LZF Building, 25A Timog Avenue

Brgy. South Triangle, Quezon City

SUPPLIER AGREEMENT
I. INGRESS
A. Ingress Schedule: _________________
Ingress Time: ____________________
Designated Function Hall & Floor Number: 4F Ballroom
The LZF Building security shall not allow ingress before and beyond this duration.
B. Ingress Entrance
a. For suppliers using Ordinary Vehicles (less than 6 wheels)
▪ Ingress Point: LZF Building Front Entrance (along Timog Avenue) outside of
the building. Use only the parking space appointed by the building security.
Trucks/Vans must not block the entrance of the building.
▪ Suppliers are not allowed to proceed to the function hall without the
presence of a Silver Lotus maintenance staff.
▪ Trucks/Vans must leave the premises 2 hours before the event in order to
provide spaces for arriving guests.
b. Silver Lotus Gate Pass
▪ Suppliers items/materials should be listed in the Silver Lotus Gate Pass and
accomplish this form in two (2) copies.
▪ The same is presented to the LZF Building guard-on-duty for inspection
before entry is allowed.
Gate Pass Distribution:
- One (1) copy of the form is retained by the guard-on-duty who in turn shall
give it to the Silver Lotus office.
- One (1) copy for the Supplier – should be kept until Egress
c. Supplier Identification
▪ Supplier’s company IDs are required for personnel who will assist with the
ingress during the ingress time stated.
▪ Staff members are required to leave their company ID to the guard-on-duty
in exchange for the Silver Lotus Supplier’s Pass.
▪ STRICTLY NO ID, NO ENTRY.
d. Dress Code
Proper dress code shall be observed during ingress/egress time. For safety and
security reason, LZF Building/Silver Lotus will strictly not allow anyone wearing
shorts, sando, sleeveless shirts, ripped shirts/ jeans, flip-flops/slippers and any
footwear that will expose the toe nails to enter the building during ingress.
 LZF Building, 25A Timog Avenue
Brgy. South Triangle, Quezon City

e. Scope and Limitation

▪ Supplier is only limited to the designated areas and function hall 4F Ballroom
▪ Loitering around the building without permission and assistance is STRICTLY
PROHIBITED. Staff employees that are beyond their designated area will be
reported immediately to their authorized representative.

II. SET-UP GUIDELINES

A. Elevator 2 can be used to bring up supplier’s equipment and other heavy loads.
Elevator 1 is for guests and client’s use only therefore suppliers are only limited to
one elevator only.
Maximum height for equipment and other materials that are allowed to use the
elevator is 8 ft, Maximum width is 4 ft and Maximum weight is 1 ton. Equipment
that exceeds maximum measurements must use Fire Exit 2 stairs located at the back
part of the building.
Silver Lotus reserves the right to refuse entry of equipment and other material that
wishes to enter the building premises on the basis of security and safety reasons of
the Supplier and building.
Supplier’s staff that will not carry any load or equipment must use Fire Exit 2.
B. Supplier shall provide protective floor coverings for their beverage area to prevent
accidents due to spillage and avoid damage to property (e.g. Ballroom carpet)
C. Smoking and drinking inside the building premises is STRICTLY PROHIBITED.
D. Supplier staff is not allowed to change clothes inside the guest’s comfort rooms.
There is a designated comfort room for Suppliers at the ground floor.
E. Damage to Company Property – nailing/tacking and use of double adhesive tapes
on the walls of the function hall is strictly prohibited. The supplier will be held
liable for any damage caused to the properties of Silver Lotus. We will coordinate
charges with the Silver Lotus client.
F. The building is strict on cleanliness, utility consumption and is well-maintained. Fines
are as follows:
▪ Php 5,000 – Elevator Damage
▪ Php 3,000 – Taking a bath in any of the building’s comfort rooms
▪ Php 2,000 – Water Usage (e.g. washing utensils, chinaware, glassware and the
like without Building Admin authorization)
▪ Php 1,000 – Littering & Loitering
▪ Php 500 per stick – Smoking inside the building premises & Roof Deck open area
 LZF Building, 25A Timog Avenue
Brgy. South Triangle, Quezon City

We will report immediately those who violate the building’s rules to their
immediate supervisor and to the management. Other damages or violations not
listed above will be charged according to the amount of damages done.
III. EGRESS
A. Egress Time: _____________________
Agreed Egress time should be followed to lessen use of building utilities. Unless the
Silver Lotus client will request for additional hours, then will the Egress time be
adjusted according to the additional number of hours requested.
Silver Lotus maintenance staff will assist the Supplier to hasten the Egress time.
B. Elevator’s last call time is at 2:00 AM
This is for the building to limit energy consumption. Suppliers will then have to use
the stairs for egress.
C. Clean as you go.
Provide essential cleaning materials needed such as trash bags, wash cloths, etc.
Clean your designated areas before you leave the building premises.
D. Please ready the Supplier’s copy of the signed Silver Lotus Gate Pass
It shall be collected by the LZF Building guard-on-duty upon egress from the building.
E. All props, displays, other materials and equipment used by the Supplier should be
cleared from the exhibit and the premises of the building after Egress. All materials
left behind shall be disposed by Silver Lotus.
Note: Silver Lotus will not be held accountable for misplaced items.

Should you have any concerns, you may contact these numbers: 0998-552-4592 / 351-8709 /
373-0185 or email us at: silverlotusph@gmail.com or we@silverlotusevents.com
 LZF Building, 25A Timog Avenue
Brgy. South Triangle, Quezon City

I HEREBY AGREE TO ALL TERMS AND CONDITIONS STATED ABOVE

CONFORME
NAME OF COMPANY/BUSINESS

NAME OF AUTHORIZED REPRESENTATIVE

DESIGNATION/ POSITION

CONTACT NUMBERS

SIGNATURE

DATE SIGNED