Chief Supdt/principal
is to be ensured
Total Score 125 Total score 205
Minimum API Score Required 75 Secured score *
Important:
1 It is the responsibility of the Principal to ensure the maintainance of records and proof on the above, yearwise
2 * Columns are mandatory
3 CAS promotion proposals of teachers must be certified and countersigned by the Principal
4 CAS promotion details of teachers is to be published in the college website time and then.
5 [# Teachers engaging regular classes of 90 % or more of teaching workload (including lab hours in case
of science faculty) per semester/academic year is
only eligible for getting this marks]
[## Approved or sponsored by UGC/State Govt/University/DCE ]
6 Academic Performance evaluation responsibility:
a) Asst.Professors by HoD reviewed by Principal
b) Asso.Professors by HoD reviewed by Principal
c) HoD by Principal
Academic & Administrative Performance evaluation responsibility:
d) Principals/Spl Gr.Principals/Dy.Directors by Additional Director
e) Additional Director by Director/Principal Secretary/Addl. Chief Secretary
7 API Scores of the Teachers must be published in the College Website every year
 CATEGORY II
CO-CURRICULAR,EXTENSION AND PROFESSIONAL DEVELOPMENT RELATED ACTIVITIES [LIBRARIANS]
Maximum Assigned Secured
Sl.No Nature of Activity Score Items score score
1 Student related Cocurricular extension and 20 Current awareness services based on
field based activities related to Library documentation work 10
Library user education programme for freshers 10
Collaboration work-Facilitating IGNOU study
centre 10
Books exhibition of new arrivals soon after
each yearly purchase 10
Research/Dissertation work-need based
reference services 10
(Make available the required books and
periodical based on the research work/
Dissertation, secondary journal web site etc)

2 Contribution to corporate life and management Collection of College magazines-back editions

of the library units and institution through Min.5 Nos 10
participation in library and administrative Collection and documentation of the historical
committees and responsibilities. 15 imporatant places in the District 10
Preparation of 'Reminiscences' book 10

3 Professional Development activities Collection of PhD/Mphil thesis of teachers 10

(such as participation in seminars,conferences, and students
short term training courses, talks, lectures, (PhD 10, M Phil 5 )
membership of associations, dissemination DCE Sponsored seminar book exhibition 10
and general articles, not covered in Category III ) 15 (Two seminars 5 marks, More than two-10 marks)
Citation index register 5
Seminar participants* 2
*Invitation through proper channel
**Relevant to the discepline
= do = outside the state * 3
short term course participation** 10
(like IMG Trg, Computer Trg
Basic document digitalisation(Archieve materials 10
Rare Book collection(Min.10 books for a year) 5
Very rare book collection (Min.2 book for a year) 10
(including from existing books, if any)
 Category III: RESEARCH AND ACADEMIC CONTRIBUTIONS [LIBRARIANS]

Sl.No API's Faculties of Languages/Arts/Humanities/ Max Points

Social Sciences/Library/Physical Education

III A Research papers published in Refereed Journals* 15 per publication

Non-refereed but recognised and reputable 10 per pub
journals and periodicals, having ISBN/ISSN numbers

Conference proceedings as full papers, etc 10 per publication

(Abstract not to be included)

III B Research Publications Text or Reference books published by International 50/sole author;
(books, chapters in books, other publishers with an established peer review system 10/chapter in an
than refereed journal articles) edited book

Subject books published by national level publishers/ 25/sole author;

state and central Govt. publications with ISBN/ISSN 5/chapter in an
numbers. edited book

Subject books published by other local publishers 15/sole author;

with ISBN/ISSN numbers 3/chapter in an
edited book
Chapters contributed to edited knowledge based
volumes published by International publishers 10/chapter

Chapters in knowledge based volumes in Indian/ 5/chapter

National level publishers with ISBN/ISSN numbers
and with numbers of national and international
directories

III ( C ) RESEARCH PROJECTS

III ( C ) (i)Sponsored Projects Major projects amount mobilised with grants above
carried out/ongoing 5.0 lakhs
 Principal Investigator 20/each Project
Co-investigator 10/ each Project

Major projects amount mobilised with minimum

of Rs 3 lakh upto Rs 5 lakh.
Principal Investigator 15/each Project
Co-investigator 5/ each Project

Minor projects amount mobilised with grants above 10/ each Project
Rs 25000 up to Rs 3 lakh

III ( C ) (ii Consultancy Projects carried out/

ongoing Amount mobilised with minimum of Rs 2 lakh 10/every Rs 2 lakh

III ( C ) (ii Completed Projects: Completed Project report accepted 20/ each major
Quality evaluation by funding agency project and 10/
each minor project

III ( C ) (ivProjects Outcome/Outputs Major policy document of Govt. Bodies at 30/ each national
Central and State level level output or
patent/50 each for
International level.

III ( D ) RESEARCH GUIDANCE

III ( D )(I) M.Phil Degree awarded only 3/each candidate

III ( D )(iI)Ph. D Degree awarded only 10/each candidate

III (E) TRAINING COURSES AND CONFERENCE/SEMINAR/WORKSHOP PAPERS

III (E)(i) Refresher courses, Methodology Not less than 2 weeks duration 20/each
workshops, Training, Teaching-
Learning Evaluation Technology
 programmes, Soft Skill
Development Programmes,
Faculty Development programmes
(Max:30 points)

III (E)(ii) Papers in Conferences, Seminars, Participation and presentation of research papers (oral/poster)in
Workshops etc* a) International conference 10 each
b) National 7.5 each
c) Regional/State level 5/ each
d) Local-University/College level 3/ each

III (E)(iii) Invited lectures or presentations

for conferences/symposia International 10/each
National Level 5

*If a paper presented in conference / Seminar is published in the form of Proceedings, the points would accrue
for the publication (III (a)) and not under presentation (III (e)(ii)).