MS-WORD SHORTCUTS

Even if you’re familiar with Microsoft Word, you might be surprised by the number and variety of keyboard shortcuts you
can use to speed up your work, and just generally make things more convenient.

Now, does anyone expect you to memorize all these keyboard combos? Of course not! Everyone’s needs are different, so
some will be more useful to you than others. And even if you just pick up a few new tricks, it’s worth it. We’ve also tried to
keep the list clean and simple, so go ahead and print it that helps!

Also, even though our list of shortcuts here is pretty long, it’s by no means a complete list of every keyboard combo
available in Word. We’ve tried to keep it to the more generally useful shortcuts. And, you’ll be happy to know that almost
all of these shortcuts have been around for a long time, so they should be useful no matter what version of Word you’re
using.

General program shortcuts

There are many general program shortcuts in Microsoft Word that make it easier for you to do everything from save your
document to undo a mistake.

Shortcut Key Action

Ctrl + N Create a new document
Ctrl + O Open an existing document
Ctrl + S Save a document
F12 Open the Save As dialog box
Ctrl + W Close a document
Ctrl + Z Undo an action
Ctrl + Y Redo an action
Alt + Ctrl + S Split a window or remove the split view
Ctrl + Alt + V Print Layout View
Ctrl + Alt + O Outline View
Ctrl + Alt + N Draft View
Ctrl + F2 Print Preview View
F1 Open the Help pane
Alt + Q Go to the “Tell me what you want to do” box
F9 Refresh the field codes in the current selection
Ctrl + F Search a document
F7 Run a spelling and grammar check
Shift + F7 Open the thesaurus. If you have a word selected, Shift+F7 looks up that word in the
thesaurus.

Moving around in a document

You can use keyboard shortcuts to easily navigate throughout your document. This can save time if
you have a long document and don’t want to scroll through the entire thing, or simply want to easily
move between words or sentences.

Shortcut Key Action

Left/Right Arrow Move the insertion point (cursor) one character to the left or right
Ctrl + Left/Right Arrow Move one word to the left or right
Up/Down Arrow Move up or down one line
Ctrl + Up/Down Arrow Move up or down one paragraph
End Move to the end of the current line
Ctrl + End Move to the end of the document
Home Move to the beginning of the current line
Ctrl + Home Move to the beginning of the document
Page Up/Page Down Move up or down one screen
Ctrl + Page Up/Page Down Move to the previous or next browse object (after performing a search)
Alt + Ctrl + Page Up/Page Move to the top or bottom of the current window
Down
F5 Open the Find dialog box with the “Go To” tab selected, so you can quickly move to a specific
page, section, bookmark, and so on.
Shift + F5 Cycle through the last three locations where the insertion point was placed. If you just
opened a document, Shift+F5 moves you to the last point you were editing before closing the
document.

Selecting text
You may have noticed from the previous section that the arrow keys are used for moving your
insertion point around, and the Ctrl key is used to modify that movement. Using the Shift key to
modify a lot of those key combos lets you select text in different ways.

Shortcut Key Action

Shift + Left/Right Arrow Extend your current selection by one character to the left or right
Ctrl + Shift + Left/Right
Arrow
Shift + Up/Down Arrow
Ctrl + Shift + Up/Down Arrow
Shift + End
Shift + Home
Ctrl + Shift + Home/End
Shift + Page Down/Up
Ctrl + A
F8
Ctrl + Shift + F8
Extend your current selection by one word to the left or right
Extend selection up or down one line
Extend selection to the beginning or end of the paragraph
Extend selection to the end of the line
Extend selection to the beginning of the line
Extend selection to the beginning or end of the document
Extend selection down or up one screen
Select the entire document
Enter selection mode. While in this mode, you can use the arrow keys to extend your
selection. You can also press F8 up to five times to extend the selection outward. The first
press enters selection mode, the second press selects the word next to the insertion point,
the third selects the whole sentence, the fourth all the characters in the paragraph, and
the fifth the whole document. Pressing Shift+F8 works that same cycle, but backwards.
And you can press Esc any time to leave selection mode. It takes a little playing with to
get the hang of it, but it’s pretty fun!
Selects a column. Once the column is selected, you can use the left and right arrow keys
to extend the selection to other columns.

Editing text
Word also provides a number of keyboard shortcuts for editing text.

Shortcut Key Action

Backspace Delete one character to the left
Ctrl + Backspace Delete one word to the left
Delete Delete one character to the right
Ctrl + Delete Delete one word to the right
Ctrl + C Copy or graphics to the Clipboard text
Ctrl + X Cut selected text or graphics to the Clipboard
Ctrl + V Paste the Clipboard contents
Ctrl + F3 Cut selected text to the Spike. The Spike is an interesting variant on the regular clipboard. You
can keep cutting text to the Spike and Word remembers it all. When you paste the Spikes
contents, Word pastes everything you cut, but places each item on its own line.
Ctrl + Shift + F3 Paste the Spike contents
Alt + Shift + R Copy the header or footer used in the previous section of the document

Applying character formatting

Word also has loads of keyboard combos for applying character formatting (and paragraph
formatting, but that’s covered in the next section. You can use the shortcuts to apply formatting to
selected text or to whatever you type next if no text is selected.

Shortcut Key Action

Ctrl + B Apple bold formatting
Ctrl + I Apply italic formatting
Ctrl + U Apply underline formatting
Ctrl + Shift + W Apply underline formatting to words, but not the spaces between words
Ctrl + Shift + D Apply double underline formatting
Ctrl + D Open the Font dialog box
Ctrl + Shift + < or > Decrease or increase font size one preset size at a time
Ctrl + [ or ] Decrease or increase font size one point at a time
Ctrl + = Apply subscript formatting
Ctrl + Shift + Plus key Apply superscript formatting
Shift + F3 Cycle through case formats for your text. Available formats are sentence case (capital first
letter, everything else lower case), lowercase, uppercase, title case (first letter in each word
capitalized), and toggle case (which reverses whatever’s there).
Ctrl + Shift + A Formats all letters as uppercase
Ctrl + Shift + K Formats all letters as lowercase
Ctrl + Shift + C Copies the character formatting of a selection
Ctrl + Shift + V Pastes formatting onto selected text
Ctrl + Space Removes all manual character formatting from a selection

Applying paragraph formatting

And just like with character formatting, Word has a bunch of shortcuts particular to formatting
paragraphs.

Shortcut Key Action

Ctrl + M Increases a paragraph’s indent one level each time you press it
Ctrl + Shift + M Reduces a paragraph’s indent one level each time you press it
Ctrl + T Increases a hanging indent each time you press it
Ctrl + Shift + T Reduces a hanging indent each time you press it
Ctrl + E Center a paragraph
Ctrl + L Left-align a paragraph
Ctrl + R Right-align a paragraph
Ctrl + J Justify a paragraph
Ctrl + 1 Set single-spacing
Ctrl + 2 Set double-spacing
Ctrl + 5 Set 1.5 line Spacing
Ctrl + 0 Remove one line spacing preceding a paragraph
Ctrl + Shift + S Open a popup window for applying styles
Ctrl + Shift + N Apply the normal paragraph style
Alt + Ctrl + 1 Apply the Heading 1 style
Alt + Ctrl + 2 Apply the Heading 2 style
Alt + Ctrl + 3 Apply the Heading 3 style
Ctrl +Shift + L Apply the List style
Ctrl + Q Remove all paragraph formatting

Inserting things
Whether you’re looking to insert a section break in your document, or you just don’t feel like digging
for a common symbol, Word’s keyboard combos have you covered.

Shortcut Key Action

Shift + Enter Insert a line break
Ctrl + Enter Insert a page break
Ctrl + Shift + Enter Insert a column break
Ctrl + hyphen (-) Insert an optional hyphen or en dash. An optional hyphen tells Word not to use a hyphen,
unless the word breaks at the end of a line. If it does, Word will use a hyphen where you
 placed it.
Alt + Ctrl + hyphen (-) Insert an em dash
Ctrl + Shift + hyphen (-) Insert a non-breaking hyphen. This tells Word not to break a word at the end of a line, even if
there’s a hyphen there. This would be useful, for example, if you included something like a
telephone number and wanted to make sure it all appeared on one line.
Ctrl + Shift + Spacebar Insert a non-breaking space
Alt + Ctrl + C Insert a copyright symbol
Alt + Ctrl + R Insert a registered trademark symbol
Alt + Ctrl + T Insert a trademark symbol

Working with outlines

Hopefully, you outline before cracking into a long document. If you’re among those organized,
outlining souls, here are a few shortcuts to help you out.

Shortcut Key Action

Alt + Shift + Left/Right Arrow Promote (move to the left) or demote (move to the right) a line
Ctrl + Shift + N Demote an outline level to regular body text
Alt + Shift + Up/Down Arrow Move the line with the insertion point up or down in the outline
Alt + Shift + Plus or Minus keys Expand or collapse text under a heading
Alt + Shift + A Expand or collapse all text or headings in an outline
Alt + Shift + L Show the first line of body text or all body text
Alt + Shift + 1 Show all headings that have the Heading 1 style applied
Alt + Shift + any other number Show all headings up to that level
key
Working with tables
Moving around in tables doesn’t work quite like moving around in regular text. Instead of clicking
where you want to go, check out these combos:

Shortcut Key Action

Tab Move to the next cell in a row and select its contents, if there are any
Shift + Tab Move to the previous cell in a row and select its contents, if there are any
Alt + Home/End Move to the first or last cell in a row
Alt + Page Up/Page Down Move to the first or last cell in a column
Up/Down Arrow Move to the previous or next row
Shift + Up/Down Arrow Select the cell in the row above or below the insertion point or selection. Keep
pressing this combo to keep selecting more cells. If you have multiple cells in a row
selected, this combo selects those same cells in the row above or below.
Alt + 5 on keypad (with NumLock Select an entire table
off)

And that’s about it. Hopefully, you’ve found a few new keyboard shortcuts to make your life in Word a little easier!

But if that’s not quite enough for you, Word also allows you to create your own keyboard shortcuts for things like
commands, styles, and even autotext entries. Plus, we’ve got a handy guide for printing out a list of any custom keyboard
shortcuts you’ve created. Enjoy!
 MS-EXCEL SHORTCUTS

Action Shortcut Key

Go to “Tell me what you want to do” Alt + Q
Zoom Alt + W, Q, Tab to value you want
Switch between outline and thumbnail pane Ctrl + Shift + Tab
Move to next placeholder (if on slide’s last placeholder, this inserts a new slide) Ctrl + Enter
Insert a new slide Ctrl + M
Duplicate the current side Ctrl + D
Increase font size Ctrl + Shift + >
Decrease font size Ctrl + Shift + <
Display the font dialog box Ctrl + T or Ctrl + Shift + F
Change case Shift + F3
Apply superscript formatting Ctrl + Equal sign
Apply subscript formatting Ctrl + Shift + Plus sign
Remove manual character formatting Ctrl + Spacebar
Center a paragraph Ctrl + E
Justify a paragraph Ctrl + J
Left align a paragraph Ctrl + L
Right align a paragraph Ctrl + R
Promote a paragraph in an outline Alt + Shift + Left arrow
Demote a paragraph in an outline Alt + Shift + Right arrow
Move selected outline paragraphs up Alt + Shift + Up arrow
Move selected outline paragraphs down Alt + Shift + Down arrow
Display outline heading level 1 Alt + Shift + 1
Expand outline text below a heading Alt + Shift + +
Collapse outline text below a heading Alt + Shift + –
Collapse or show all text or headings Alt + Shift +A
Show or hide the grid Shift + F9
Show or hide the guides Alt + F9
Activate the pen tool during a show Ctrl + P
Erase pen tool drawings during a show E
Turn off the pen tool during a show Esc
Change the pen to a pointer during a show Ctrl + A
Hide the pointer or pen during a show Ctrl + H
Move to the next hyperlink during a show Tab
Make the screen go black during a show B
Make the screen go white during a show W
Stop or restart an automatic show S
Return to the first slide during show 1 + Enter
Group Items (with items selected) Ctrl + G
Ungroup Ctrl + Shift + G
During presentation, Go to slide number Slide number + Enter
Copy formatting of selected shape Ctrl + Shift + C
Paste formatting only to another shape Ctrl + Shift + V
Insert hyperlink Ctrl + K
Stop the show. Press S again to restart the show S
End the slide show Esc
Select to the end of a word Ctrl + Shift + Right arrow
Select to the beginning of a word Ctrl + Shift + Left arrow
Select all objects Ctrl + A (on Slides tab)
Select all slides Ctrl + A (in Slide Sorter view)
Select all text Ctrl + A (on the Outline tab)
Delete one word to the left Ctrl + Backspace
Delete one word to the right Ctrl + Delete
Cut selected object or text Ctrl + X
Copy selected object or text Ctrl + C
Paste cut or copied object or text Ctrl + V
Undo Ctrl + Z
Redo Ctrl + Y
Open Find dialog box Ctrl + F
Cancel Esc
Move to File tab ribbon Alt + F, use letters to navigate
Move to Home tab ribbon Alt + H, use letters to navigate
Move to Insert tab ribbon Alt + N, use letters to navigate
Move to Design tab ribbon Alt + G, use letters to navigate
Move to Transitions tab ribbon Alt + K, use letters to navigate
Move to Animations tab ribbon Alt + A, use letters to navigate
Move to Slide Show tab ribbon Alt + S, use letters to navigate
Move to Review tab ribbon Alt + R, use letters to navigate
Move to View tab ribbon Alt + W, use letters to navigate
On the ribbon, to move between commands Tab or Shift-tab
Ctrl + Right Arrow or Ctrl + Left
To move between groups on a ribbon
Arrow
Activate a selected command on the ribbon Spacebar or Enter key
Open a gallery on the ribbon Spacebar or Enter key
Expand or collapse the ribbon Ctrl + F1
Help F1
Edit in selected placeholder F2
Repeat F4
Run a presentation F5
View the slide show from the current slide forward Shift + F5
Move clockwise among panes in Normal view F6
Move counterclockwise among panes in Normal view Shift + F6
Spellcheck F7
Display ribbon key tip letters F10
Opens Save As dialog box F12
Finish with a control on the ribbon and move back to the document Enter key
 MS-POWER POINT SHORTCUTS

These keys are valid for MS-PowerPoint 2003, 2007, 2010, 2013, 2016 etc.

Action Shortcut Key

Go to “Tell me what you want to do” Alt + Q
Zoom Alt + W, Q, Tab to value you want
Switch between outline and thumbnail pane Ctrl + Shift + Tab
Move to next placeholder (if on slide’s last placeholder, this inserts a new slide) Ctrl + Enter
Insert a new slide Ctrl + M
Duplicate the current slide Ctrl + D
Increase font size Ctrl + Shift + >
Decrease font size Ctrl + Shift + <
Display the font dialog box Ctrl + T or Ctrl + Shift + F
Change case Shift + F3
Apply superscript formatting Ctrl + Equal sign
Apply subscript formatting Ctrl + Shift + Plus sign
Remove manual character formatting Ctrl + Spacebar
Center a paragraph Ctrl + E
Justify a paragraph Ctrl + J
Left align a paragraph Ctrl + L
Right align a paragraph Ctrl + R
Promote a paragraph in an outline Alt + Shift + Left arrow
Demote a paragraph in an outline Alt + Shift + Right arrow
Move selected outline paragraphs up Alt + Shift + Up arrow
Move selected outline paragraphs down Alt + Shift + Down arrow
Display outline heading level 1 Alt + Shift + 1
Expand outline text below a heading Alt + Shift + +
Collapse outline text below a heading Alt + Shift + –
Collapse or show all text or headings Alt + Shift + A
Show or hide the grid Shift + F9
Show or hide the guides Alt + F9
Activate the pen tool during a show Ctrl + P
Erase pen tool drawings during a show E
Turn off the pen tool during a show Esc
Change the pen to a pointer during a show Ctrl + A
Hide the pointer or pen during a show Ctrl + H
Move to the next hyperlink during a show Tab
Make the screen go black during a show B
Make the screen go white during a show W
Stop or restart an automatic show S
Return to the first slide during show 1 + Enter
Group Items (with items selected) Ctrl + G
Ungroup Ctrl + Shift + G
During presentation, Go to slide number Slide number + Enter
Copy formatting of selected shape Ctrl + Shift + C
Paste formatting only to another shape Ctrl + Shift + V
Insert hyperlink Ctrl + K
Stop the show. Press S again to restart the show S
End the slide show Esc
Select to the end of a word Ctrl + Shift + Right arrow
Select to the beginning of a word Ctrl + Shift + Left arrow
Select all objects Ctrl + A (on Slides tab)
Select all slides Ctrl + A (in Slide Sorter view)
Select all text Ctrl + A (on the Outline tab)
Delete one word to the left Ctrl + Backspace
Delete one word to the right Ctrl + Delete
Cut selected object or text Ctrl + X
Copy selected object or text Ctrl + C
Paste cut or copied object or text Ctrl + V
Undo Ctrl + Z
Redo Ctrl + Y
Open Find dialog box Ctrl + F
Cancel Esc
Move to File tab ribbon Alt + F, use letters to navigate
Move to Home tab ribbon Alt + H, use letters to navigate
Move to Insert tab ribbon Alt + N, use letters to navigate
Move to Design tab ribbon Alt + G, use letters to navigate
Move to Transitions tab ribbon Alt + K, use letters to navigate
Move to Animations tab ribbon Alt + A, use letters to navigate
Move to Slide Show tab ribbon Alt + S, use letters to navigate
Move to Review tab ribbon Alt + R, use letters to navigate
Move to View tab ribbon Alt + W, use letters to navigate
On the ribbon, to move between commands Tab or Shift + Tab
To move between groups on a ribbon Ctrl + Right Arrow or Ctrl + Left
Arrow
Activate a selected command on the ribbon Spacebar or Enter key
Open a gallery on the ribbon Spacebar or Enter key
Finish with a control on the ribbon and move back to the document Enter key
Expand or collapse the ribbon Ctrl + F1
Help F1
Edit in selected placeholder F2
Repeat F4
Run a presentation F5
View the slide show from the current slide forward Shift + F5
Move clockwise among panes in Normal view F6
Move counterclockwise among panes in Normal view Shift + F6
Spellcheck F7
Display ribbon key tip letters F10
Opens Save As dialog box F12
 96 SHORTCUTS FOR INPAGE URDU

To move cursor
Shortcut Key Action
Arrow Left / Arrow Right Go one charactor left / one character right
Ctrl + Arrow Left / Ctrl + Arrow Go one word left / one word right
Right
Arrow Up To go upper or previous line
Arrow Down To go next line
Alt + Arrow Up To move previous text to the beginning of the box
Alt + Arrow Down To move to the next text box
Ctrl + Arrow Up To go to the begining of the current or the previous paragraph
Ctrl + Arrow Down To go to the beginnig of the next paragraph
Home To go to the beginning of the line
End To go to the end of the line
Ctrl + Home To go to the beggining of the text
Ctrl + End To go to the end of the text
Double Click To select one word
Tripple Click To select complete paragraph

For formatting
 Shortcut Key Action
Ctrl + B To bold the selected text
Ctrl + I To italic the selected text
Ctrl + Alt + L To align text left side
Ctrl + Alt + R To align text right side
Ctrl + Alt + J To align text from both sides
Ctrl + Alt + F To force align from both sides
Ctrl + Alt + T To switch between text and tab mode
Ctrl + T To make style sheets
Ctrl + H To open dialog box of cheractor
Ctrl + G To open dialog box of paragraph
Ctrl + F5 To increase space between selected text
Ctrl + F6 To decrease space between selected text
Ctrl + F7 To move upward baseline of selected text
Ctrl + F8 To move downward baseline of selected text
Ctrl + F9 To decrease font size of selected text
Ctrl + F10 To increase font text of selected text

For page movement

Shortcut Key Action
Page Up To go one screen upward
Page Down To go down one screen
Ctrl + Page Up To go one screen left
Ctrl + Page Down To go one screen right
Shift + Page Up To move screen up one line
Ctrl + Shift + Page Up To move screen left one line
Ctrl + Shift + Page Down To move screen left one line

For editing

Shortcut Key Action

Ctrl + Space To switch between English and Urdu mode
Backspace To Delete previous character
Ctrl + Backspace To Delete Previous word
Delete To delete next word
Ctrl + Delete To delete next character
Ctrl + X To cut selected text
Ctrl + C To copy selected text
Ctrl + V To paste text
Ctrl + Z, Alt + Backspace To undo last action
Ctrl + A To select all text
Ctrl + F To find text
Ctrl + R To replace text

For page change

Shortcut Key Action

Alt + Page Up To go to previous of text
Alt + Page Down To go to next pageof text
Alt + Home To go the first page of the text
Alt + End To go the last page of the text
Alt + Enter To switch between master page and document

To change pictures

Shortcut Key Action

Arrow keys To move picture
Ctrl + Arrow keys To move selected objetcs to least distance
Delete To delete selected objects
Ctrl + X To cut the selected objects
Ctrl + C To copy selected objects
Ctrl + V To paste selected Objects

For editing of objects

Shortcut Key Action
Ctrl + A To select all objects
Shift + Mouse click To select or deselect objects
Delete To delete Selected objects
Ctrl + X To cut selected objects
Ctrl + C To copy selected objects
Ctrl + V To paste objects
Ctrl + Z To undo last action
Arrow keys To move selected Objects
Ctrl + Arrow keys To move selected objects slowley

For changing zoom or view

Shortcut Key Action

F5 To fit text in document window
F6 To view 50% zoom of text
F7 To view 100% Zoom of text
F8 To view 200% zoom of text

For file releated

Shortcut Key Action

Ctrl + N For new document
Ctrl + O To open document
Ctrl + S To save document
Ctrl + Alt + S To save as open document
Ctrl + P To print Document
Ctrl + Alt + P To open dialog box of pint setup
Ctrl + F4 To close document
Alt + F4 To quit application after closing document
Ctrl + Y To import text or picture
Ctrl + Alt + Y To export text or picture
Double click on pictutre box To import picture
For tool selection

Shortcut Key Action

Shift + F2 To select textbox tool
Shift + F3 To select title text boox tool
Shift + F4 To select link text box tool
Shift + F5 To select picture box tool
Shift + F6 To select round picture box tool
Shift + F7 To select curved picture box tool
Shift + F9 To select graphics box tool
Shift + F10 To select round graphics box tool
Shift + F11 To select round edges graphics box tool
Shift + F12 To select line tool

For page editing

Shortcut Key Action
Alt + Delete To delete pages
Alt + Insert To Insert pages