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Pbu DTP Detailed Cost Plan Template 1st Edition
Pbu DTP Detailed Cost Plan Template 1st Edition
Pbu DTP Detailed Cost Plan Template 1st Edition
Web: http://www.education.ie
Planning and Building Unit, Department of Education and Skills
[Detailed Cost Plan/ Tender Analysis] Stage [2a,2b,3]
Summary Sheet (delete as appropriate)
Project Details [Brief details i.e. New 35 Classroom National School and 390m² GP Room with
Ancillary Accommodation on greenfield site]
Architect: [Architect]
Civil/Structural Engineer [Civil Structural Engineer]
M&E Engineer [Building Services Engineer]
Quantity Surveyor: [Quantity Surveyor]
PSDP: [Project Supervisor Design Process]
Maximum Cost Limit XXXX per m2 [insert published cost limit at the date of this cost plan/ Tender Analysis]
COST SUMMARY Stage [2a /2b/ 3] Areas and Costs (incl VAT)
(delete as appropriate)
Project Details: [Brief details i.e. New 35 Classroom National School and 390m² GP Room with Ancillary
Accommodation on greenfield site]
New Build Area (areas as defined under the National Building Elements)
Usable 0 m2 0% of Total
Ancillary 0 m2 0% of Total
Circulation 0 m2 0% of Total
Total 0 m2 0%
(Comlete section 3.1 for Primary Schools or Extensions to Primary Schools Only)
3.1 New Build Primary Schools or New Build Classroom Extensions to Existing Primary Schools
(Comlete section 3.2 for New Build Secondary Schools Only. Do Not Complete for Extensions to Secondary Schools)
Tender Details
1.0 Project Details:
Roll XXXX School Name
Number:
Job XXXX Address Line 1
Number:
Level: [Insert Primary or Address Line 2
Secondary]
Building: [ Building description sufficient for Cost Analysis purposes should be included here]
Site: [ Site description sufficient for Cost Analysis purposes should be included here]
VAT Exclusive/ Inclusive Tender: Exclusive [as per Department Design Team Procedures, Practice Notes]
School Name
BBCS/1
BBC/ 1
BBC/ 2
(58) Other Services (Mainly Piped and Ducted) 0.00 0.00 0.00
BBC/ 3
BBC/ 4
(71) Display, Circulation Fittings 0.00 0.00 0.00 [include under Fixed Furniture and Fittings Section 3.0]
(72) Work, Rest, Play Fittings 0.00 0.00 0.00 [include under Fixed Furniture and Fittings Section 3.0]
(73) Culinary Fittings 0.00 0.00 0.00 [include under Fixed Furniture and Fittings Section 3.0]
(76) Storage, Screening Fittings 0.00 0.00 0.00 [include under Fixed Furniture and Fittings Section 3.0]
BBC/ 5
School Name
(50) Site Services (Mainly Piped & Ducted) 0.00 0.00 0.00
EW/1
School Name
(74) Sanitary, Hygiene Fittings 0.00 0.00 0.00 [Include in section 1.0 BBC]
(75) Cleaning, Maintenance Fittings 0.00 0.00 0.00 [Include in section 1.0 BBC]
FF/1
School Name
EBS/1
EBC/ 1
(32) Internal Walls, Partitions, Completions within Openings 0.00 0.00 0.00
EBC/ 2
(58) Other Services (Mainly Piped and Ducted) 0.00 0.00 0.00
EBC/ 3
EBC/ 4
(71) Display, Circulation Fittings 0.00 0.00 0.00 [Refer Fixed Furniture and Fittings 4.1of Cost Plan]
(72) Work, Rest, Play Fittings 0.00 0.00 0.00 [Refer Fixed Furniture and Fittings 4.1of Cost Plan]
(73) Culinary Fittings 0.00 0.00 0.00 [Refer Fixed Furniture and Fittings 4.1of Cost Plan]
(76) Storage, Screening Fittings 0.00 0.00 0.00 [Refer Fixed Furniture and Fittings 4.1of Cost Plan]
EBC/ 5
School Name
FFE/1
Guidance Notes To Design Teams on Completing the Detailed Cost Plan/ Tender Analysis
Template
General This Detailed Cost Plan Template applies to Stages 2a, 2b Detailed Cost Plans and Stage 3 Tender
Analysis Submissions. Sheet T/1 should only be completed and included when this template is used
for Stage 3 Tender Analysis Submissions.
These guidance notes should be read in conjunction with the Department of Education and Skills 2007 Design
Team Procedures, Practice Notes and Cost Limit Circulars available at www.education.ie.
Costs should be entered against all relevent elements and sub elements. The grouping/ lumping of sub
element costs will not be accepted. In particular all relevent Mechanical and Electrical sub-elements must be
individualy costed.
This Template contains basic formulae for demonstration purposes only and it is the responsibility of the
Design Team Quantity Surveyor completing the Cost Plan to ensure correct calculation of all figures included.
On completion the cost plan must be signed and dated by the Design Team QS.
All fields in blue font in the cost plan template must be completed. Where sections do not apply zero should be
entered in the appropriate fields, e.g. 'Existing Area', etc.
VAT The cost plan should include VAT at the current 'Building Rate' however it is brought to the Design Teams
attention that the Department requires that Stage 3 Tenders are sought on a VAT exclusive basis. Where this
template is applied for Stage 3 Submission VAT must be included.
Note 1 In accordance with the current DoES Published Cost Limit circular for Second Level Schools any applicable
additional PE Hall allowance should be included on the summary page (CPS/1) where indicated and the
applicable floor area should also be entered under 'New Build Areas/Ratios'.
Note 2 Fixed Furniture & Fittings:- For DoES Cost Data purposes Sanitary Installation element 74 should be included
under the BBC however where built in sink units integral to laboratory benching occur then they should be
included under Fixed Furniture & Fittings and not the BBC. Reference should also be made to the Cost Limit
Circulars when completing the Fixed Furniture and Fittings sections of the cost plan.
Note 3 In-order that the Department obtain realistic cost/m2 of floor area for 'Work to Existing Building' the following
guidelines should be applied:-
a) Where Work to the existing building is required the gross floor area should be given as that relative to
refurbishment work i.e. if only isolated areas/ rooms are being refurbished then only total floor area of isolated
areas/rooms should be applied.
b) Where any element(s) of work applies to the whole building area (e.g. envelope repairs/ re-roof/ rewire/
heating and plumbing etc.) then the total gross floor area of the existing building should be applied.
On most projects involving extension and refurbishment work 'b' will most likely apply. 'a' should only be
applied where work to areas/rooms are clearly isolated and may be clearly demarcated for accuracy in cost
planning. In either case the design team should clearly state which area has been applied.
Note 4 Where it is necessary to replace fixed furniture & fittings to existing building area then section 4.1 of the
template should be completed and included in cost plan.
Note 5 Where Abnormal Costs arise refer to the Department's Design Team Procedures. Any abnormal costs included
for consideration by the Department apart from being identified also require full justification by the
appropriate desciplines within the Design Team and must be fully cost justified with concise cost breakdowns
sufficient to demonstrate the extent and nature of the work i.e. basic areas/quantities and all in rates. Outline
specifications/ drawings should be provided where appropriate to indicate the extent and nature of the work.
Justification for each individual Abnormal included must be appended to the cost plan and clearly cross
referenced to each abnormal listed in the Abnormals section of the cost plan. The percentage for Abnormal
Costs on pages AC/ 1 and CPS/1 must be calculated relative to the New Build Basic Building Cost (BBC) only.