 MAIL MERGE

 Used to create multiple documents at once.

 These documents have identical layout, formatting, text and graphics.
 Only specific sections of each document varies and is personalized.
 COMPONENTS OF MAIL MERGE
 Form Document (Main Document)
 Document that contains the main body of the message we want to convey or send.
 Includes:
o PLACEHOLDERS – also referred to as Data Fields or Merge Fields

 PLACEHOLDERS
– marks the position on your form document where individual data or information will be
inserted.
 Denoted or marked by the text with double-headed arrows
 (<< >>) on each side with a gray background.

 2. List or Data File (Mailing List)

 Where the individual information or data that needs to be plugged (merge) to the form document is
placed and maintained.
 Data Management Applications:
 Excel
 Access
 MERGE DOCUMENT
 Combination of the main document and the mailing list.
 Mail Merge Documents:
 Letters
 E-mail
 Envelopes
 Labels

 INTEGRATING IMAGES AND EXTERNAL MATERIALS

 INSERT TAB

 PICTURES
- electronic or digital pictures or photographs.
 3 Commonly used types of pictures files
 .JPG – also called .jpeg or Joint Photographic Experts Group.
- supports 16.7 million colors and is suitable with full color photographic images.
- relatively small in file size.

 .GIF – Graphics Interchange Format.

- supports 256 colors
- capable of displaying simple animation
- better for logos, drawings and low-resolution file
 .PNG – Portable Network Graphics
- supports up to 16 million colors
- Developed for the purpose of transporting images on the Internet at fast rates.