UNIVERSITI UTARA MALAYSIA

06010 UUM SINTOK KEDAH DARUL AMAN, MALAYSIA

UNDERGRADUATE
ADMISSION GUIDE FOR
INTERNATIONAL STUDENTS

SECOND SEMESTER 2019/2020

(FEBRUARY 2020)
 TABLE OF CONTENTS

Page
Foreword 3-4
Guide for registration 5-6
English Language requirement 7-8
Fees for Bachelor Programmes (Intensive English) 9-12
Medical examination 13
Health Insurance for International Students 14-16
Other important considerations 17
Visa Approval Letter (VAL) 18-20
Academic calendar 21
How to get to UUM 22-23
Documents checklist 24

Admission Guide for Undergraduate Students 2

1.0 SELAMAT DATANG

Selamat Datang and Welcome to Universiti Utara Malaysia (UUM) and Malaysia.

Congratulations on making the right decision in choosing UUM as the university to pursue your studies and
fulfill your academic dreams.

This student guide will provide you with all the necessary and important information that you will need to know
as a student in UUM throughout the 2019/2020 academic session.

As such, we hope that this guide will be a useful source of information to help you settle in as a member of the
UUM community.

To help you know more about our country we have also included a section on Malaysia.

We wish you all the best and once again welcome you to UUM and Malaysia.

1.1 WELCOME TO MALAYSIA

st
Since attaining independence 56 years ago on 31 August 1957, Malaysia has grown from strength to
strength. Malaysia with its harmonious multicultural society, a robust economy, and a stable government has
enjoyed great prosperity since it gained independence in1957.

It is a federation of 13 states which consists of West Malaysia (Malay Peninsula) and East Malaysia. There
are eleven states in West Malaysia comprising Perlis, Kedah, Penang, Perak, Selangor, Malacca, Negeri
Sembilan, Johor, Pahang, Terengganu and Kelantan; and in East Malaysia, the states of Sabah and Sarawak.
There are also three Federal Territories (namely, Kuala Lumpur – the capital: Putrajaya – the new
Administrative centre; and Labuan – which is an island off the coast of Sabah).

With a population of more than 25 million, Malaysia practises a democratic system of government with a Prime
Minister as the head of the executive arm. At present, Y.A.B. Dato’ Seri Mohd Najib Tun Abdul Razak is
th
Malaysia’s 6 Prime Minister. As Malaysia is also a constitutional monarchy, the constitutional head of the 14
states of the Federation is His Majesty the Yang di-Pertuan Agong who is elected every five years from one of
the nine hereditary rulers or sultans.

Malaysians are fortunate to have witnessed in the past decades, rapid development and advancement within
the country itself. Malaysia takes great pride in having one of the tallest buildings (the Petronas Twin Towers),
the world’s largest technology “corridor” (the Multimedia Super Corridor-MSC) that has attracted international
firms/organizations to set up their innovations in technology, as well as the world’s first “smart cities” (Putrajaya
and Cyberjaya) that run on an e-platform.

The nation’s capital city of Kuala Lumpur has also emerged as one of the six cities in the world that offers
travellers modern airport check-in facilities and services within the city with its ultra modern transportation hub
at KL Sentral.

The Kuala Lumpur International Airport (KLIA), which has the capacity to handle 25 million passengers and 5
million tonnes of cargo is the most modern airport in the region. This state-of-the-art international airport is the
region’s largest international airport and is also one of the largest in the world. It began operations on 27 June
1998.

Another architectural marvel that is close to the KLIA is the Sepang International Circuit, which has, since its
official opening on March 9, 1999, been playing host to the annual prestigious F1 international races as well as
the MotoGP, A1GP, and the Merdeka Millennium Endurance races.

The nation has a well-developed road transport system as the whole country is easily accessible via the North-
South and East-West Highways. Likewise, the capital city, Kuala Lumpur and its surrounding areas are
equipped with a modern urban system of public transportation networks such as the Light Rail Transit (LRT)
and commuter monorail.

Admission Guide for Undergraduate Students 3

Malaysian ports have the capacity to handle containers totalling 11 million TEU and about another 450 million
th nd
tonnes of cargo. Port Klang presently ranks 11 while the Port of Tanjung Pelepas is 22 in the World
Container Port League.

In higher education, Malaysia is quickly becoming the regional hub for educational excellence. It has 20 public
institutions of higher learning (which include an International Islamic University), 16 private universities, four
foreign university branch campuses, as well as more than 500 private colleges to meet the academic needs of
Malaysians as well as foreign undergraduates and postgraduates who come to pursue their studies here.

At present, there are more than 70,000 foreign students from a total of 150 countries pursuing their studies at
Malaysian institutions of higher learning and private colleges. By consistently and continuously providing
quality education, these local institutions have begun to attract more and more renowned foreign universities
from the UK and Australia to jointly set up off-shore branch campuses here. Various higher institutions from
the US, Canada, France, and New Zealand are also offering twinning as well as franchised and external
degree programmes in partnership with Malaysian colleges and universities.

Admission Guide for Undergraduate Students 4

 GUIDE FOR REGISTRATION

DOCUMENTATION

1. Complete all forms attached to this Guide.

2. Settle all payments before registration.

3. Prepare four (4) recent colour photographs, which must be fixed onto the related forms/documents
given.

4. Ensure that all information and documents are complete (ORIGINAL certificates of diploma/degree,
MUET/IELTS/TOEFL, full academic transcript, letter of scholarship/study loan, offer letter and
letter of approval/official leave from employer).

DURING REGISTRATION
The following indicates the flow of registration that students need to observe:

COUNTER ACTIVITIES

Students make sure they have the following documents:

 Original offer letter.
 Endorsement by the University Health Centre on students’ health
Secretariat
status.
 Health insurance purchasing receipt.
 Proof of full payment.

Students check and verify that all academic documents and certificates
are ORIGINAL:
 Certificate of diploma/ degree/ equivalent qualifications.
 Professional certificates (if any).
 Certificate of English qualification (IELTS/TOEFL)
 Full academic transcript.
 Letter of approval/ official leave from employer/ relevant authorities to
Checking & Verifying
pursue this programme (if any).
Documents
 Visa With Reference (VWR) (International Student only)
 Single entry visa (in the passport) (International Student only)
 Valid pass within 15 - 30 days (in the passport) (International Student
only)

Once the documents have been verified, candidates will be given their
own personal file to be completed

Registration Students activate their matric numbers.

Smart Card Students apply for smart cards.
Students are to submit their personal files with the following documents
attached:
 Student’s personal details for postgraduate programme.
 Letter of undertaking.
 Student declaration form.
Registration Kit  Endorsement by the University Health Centre on students’ health
status.
 Letter of approval/ official leave from employer/ relevant authorities to
pursue this programme.

Get the registration kit provided, once the personal file is completed.

Admission Guide for Undergraduate Students 5

Note:

 Make sure all documents are in place as listed and put them inside the given personal file, with your name
and matric number clearly written.

 Complete the enclosed forms included in the Registration Guide, and submit them to the appropriate
counter on registration day.

 Security form should be submitted to the Registration Kit Counter.

ENQUIRIES
For any enquiries on registration, please contact the following persons:
1. Shahidan Shafie

Phone : 604-9283309
Fax : 604-9283305
Email : shidan@uum.edu.my

2. Azyyati Mohamad Rejab

Phone : 604-9283334
Fax : 604-9283305
Email : azyyati@uum.edu.my

3. Muhammad Khairul Amri b. Ahmad

Phone : 604-9283335
Fax : 604-9283305
Email : amri@uum.edu.my

Admission Guide for Undergraduate Students 6

 ENGLISH LANGUAGE REQUIREMENT
ENGLISH LANGUAGE REQUIREMENTS

International students should meet any one of the following English requirements set by the university before
they are accepted for admission to the UUM Main Campus or the UUM KL Campus or other off-campus study
programmes.

International Undergraduate students must obtain:

i. 59 in the TOEFL Internet based Test; or
ii. Band 5.5 in IELTS; or
iii. Band 3 in MUET / Band 2 in MUET (Brunei and Indonesia)

i. They must obtain a degree from any of the countries where English is the language of instruction in their
educational system. The countries include Anguilla, Antigua & Barbuda, Australia, Bahamas, Barbados,
Bermuda, Botswana, British Indian Ocean Territory, British Virgin Islands, Cameroon, Canada, Cayman
Island, Dominica, Falkland Islands, Federated States of Micronesia, Fiji, Gambia, Ghana, Gibraltar,
Grenada, Guam, Guernsey, Guyana, India, Ireland, Isle of Man, Jamaica, Jersey, Kenya, Kiribati,
Lesotho, Liberia, Madagascar, Malta, Marshall Islands, Mauritius, Montserrat, Namibia, Nauru, New
Zealand, Nigeria, Pakistan, Palau, Papua New Guinea, Philippines, Rwanda, Saint Helena, Saint Kitts &
Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, Seychelles, Sierra Leone, Singapore,
Solomon Islands, South Georgia and the South Sandwich Islands, Sri Lanka, Sudan, Swaziland,
Tanzania, Trinidad & Tobago, Turks and Caicos Islands, U.S Virgin Islands, Uganda, United Kingdom,
USA, Zambia, and Zimbabwe.

If students do not meet any of the above English requirements, they must sit for the Intensive English class as
a preparatory course, which will be conducted by the Professional Development Unit (PDU) of School of
Languages, Civilization and Philosophy (SLCP) and subsequently get the minimum band required in the
Malaysian University English Test (MUET).

If students fail to get the minimum score, they must register and repeat the Intensive English course before
retaking the MUET test. Following the new ruling by the Malaysian Immigration Department effective from 1
January 2014, students must fulfil the English requirement for admission into their respective program within
the validity period of the student visa which is one (1) year.

Failure to meet the entry requirements will result in termination of study.

Intensive English Course will be offered three (3) times a year, which will be in the month of September,
February and June. Students are required to register and follow the Intensive English Course before sitting for
the MUET test.

Malaysian University English Test (MUET)

The Malaysian University English Test (MUET) at UUM will be administered by the Malaysian Examinations
Council (MEC). The objective of MUET is to measure the English language proficiency of pre-university
students for entry into tertiary education. MUET comprises all the four language skills of listening, speaking,
reading and writing.

Rules and regulations:

1. All international students who do not meet the minimum English requirements must sit for the MUET test
which will be administered at the end of Intensive English Course. Students who failed to attend the test
on the specified dates will be automatically graded as FAIL in which they will have to repeat the
Intensive English Course and sit for the MUET test.

2. Students who arrive/plan to arrive after the registration date for Intensive English and MUET will not be
allowed to register. Registration can only be done during the subsequent semester.

Admission Guide for Undergraduate Students 7

International undergraduate students must obtain not less than Band 3 in the MUET test and international
postgraduate students must achieve Band 4.

The Intensive English Course is exempted for the following students:

i. students who graduated from UUM and want to further their studies in UUM;

ii. students who had their studies terminated in UUM but later re-applied to pursue their undergraduate
studies in UUM, and had already followed Intensive English Course and obtained a passing grade in
MUET. The results are valid for five (5) years;

Intensive English Course for International Students

The Intensive English Course for International Students is a course designed for international students to
develop their confidence and competence in using English in social and academic environments. This course
is especially tailored to fulfil the needs of students who have not demonstrated an acceptable level of English
proficiency upon entrance into the University.

This is a preparatory English course which introduces students to communication skills in an integrated
manner, using the four modes of speaking, listening, reading and writing. The course provides a variety of
language tasks and activities to develop students’ communication skills. Students will have a lot of
opportunities to apply the language in a wide variety of contexts. They will also be trained to prepare
themselves for MUET.

Students are allowed to take the Intensive English Course for up to three (3) times within the duration of the
validity of their visa which is in one (1) year.

Payment for the Intensive English Course for one semester is RM2880 and it is included in the student’s tuition
fees during the first semester.

MUET Results

The results of the MUET test will be available on the MEC’s portal http://www.mpm.edu.my and via SMS.
PDU SLCP will announce the result release date to students.

Fees

RM 2880.00 per student per

Intensive English Course for International Students
semester
Test Fee RM 1000.00 per student

International students must present the following before they are allowed to register for Intensive English
Course:

i. proof of registration (the original letter of offer which is stamped “REGISTERED” by their respective
College); and

ii. International passport or smart card as identification.

Admission Guide for Undergraduate Students 8

 st
FEES FOR BACHELOR’S PROGRAMMES EFFECTIVE FROM 1 SEMESTER 2012/2013

A. Fees for Intensive English Programmes:

PAYMENT UPON REGISTRATION Total = item (i) + item (ii)

FEES MALAYSIA RINGGIT (RM)

Registration 800.00
Medical Check Up 200.00
Intensive English Language Course 2,880.00
Test Fee 1,000.00
Service 680
Accommodation 570
Total item (i) 6,130.00
Personal Bond (Refundable) - Refer item (ii) -
Health Insurance - Refer item (iii) -

Note : * The University has the right to review the fees from time to time as required.
* Other programmes are all programmes provided except Information Technology/
Multimedia Programmes and Hospitality Management

Payment for every following semester

International Student International Student
(ASEAN Country ) (Non-ASEAN Country)
Information Hospitality Other Information Hospitality Other
FEES Technology/ Management Programmes Technology/ Management Programmes
Multimedia Programme Multimedia Programme
Programmes Programmes
RM RM RM RM RM RM
Recurring Fees
Tuition 3,000 2,700 2,700 3,200 2,900 2,900
Laboratory - 400 - - 500 -
Service 680 680 680 680 680 680
Accommodation 570 570 570 570 570 570
Total 4250 4350 3950 4450 4650 4150

ITEM (iii) - Health Insurance Plan

All international students must undergo a medical check-up and subscribe to the health insurance plan. The plans and
premium rates of insurance scheme (in-patient) offered are listed as below:

Premium Per Year

Person Cover Plan 1 Plan 2 Plan 3

(maximum coverage (maximum coverage (maximum coverage
RM 10,000) RM20,000) RM30,000)
Student only RM 447.50 RM 573.60 RM 699.80
Student and spouse RM 824.90 RM 1077.10 RM 1329.40
Student and children RM 1202.20 RM 1580.60 RM 1959.00
Student and family RM 1579.60 RM 2084.10 RM 2588.70

Admission Guide for Undergraduate Students 9

ii. Student Personal Bond

All international students are required to pay for personal bond which will be refunded upon the completion of their
studies. The rate of the personal bond is as listed below:

PERSONAL BOND CHARGES

Countries Rate in Malaysian Ringgit (MYR)

Canada 2,000.00
USA 2,000.00
Colombia 2,000.00
Angola 2,000.00
Burkina Faso 2,000.00
Burundi 2,000.00
Cameroon 2,000.00
Central African Republic 2,000.00
Republic Congo 2,000.00
Republic Democratic Congo 2,000.00
Cote D’Ivoire 2,000.00
Djibouti 2,000.00
Equatorial Guinea 2,000.00
Eritrea 2,000.00
Ethiopia 2,000.00
Guinea-Bissau 2,000.00
Ghana 2,000.00
Liberia 2,000.00
Mali Mozambique 2,000.00
Niger 2,000.00
Nigeria 2,000.00
Rwanda 2,000.00
Western Sahara 2,000.00
Saudi Arabia 1,500.00
Africa 1,500.00
Australia 1,500.00
British C.I 1,500.00
Brunei 1,500.00
China 1,500.00
Europe 1,500.00
Iran 1,500.00
Iraq 1,500.00
Portugal 1,500.00
Taiwan 1,500.00
Tunisia 1,500.00
Vietnam 1,500.00
Japan 1,000.00
South Korea 1,000.00
Macao 1,000.00
Hong Kong 1,000.00
Bangladesh 750.00
Philippines 750.00
India 750.00
Myanmar 750.00
Nepal 750.00
Pakistan 750.00
Sri Lanka 750.00
Indonesia 500.00
Thailand 300.00
Singapore 200.00
For countries that are not listed in this schedule, the rate of bond is MYR 1,500.00

Admission Guide for Undergraduate Students 10

 iii. Accommodation Fee

The accommodation fees are as follows:

Table A: Accommodation Fees

Accommodation Fees

International Student (RM)

 2 persons/room 570 semester

 MAYBANK DPP  1,000 semester (single)
 50 semester (twin-sharing)
 250 Deposit

Method of Payment

Payment by cash can be made at any Bank Islam Malaysia Berhad (BIMB) Branch by completing the bill payment slip
(with this information) is:

a) Student Name
b) Passport No.
c) Pay To : UUM
d) Amount Fee: ( Please refer Table A )

All fees must be paid 3 days before the registration date. The copy of bill payment slip must be shown
at the counter during the registration.

Example of Bill Payment Slip

Admission Guide for Undergraduate Students 11

Rules Of Refundable Fees

1. Students are entitled for refund in the event of termination / deferment / discontinuation of study based
on the percentage as stated in para 2 provided that:

a) Students obtain a confirmation letter from their College or the Academic Affairs Department for
deferment or termination of study.
b) Students provide information about their bank accounts to the Bursary Department for the
process transmitting the payment.
2. Fees and percentage of refund are as follows:-

Percentage of amount refund

Withdraw subject/ Deferment/ Did not

Fees Discontinuation of study register but
fees have
Within 30 days After 30 days been paid
from date of from date of
registration registration
Registration
No refund
Insurance
Laboratory
Medical No refund
Examination
Student Welfare
No 100%
Computer
refund
Accommodation
Health
Tuition
50%
Library
Dental Services
Sport
Etiquette Course 100%

Admission Guide for Undergraduate Students 12

 MEDICAL EXAMINATION
Candidates who failed to undergo medical examination and purchase health insurance would not be allowed to
register.

The following outlines the types of illnesses/diseases specified by the Ministry and the implications to study at
this University.

Bil Type of Illness/Disease Example Implications

1.  Contagious  HIV Not accepted to register as
 Expected to recover after a  Hepatitis B students
long period of time  Hepatitis C
 High treatment costs
2.  Contagious  Tuberculosis Defer registration until recover
 Expected to recover with (not more than 2 semesters)
treatment within some
period of time
3.  Contagious  Malaria Accepted to register
 Expected to recover within  Typhoid Have to undergo treatment
a short period of time  Syphilis Financed by insurance
4.  Other illnesses considered  Japanese Not accepted to register as
to be endemic by the encephalitis students
Ministry of Health of  SARS
Malaysia
 Avian flu

Admission Guide for Undergraduate Students 13

HEALTH INSURANCE FOR INTERNATIONAL STUDENTS
The Ministry of Higher Education Malaysia requires all International Students studying in Malaysia to be
covered by the Health Insurance Scheme throughout their period of study effective from 1 January 2009.

Universiti Utara Malaysia (UUM) has worked together with our local insurance agent to provide the Health
Insurance Scheme that comprises of Group Hospitalisation and Surgical Plan (GHS) and Group Term Life
(GTL) with benefits offers as below, student must at least be covered under Plan 100 (minimum requirement):-

1. GROUP HOSPITALISATION AND SURGICAL PLAN

BENEFITS: PLAN PLAN PLAN

100 150 200

Hospital Room & Board (Overall daily max. up to 180

days– Private and Government Hospitals)
(i) Ordinary Room RM100 per day RM150 per day RM200 per day
(ii) Intensive Care Unit (Daily Max. up to 30 days)
Hospital Supplies & Services
Anaesthetic Fees
Operation Theatre
Second Surgical Opinion
In – Hospital Physician’s Visit (Daily Max.180 days per
disability)

Pre – hospital Diagnostic Services (max per disability

within 90 days)

Pre – hospital Specialist Consultation

(Max perdisability within 90 days)
As Charged As Charged As Charged
Post – hospitalization Treatment (Up to 60 days after
discharge)

Emergency Accidental Out-patient Treatment (Max.

per disability within 24 hours after the accident &
follow-up treatment up to 60 days)

Daycare Procedure

Ambulance Fees (by road) (max. per disability)

Accidental Dental Treatment (Max per disability within As Charged As Charged As Charged
24 hours after the accident & follow up treatment up to
14 days)
Medical Report Fees (Per admission) 80.00 80.00 80.00
Emergency Out-patient Treatment (sickness)
(Max. per disability from 9pm to 7 am) As Charged
Daily Cash Allowance at Government Hospital (Daily 50.00 50.00 50.00
up to 180 days)

Funeral Expenses 3,000.00 3,000.00 3,000.00

Overall Annual Limit 10,000.00 20,000.00 30,000.00

Admission Guide for Undergraduate Students 14

 2. GROUP TERM LIFE

SCOPE OF COVER : To provide 24 hours a day protection against the

risk of bodily Injuries caused solely and directly by
accidental means resulting in death or permanent
disablement of the Insured person.

BENEFITS PAYABLE IN (A) Death

THE
(B) Permanent disablement
EVENTS OF
(C) Medical expenses
INTEREST INSURED : Death & P. disablement RM30,000 per life on
accidental death
Death & P. disablement RM20,000 per life on
natural death
Medical expenses – up to RM2,000 per life

GEOGRAPHICAL LIMIT : Worldwide 24 hours but excluding Israel unless

approval from relevant Government Authorities are
obtained.

LOCATION OF RISK Worldwide 24 hours.

TERRITORIAL LIMIT :

ENDORSEMENTS :
1. Automatics additions, deletion clause (60 days)
2. Loss notification clause (30 days)
3. Amateur sports (expect martial arts & boxing)
4. Motorcycling
5. Exposure clause
6. Riot, strike and civil commotion
7. Unprovoked murder & assault
8. Food or drinks poisoning
9. Disappearance clause
10. Drowning clause
11. Hijacking clause
12. Suffocation through, fume and poisonous gas
13. Hunting clause
14. Mountaineering clause (not involving the use of ropes)
15. Insect bites and snake bites*
16. Scuba diving (up to 50 meters deep)
17. Age limit : 18 up to 60 years old
18. Premium warranty
19. Terrorism exclusion clause
20. Against with syariah
21. Medical evacuation expenses/repatriation allowance
(including repatriation back to home country)
22. Cremation or funeral expenses(in Malaysia only)

Admission Guide for Undergraduate Students 15

ANNUAL PREMIUM RANGING FROM:-

Premium Per Year

Person Cover Plan 1 Plan 2 Plan 3

(maximum coverage (maximum coverage (maximum coverage
RM 10,000) RM20,000) RM30,000)
Student only RM 447.50 RM 573.60 RM 699.80
Student and spouse RM 824.90 RM 1077.10 RM 1329.40
Student and children RM 1202.20 RM 1580.60 RM 1959.00
Student and family RM 1579.60 RM 2084.10 RM 2588.70

 Premium price varies based on the Plan chosen

 Premium quoted is inclusive of GHS and GTL Plan
 Universiti Utara Malaysia (UUM) reserves the right to make amendments to the
premium as necessary from time to time. These amendments shall be applicable to
new students

OTHERS:

- Insurance policy is compulsory for all international students or else student visa cannot be renewed.

- The Insurance cover is for the period of one (1) year and premiums may vary every year.

 The designated insurance carrier will be available during the registration day to facilitate the process.

Admission Guide for Undergraduate Students 16

OTHER IMPORTANT CONSIDERATIONS

To enter Malaysia, a visitor should possess the following documents:

 Passport or Travel Document

Every person entering Malaysia must possess a valid national Passport or internationally recognized
Travel Document valid for travel to Malaysia. The document shall be valid for more than five (5) years
from the date of entry to Malaysia.

 Fulfill visa requirement

Foreign nationals who require a Visa to enter Malaysia must apply and obtain a Visa in advance at the
Malaysian Representative Office before entering the country. The grant of a Visa is not an absolute
guarantee that the holder will be allowed to enter Malaysia. The final decision lies with the Malaysian
Immigration Officer at the point of entry.

 Pass
Foreign nationals have to obtain a pass at the point of entry besides a Visa (where required) which
allows them to stay temporarily, in Malaysia. A pass is an endorsement in the passport constituting
permission to stay for the approved duration.

IMMIGRATION PROCEDURES

As international students, you are required to follow the rules and regulations imposed by the Malaysian
Immigration Department during your study here.

Starting from January 2014 (refers to Malaysian Immigration Rules and Regulation) all international student
who want to pursue their study in Malaysia are required to get a Visa With Reference (VWR) to enter
Malaysia.

The offer of admission does not come with a Student Pass. Students must obtain a ‘Single Entry Visa’ from
the nearest Malaysian Embassy/Consulate before entering Malaysia if it is required by their countries.

Admission Guide for Undergraduate Students 17

I. NEW APPLICATION (VWR)

1. International applicant who is offered a place to study in Malaysia is required to apply for Visa With
Reference (VWR) before entering this country. Visa With Reference (VWR) is a visa issued by the
Malaysian Representative Office abroad to a non-citizen to enable individual(s) to enter Malaysia after
the visa is approved by the Immigration Department Headquarters in Malaysia. The VWR process will
normally take 1 to 2 months. Therefore, students are advised to take immediate action upon receiving
the offer letter from the University. E-Visa application can be made at
http://educationmalaysia.gov.my/student-pass-application.html

2. The following documents are required for applying the VWR and applicant is required to upload
complete documents through online:
Complete and upload the following:

i. One (1) copy of UUM Letter of offer OR Deferment letter.

ii. One (1) copy of data page of the passport to be copied only on one side of the A4 size paper.
iii. Four (4) passport size photographs with WHITE background (3.5cm x 4.5cm).
iv. One (1) copy of Academic degrees and transcripts. (Including translated copies in English if the
original documents are NOT in English).
v. Application from Libya, Iran, Iraq, Somalia, Sudan, Syria and Yemen must provide a copy of ALL
passport pages.
vi. No Objection Certificate (NOC) for students from Sub-Saharan Africa (if applicable)
Note: Institutions applying on behalf of students from Sudan will be required to get the NOC from
the Sudanese Embassy in Kuala Lumpur.
Note: Institutions applying on behalf of students from Iran will be required to get the Letter of
Eligibility (LOE) from the Embassy of the Islamic Republic of Iran, Kuala Lumpur.
vii. Payment through banker’s cheque/bank draft/bank transfer can be made payable directly to EMGS at
the following account:

EMGS ESCROW ACCOUNT 1. (MAYBANK Acct no: 514057662341)

Amount of Payment : amount in the E-Visa application system
Swift Code: MBBEMYKLXXX
BANK : MALAYAN BANKING BERHAD (MAYBANK)
BANK ADDRESS: LOT 1.01 AMPANG PARK JALAN AMPANG
50450 KUALA LUMPUR, MALAYSIA

3. CIAC will email the VWR approval letter to you once ready. Please obtain the Single Entry Visa with
Reference (VWR) at the nearest Malaysian Embassy/Consulate in your home country by producing
the VWR approval letter. With the Visa Approval Letter, you are entitled to get a Single Entry Visa in
your passport at the Malaysian Embassy/Consulate in your country. Please bring along your Offer
Letter, the Visa Approval Letter and your passport when you do your visa endorsement.

4. Applicants who have previously applied in any institution in Malaysia are required to cancel their
application from the said institution and with Education Malaysia Global Services (EMGS). The
Universiti Utara Malaysia is unable to apply the VWR and Student Pass for an applicant unless that
institution has made the cancellation with the Immigration Department. Applicants are required to get
a letter of release from the said institution.

5. For applicants holding a Student Pass from another institution, please ensure that the existing Student
Pass validity period is shortened by the said institution and student must have 30 days validity of
Special Pass during registration day at UUM.

6. In addition, the Immigration Authority of Malaysia requires all universities in Malaysia to sign a
Personal Bond on behalf of the applicant, binding the University for the said sum. To comply with this
requirement, the University requires a candidate to lodge with the University the said sum for this
purpose. The amount of money paid will subsequently be refunded to the applicant upon completion or
withdrawal of his/her study in this University, on the condition that there is no violation of any provision
of the Immigration Ordinance 1959 (F.M. 12 of 1969) and Immigration Regulations 1963 (F.L.N
228/63). (Please refer to the Appendix A). Once the applicant has ascertained the rate of bond to be
paid, please make the payment to ‘Bursar Universiti Utara Malaysia’ for that sum of money in
Malaysian Ringgit (MYR) before applying for the Student Pass.

Admission Guide for Undergraduate Students 18

ll. APPLICATION FOR NEW STUDENT PASS

At the airport of Malaysia KLIA, the immigration official will stamp onto student’s passport giving a
social visit pass of 14 / 30 / 60 / 90 days. Applicants are required to register and pay all the prescribed
fees before submitting their passport to U-Assist. Upon completing all registration requirements at
UUM, student may submit his/her passport to U-Assist with the following documents for student pass
within 7 days enter to Malaysia.

i. Two (2) copies of “VAL Letter”

ii. Two (2) copies of Single Entry Visa / Visa on Arrival
iii. Two (2) copies UUM Offer Letter from the faculty to be signed by Dean/ Deputy Dean/ Head of
Department. (certified registered)
iv. A photocopy of Insurance payment receipt from Insurance Company (KSDC)
v. Two (2) sets of certified copies of Universiti Utara Malaysia Medical Report
vi. A photocopy of official receipt for the Personal Bond payment (for Full time students only).
vii. Medical check-up from University Health Centre, UUM.
viii. Payment for Banker’s cheque to PENGARAH IMIGRESEN NEGERI KEDAH.

Upon receiving all required documents, U-Assist will liaise with the EMGS for the supporting letter
sticker and liase with Immigration Department to get the Student Pass for the applicants.

III. APPLICANTS WITH FAMILY

1. Applicants are advised to enter this country alone prior to issuance of Student Pass.
Dependent Pass can only be applied after the Student Pass is approved and issued (not
applicable to undergraduate students).

2. According to the Immigration Circular (1995), undergraduate students are not allowed to bring any
dependent during his/her stay here.

3. To get the Dependent Pass is the decision and discretion from Immigration and UUM only facilitate
student with the application only.

IV. JOURNEY PERFORMED (JP) VISA FEE

New applicants will be charged an additional Journey Performed (JP) visa fees. This requirement will
also apply for those who are on a Single Entry Visa (Social/Tourist) obtained from the Malaysian
Embassy/ Consulate in their home country.

V. EXTENSION OF STUDENT PASS

1. Application for the extension of Student Pass must be made through U-Assist three (3) months before
the expiry date of the Student Pass.

2. Students who are late in submitting their application for the extension of Student Pass will be required
to pay a penalty of MYR100.00 for the special pass imposed by the Malaysian Immigration
Department. If the late submission more than 7 days student will have to pay MYR30.00 per day and
it is the rule from Immigration.

3. If you wish to apply for the extension of the Student Pass, please submit the following documents to
U-Assist and make it three (3) sets of copies:

a) Three (3) copies of Certification of study with current passport no and UUM offer letter
b) Three (3) copies of Insurance (old and new)
c) Three (3) sets photocopy of ALL pages of Passport with a minimum validity of 3 years.
- Front page of the passport to be copied only on one side of the A4 – sized paper.
- The subsequent of every 2 pages may be copied on one side of the A4 – sized paper.
d) Two (2) passport size photographs with light blue background (3.5cm x 4.5cm).
e) Supporting letter to continue study if CGPA below than 2.00.

Admission Guide for Undergraduate Students 19

 f) Payment for Banker’s cheque to EMGS ESCROW ACCOUNT 1 (Acc No.:514057662341)
After EMGS process percentage reach 90%, student should submit the following document
to U-Assist.
a) Certification of class attendance / progress report certified by supervisor
b) 1 coloured photos with light blue background (3.5cm x 4.5cm).
c) Passport
d) Payment for Banker’s cheque to PENGARAH IMIGRESEN NEGERI KEDAH.

Vl. IMPORTANT NOTES:

1. A student who has overstayed in Malaysia will be brought over to the Immigration Department for
questioning by the Immigration Enforcement Officer, accompanied by the U-Assist officer of this
University. Any penalty imposed by the Immigration Department for overstaying or any other penalties
must be borne by the student.

2. Students with passport validity period less than the duration of extension sought must first apply for
renewal of the validity period of the passport before applying for the extension.

3. Student who obtained poor results based on the last examination held will be brought over to the
Immigration Department for questioning by the Immigration Officer. Final decision on the period of
extension will be made by the Immigration Officer.

4. Employment in Malaysia: Student with a valid Student Pass can only work as a part-timer not more
than 20 working hours per week in only four (4) sectors i.e. restaurants, petrol stations, mini markets
and hotels. For further enquiries on this matter, please contact the Immigration Department.

5. Please be cautioned that the immigration rules and regulations are constantly being revised and it is
YOUR responsibility to stay abreast of any changes made thereof. Please inform U-Assist of any
changes to your email address. We will forward to you important notifications and keep you abreast
with changes on immigration rules, regulations and procedures through the email. Should you have
further enquiries on immigration matters, please contact us:

Visa Unit,
Centre for International Affairs and Cooperation
Universiti Utara Malaysia
06010 Sintok, Kedah

Telephone number: +604 928 4105

Email: studentpass@uum.edu.my

Admission Guide for Undergraduate Students 20

 ACADEMIC CALENDAR SESSION 2019/2020

ACADEMIC CALENDAR SECOND SEMESTER

Arrival of new international undergraduate students 2 February 2020 (Sunday)
Fees Payment/ Medical Check-up/Health Insurance for new
3 February 2020 (Monday)
students (International)
Registration of new undergraduate students (International) 4 February 2020 (Tuesday)
Last day to register for new undergraduate students 9 February 2020 (Sunday)
Period of study I 9 February – 26 March 2020
Mid-semester break 27 March – 4 April 2020
Last day for students to settle the fees for current semester** 30 May 2020
Examination period 31 May – 27 June 2020
Semester break 28 June – 29 August 2020

PUBLIC HOLIDAYS

SECOND SEMESTER

 22 March 2020 – Israk & Mikraj

st
 24 April 2020 – 1 Ramadhan
 1 May 2020 – Labour Day
 7 May 2020 – Wesak Day
 24 – 25 May 2020 - Aidul Fitri
 31 July – 1 August 2020 - Aidul Adha
 20 August 2020 – ‘Awal Muharram’

Admission Guide for Undergraduate Students 21

HOW TO GET TO UUM

Students can get to UUM via one of the following methods:

1. by domestic flight from KLIA to Sultan Abdul Halim Airport, Kepala Batas, Alor Star;
2. by taxi from Sultan Abdul Halim Airport, Kepala Batas, Alor Star;
3. by taxi from Arau Railway Station; or
4. by bus or Taxi from Shahab Perdana Bus Station, Mergong, Alor Star.

ON ARRIVAL BY FLIGHT

All international students/agents should notify the Visa Unit, Center for International Affairs and Cooperation
(CIAC) with detailed information about their arrival.

BY ROAD

The North-South Expressway (PLUS) has made it easy for any traveller to drive up to the UUM campus.
Roads are accessible from major towns and cities in the Peninsula. It is a 7-8 hours drive from Kuala Lumpur.

From Alor Star / Jitra or from the nearest town Changlun, students can take a taxi or local bus, HBR Liner or
Kenderaan Bas Mara that goes straight into the UUM campus in Sintok.
TEMPORARY ACCOMMODATION

Upon arrival, the students are advised to find their own accommodation. However, they can also choose to
stay temporarily in any accommodation listed below upon making their own arrangement.

a) EDC-UUM

The EDC-UUM is located at Sintok, which is about 3 km from the UUM Campus. It offers comfortable
accommodation for tourists. There are 88 guestrooms (82 Standard Superior, 4 Executive Suites and 2 VIP
Suites) and all rooms are decorated with beautiful art work while the Suites come complete with kitchenette
and living room.

 Standard Superior Room : RM 190.80 per day

 Executive Suite : RM 424.00 per day
 VIP Suite : RM 530.00 per day

All rooms and suites are well furnished and equipped with IDD telephones, individual air-conditioning, TV, mini
fridge and complementary coffee and tea making facilities. For more information and room reservation, please
contact 604-928 8888 or visit the website http://www.edc.uum.edu.my

b) University Inn

The University Inn offers comfortable accommodation for tourists. It is located near the Sultan Badlishah
Mosque and the Varsity Mall. There are two types of rooms:

 Standard room with TV : RM 105 per day.

 Deluxe room with TV and refrigerator: RM 130 per day.
 Family room 1 twin bed + 1 single bed: RM 175 per day

Each room is air-conditioned and equipped with a king-sized bed. For more information, please contact 604-
9244545/ 604-9232208/ 604-9284190/604-9284192.

Admission Guide for Undergraduate Students 22

c) Hotels located nearby :

Grand Continental Hotel, Alor Star (604-7335917)

Grand Crystal Hotel, Alor Star (604-7311111)
Seri Malaysia Hotel, Alor Star (604-7308737)
Holiday Villa, Alor Star (604-7349999)
Sentosa Regency Hotel, Alor Star (604-7303999)
Putra Palace, Kangar, Perlis (604-9767755)
For any enquiries or notification of arrival, please contact:
Visa Unit
U-Assist
Universiti Utara Malaysia
06010 UUM Sintok
Kedah

Contact persons : (email: @uum.edu.my)

U-Assist email (uassist_enquiry@uum.edu.my)
Phone : 604-928 7777 / 4105 / 4119
Fax : 604-928 4141

Admission Guide for Undergraduate Students 23

 DOCUMENTS CHECKLIST FOR REGISTRATION

Students are to make sure that the following documents are brought along on the
registration day for verification by the respective College:

(i) Original letter of offer 

(ii) Original academic transcript 

(iii) Original certificate of English Qualification (IELTS/TOEFL) 

(iv) Completed medical examination form (Section 2, 3 and 4 must be 

filled by the examining doctor)
(v) Proof of Health insurance purchasing 

(vi) Proof of payment for registration (the amount to be paid as stated 

in the letter of offer)

Please note that students who fail to show any one of the above documents will NOT
be allowed to register.

Admission Guide for Undergraduate Students 24