REQUIREMENTS FOR SUBMITTING MONTHLY PAPERWORK:

 Paperwork must be submitted on a monthly basis. Teachers wanting to postpone their payments
until a later date are still required to submit paperwork every month. Teachers must indicate the
date they want to be paid on the Summary Sheet. Lessons reported more than 30 days after the
lesson took place, will not be processed for payment.

 Paperwork will be due on the Friday before your normal due date when that date falls on a
weekend.
When your normal paperwork due date falls on an observed Global LT holiday; your paperwork will
be due on the prior business day.

 Incomplete paperwork, incorrect paperwork or illegible paperwork will not be processed for
payment. Payments will be processed on the next payroll run when all of the requested information
and corrections have been completed.

 Paperwork will be considered incomplete if it is missing any of the following documents:

 Monthly Summary Sheet
 Sign-in sheets for hours reported on the Monthly Summary Sheet
 Reimbursement form, if purchase receipts are submitted
 Receipts for materials purchased/reported on the Reimbursement form

 It is the teacher’s responsibility to make sure that the paperwork is legible. Please fill out the
paperwork neatly by typing or using black or dark blue ink only.

 Teachers must fill out their monthly reports carefully. Please refer to the “Instructions on how to
fill out monthly paperwork”. Failure to provide all of the information requested on any of the forms
will prevent your paperwork from being processed for payment.

 When the paperwork is received, teachers will be sent a confirmation email. After the documents
have been reviewed, a separate paperwork rejection email will be sent requesting additional
information if needed.

 When paperwork is sent by fax, indicate the total number of pages being faxed in the Monthly
Summary Sheet’s comments box or on the fax cover sheet.

 When sending paperwork by mail, teachers must take into account mailing time to ensure that
their paperwork arrives on time.

 When emailing pictures of Sign-in sheets taken with a digital camera make sure you are using the
correct angle and have good lightning to ensure picture quality. Pictures of sign-in sheets should
 be taken individually – do not put two or more sign-in sheets in
one photo.

 Teachers must follow the training deadline requirement (if assigned). Lessons provided after the
language training deadline can not be paid. Please contact your Language Training Coordinator for
your students training deadline.

 Teachers must carefully track the student’s approved hours of training. Hours taught beyond the
approved hours will not be paid.

 Language training for individual lessons must be tracked on an individual sign-in sheet, small
group lessons must be tracked on a small group sign-in sheet, and large group lessons must be
tracked on a large group sign-in sheet.

 Teachers will be paid their individual rate for all individual lessons, their small group rate for all small
group lessons and their large group rate for all large group lessons. The appropriate sign-in sheet
should be used for these lessons.

 Teachers must assure that any changes in class formats or group structures are approved by
Global LT prior to providing lessons in the new structure. If the format change is not pre-authorized,
payment may be delayed or even withheld.