Database Report

A file that consists of one or more tables and the
supporting objects used to get data into and out of
the fields
Relational Database Software
A computer application, such as Microsoft Access,
that is used to store data and convert it into useful
information
Relational Database Management System
Data is grouped into similar collections, called tables,
and the relationships between tables are formed by
using a common field.
A printed document that displays information
professionally from a database
Access Speed
The amount of time it takes for the storage device to
make the file content available for use
To Back Up an Access File
Create a duplicate copy of the database
Compact and Repair Database Utility
Reduces the size of the database and eliminates
wasted space

Flat or Non-Relational Data Datasheet View

Data contained in a single page or sheet A grid containing columns and rows where you add,
edit, and delete records in a database table
Field
A basic entity, data element, or category, such as a Design View
book title or telephone number Displays the infrastructure of a table, form, or report
without displaying the data
Column
The data field that you assign to group data vertically One-to-Many Relationship
into columns Exists when each record in the first table may match
one, more than one, or no records in the second
Record table
A complete set of all of the data about one person,
place, event, or idea Cascades
Permit data changes to travel from one table to
Row another
The source field that you assign to group data
horizontally in a crosstab query Cascade Delete
Searches the database and deletes all of the related
Table records
A collection of records
Cascade Update
Primary key Connects a primary key change to the tables in
The field that makes each record in a table unique which it is a foreign key

Foreign Key Indexed Property

A field in one table that also is stored in a different A list that relates the field values to the records that
table as a primary key contain the field value

Query Data Redundancy

A database object that enables you to ask questions Occurs when unnecessary duplicate information
about the data stored in a database and returns the exists in a database
answers in the order from the records that match
your instructions Text
Stores alphanumeric data, such as a student's name
Form or address
An interface that enables you to enter or modify
record data
Number
Contains a value that can be used in a calculation,
such as the number of credits a student has earned
Auto-number
A special data type that Access used to assign the
next consecutive number each time you add a record
Date/Time
Hold formatted dates or times and allows the values
to be used in date or time arithmetic
Currency
Can be used in a calculation and is used for fields
that contain monetary values
Yes/No
Assumes one of two values, such as Yes or No, True
or False, or On or Off
Hyperlink
Stores a web address (URL)
OLE
Contains an object created by another application
Attachment
Data type that allows you to attach images,
spreadsheet files, charts, and other types of
supported files to the records in your database
Data Arithmetic
A mathematical expression that calculates elapsed
time
Filter
Condition that helps you find a subset of data
meeting your specifications
Sort Ascending
Provides an alphabetical list of text data or a small-
to-large list of numeric data
Sort Descending
Arranges the records with the highest value listed
first
Filter by Forum
Permits selecting the criteria from a dropdown list,
or applying multiple criterion
Filter by Selection
Selects the records that match the pre-selected
criteria only
Inequity
Examines a mathematical relationship
PivotChart View
Displays a chart of the associated PivotTable View
PivotTable View
Provides a convenient way to summarize and
organize data about groups of records
Query Design grid
Displays when you select a query's Design view. It
divides the window into two parts
Query Wizard
A tool that facilitates new query development
through a series of dialog boxes
Select Query
Searches the underlying tables to retrieve the data
that satisfy the query parameters
Calculated Field
A field that derives its value from a formula that
refrences one or more existing fields
Data Mining
The process of analyzing large volumes of data to
identify patterns and relationships
Data Demographics
Data describing population segments by age, race,
education, and other variables
Drop Zone
An area in the Pivot Table or Pivot Chart design grid
where drop fields are used to organize the data
Row Field (Row Drop Zone)
The source field that you assign to group data
horizontally into rows
Column Rows (Column Drop Zone)
The data field that you assign to group data vertically
into columns
Detail or Totals Field
The data field that contains individual values to be
summarized
 Calculated Detail Field
Drill Button The portion of a PivotTable or PivotChart that
The plus or minus sign that enables you to show or generates a new field and performs the stipulated
collapse details in a Pivot Table calculations on all of the detail records

Filter Field (Filter Drop Zone) Calculated Total Field

The data field that you use to create criteria to filter A data field used to customize aggregated data
data in a pivot table

Crossfooting
The sum of a total row compared to the sum of a
column total to verify that the two totals match

Discrete Data
Classification of data that is measured and quantified
in discrete, unique, increments; categories

Continuous Data
Classification of data in which values fall on a
continuum and are easily scaled

Pie Chart
A chart that shows proportion of each category to
the whole for a single data series

Doughnut Chart
A chart that shows values as percentages to the
whole for multiple data series

Bubble Charts
A variation of a scatter chart to show how sets of
things compare according to various factors

Legend
Area of the chart that identifies which color
represents the data for each data series

Axes
The vertical and horizontal scales displaying plotted
data in a line, column, bar, or scatter chart

Gridlines
The lines that extend across the plot area of a chart

Chart Title
The area of a chart that displays a name describing
the data depicted in a chart

Plot Area
Area of the chart that displays the data points