23. Format and signing of Bid .

a) The bidder shall submit one set of bid document signed by bidder
himself or person dully authorized to sign on the behalf of bidder .

b) Bid shall contain No cutting /overwriting /alternation/ addition except those to

comply with instructions issued by the Employer , or as necessary to correct errors
made by the Bidder , in which case such corrections shall be made by scoring out
the cancelled portion , writing the corrections and signing and dating it along with
the stamp by the person signing the Bid.

24. Submission of Bid

a) Sealing and Marking of a Bid :- The bidder shall place two separate envelops
(called inner envelopes) marked “Technical Bid” and “Financial Bid” in one outer
envelope .Properly marked and sealed .

b) The Bid should be submitted preferably in hard bound form with page numbering
and indexed , any additional information shall also be furnished by the Bidder with
proper indexing and page numbering

25. Deadline for submission of Bid

a) Complete Bids (Including Technical and Financial) must be received by the

Commissioner , Municipal Corporation, Town Hall, Amritsar , not later than date and
time indicated in the Bid Notice . In case that date happens to be a Holiday then bids
will be received upto the specified time on the next working day .
b) Any bid received by the MCA after deadline shall be return un open to the Bidder .
c) No bidder /Contractor shall be allowed to modify /bidder the documents once
submitted by them .
d) Any bid submitted through e mail or Fax shall be rejected as non-responsive .
26. Bid Opening and Evaluation

a) Bid opening shall be carried out in two stages . First Technical Bid of all the bids
received in time shall be opened on the date and time mentioned in the Appendix ITB.
Financial Bid of those bidders whose Technical bid has been determined to be
substantially responsive shall be opened on a subsequent date , which will be notified
to such bidders .

b) The Minutes of meeting of Bid Opening shall be prepared by the Employer or by the
committee constituted by the MCA for this purpose .

c) The Financial Bids of only those bidders will be opened which were qualified
Technically , remaining bids will be returned unopened to the bidders .The responsive
bidders name , the bid price , the total amount of each bid, any discount /rebate will be
announced by the Employer or Committee constituted by the MCA for this purpose at
the time of opening of financial bid .

27. Clarification of Bids and Contacting the Employer

 To assist in the examination , evaluation , comparison of bids , the MCA may at his
discretion , ask any bidder for clarification of his Bid including breakdown of units rates,
the request for clarification and the response shall be in writing or by cable . But no change
in the price of substance of the Bid shall be sought offered or permitted except as required
to confirm the correction of arithmetic errors discovered by the Employers in the evaluation
of bid in accordance with clause 28.
28. Examination of Bids and Determination of Responsiveness

a) During the detailed evaluation of Technical Bids the MCA will determine whether
each bid meet the eligible criteria .
b) The Employer/ his authorized person or committee constituted for this purpose may
visit the nursery / the works executed by the bidders to assess their technical
soundness
c) If nursery / works done by the bidders are found not upto the mark the bids is liable
to be rejected straightway .