Opening of Jollibee-Paul Baylosis

GUINEVERE Catering & Event Organizer
NALICA ST. POBLACION TAYTAY PALAWAN

# 09096454875/09555016484 EMAIL: Paul_Baylosis@gmail.com
EVENT BRIEF
What: Grand Opening of Jollibee
Where: Montivesta Taytay Palawan
When: July 10, 2019 3:00 PM
Who: Stuff and Client and Costumer
Why: To give fun the costumer
To give good service
To Gain money
How: With the theme “LangHap Sarap “

BID PROPOSALLETTER
June 28, 2019
MR. BURNHARD OTIC

Franchise owner, Jollibee Taytay,
Poblacion Taytay,Palawan
Dear Sir:
Warm Greetings!
The GUINEVERE Catering & Event Organizer is the latest event management company that
provides full-planning services adding value through our partners by delivering specialized
services ranging from venue set-ups, food and beverage, photography and invitations, photo
booth, ushers, and other supplies for the purpose of producing best services imaginable.
In line with this, our company would like to submit our proposal for the upcoming Stag party
celebration of our client Mr. .Burnhard Otic on the July 10, 2019 with the cost of thirty
Thousand and four twenty five Pesos (₱37,025.00) with the theme “Langhap sarap”
We are looking forward to work with you and help you for the preparation.
Please call us at 0909-6454875 / 0955-5016484 or visit our account at www.Guinevere Catering
& Event Organizer.com.ph for more info and details.
Thank you very much and God bless!
Sincerely yours,
PAUL BAYLOSIS
Events Organizer
Opening of Jollibee
@Jollibee Fast-food Restaurant
JULY 10, 2019, 3:00 PM
TIME ACTIVITY Person Assigned
3:00 PM Opening Host

3:30 PM Doxology Santa Monica Parish
Church Choir (SMPCC)
4:30 PM Calling the Owner of Mr. Tony Tan
Jollibee
5:00 PM Production Number Talaytayan dancers
5:40 PM Parlor Games Host
6:00 PM Sales of Product Stuff
Concept
Opening of Jollibee
Food
VENUE LAY OUT

INVATATION LETTER
Guinevere Catering & Event Organizer

Opening of Jollibee Food chain Restaurant
NO. Particulars Supplier Quantity Unit Unit cost Total
Php
1 Choir SMPC 5 Pax 1500
7,500.00
Talaytayan PhP
2 Dancers 5 Pax 2000
dancers 10,000.00
PhP
3 Host Julius Toledo 1 Pax 1000
1,000.00
PhP
4 Cake Julies 1 Pcs 500
500.00
Room Lump PhP
5 Fabiano Mark 1 2000
Decoration Sum 2,000.00
PhP
6 Light & Sound Alvin severeno 1 Pax 2500
2,500.00
PhP
Sub Total
23,500.00
PhP
ADD 10% TAX
2,350.00
Add 5% PhP
Contigency 1,175.00
Php
Management Fee
10,000.00
PhP
Grand Total
37,025.00
RISK MANAGEMENT
Risk and Discrepancies Corrective Action
Food Shortage Inform the caterer as soon as possible
Shortage of Visitors Confirm RSVP
Trouble from Intoxicated Guest Hire security
Absence of Emcee Hire alternate Emcee
Food contamination Proper food handler
Wardrobe failure Prepare alternative or spare sets
Gate Crasher Strict entry or table plan
Emergency or fire Clearly marked exit signs

ORGANIZATIONAL CHART
Client
Event Organizer
Liason officer
Logistics Secretariat Entertainment Technical
Photographer /
Food Invitation Singers
Videographer
Physical Musical
Dancers
arrangement Director
Lights and
Choreographer
Sounds
Employees’ Duties and Responsibilities
NO. Position Name of Employee Duties and

Responsibilities
1 Event Manager Baylosis Paul Douglas Oversees the
A. operation of the
company and the
conduct of the event
2 Liaison office Romelle jutic Communicate and

coordinate their
activities
3 Event Director Monica Caabay In charge of every
facet of meetings and
Events
4 Finance office Anna Andales Supervise spending
and responsible for
preparing financial
statement
5 Logistic Justine Hiaron Organized the storage
and distribution of
goods
6 Secretariat Lovely Joy Nagsa In charge to invitation
and registration of
the participant
7 Ingress Head Nana Hanabi In charge of ingress
8 Clearing Head Ali alicos In Charge of clearing
9 Egress Head Robert abrian badilla In Charge of Egress
10 Light and sound Alvin severeno Install the light and
sound
11 Photographer Zildjhong baylosis In charge of picture
taking
PROTOCOL
Arrival Protocol
Some details to consider:
Are your principals or guests arriving from out of town?

Are they high level enough to be greeted at the airport and at the hotel before the event? Or
should they just find their way to the venue?
Will you have a snack or a bottle of wine delivered to their room?
Will you or someone from your organization host them at dinner the night before the
event?
Seating Protocol
The simplest approach to follow:
Host and co-host – OPPOSITE each other.

Guest of honor – to the host’s RIGHT.
Second highest-ranking guest – to the co-host’s RIGHT.
From there, seat in ranking order, alternating on either side of the host and co-host.
Be mindful of balancing men/women, language ability, overlapping interest, or expertise.
On occasion, the best seating plan may necessitate breaking protocol. For example:
informal events; seating guests based on what they have in common, rather than rank;
speakers’ time constraints; principal’s preference.
Gifts
Remember to include tokens for speakers, as well as higher-level gifts for your
principals/guests.
Think about what fits the theme of the event, the tastes and interests of the principals, and
the institution or location; it's ideal to have a gift reflect the spirit or values of the
institution, or a cause that’s important to the host.
Local artists and local food products are always appropriate gift items to consider.
Don't forget that presentation is as important as the gift.
Communication
Brief your principals on cultural norms (e.g. the custom of exchanging business cards in
Japan, the appropriate use of jokes, etc.)
Use conversations about the venue and food as discussion stimulators.
When communicating with guests who may not use English as their primary language,
speak clearly and slowly, but do not yell.
Above all else, communication is key to creating a positive experience for your guests,
audience, and your volunteers.
SERVICE CONTRACTS
Client: Burnhard Otic Title: Langhap Sarap

Company: Jollibee Phone no: 09098795626
Email: @jollibee.com.ph Fax: N/A
Address: Montivista Taytay, Palawan
Planner: Baylosis Paul Douglas A. Event: Opening Of Jollibee
Company: Guinevere Catering & Event Organizer
Address: Nalica St. Poblacion Taytay Palawan Phone no: 0909-6454875/0955-5016484
This document serves as binding contract between Julius Toledo, hereafter known as “Host”, and
Paul Baylosis, hereafter known as “Planner”, signed June 28, 2019 at Guinevere Catering &
Event Organizer office. Both Parties agree to abide by the following conditions;
1. The Event will be as follows: (Opening of Jollibee W/ the theme of langhap sarap )
2. The Planner will be in charges of the following aspects of the event: (Attach addendum
detailing every aspect for which the Planner will be responsible).
3. The Client will pay the Planner ₱37,025.00 for all services rendered or 12 hours of work,
with the option to negotiate further payment for more hours worked. The Planner will be
given an initial amount of ₱27,370.00 for down payments. The Planner will receive the
additional 25% at the completion of the event and the remaining will be paid within 10
days.
4. In addition to event design, Planner’s duties will include but not be limited to drawing up
contracts for venue/vendor.
5. Necessary lodging/travel costs incurred by the Planner will be covered by the Client.
6. The Planner agrees to use Client’s company logo and no other where desired.
7. The Clients agrees to acknowledge the Planner’s services in aspect, including the
Planner’s logo.
8. The Client will not enter into any contracts on behalf of the Planner or without the
Planer’s knowledge and consent.
9. If the Client cancels within 30 days of the event they will be refunded 50% of the original
fee. If the Client cancels within 15 days of the event they will receive 25%, and before 3
days no refund will be given.
10. If the Planner cancels, she will either provide a substitute Planner or refund the full fee
minus the cost of non-refundable deposits.
__________________________________ ____________________
(Client’s Signature over Printed Name) (Date)
__________________________________ _____________________
(Planner’s Signature over Printed Name) (Date)
Terms of Agreement and Agree to the Specification Stated Therein.
Sincerely,
BAYLOSIS PAUL ACCEPTED
EVALUATION
1. Based on your experience on this event how likely are you to attend future events?
Sure________ Possibly_________ Not At All________
2. Did the event fulfill the purpose that was proposed?

Yes________ No_________
3. The choice of venue/ facility in the event?

Excellent_______ Good_______ Fair________ Poor________
4. The quality of food and beverages?

5. The quality of sounds?

6. How do you rate the service of the organizer?

7. How do you rate the overall outcome of the event?

8. What is your most liked part in this event?__________________________________

9. What is the least part of this event?________________________________________
10. Any suggestion you would be happy to share with us for a better event?
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________

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GUINEVERE Catering & Event Organizer

NALICA ST. POBLACION TAYTAY PALAWAN

What: Grand Opening of Jollibee

Where: Montivesta Taytay Palawan

When: July 10, 2019 3:00 PM

Who: Stuff and Client and Costumer

Why: To give fun the costumer

To give good service

How: With the theme “LangHap Sarap “

June 28, 2019

MR. BURNHARD OTIC

TIME ACTIVITY Person Assigned

3:00 PM Opening Host

VENUE LAY OUT

Guinevere Catering & Event Organizer

Risk and Discrepancies Corrective Action

Food Shortage Inform the caterer as soon as possible

Shortage of Visitors Confirm RSVP

Trouble from Intoxicated Guest Hire security

Absence of Emcee Hire alternate Emcee

Food contamination Proper food handler

Wardrobe failure Prepare alternative or spare sets

Gate Crasher Strict entry or table plan

Emergency or fire Clearly marked exit signs

Logistics Secretariat Entertainment Technical

Employees’ Duties and Responsibilities

NO. Position Name of Employee Duties and

2 Liaison office Romelle jutic Communicate and

Are your principals or guests arriving from out of town?

Host and co-host – OPPOSITE each other.

Be mindful of balancing men/women, language ability, overlapping interest, or expertise.

Use conversations about the venue and food as discussion stimulators.

Client: Burnhard Otic Title: Langhap Sarap

Terms of Agreement and Agree to the Specification Stated Therein.

2. Did the event fulfill the purpose that was proposed?

3. The choice of venue/ facility in the event?

4. The quality of food and beverages?

5. The quality of sounds?

6. How do you rate the service of the organizer?

7. How do you rate the overall outcome of the event?

8. What is your most liked part in this event?__________________________________

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