STRUCTURE AND FLOW OF RECOMMENDATION LETTERS

1st Para : ESTABLISH YOUR RELATIONSHIP WITH THE RECOMMENDER

• Who is he ? ( his designation, etc. )

• Who are you ?
• What subjects has he taught you ?
• How long has he known you ?
• 1-2 general statements

2nd Para : YOUR ACADEMIC PERFORMANCE

• How have you performed in his subjects ?

Please mention any relative ranking like in the top 10%, top 15 students, etc.
Please mention any special academic achievements like first class, distinction, etc.
If you topped in any of his subjects, mention it.

• How have you performed in other subjects ? (Preferably in H.O.D’s Letter)

Please mention any relative ranking in any subjects like in the top 10%, top 15
students, etc.
Please mention any special academic achievements like first class, distinction, etc. in
any subjects.
If you topped in any subjects, mention it.

• Academic awards, scholarships and achievements

• Any specific instances bringing out your academic prowess.

• Other General information

3rd Para : YOUR TECHNICAL PROFILE

• Technical Papers, Published work and articles

• Mini Projects and other Projects
• Seminars and workshops attended
• Seminars delivered
• Industrial and site visits
• Training and internships
• Membership of societies.

Pls. mention about the above clearly (whether they were done through college or on
your own accord). Please mention your role in them clearly and any achievements in
the same. Please mention any qualities that you demonstrated in the above.

Kraft Educational Services

Overseas Educational Counselors

509, Keshava, Bandra Kurla Complex, Bandra(E), Mumbai - 400 051.

Tel : 91-22-2659 2246 / 91-22-2659 2319. E-mail : krafteducation@ymail.com.

 STRUCTURE AND FLOW OF RECOMMENDATION LETTERS

4th Para : EXTRA CURRICULAR ACTIVITY DETAILS

This must include your participation in :
• Organisational and Management activities
• Sports
• Cultural
• Quiz
• Social Service
• Others

It must include the work done through college or on your own accord . Please mention
your role in them clearly and any achievements in the same. Please mention any qualities
that you demonstrated in the above.

5th Para : PROJECT FOR WHICH THE RECOMMENDER WAS YOUR GUIDE (Pls. include
this para only if the Recommender is the Internal Project Guide)

 Describe the Project briefly.

 If it was an out-house project, pls. mention the company and a little about the company
 Relevance of the project
 Any new skills that you learnt through it.
 Your role in it.
 Any particular qualities that you demonstrated in it.
 A Comment on your research abilities.
 Accolades that you earned through it.

6th Para : DETAILS OF YOUR PERSONAL NATURE AND YOUR RELATIONSHIP

WITH OTHER PROFESSORS AND COLLEAGUES.

7th Para : PROFESSOR RECOMMENDS YOU HIGHLY FOR STUDY WITH FINANCIAL
ASSISTANCE AT THE UNIVERSITY.

Kraft Educational Services

Overseas Educational Counselors

509, Keshava, Bandra Kurla Complex, Bandra(E), Mumbai - 400 051.

Tel : 91-22-2659 2246 / 91-22-2659 2319. E-mail : krafteducation@ymail.com.

 STRUCTURE AND FLOW OF RECOMMENDATION LETTERS

FORMATTING OF RECOMMENDATION LETTER

• Every page of each Recommendation Letter must be on original letterhead of the college.
• Every page of each Recommendation Letter must be have sign of the college professor in original.
• Every page of each Recommendation Letter must have stamp of the college in original.
• Please prepare Envelope as indicated.
• Please do not use “ To Whomsoever It May Concern”. Give titles like “Letter of Reference”,
“Letter of Evaluation “, “ Letter of Recommendation”, etc.
• Recommendation Letters must be dated.
• All important points must be in Bold or italics.
• Please check paragraph indents, alignment, spacing, bulletting, numbering, etc. is done properly
and is uniform.
• Please use simple fonts like Times New Roman, Arial, etc. Please do not use fancy fonts.
• Please do not use too many colours. Stick to Black, Blue and Grey.
• Font size should be between 10 to 12.
• Please do not use any abbreviations or short forms.

Kraft Educational Services

Overseas Educational Counselors

509, Keshava, Bandra Kurla Complex, Bandra(E), Mumbai - 400 051.

Tel : 91-22-2659 2246 / 91-22-2659 2319. E-mail : krafteducation@ymail.com.