Name of Employee

Position: Accounting Assistant

ECA

Cash and Cash in bank

Accounts Receivable

Inventory Control

Property, Plant and Equipment

Accounts Payable

Other Tasks

3ES

Cash and Cash in bank

Accounts Receivable
 Inventory Control

Property, Plant and Equipment

Accounts Payable

Other Tasks
 Remarks

Ask bank statement or updated passbook from TL

Prepare bank reconciliation report (versus Cash per books) for Balance sheet

Ask collection report from Cashier

Update Accounts Receivable monitoring (report) for Balance sheet

Monitoring of inventory - Purchasing Officer's record vs. Actual

Receives CDF Forms with PO and valid supporting documents

Updates Inventory monitoring report (with cost) for Balance sheet

Update Depreciation monitoring for Balance sheet

Receives CDF Forms and attaches receipt (other source documents)

Recording of expense transaction (preparation of Journal entries) for Income Statement
Preparation of Summary of Expenses
Forwards to Accountant for checking
Forwards to CEO for approval and release of cash

Update Payables monitoring (report) for Balance sheet

Filing of documents (CDFs, receipts)

Filing of 2307 from clients

Ask bank statement or updated passbook from TL

Prepare bank reconciliation report (versus Cash per books) for Balance sheet

Ask collection report from Cashier

Update Accounts Receivable monitoring (report) for Balance sheet

Monitoring of inventory - Purchasing Officer's record vs. Actual

Receives CDF Forms with PO and valid supporting documents

Updates Inventory monitoring report (with cost) for Balance sheet

Update Depreciation monitoring for Balance sheet

Receives CDF Forms and attaches receipt (other source documents)

Recording of expense transaction (preparation of Journal entries) for Income Statement
Preparation of Summary of Expenses
Forwards to Accountant for checking Checking
Forwards to CEO for approval and release of cash Approval

Update Payables monitoring (report) for Balance sheet

Weekly expenses report

Filing and sorting of documents (CDFs, receipts,billing, OR, etc.)

Filing of 2307 from clients
Scanning and archiving receipts and CDF
Assist in Budget Preparation
Reports for Accountant
Officer Frequency

Weekly
Accountant

Weekly
Accountant

As needed, daily
Accountant Monthly

Accountant Monthly

As needed, daily
Accountant

Weekly

Daily
Monthly

Weekly
Accountant

Weekly
Accountant

Weekly

As needed, daily
Accountant Monthly

Accountant Monthly

As needed, daily
Accountant

Accountant
Management

Weekly
Accountant, Management

Daily
Monthly
Weekly
Accountant, Management Yearly
Accountant As needed, daily
10-day Training Program

Purpose: To assure completeness of files, documents and other necessary forms for compliance to accounting stand
For real time recording of expenses and other minor accounts relevant to accounting reports.

Documents needed:
- Used CDF with receipts and invoices (proof of expenses)
- Official receipts from collections
- BIR Form 2307
- PO transactions - CDF with PO and OR/SI

Day 1 - Introduction of transactions, Familiarization of Commonly used files

a. Introduction of process flow from Operations to Finance

b. Familiarization of forms and documents - billing, payroll, CDF, PO, PR, ATW etc. (3ES)
c. Familiarization of forms and documents - billing, payroll, CDF, PO, PR, ATW etc. (ECA)

Day 2 - Initial Hands on

a. Recording of transactions from Dec 1 (expenses)

3ES b. Checking and assuring proper attachments of CDF
- note down observed errors or non-compliance with completeness principles
- ask and follow up AP for lacking receipts

Day 3 - On training

a. Filing of 2307 forms and updating of summary

ECA b. Checking and assuring proper attachments of CDF
- note down observed errors or non-compliance with completeness principles
- ask and follow up AP for lacking receipts

Day 4 - 8 - On training

Continuation of tasks

Day 9 - On training

3ES & ECA Turnover of forms and other documents for safekeeping in Accounting office
Yearly compilation of necessary documents and turnovered files

Day 10 - Assessment and Recommendation of Employment Status

mpliance to accounting standards.
unting reports.
Day 1
1. Introduction of work
2. Familiarization of documents
3. Checking of CDF and PO versus reports from AP (Oct)
- noting down discrepancies of forms versus attachments

4. Inventory Count with Auditor

5. Filing of 2307 (ECA and 3ES)
6. Arranging and identifying of Accounting files

Day 2
1. Familiarization with the Daily Request Summary
2. Filing of documents (2307, Admin evaluation, etc.)
3. Orientation of ECA's Processing for Non-Billables - c/o Ma'am Cla
4. CDF of AP - December (check disbursement)
5. Summary of Daily Requests - Dec 2 to 7
Company:

Position:
3ES Logistic Services Inc.
ECA Manpower Services Inc.
Accounting Assistant

Objective: To ensure correct implementation of Accounting standards and processes

To ensure completeness of accounting documents for audit purposes
To assist in providing timely and accurate financial reports to management

ECA Finance

1. Processing of Non-Billables request

2. Reviewing of Atd stubs (paid or unpaid) versus deduction monitoring
3. Cdf stubs for summary encoding & updating
4. Checkbook writing (Transferring/writing details from Check monitoring going to check book)
5. OR stubs/collection recording
6. Recording of Bacolod expenses to Non-billable CDF stub
7. Checking of ATM cards top sheet.
8. Invoices- Reviewing pink invoices stubs if paid or unpaid & if complete filling sequence.
9.Update of Manual Pay passbook for encashment

3ES Finance

1. Monitoring and attachment of receipts to CDF of Summary of Daily Request

2. Preparing Expense Journal Entries
3. Preparation of Check Disbursement Summary

Accounting

1. Filling of BIR Form 2307

2. Preparation of bank reconciliation report (versus cash per book) - selected accounts
3. Ask bank statement or updated passbook from team leader.
4. Ask collection report from cashier.
5. Update accounts receivable monitoring (Report)
6. Monitoring of inventory - purchasing officer's record vs. actual
7. Receives CDF Forms with PO and Valid supporting documents
8. Update depreciation monitoring
9. Update payable monitoring (report )
10. Filing and sorting of documents
11. Scanning and archiving of receipts and CDF
12. Assist in Budget preparation.
13. Encoding of expense transactions for financial reporting
14. Assist in inventory count
15. Other tasks to assist accountant