Document 23 (For New School)

Sample of Hardware Equipment Acceptance Form

Acceptance Test Plan: (File Server) (Form P1)

Server System Unit

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Power-On Self Power on the server and note the Memory check should report no error during POST.
Test (POST) memory checking and other BIOS items
being loaded during POST.
Boot-up Test Power on the computer. The Windows Server 2012 R2 should start up.
Users can log into the system and use the services
provided by the server.
CPU Speed Open "Control Panel – System – The CPU speed should match what has been
Test General”. purchased.
Memory Size Open "Control Panel – System – The memory size should match with memory
Test General”. purchased.
Hard Disk Test Boot up server. The hard disk should be detected. Its model number
and ID should be displayed.
RAID Test Run RAID utility program. The utility should show RAID 5 with 3 disks.
Hard Disk Size Run "Computer Management - Disk The hard disk size should match with the disk model
Check Management" purchased.
Scandisk Test Run "CHKDSK" in "Command Prompt" No error reported.
for all partitions.
Shutdown And Shutdown the server and do Boot-up The server should be shut down normally and then
Reset Test Test again (both warm and cold boot). can be restarted successfully.
Graphic Mode Make sure the resolution of the screen is The screen under the resolution of 800x600 or
Test 800x600 or above. above should be displayed correctly without
distortion.
Workgroup Open "Control Panel – System – The server is in a workgroup called
Setting Computer Name” and click “Change”. “WebSAMSGROUP”.
Computer Open "Control Panel – System – The computer name should be the default computer
Name Computer Name” and click “Change”. name assigned by the system or any other name but
MUST not equal to the ‘top level sub-domain name’
of the WebSAMS fully qualified domain name
(FQDN) as long as WebSAMS 3.0 has not been
installed.
E.g. the top level sub-domain name is “websams”, if
the FQDN is “websams.abc.edu.hk”; or “sams”, if
the FQDN is “sams.abc.edu.hk”.
Hard Disk Run "Administrative Tools - Computer C drive has 200 GB; D drive has 200 GB and E
Partitioning Management – Disk Management". drive has the remaining space.
Anti-Virus Perform a manually scan on the whole No virus is found.
system.
System Date Click the system clock on the taskbar. The date and time are correct.
and time test

Regional Open “Control Panel – Regional and
Option Language Options”.
DVD-Writer
Item & Serial No. :
Test to be conducted
Data Writing Insert a blank writable CD/DVD into the
Test drive. Open the Windows explorer and
copy some files to the X: drive (X: is
drive letter of DVD writer drive).
Finally, right click the X: drive icon and
select burning the files into the
CD/DVD.
Data Reading Reject the CD/DVD after burning
Test process is completed and insert the same
CD/DVD disc into the DVD writer
again. In the Windows explorer, open
the X: drive and check the files.
Hard Disk Backup Device (NAS/DAS)
Item & Serial No. :
Test to be conducted
Hard disk Check physically the size of each hard
storage size disks in the hard disk backup device.
Data backup Submit an immediate backup job to
test backup some files in your server to the
hard disk backup device.
Data restore Using the backup files above, submit an
test immediate restore job to restore the data
from the hard disk backup device to the
server
Image Backup Submit an immediate image backup job
to back up the entire hard disk system in
WebSAMS server with all partitions
included.
Bare Metal Shutdown the server and boot it up with
Restore the specific start-up media prepared or
provided by the backup software.
Restore the whole system from the
system image that has been backed up in
advance by following the instructions in
the restore environment.
Document 23 (For New School)
 On “Regional Options” tab, the standards and
formats should be “Chinese (Hong Kong
S.A.R.)”.
On “Advanced” tab, the language for non-Unicode
programs should be “Chinese (Hong Kong S.A.R.)”.

Test Result : Pass / Fail
Expected Result
A message will show that the burning process is
done successfully.
The files listed should be equal to those that have
been copied into the X: drive for burning.
Test Result : Pass / Fail
Expected Result
The total physical size of all hard disks should be at
least 2 TB.
Files are successfully backed up as indicated by the
backup software.
Files is successfully restored as indicated in the
restore log and is exactly the same as the source.
System image is successfully backed up as indicated
by the backup software.
Message should indicate the restore process is
completed successfully.
Exit the restore environment and reboot the server
again as usual with the specific start-up media taken
out. After entering the operating system, it can be
observed that the whole system should be exactly
the same as the environment that has been backed
up before.
 Document 23 (For New School)

Floppy Disk Drive (if available)

Item : Test Result : Pass / Fail

Test to be conducted Expected Result

Disk Format a blank floppy diskette. The indicator light of the drive should be on during
Formatting the process. When it finishes, the indicator light
Test should be off and the diskette should be formatted
without bad sector.
File Copying Copy a file from the hard disk to a The file should be copied to the floppy diskette
Test floppy diskette. Use the FC command in without problem. There should not be any difference
DOS prompt to verify the correctness of reported between the two files.
the file on the floppy diskette.

Monitors

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Graphic Mode Starting Windows. Windows should show up without distortion.
Test
Change the setting for display to a The testing screen should show up without
resolution recommended by the distortion.
manufacturer that matches the size of the
screen.
Please refer to the user guide of the
monitors or consult your vendor. for the
recommended resolution.
 Document 23 (For New School)

Acceptance Test Plan: (Desktop Computer) (Form P2)

System Unit

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Power-On Self Power on the computer. Note the Memory check should report no error during POST.
Test (POST) memory checking in POST.
CPU Speed Run "System Information" The CPU speed should match what has purchased.
Test
Memory and Enter the BIOS and inspect the memory The reported memory size and hard disk capacity
Hard disk Size and hard disk size reported. should match with the model purchased.
Test
Boot-up Test Power on the computer. The operating system should be loaded normally
Scandisk Test Run "CHKDSK" in "Command Prompt" No error reported.
for all partitions.
Login Test for Log in a file server from the desktop The login should be successfully.
On-board computer with the network adapter and
Network card driver installed.
DHCP IP Type “ipconfig” from DOS-Prompt An IP address in the DHCP assigned range should
assignment test be displayed.

CD-ROM Drive

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Data Reading Insert a data CD-ROM disc into the A directory listing showing the content of the
Test drive. Check the content of the CD-ROM disc should be shown.
CD-ROM by DIR X: ( X is the drive
letter of CD-ROM Drive)

Floppy Disk Drive (if available)

Item : Test Result : Pass / Fail

Test to be conducted Expected Result

Disk Format a blank floppy diskette. The indicator light of the drive should be on during
Formatting the process. When it finishes, the indicator light
Test should be off and the diskette should be formatted
without bad sector.
File Copying Copy a file from the hard disk to a The file should be copied to the floppy diskette
Test floppy diskette. Use the FC command in without problem. There should not be any difference
DOS prompt to verify the correctness of reported between the two files.
the file on the floppy diskette.

Monitors

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Graphic Mode Starting Windows. Windows should show up without distortion.
Test
 Document 23 (For New School)

Change the setting for display to a The testing screen should show up without
resolution recommended by the distortion.
manufacturer that matches the size of the
screen.
Please refer to the user guide of the
monitors or consult your vendor. for the
recommended resolution.

Software

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

MS Office View Word, Excel and PowerPoint The documents can be viewed.
test documents.
 Document 23 (For New School)

Acceptance Test Plan: (Peripheral) (Form P3)

Printer

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Power-on Test Power on the printer Printer should be ready.
Printing Configure the printer to print self-test Self-test pattern should be printed.
Self-test page pattern
Print Test Connect the printer to a computer. Run The document should be printed without error.
an application to print a document

Uninterruptible Power Supply (UPS)

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Power failure Pull out the power cord from AC main at An alarm should be on, an alert should be sent to the
test the UPS which is connected to a server. administrator and displayed at the server console.
The Server will be shutdown normally and the UPS
will be turned off after the server is shutdown.

Power resume Plug back the power cord from AC main The UPS is started again and the server started
to the UPS. normally.
Scheduled Schedule an unattended shutdown and The server will be shutdown normally at the
unattended configure the restart to be a few minutes scheduled time the UPS will be turned off.
shutdown and after the server and UPS are off from the
The UPS will be restarted after the configured
restart test power management software.
interval and the server will be started normally.
The UPS status changed will be logged in both the
standard server error log and the UPS power events
log.
 Document 23 (For New School)

Acceptance Test Plan: (Network Equipment) (Form P4)

Network Adapter and Ethernet Switches

Item : Test Result : Pass / Fail

Test to be conducted Expected Result

Internet Providing that the network adaptor has Successfully.
Surfing been installed and the machine (server
or workstation) is connecting to an
Ethernet switch which can access the
Internet gateway, open the browser and
surf any website.
 Document 23 (For New School)

Acceptance Test Plan: (HTTP Server) (Form P5)

Server System Unit

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Power-On Self Power on the server and note the Memory check should report no error during POST.
Test (POST) memory checking and other BIOS items
being loaded during POST
Boot-up Test Power on the computer No errors are shown.
Memory and Enter the BIOS and inspect the memory The reported memory size and hard disk capacity
Hard disk Size and hard disk size reported. should match with the model purchased.
Test
CPU Speed Check the CPU information during the The CPU speed should match what has purchased.
Test POST or enter the BIOS to find the CPU
information.
Shutdown and Shutdown the server and do Boot-up The server should be shutdown normally and then
Reset Test Test again. can be restarted successfully

CD-ROM/DVD-ROM Drive

Item : Test Result : Pass / Fail

Test to be conducted Expected Result

Load Disc Press Load/Eject button. After the tray A disc can be loaded successfully.
slide out, put in a disc and press
Load/Eject button again.

Monitors

Item & Serial No. : Test Result : Pass / Fail

Test to be conducted Expected Result

Graphic Mode Check the text shown on the screen. Text should be shown without distortion.
Test

Company Name: _______________________ Ref. No: ________________

System Acceptance – Reliability Test Summary Report (Form F6)

School Name:
School Code:
Date(dd/mm/yy):

This form is to be completed by the School Representative.

Upon completion of installation and function tests, the system will be subjected to reliability
 Document 23 (For New School)

test. In this test, the system will be operated for 4 consecutive weeks to determine whether the
system can achieve in each of the said weeks a minimum performance level. A minimum
performance level is said to be achieved if the number of fault calls during this period of 4
consecutive weeks does not exceed 3 calls, and the total system downtime does not exceed 10
hours within the same period.

Start Date of Test (dd/mm/yy) :

End Date of Test
(dd/mm/yy) :

Fault Report
Extend Reliability
No. of Total End Date To
Item Serial No. Fault Downtime# (dd/mm/yy)
(if any) Item Description Calls* (hrs)

*
The notification to contractor under any of the following circumstances:
1. Hardware error that involves mechanical adjustment or part replacement;
2. Program error on the supplied software that requires a correction to the package;
3. Failure in meeting the hardware or software specification and features.
#
The period of time when the contractor is informed of a fault to the time when the fault unit is rendered operative again, but less any
non-office hours.

Summary
Total no. of fault calls : Total System Downtime :

School Representative School Chop

Signature:
Name:
(Please print in BLOCK LETTERS)
Date:

Company Name: _______________________ Ref. No: ________________

System Acceptance – Fault Report Form for Reliability Test (Form F7)
School Name:
School Code:
Date(dd/mm/yy):
 Document 23 (For New School)

Date & Time Item Description Reported

Reported (specify serial no. if any) Problem Reported by

Date & Time TOTAL

Fixed Item Failure Reason Remedial Action SYSTEM
DOWNTIME
(HRS)

Company Representative School Representative

Signature: Signature:
Name: Name:
(Please print in BLOCK LETTERS) (Please print in BLOCK LETTERS)

School Chop