MICROSOFT PROJECT

TUTORIALS

R SRINIVASAN
CIVIL4M
 CONTENTS
• Start up
• General data entry
• Working with formulas and look up
• Group by function
• Changing work time
• WBS
Resource levelling and allocation
• Recurring Task
• Filters
• Changing cost Ratio Tables
• Marcos and switch
• Resource pool
• Multi project
• Other features of MS project
• Earned value cost
• Reports
Start Up
How to open Microsoft Project 2010 in window 8

Click on Microsoft Project 2010

icon to open Microsoft Project
Click on file to
get option like
save, save as,
open, new,
etc..

This screen will

appear after
clicking on
Microsoft Project
2010 Icon
Clicking on new option to
get option like Blank
project, Recent Templates,
etc...
Select Blank Project to
start New project
General Date Entry
 We Insert duration of activity in this
In this column we column
insert activity of
project
Task Mode shows our activity
is auto schedule or manual
schedule

This screen is appear after

selecting Blank project
 General data entry
of project
Start and Finish
time of the
activity

Duration
Activity of of Project
project Predecessor of activity for ex.
Activity b having Bar chart
predecessor 1 ,which mean
activity B start when activity
A ended
 Click on auto
schedule button
for auto scheduling

Changing
manual
click to select all schedule to
activity auto schedule
Auto schedule
Activity
 First select
format, then
select sub Name on the
format Bar Chart
Select Bar
Text
 It represent
name of activity
on top, duration
at bottom of bar
chart
Name of
activity
Duration of
activity
left click on gantt chart >
then select more views

Changing
Gantt chart to
details Gantt
chart
 After selecting more view,
select detail Gantt
Click on
apply
Detail Gantt

Critical
activity

Non critical
activity
 To hide
column

Select hide column option to

hide the column
Right click on drop
down & select hide
column option.
For ex- here we hide
levelling delay column
 To insert
column

Right click on drop

down & select
insert column
option
Select insert column option to insert
the column
WORKING WITH
FORMULAS AND
LOOKUP
 To edit
responsibilit
y .right click
on drop
down

Responsibility
column insert in
the project

Select custom fields to

custom responsibility column
 Click on look
Unmark the none & up
mark the look up
 Assisting the
responsibility of
project
 Mark the allow
additional items to
be entered into the
fields

Click on data
entry option for
more option in
look up table
Right click on responsibility column
then drop down box appear after
then we assist the responsibility of
the activity
`
First select format, then mark the project summary
task box

Project Summary task

 Marked box of
project summary
task

Total project
duration
 Right click on
column , then insert
column (outline code
2)
 Right click on
column , then go to
custom fields
Click on
rename
Here we write
field name then
click on OK button
Assisting the type of
work
 Introduce
New
responsibili
ty column

select Formula – then

function – general –
then select switch
Responsibility change engineer to
supervisor
 Add new
column as
text 2 and
rename it

Rename the text to

critical or no critical
mark on formula
check box
 Drop down on function
then again drop down on
general

Then selec
IFF
function
This formula is appear in
the dialogue box
Drop down on field then again
dropdown on duration

Select total
slack which
appear at place
of expression
 This is final formula
which right on
visible in dialogue
box

Click on Ok
to apply
Critical or no critical column is appear
after apply IFF formula for text 2
GROUP BY FUNCTION
Click on view

Drop down on group by

then go to New Group
by

Select New Group

By
 Enter the field which you want to
be grouped

Click here Click here to

to apply save
Here we group by architect, then by
office, then by duration
CHANGING WORK TIME
Click on project

Select change
working time

Click on
details
Select start date
Project – change
working time
Un mark the non working and
mark working
 Here we mark
the working
time

Mark weekly Mark the

Saturday
 Here we enter end date by
which all Saturday is working
Here all Saturday is
working

Click on OK to
apply
Work Breakdown Structur
Click on
project

Then select WBS and

dropdown to select define
code
 Code preview

Then select numbers,

define the level as per
requirement of project

Click on OK to apply
Insert WBS column
 Indent
task

After activity 2
select then click
on indent task

Here Activity 2 select for Indent

of activity 1
click here for
outdent task

Activity 4 is select
Here activity 1 having 2 to outdent form
indent activity activity 1
 Here
activity
is
outdent
form Activity 1 having 2
activity indent activity
1
Resource levelling and
allocation
 Click on schedule

File – option -
schedule

If there is
Change to percentage then
auto change to decimal
schedule

Change to fixed
duration
Click on team planner

Select resource
sheet
 Std. Rate of
Dropdown to all resource
select type
Here we enter
Enter resource max no. of
name in this resource to used
column
 Select team
planner

Select task form

 Effort driven and
Change to fixed manually scheduled
duration box should be
unchecked
Name of activity

Resource name is selected for

dropdown which is early
provided in resource sheet
 After allocated the
resource some of the
activity become over
allocated.

Here 2 activity is over

allocated
 First click to view then
dropdown other view and
select resource graph
 3 day unskilled
labour are
overallocated in the
activity where
maximum limit is 6
unskilled labour
 First click on
resource then select
leveling option
 Mark the
automatic
box

Check the
level only
within
available
slack

Click on level all

Here all activity is
levelled
Do dropdown on
task then select
Recurring task
Recurring Tasks
 Provide
Make check
Check on any box on name to
on weekly
which you want to the task
box
developer to visit

Then click OK to
apply
 Here
visiting
date of
developer
on every
wed.
Filters
Click on view
then go to
filter

Do dropdown AND
select new filter
 Click on edit

Select the
filter 1

Value of the
field
Here we enter field
name
Here we are enter
date after which
activity is going to
start
 Entering the
responsibility
 Enter the cost
in dialogue box
then click ok
Enter the value
of slack
Enter duration in
dialog box , then
click ok
Duration is more then 2 and total
slack 0

All the activity

Here all activity showing same
is critical
responsibility as we enter in the filter
(supervisor as responsibility)
Click on resource
S
then select
information

Then double right click on any

resource name , for ex. We are
selecting skilled labour here
hanging Cost Ratio Table
 Click on
cost

It is std. Rate
which we enter
in the resource
After that this sheet
dialog box is
appear
Click on B, so that we can put
different rate for same
resource name but apply in
different area for same
activity

Here we put different rate of

skilled labour , which varies for
date to date.
 Here we put different
rate of skilled labour at
different date
First select Gantt chart then
Resource usage

Enter different rate table in same

project for skilled labour
 Right click then go to
information and select
information
Use dropdown to change
cost ratio table. Here we
take B
Macros and Switch
Click on view - then Macros –
then record macro
Write the macro
name and enter
shortcut key to
macro
 Here we are
recording
macros of Filter
3 which
“responsibility
equal to
supervisor”
After apply filter 3, here only those
activity is shown which having
responsibility as “supervisor”
View – macros – stop
recording
Clearing the filter
which apply during
record macros
view- macros- view macros
Click edit ,to edit
the macros
Insert – Userform

Copy this three line

 Click on this button
We enter caption
there
 View - code

New caption is
supervisor
Run – Run sub/Userform

Paste those three

line in the code
Supervisor switch is
appear after we run
the code , click on
supervisor switch
 This
page is
appear
after
clickin
g the
switch
Resource Pool
 View

This are 3 resource which

enter in resource sheet

How to create Resource pool?

view – resource sheet – save as resource
pool
 Resource –resource pool- share
resources..

Take new
project , then
enter resource
pool in that
project
 Mark the use
resource box

Click ok to apply
 View – Resource sheet

Resource pool is come in

new project as a resource
sheet, which can used for
resource allocation
 Resource sheet
Activity of
take form
new
resource pool
project
Multi Project
 Take new file –
save as – multiple
project
Project - Subproject
Project 1 is select
then insert in
multiple project
Here we enter project 1
and project 2 in multi
project
OTHER FEATURES OF
MS-PROJECT
 Making activity b of project 1
predecessor for project as Finish
to finish
 Finish to
finish
relationsh
ip

Here activity having

predecessors 1 and
c:\user\hp
Project then right click select
Customize the ribbon

Customize the
Ribbon
Click on new
tab
 Here we
ADD
organizer &
background
color in new
tab
 Click on new tab

Background colour ,
organizer is add in new
tab
 Organizer - filters

Start –cost is
copy to
Click here to global.MPT
copy
Save project file as a project
templates

Used dropdown to change

project to templates on
save as type
Earned Value Cost
 Change to auto
schedule

File – option -
schedule
Always unmarked
this box
 Project –
project
information

Insert status date

on which you want
to check earn
value
 Click on set
baseline then set
baseline
 Select earned value cost
indictors , then click to apply

Views- tables – more table – earned value cost indictors

Insert new column-
duration- rename it-
formula-
Select field –duration-
select duration then
select field –cost- SPI
Click
ok to
apply
 Forecast duration of
project
SPI

Budget cost work CPI

Actual cost that
schedule used in project

Budget cost work

performed
Work complete still
status date
Reports
Click on select

Project –reports-
overviews
Click on select

Select project
summary
Project summary
Select cost then click on
select
Select cash
flow then
click on
select
Cost flow b/w 8-
12-2014 to 11-1-
2015