Booking Cancellation Letter

Dear __________________,
This is with reference to my booking [number xyz] with your [hotel/restaurant] on [some date].
I'm sorry to inform you that I won't be able to make it due to [some reason], hence I would like
to cancel my booking. I apologize for any inconvenience resulting from this decision, but I have
no other choice considering the circumstances.
I kindly ask you to acknowledge the receiving of my request and to confirm the cancellation of
my booking. I really hope to make it some other time should the opportunity arise.
Sincerely,

Booking Cancellation Letter

Dear __________________,
I have previously made a booking with your [hotel/restaurant] and would like to cancel it due to
[state the reason]. My booking number is _____. Enclosed with this [letter/email] are copied of
the booking details and the receipt for your reference.
I am not familiar with the cancellation process, so please advise me if I need to fill some form or
if there is some other formality.
As per your policy, there are no cancellation charges if I cancel [one week] prior to the booking
date, so I kindly ask you to refund my deposit in full.
Please revert back to me and confirm that my booking has been cancelled. I surely welcome a
future opportunity to visit your [hotel/restaurant] and I regret that this has happened as much as
you do.
Sincerely,

Booking Cancellation Letter

Dear __________________,
This letter is to inform you that I'm cancelling my booking on [some date] due to [reason]. My
booking number is __________. For your reference, I enclosed a copies of the booking
confirmation letter and the receipt.
Please refund my advance payment at the earliest and also advise if there are any cancellation
charges. I hope this [letter/email] is enough to cancel my booking, otherwise please explain the
correct procedure.
I appreciate a response from you acknowledging and confirming my request.
I apologize for the inconvenience and I hope that I can make next time.
Sincerely,
Booking Cancellation Letter
Dear __________________,
I'm sorry to inform you that I'm forced to cancel my booking on [some date] due to [some
reason]. I was really looking forward to [staying at your hotel], but I guess it wasn't meant to be
this time around. I regret any inconvenience this may cause. I really appreciate your
understanding.
My booking number is ____. Additionally, I enclosed a copy of the booking confirmation that
you sent me earlier.
Please confirm that you received my cancellation request and made it process. I remain excited
about the prospect of visiting your [hotel/restaurant] in the future if the circumstances allow.
Sincerely,