COPY No.

_____

HIGHER RANK COURSES

(POWTR & ABOVE)

TRAVEL REGULATIONS

The information given in this docket is not to be communicated either

directly or indirectly to any person not holding an official position in
Government of India’s Service. It should not be kept in rooms to which
unauthorized persons have access and it will only be issued to persons who
required it for the performance of their duty.

INS HAMLA
MARVE MALAD
MUMBAI – 400 064
 2

LIST OF CONTENTS - TRAVEL REGULATIONS

S.No. Name/Title Chapter Page No.

01. Railway Travel Forms and Its I 02-08
Accounting

02. Definitions (Rule 2 Tr) II 09-21

03. Permanent Duty Move III 22-43
Entitlement: Officers/Sailors

04. Entitlement On Temporary IV 44-54

Duties : Officers/Sailors

05. Leave Travel Concession: V 55-67

Officers & Sailors

06. LTC – Sailors VI 69-70

07. Miscellaneous TA Entitlement 71-83

08. Appendix I To IX 84-90

(CA/CFA/Controlling Officer/
authorities empowered to
order moves on duty/Medical
Authority for recommending &
sanctioning moves of
Attendant/ Authorities who
can sanction Extension for
Lien on Conveyance)
 3

CHAPTER I

RAILWAY TRAVEL FORMS AND ITS ACCOUNTING (NO: 6/93)

Learning Objectives.
* Demand of Travel Forms
* Action on Loss of Travel Forms
* Charging of Reservation Fee from Military Personnel/Traveling by
Rail without exchanging a Railway Warrant/Platform Tickets

Types of Railway Travel Forms

0101. The various travel forms for journey by rail which are presently in use in the
Navy, are as follows:-

Form No Description CDA responsible for audit and

IAFT 1707 Warrant (Voucher) Form „B‟ for small
parties, invalids & family
IAFT 1707A Warrant Form „C‟ for military special
trains, vehicles wagons &
compartments
Warrant Form „C‟ for wagons by goods
train issued to officers for conveyance
of personal effects
IAFT 1709A Concession Voucher Form „D‟ for
officers when travelling at their own
expense & their families
IAFT 1711 Military Credit Note
IAFT 1720 Concession voucher for MNS/
/CADETS sailors and families and
equivalent
IAFT 1733 Unaccompanied baggage certificate
(Goods Train)
IAFT 1752 Individual warrants for Officers & sailors
payment
CA (Fys), Calcutta for sailors
CDA (N), Mumbai for officers
The Controller of Accounts
(Factories), Calcutta
The Controller of Defence
(Accounts), Navy
The Controller of Defence
(Accounts), Navy
CA(Fys), Calcutta
CA (Fys), Calcutta
CDA(N), Mumbai
CA(Fys), Calcutta
CA(Fys), Calcutta for sailors
CDA(N), Mumbai for officers
CA(Fys), Calcutta for sailors

0102. Demand of Travel Forms. The Commanding Officers are to place their demands of
Travel Forms on form IN 936 to the
concerned Naval Store Depot. The Travel forms are collectively printed by Indian
Commanding Officers are to nominate Security Press, Nasik. For Indian Navy,
a commissioned officer to collect these forms are forwarded to NSD(M).
railway forms from the NSD. In case
the concerned NSDs are at a far distance and/or it is not feasible to depute a commissioned
officer for collection of travel forms, the NSDs will despatch these forms by Registered Post.
Books of forms are to be checked page by page before acceptance and discrepancy if any is to
be reported immediately to the issuing authority. Defective forms are not be cancelled by the
 4

NSD where any form is less in the book, a certificate to this effect will be recorded on its cover
by the NSD before the book is issued. Forms will on no account be issued in loose leaf form.

0103. Transfer of Travel Forms. When the books of forms are issued by NSDs or transferred
from one ship or establishment to another, a copy of the issue voucher is to forwarded by the
Supplying Authority to the CDA concerned responsible for accounting. Two more copies of the
issue vouchers are also to be forwarded by the Supplying Authority to their Local Audit Officer
for audit.

0104. Receipt and Accounting. On receipt, all the books are to be counted and record on the
outer cover of each book (Travel form bearing serial number ______________ to
____________ have been physically mustered and found correct.) is to be made by the
accounting officer. If any irregularity is found, the matter is to be reported immediately to
supplying authority and CDA(N). These forms are to be taken on charge in a register of Travel
Forms (IAFZ – 2012) and kept under lock and key. In case MCPOWTR/CPOWTR is assigned
the duties of holding the custody of travel forms as per existing orders, the overall responsibility
rests with LOGO. On change of accounting officer entry for all forms taken over should be
made in the register (IAFZ 2012) and the original entries closed

0105. All books of unused warrants and forms are to be mustered once a month by the officer
holding charge to ensure their safety and prevention of misuse or loss. A certificate of the
existing unused warrant and forms is to be recorded in the Register (IAFZ-2012) as follows:-

“Certified that the monthly muster of warrants and forms has been carried out for the
month of _________ and found correct.”

0106. For convenience, a few sheets at the end of the register are to be kept for this purpose
and for endorsing the monthly certificate showing the result of the check carried out, duly
signed by the Accounting Officer. Under no circumstances, the monthly certificate to be
endorsed on loose sheets of paper and affixed to the relevant book of warrants or forms, as
these sheets are likely to get detached. The monthly certificates will be open to inspection by
the concerned Naval Local Audit Officers of the CDA(N) and by the Inspecting Officers during
Annual Inspections of the ship/establishment.

0107. Care and Custody of Travel Forms. All forms are to kept under lock and key when not
in use. The forms should be stored in a dry place and every precaution taken to ensure that
these are not destroyed or mutilated in any manner. The normal precautions taken for other
important documents for preventing destruction by fire should also be taken in regard to these
forms.

0108. Daily Handing/Taking over of Travel Forms. All travel forms when not in use are to be
kept in the safe custody of the accounting officer under lock and key. Record of Travel forms
issued to writer in Pay Office for preparation and issue to individuals is invariably be
maintained. For this purpose daily handing/taking over between the accounting officer and
sailor-in-charge, Pay Office/Warrant section is to be carried out. This is done to find out the
person in whose custody a travel form or book has been lost. This is done on a register and is
inspected by Administrative Authority at the time of Annual Inspection.

0109. Completion of Travel Forms. Great care is to be exercised in the preparation of Railway
Travel Forms. Officers signing the railway form are to ensure that the forms are completed in
all respect and details entered are correct. The following important points are to be borne in
mind while writing the railway forms: -

(a) Forms are to be written in ink or ballpoint pen.

 5

(b) Must bear the stamp of the office of issue and should be legible.

(c) Date of validity shall be legibly written.

(d) The nature of move whether Pmt/Ty or LTC is to be indicated in the appropriate
column of the warrant to enable the charges being debited at public or contract rates.

(e) The authorised number of tickets to be entered in the appropriate column and
the blank spaces be ruled through.

(f) The journey on warrant is to be performed via main route.

(g) The relevant rule of TR and the authority for move is entered correctly.

(h) The type of train Rajdhani/Shatabdi, class of accommodation i.e. IAC/IIAC/SL

etc. is to be endorsed in the travel forms.

(j) The warrants are to be

signed by the officer authorised to In emergency, OOD or any officer
sign by the Commanding Officer. available can sign the travel forms.
In case these are signed by any
other officer, his specimen signature is to be communicated to the concerned CDAs
giving the number of forms signed by him.

(k) Correction/alteration on the forms are not allowed.

(l) Code numbers are invariably written on top of the Travel Forms.

(m) While issuing concession vouchers to MCPOs/CPOs for travel by lower class i.e.
Sleeper Class the following endorsement in red ink at the top of the concession voucher
(IAFT 1720) is made:-

“Difference of concessional and ordinary fare is to be debited against CA (Fys),

Calcutta.”

U endorsement
L

(n) All forms issued are to be boldly endorsed on with the appropriate Controller of
Defence Accounts responsible for the audit.

(p) Conveyance of car is not permitted on warrant.

(r) When more than one warrant is issued for self, family and baggage etc., the
issue of second and subsequent warrants are to be linked with the previous warrant
issued.

(s) Parties of two or more belonging to the same unit with common starting and
Destination stations, are to travel on party warrants IAFT 1707. The issuing authorities
however, in exceptional circumstances may issue individual warrants for administrative
reasons which should be recorded. In the case of erroneous issue of warrants and
issue of individual warrants, without adequate reasons, the issuing authorities are liable
to make good the extra expenditure to the state (Rule 4(iii) TR). This procedure is
 6

however, not applicable to personnel proceeding to/returning from leave and course of
instructions.
Entitled to travel in Rajdhani/ Shatabdi
Express is also to be affixed.

(t) While addressing Station Master on travel forms, the word „IR’ (Indian Railway)
can be written to enable the service personnel to book the tickets from any railway
stations.

0110. Cancellation of Forms. Incorrectly prepared form or forms rendered redundant will be
cancelled by the Issuing Authority by means of a large „CANCELLED‟ stamp or by inscribing in
block capital letters the word „CANCELLED‟ in red ink diagonally across the face of the form.
The cancelled forms will not be destroyed by burning or treated as ordinary waste paper but will
be pasted to the relevant counter-foils after cancellation.

0111. Franking on Code Heads on Railway Warrants. In order to account expenditure against
appropriate budget head by CA (Fys), Calcutta the following code head are to be franked by
rubber stamp on a warrant:-

Types of Moves Code Head

(a) For moves other than on LTC 01/626/02

(b) For moves on LTC 01/601/01

(c) MC Note 01/626/05

0112. Issue of Travel Forms. Officers authorised to sign railway forms are to ensure that the
forms are complete in all respects before affixing their signatures. Special attention is to be
paid to the common irregularities enumerated in para 0109 and 0111.

0113. Disposal of Counterfoils. Counterfoils of completely used books/partially used books

are to be retained on board for a period of 3 ½ years from the date of issue of last form and
may be destroyed after obtaining NOC (No Objection Certificate) from the NLAO concerned.
Destruction certificate is retained with the relevant register. In case of counterfoils on which
audit objections are outstanding they are to be retained until the objections are finally settled.

0114. Disposal of Serviceable Surplus Forms. Serviceable surplus forms are to be returned to
NSD on issue vouchers with intimation to CDA(Navy), Mumbai and CA (Fys), Calcutta and
suitable entry is to be made in the register (IAFZ – 2012).

0115. Disposal of Unserviceable/Obsolete Forms. A board of officers, appointed by the

Administrative Authority, should examine the conditions of the forms held by ships and
establishments and certify that all the forms and counterfoils are intact and that no forms are
missing therefrom. The forms are then to be destroyed by burning under the personal
supervision of the Commanding Officer and a member of the Board to be nominated by the
President of the Board. The particulars of the books destroyed are to be entered in the
Register (IAFZ-2012) and entry is to be signed by the above two officers. The CA(Fys) or
CDA(Navy) is also be informed simultaneously.

0116. Loss of Travel Forms. In the event of loss of any travel form, the issuing authority will
immediately notify all railway authorities in the area including the under mentioned, with a
request to publish a notice about the loss in the railway Gazette:-
 7

(a) Chief Commercial Superintendent of Railway concerned.

(b) Station Master of the local station where the loss occurred.

(c) Headquarters office of the railway concerned.

(d) Report the loss to CDA(N), Mumbai and CA (Fys), Calcutta.

(e) Since the notification in the Railway Gazette on the loss of forms tends to
minimise the chances of their misuse, it will be the responsibility of the Issuing Authority
to continuously progress the matter with the Railway Authority so as to ensure that there
is no undue delay in issuing of the notification.

0117. Loss of forms will be attributed to negligence of duty and dealt with as loss of „public
money‟ under „Financial Regulations for the Navy‟ and reported to Naval Headquarters through
normal staff channels. The statement of case will be prepared by the ship/establishment and
forwarded to the Administrative Authority concerned together with a copy of the Board of Inquiry
proceedings if convened as per the existing regulations, for remarks/recommendations. The
Administrative Authority will obtain audit report from CA(Fys), Calcutta/CDA(Navy), Mumbai.

0118. Regularisation of Loss.

(a) All forms except IAFT 1752. The AA concerned will refer the case for
regularisation through CDA(N) to concerned Directorate at NHQ for obtaining Govt.
sanction.

(b) Form IAFT 1752. Ships/Establishments are required to ascertain the cost of IAFT
1752 lost from CDA(N),
Mumbai/CA(Fys), Calcutta within 3 Postal address of CA(Fys):
months of detection of loss of forms in The Controller of Accounts (Fys)
question based on the highest fare for 6,Esplanade East, Calcutta-700069
the possible longest distance that could
be traveled from one end to the other end of the country. The loss thus assessed
should be regularised by the CFA concerned.

NOTE. Once the loss of all types of blank railway form is regularised, there is no need for a
second regularisation of the same form, when their actual fraudulent use is detected
subsequently.

0119. Action on Decommissioning of the ship. All books, partially used books and
counterfoils not due for destruction are to be returned to NSD under intimation to CDA(N) and
CA(Fys), Calcutta.

0120. Audit. The forms are subject to periodical audit by local audit officers of the Defence
Accounts Department. Any discrepancy or irregular use pointed out by them should be
promptly attended to and action, as necessary in accordance with the existing rules in „Financial
Regulations for the Navy‟ should be taken.
 8

0121. Procedure for claiming refund of unused or partly used CSTs obtained in exchange of
Railway Warrants/Concession Vouchers.

(a) Action by Individuals.

(i) Unused or partly used tickets are to be deposited with the Station Master
at the Railway Station where the journey was to have commenced or was
terminated before expiry of validity date and a certificate to that effect is
obtained.

(ii) The certificate obtained in lieu of All railway stations

surrendered ticket is to be handed over to the having computerised
ship/establishment. booking system issue
Cancellation tickets (in
(iii) When lesser number of persons lieu of surrender
travel from the starting station than that certificate) which are
booked, the matter is to be reported to the being accepted for
Station Master of the starting station who will refund by the railway
make necessary correction of the warrant or authorities.
concession voucher to show the actual
number travelling. The Station Master with stamp and seal should attest this
correction. The corrected tickets on completion of journey are to be handed over
to ship/establishment for necessary action.

(iv) When some of the members of the party booked on CSTs desire to
terminate the journey enroute, a certificate showing the number of persons who
terminated the journey short of booked destination should be obtained from
the Station Master concerned.

NOTE: It is essential that the receipts/certificate obtained in accordance with sub paras (i), (iii)
and (iv) above should invariably be stamped with the respective railway station seal.

0122. Action by Ship/Establishment. Immediately on receipt of the certificate/tickets for

surrendering the CSTs ships/establishments are to initiate action for refund from railway
authorities with intimation to CDA(N) Mumbai & CA (Fys) Calcutta as the case may be, giving
full particulars of the warrants and journeys not made.

0123. Recovery of Loss.

(a) In case any individual fails to apply for refund within stipulated period (6 months)
the loss caused to Defence thereby will be debited to his pay account.

(b) In case no refund is forthcoming from railway inspite of best endeavours by the
unit concerned or the railway rejects the claim on account of time limitation etc. the loss
thus caused to Defence will be regularised under the order of CFA.
0124. Charging of Reservation Fee from Military personnel. As per Rule 128 (10) of
Military Tariff, 1986 reservation fees are not to be charged for reserving accommodation for
Military personnel travelling on warrants/vouchers (IAFTs 1752 & 1707 respectively).
However, such amounts (Reservation Charges) at Public Tariff shall be levied and debited from
Ministry of Defence. Super-fast surcharge will continue to be paid by military personnel they
opt to travel by super-fast train.
 9

0125. Travelling by Rail without exchanging a Railway Warrant. In case where service
personnel are not able to get their warrants exchanged for
tickets at the forwarding station, they should advice the Guard This is permitted in
of the train before undertaking the journey, who will issue a accordance with
certificate that the passenger has been permitted to travel upon Rule 128 (3) (b)
condition that they subsequently get the warrants exchanged for Military Tariff, 1986.
excess fare tickets at the first stopping station where there is
time or even earlier if they can contact the ticket checking staff. In such cases the warrants will
be collected and free excess fare receipts covering the journey from the starting station to the
destination station shown in the warrants will be given to them without levying any fare or
excess charge. Full particulars of the free excess fare ticket issued should invariably be shown
on the warrants the cost of which will be debited to the Ministry of Defence.

0126. Platform Tickets. Service personnel provided with instructions for the reception or
despatch of a party of Military personnel by rail may be allowed on the station platform without
purchasing platform tickets. Such service personnel will be in uniform and on demand by
Railway staff produce instructions as their authority for non-purchase of a platform ticket.

Question for Practice

Q.1. Write short Notes on Demand of Travel Forms?

Q.2. Write down the action on disposal of Unserviceable/Obsolete Forms?

Q.3. Write down the action on loss of Travel Forms?

 10

CHAPTER – II

GENERAL RULES – TA/DA/LTC MOVES

Definitions (Rule 2 TR)

Learning Objectives.
* Competent Authority/Competent Financial Authority/Controlling
Officer & their duties/family/Wholly Dependent
* Classification of Journey
* Grade of Individuals
* Charging of Penal Interest on advance of TA: Service Personnel
(Rule 17-A TR)

0201. Competent Authority. The government or any other authority to whom powers may be
delegated by the government. (A list of such competent authority is given as Appendix I to TR
1991).

0202. Competent Financial Authority. The term means the authority within whose financial
powers the amount falls.

0203. Controlling Officer and Their Duties (Rules 6 & 9 TR).

SNo. For Controlling Officer

01 All personnel (a) CNS

(b) FOCINC, West
(c) FOCINC, East
(d) FOCINC, South
(e) FOCWF
(f) FOCEF
(g) Admiral Superintendent, Dockyard
(h) COs of Ships/Establishments and
senior officers of the rank of CDR
and above who are head of branches
at Naval Headquarters

02 Service Officer serving with Deputy Secretary (Military) of Cabinet

the Cabinet Secretariat Secretariat

03 Services Attaches/Advisors Ambassadors/High Commissioners for

India

04 Staff under Service Attaches/ Services Attaches/Advisors concerned

Advisors

05 Officers of the Recruiting The Recruiting Officer or in his absence

Organisation the senior officer of recruiting staff
 11

06 Defence Services Personnel (Service & Civilians)

Serving:-

(a) In the NCC DG DG, NCC

(b) In the NCC under the Commander, NCC (State concerned)

Command of Director
NCC (Staff)

07 Student and Instructor Officers Commandant, National Defence College

of NDC

It is the duty of controlling officer before signing or countersigning a travelling allowance

bill: -

(a) To scrutinise the necessity, frequency, duration of journey and halt for which TA
is claimed and to disallow whole or part of the TA claims if he considers that the journey
was unnecessary or unduly protracted or that a halt was of excessive duration. This is
to verified based on detention certificate issued by the Commanding Officer of the unit of
Ty duty station.

(b) To scrutinise carefully, the distance entered, and fare for journey by rail or actual
amount claimed, class of accommodation used, baggage, vehicle conveyed were
reasonable.

(c) To decide the scale of TA to be drawn and particulars of journey.

(d) Doubtful cases are to be referred to the superior authority.

(e) Ensure that bills, ticket or cash receipts are attached with the claim of sailors &
civilians as documentary proof.

(f) Ensure that the family actually performed the journey to home station or other
selected place of residence by indicating railway receipt/ticket nos. and trans-portation
of baggage and conveyance are in order.

(g) To ensure that railway ticket numbers are invariably quoted on claims when
journey is performed by rail on cash payment while claiming cost of warrant.

Note: The controlling officer would be held personally responsible for any over payments
caused as a result of his failure to exercise necessary check expected of him.

0204. Daily Allowance. The term means an allowance for absence from HQ/permanent duty
station which is intended to cover the ordinary daily charges incurred by an individual in
consequence of such absence.

0205. Duty. An individual is considered for the purpose of these rules to be „on duty‟, when
proceeding/performing a journey specified by regulations in the interest of public service and
not at the request, or for the personal convenience.

0206. Main Route. The term means the most convenient route being that usually taken by the
travelling public.
 12

0207. Pay. The pay for the purposes of regulating TA/DA in case of service personnel has
been defined to include `Basic Pay and Rank Pay‟ only “Non Practice Allowance in respect of
Medical Officers‟ to be counted as pay.

For the purpose of regulating TA/DA under these regulations, the term „pay‟ includes in
case of:-

(a) Officers : Basic Pay, Rank Pay and NPA

(b) Sailors : Basic Pay

(c) Civilians : Basic Pay

0208. Rank Pay. Rank pay is admissible to the commissioned officers of the three Services,
holding their rank either in a substantive or acting capacity. It is that element of their pay
identified with their Rank which, in turn has a relationship with their scale of pay. It is granted
separately in recognition of the specific needs of their conditions of service and command
structure. It will consequently be taken into account for determining their entitlement to such of
those financial benefits, concessions etc. including retirement benefits, as are directly related to
the basic pay of scale.

0209. Private Servant. The term means all servants of individuals, units, departments
and services not paid by the state.

0210. Authorised course of Instruction. Means any course or class of Instructions or

refresher course authorised by regulations or by special sanction of the Government.

0211. Body of troops. Body of troops is body of two or more service personnel which
may include JCO/OR/Airman (including MWO/WO) Sailors (including MCPO I & II) element in it.
When forming a part, the despatching authority will specifically place an officer in command
which will be stated on the movement order.

0212. Indian Limits. The terms means the territory of India comprising the territories of the
states and the Union Territories specified in the First Schedule of the Constitution.

0213. Baggage. The `term baggage„ is not subject to the definition. It is for the
Controlling officer to satisfy himself that a claim to re-imburse on account of the transportation
of Baggage is reasonable. On occasions when an officer is not permitted to transport his
private conveyance at government expense, his motor vehicle may be viewed as covered by
the terms baggage (Rule 67 TR). The family will be allowed to convey the balance of the
baggage when moving apart from the head of the family without the sanction of the competent
authority subject to the condition that the total quantity of baggage conveyed by the individual
by him, the quantity conveyed to depot should not exceed the maximum entitlement.

0214. Traveling Allowance. The following are the different kinds of traveling allowance which
may be drawn in different circumstances by individuals:-

(a) Conveyance Allowance

(b) Mileage Allowance
(c) Daily Allowance
(d) The actual cost of traveling

0215. Mileage Allowance. An allowance calculated on the distance traveled which is given to
meet the cost of a particular journey.
 13

0216. Actual Cost of Traveling. The term means the actual cost of transportation of an
individual, family, baggage including charges for ferry and tolls (except Octroi) and charges for
mazdoor. It does not include expenses on boarding and lodging, refreshments or any other
incidental expenses.

0217. Family. “Family” means the service personnel„s wife or husband as the case may be
and two surviving unmarried children or step children wholly dependent on the service
personnel irrespective of whether they are residing with the service personnel or not. It
includes married daughters who have been divorced, abandoned or separated from their
husband, widowed daughter and residing with the service personnel and are wholly dependent
on the service personnel, parents and/or step mother residing with and wholly dependent on the
service personnel, unmarried minor brothers as well as unmarried divorced, abandoned,
separated from their husband or widowed sisters residing with and wholly dependent on the
service personnel, provided their parents are either not alive or are themselves wholly
dependent on the service personnel.

NOTE: 1. The restriction of the concession to only two surviving children or step children
shall not be applicable in respect of (i) those service personnel who already have more than two
children prior to the coming into force of this restriction i.e. 01-10-97, (ii) children born within any
year of the coming into force of this restriction; (iii) where the number of children exceeds two
as a result of child birth resulting in multiple births.

NOTE:2. Not more than one wife is included in the term „Family‟ for the purpose of these
Rules. However, if a service personnel has two legally wedded wives and the second marriage
is with specific permission of the Government, the second wife shall also be included in the
definition of “Family”.

NOTE:3. Children of divorced, abandoned, separated from their husbands or widowed

sisters are not included in the term “family”.

NOTE: 4. A Member of the family whose income from all sources, including pension,
temporary increase in pension but excluding dearness relief on pension or stipend etc. does not
exceed Rs 1500/- p.m. is deemed to be wholly dependent on the service personnel.

NOTE:5. Though it is not necessary for the spouse and children to reside with the service
personnel so as to be eligible for the Leave Travel Concession, the concession in their cases
shall, however, be restricted to the actual distance, traveled or the distance between the
Headquarters/place of posting of the service personnel and the home town/ place of visit,
whichever is less, subject to other conditions laid down in Travel Regulations, 1991.

0218. Wholly Dependent. Denotes that the dependent‟s income from all sources does not
exceed Rs. 1500/- per month and is permanently residing with the head of the family.

0219. Classification of Journey (Rule 10 TR). All moves for which conveyance at public
expenditure authorised shall be classified as:-

(a) Permanent OR
(b) Temporary

Depending on the assessment of the authority ordering the move is that the individual
transferred shall do duty in the station to which his transfer is ordered for a period exceeding or
not exceeding 180 days.
 14

0220. Grade of Individuals (Rule 11 TR). For the purpose of calculating TA, individuals are
divided into four grades as follows:-

First Grade.
(a) All Commissioned Officers including Midshipmen (whether on the active or
retired list).
(b) MCPOs holding honorary ranks as commissioned officers whether on the active
or retired list.
(c) Nursing Officers of (MNS).

Second Grade.

(a) MCPOs & CPOs

(b) Civilian sisters

Third Grade.

POs & Leadings

Fourth Grade.

SEA I and SEA II

Note: Family belongs to same grade as the head of the family.

0221. Lien on Conveyance (Rule 16 TR para (i) a, b & (ii) & and 204 TR & Sls. 88, 89, 90 of NI
1/S/81).

RULE 16 TR

(i) (a) Service personnel and members f their family entitled to free conveyance
to home/SPR in India on discharge or retirement of the Government servant
under these regulations may retain a lien on such free conveyance for one year
which may be extended upto eighteen months y the authority mentioned in
Appendix XI of these regulations. In case of civilians, the lien period will also be
one year. This facility will also be applicable to Service personnel re-employed
under Central Govt. provided the date of re-employment or the expiry of period of
such re-employment, as the case may be, is on or after 01 Feb 78.

(b) A serving or discharged sailor or non-combatant (enrolled) suffering from

tuberculosis and admitted for treatment into a service hospital/sanatorium will
retain the lien on terminal conveyance, otherwise admissible from the hospital to
his home during the period he is under treatment in a service
hospital/sanatorium.

(ii) A family entitled to conveyance within Indian limits under these regulations, may
proceed or follow the head of the family provided that the journey is undertaken within
six months of the date on which the head of the family moves. Such a family will be
regarded as accompanying him.
 15

(a) Discharge/retirement of a Self within one year from the date of

service person
Read in conjunction with App XI
on page 78 for various auth.
empowered to relax limit of time
retirement
Family & Baggage Can precede not
more than 2 months or follow within 1
year from the date of Retirement

(b) Move of family consequent Six months from the date of transfer of
upon permanent transfer of head of head of the family.
family

(c) Move of family consequent
upon permanent transfer of head of
at new duty station is not available
(d) Move of family when the
individual moves on permanent
transfer to more than one station
within six months
(for sailors only)whichever is earlier.
Six months from the date of family
accommodation family when family
accommodation becomes available at
new duty station or permitted to make
private arrangements (sailors only)
whichever is earlier.
Six months from the date of transfer of
head of family from 1st station to the
present station by direct route. In case
of non-availability of family
accommodation be counted for six
months will when it becomes available
OR
Permitted to make private arrangements

NOTE; The lien period of six months admissible for the move of family and baggage will be
counted from the date when family accommodation becomes available at new duty station
except in the case of transportation of private conveyance when the lien period of six months
will be counted from the date of move from the 1st station.

(e) Conveyance of family and
baggage of an individual who dies
while in service.
(f) On vacation of Government
accommodation – sailors (TR 74).
One year from the date of demise of
the individual
Six months from the date of vacation

NOTE: In case of re-allotment of accommodation at the same station second railway warrant
for family can not be issued within 12 months from the date of their evacuation. After re-joining
such families will not be entitled to free conveyance to home again if ordered to vacate the
married accommodation for the 2nd time unless 1 year has elapsed from the date of rejoining of
Head of the Family .

(g) AME/Allotment of Six months from the date of claiming

Government CILQ or allotment of Govt.
Accommodation accommodation which- ever is earlier
 16

NOTE: In special cases, a competent authority may sanction an extension of time limit
mentioned in sub clauses (b), (c), (d),(f) and (g) above up to maximum of one year provided
he is satisfied. Lien on conveyance beyond one year in extreme circumstances may be granted
by NHQ (COP) upto a maximum of 18 months except move of family and baggage on
permanent transfer in which case it is extendable upto 2 years (Sls. 88, 89 & 90 of NI 1/S/81
refers).

Advance of Travelling Allowance and their Adjustment (Rule 17 TR).

0222. An advance of travelling allowance (only if it exceeds Rs.50/- in the case of individual of
the first grade) may, on submission of an application to the Commanding Officer, may be paid
to individual before leaving his station.

0223. Advance paid from imprest will be supported by a simple receipt from the payee
competed in duplicate and prominently marked original and duplicate. The original will be
receipted over a Re.1/- revenue stamp where necessary and forwarded to the concerned
Accounts(N) alongwith cash account. Full and correct particulars will be furnished on the
receipt in record to

(a) The officer for whom the advance is drawn

(b) The particular journey for which it is drawn and

0224. Payment of LTC advance to Service Personnel. Payment of LTC advance from Imprest
account to service personnel below officer rank will be made as per the procedure given below:-

(a) Application for advance will be made by the personnel on requisition form (IAFA 194) duly
sanctioned by the controlling officer to the Imprest holder who will the make the payment
after the general scrutiny. The Imprest holder will obtain a simple receipt (in triplicate
including one office copy) as of payment and for distribution as explained in succeeding
paragraph:-

(i) Paid requisition along with the duplicate copies of the simple receipt and
a top sheet there of will be sent by the Imprest holder directly to the CAA(Fys)
Calcutta, monthly simultaneously with the dispatch of monthly Imprest account to
the CDA (Navy) for necessary action.

0225. Government Servants who are frequently required to visit stations on duty away from
HQ, Stn, shall be entitled to draw an advance to cover cost of the monthly Season railway
ticket and cost of photograph to be affixed on the ticket.

0226. Advance of value of warrant

reimbursable under rule 47 may be Under 177B when leave station is
sanctioned at the discretion of the upto 1450 Kms. or less 80% cost of
controlling officer incase of journey under warrant is paid. Full 60% for tickets
rules 177 (A) & (B). Advance refund of the upto 1450 Kms. in paid when leave
cost of warrant will be limited to 80%. The station is at greater distance.
controlling officer are also authorised to
further delegate these powers to selected staff officers under them with the express permission
of the competent authority.

0227. An officer deputed on a course of instruction in India and entitled to travelling allowance
on the temporary duty scale will be paid an advance of travelling allowance plus daily allowance
for the period of the course at the scale laid down in Rule 123 TR, ten days before travelling for
 17

the course. Travelling allowance for the return journey will be paid ten days before completion
of the course.

0228. No advance of daily allowance for the period of the course will, however be drawn for
army officers as the daily allowance admissible to such officers undergoing a course of
instruction is drawn by the commandant of the school from the regional controller in whose
audit area the school is located, on a consolidated contingent bill covering all officers students
and paid to them.

0229. All advances including those of families drawn in the manner prescribed above shall be
adjusted in the TA bill which shall be submitted to the CDA(Navy)/CA (Fys) Calcutta
immediately on the completion of the journey, complete in all respects failing which the CDA
shall have the liberty to recover summarily the amount of the advance from the pay bill of the
individual for the second month after that in which the journey is completed.

0230. The amount of the advance drawn should not exceed the amount of travelling allowance
admissible under the rules. If in any case the advance drawn by an individual is found to be
more than the amount of traveling allowance admissible, the unadjusted balance will be
recovered from him in lump-sum and credit in Imprest account or through IRLA, Naval Pay
Office.

0231. The grant of concurrent advance If a claim for outstanding advance has
is not ordinarily permissible and should already been preferred, should not be
be avoided. Before making payment of considered as an outstanding advance.
an advance , it should be verified that no
previous advance is outstanding against the person concerned.

0232. IN service personnel will draw the advance from the Base Logistics Office/Commanding
Officers, ships and establishments who will notify such payments to the CDA (Navy) and obtain
his acknowledgement.

0233. In the case of advance made to personnel who are not expected to return to their units
(e.g. proceeding on posting, the officer making the advance will notify the CO of the unit to
which the individual has proceeded, of the amount of the advance, the date on which it was
paid and the journey in respect of which the advance was made and will request that the
amount of the advance should be deducted from the travelling allowance claim. Paying officers
will ensure that an acknowledgement of the notification is received. At the new unit, the claim
will be finally settled, less the amount of the advance made, and a reference will be given on
the claim to the unit where the advance was made, and the date of payment.

Charging of penal interest on advance of TA : Service personnel (Rule 17-A TR).

0234. In case of advances regulated by Rules 17, 177 & 184 of TR. Agreements to be
executed at the time of drawing of advance should stipulate that no interest shall be chargeable
if the conditions attached to sanction including those relating to the recovery of amount are
complies with fully to the satisfaction of the controlling officer.

0235. The claim for moves of transfer, tour and LTC when TA advance is drawn for the
journey are to be preferred within the following time limits:-

(a) Transfer : One year from the date of completion of journey.

(b) Tour(Ty Duty) : Within 15 days of issue of reporting Genform promulgating

regularisation of the move.
 18

(c) LTC : Within one month of the completion of the return journey.

0236. However, in cases of default, interest will be charged @2 1/2 % above the prescribed
rate of interest in the following cases:

(a) In cases where the advance is not utilised fully but the adjustment bill is
submitted in time, interest may be charged at the rate prescribed for advance for
purchase of conveyance (other than motor car) plus 2 ½ % on the unutilised portion of
the advance from the date of drawl of advance to the date of refund of advance.

(b) In cases where the adjustment bill is not submitted within the prescribed time ,
the entire amount of advance will be recovered on one lump sum immediately on expiry
of such time limit. In such cases interest will be charged at the rate of interest
prescribed in (a) above on the entire amount of advance from the date of drawl of the
advance to the date of recovery of amount. The claim for reimbursement would
however, not be forfeited merely on account of recovery of advance. Controlling officer
may however, waive such recoveries or charging interest in cases where non-
submission of adjustment bill is attributed to genuine difficulties.

0237. The amount of penalty recovered will be credited the receipt of major head
corresponding to the expenditure head to which the advance was debited.

Advance Of TA/DA to Families Of Service Officers Who Dies While in Service(Rule 18

TR).

0238. An advance to meet travelling expenses of a family of an officer who dies whiles in
service admissible under Rule 216 TR may be sanctioned subject to the terms and condition
enumerate in Rule 21 TR. Except that instead of the advance drawn by the head of the office, it
may be drawn by the CO of the unit, formation or establishment.

Grant Of TA/DA to MCPOs on Conferment Of Honorary Commission – Drawl of

Advance(Rule 20 TR)

0239. MCPOs and their equivalent on grant of Honorary Commission are entitled to TA/DA on
duty admissible to regular commission officers.

Completion of Travelling Allowance Claims(Rule 23 TR).

0240. The travelling allowance claim shall have full particulars required in the case of

(a) A family moving permanently to another station and

(b) An individual claiming the cost of transporting personnel effect as defined in the
note to rule 67(d) and rule 70(d) and also authorised conveyance. Every claim under (b)
above made in a travelling allowance bill for moves on permanent duties will normally be
supported by receipts and vouchers for the expenditures incurred. In exception case or
extra ordinary circumstances, however, controlling officer, may at their discretion, waive
this requirement if they are otherwise convinced of the genuineness of the claim.

0241. The provision shall also be applicable in case of LTC journey undertaken by the service
personnel and their family under rules 177(A), 177(B), 180 and 184 of TR and the controlling
officer may at their discretion waive the requirement for the production of cash receipt by rail/
 19

road/ air/ steamer. Wherever they are satisfied in regard to the genuineness of the claim and
the bonafied of the journey having been performed. These power shall be exercised by the
controlling officers purely on merits in really deserving cases and not as a general measure.

0242. When required by rules the orders of the Competent authority will be obtained and
furnished in support of the claims.

0243. The certificate given by the Controlling Officer in accordance with this TR is placed in
the box below:-

Certificate in terms of Rule 23 TR to be given by Controlling Officer

TO WHOM IT MAY CONCERN

 “Sanction of the Commanding Officer, INS ____ is hereby accorded

in terms of Rule 23(i) TR and GOI, MOD letter PT/102/NHQ/1669/
D(Mov) dated 17 Ma 73 to waive off the requirement of production
of rail tickets for the journeys from ______ to ______ under Rule
____ TR in respect of _____________ and family.”

Commanding Officer

0244. Sea Journey Within Indian Limits (Rule 26 TR). An individual entitled to conveyance
by sea within Indian limits may either
obtain passage by requisition through Entitlement for journeys by Sea including
the embarkation authorities or draw Andaman & Nicobar and Lakshdweep
passage allowance in lieu of passage Islands is categorically defined in para 0306
at rates payable by govt. for the and 0307.
accommodation to which he is
entitled. An individual entitled to return conveyance will be granted the cost of return ticket if an
individual travels in a lower class of accommodation, then to which he is entitled, he shall be
restricted to the passage allowance for the class of accommodation actually used.

0245. Conveyance by railway includes the crossing of a river or arm of the sea when such
crossing occurs in the course of journey and the charge for it, is included in the railway fare.

Grant of Mileage Allowance- Route Other Than the Shortest(Rule 40 TR).

0246. A Competent authority may for special reasons which should be recorded, permit
mileage allowance to be calculated on a route other than the shortest or cheapest provided that
the journey is actually performed by such route.

Provision of the above rules will apply to all modes of travel, viz. by rail, road, sea, or air
subject to other conditions laid down therein and provided it is in the interest of the public
service an authority competent to sanction moves by specific mode may authorise travel by
route other than the shortest or the cheapest in that mode. (See Note 1)

Travelling allowance by the longer route is not admissible in cases where the journey
could not be performed by the shortest route because of non-availability of reserved
accommodation of the entitled class of that route.
 20

However, an individual who actually travels by a longer route on which reservation of the
entitled class of rail accommodation is available may be permitted by the competent authority
to claim travelling allowance by the route actually used provided the adoption of the longer
route actually results in saving of the public time as compared to the delayed availability or the
non-availability of such reservation on the shortest route and also safe guard the interest of the
Govt.

When road mileage is claimed for journey performed by motor car between place
connected by rail, the competent authority should decide whether the full rate of travelling
allowance should be passed in such case or whether it should be limited to what would have
been admissible had the individual traveled by rail in the ordinary way. The principle which
should be followed in deciding such question in whether any public interest was served by the
road journey which would not have been served had the individual traveled by rail, such as the
saving of public time, or, inspection work enroute etc. (See Note 2)

The absence in a train of the class of accommodation to which an individual is entitled

under rule 57 may be taken as a special reason for allowing mileage allowance by road and
consequently the Competent authority may on such occasions grant to an individual travelling
by road, road mileage limited to the amount which would have been admissible had the journey
been performed by rail by the class of accommodation to which he ordinarily entitled. When the
fair of the requisite class for journey in question is not specially published, it should be
calculated according to appropriate date in the railway time and fare tables. (See Note 3)

Recruiting officer are the competent authorities in respect of road journeys performed by
themselves, their assistant extra assistant recruiting officer and recruiting medical officer. (See
Note 4)

Powers of Commander Andaman & Nicobar Island (See Note 5)

(a) Commander Andaman and Nicobar Island may accord sanction to defence
personnel posted in the A& N Groups of Islands to move by longer routes while
proceeding or returning from leave and duty.

(b) Commandant Embarkation HQ Calcutta and Madras ,may accord sanction to

defence personnel to move by longer while returning annual leave or duty the A& N
groups of Islands.

(c) Commander A&N Islands while exercising the above powers will consider that
granting this permission is necessary to obviate delay in journey and enforced halts to
the maximum extent possible at the ports.

(d) The Commandant embarkation HQs Calcutta and Madras, before exercising the
above power will ensure that the personnel to whom the permission for moving by the
longer route is granted are not likely to be detained at the port to which they are
diverted.

Point of Commencement and End of Journey (Rule 41 TR).

0247. A journey on transfer is held to within or end the actual residence of the individual
concerned. Any other journey held to begin or end in any station as a duty point in that station.

Explanation: For the purpose of this rule duty point at the HQs means the place or the
office where an individual remains on duty, i.e. the place/office of employment at the
HQs, as for outstation the duty point shall be taken to the place/office visited by the
 21

individual on duty. Where there are two or more such points at an outstation the
following shall be taken as the duty point:-

(a) If the individual reaches that station by rail/steamer or air the point which is
farthest from the railway station, harbour or the air booking centre as the case may be
and

(b) If he reaches that station by road the point which is farthest, from the point where
the journey to that station commenced.

NOTE:

(i) Where journey commenced/ ends at station which is neither the individual‟ s HQs
nor his place of duty it may be treated to have commenced/ended at his residence.

(ii) Individuals serving in or proceeding to offices located in new Delhi on ty duty will
have their road mileage regulated in the manner detailed below:_

(a) For individuals performing journeys by trains starting from or terminating

at the Delhi Jn. and not passing though New Delhi, road mileage will be
admissible between the duty point and Delhi JN.

(b) For Individuals performing journeys by trains which pass through New
Delhi road mileage will be admissible between duty point and New Delhi Railway
Station.

0248. The principle in sub clause (a) and (b) above will also apply in the case of the move on
pmt duty except that the distance will be determined from and to the residence of the
individual.

Cost of Issuable Railway Warrant (Rule 47 TR)

0249. (a) Self

(i) The controlling officer are authorised to sanction re-imbursement of cost

of Railway Warrant by direct route when the officer is not using the warrant from
old to new duty station (100% of the entitled class).

(ii) For claiming full fare of entitled class by rail sanction of competent
authority is required when railway warrant is not availed.

(iii) Normally cost of issuable railway warrant is authorised when travelling by

rail by circuitous route or breaking journey en-route, by road or by air (non
entitled officers).

(b) Families. In lieu of free railway warrant families can travel on cash TA and
claim limited to 2nd AC Class fare or, actual expenditure whichever is less without any
sanction.
 22

Question for Practice

Q.1. Write down the definition about the following:

(a) Competent Authority

(b) Competent Financial Authority
(c) Family
(d) Wholly Dependent
(e) Grade of Individuals (Rule 11 TR)
 23

CHAPTER III

PERMANENT DUTY MOVE ENTITLEMENT: OFFICERS/SAILORS

Learning Objectives.
* Class of Accommodation/Admissibility of DA/Rates of DA & Road
Mileage
* Entitlement on 1st appointment
* DA during Post Commission Service (Rule 65 TR))
* Entitlement of TA when both husband & wife are central Govt.
Employee
* Family moving apart from Head of the Family on Permanent Transfer

Definition of Permanent duty (Rule 56 TR)

0301. Except where otherwise specifically stated any move on duty which as per the
expectation of the ordering authority the individual shall do duty in the station to which his
transfer is ordered for period exceeding 180 days
will be classified as permanent. In accordance with Appendix „III„
Rule 4 TR , the authorities to order
0302. Provided that transfer classified as permanent move of officers and
`temporary‟ shall be reclassified as „Permanent‟ if sailors are as follows:-
and when the „period of duty as the said station Officers: Naval Headquarters
exceed 180 days; and Sailors: Commodore Bureau
of Sailors, Mumbai
0303. Provided further that the classification of a
transfer as `permanent‟ shall not be revised after
the move of the individual has commenced from the station where he was officially located
when he received the order transferring him.

0304. Not-withstanding anything contained in this rule, no move of an individual shall be

classified as permanent if it is undertaken in pursuance of tour of inspection.

NOTE: Move for an authorised course of instruction at an outstation will be classified as

`Permanent‟ when the duration of the course is expected to exceed 180 days.

When a course is held at two different stations the moves will be classified separately according
to the period spent in each station and not with reference to the total period of the course.

Class of Accommodation for Travel by Rail (Rule 57 TR)

0305. For the purpose of the calculating mileage allowance and the journey on warrant,
personnel of different grades under Rule 11 TR while travelling by rail are entitled to the classes
of accommodation as under
 24

Officers of the rank of Capt and above

(I) 1st AC
including ADG MNS
(ii) Other officers in Ist grade including
MNS officers, Midshipmen, MCPOs
2nd AC
holding Honorary Commission,
MCPOs/CPOs

(iii) POs 3rd AC

(iv) Other ranks Sleeper Class

Entitlement for journey by Sea or by River Steamer (Rule 58 TR)

0306. Under the provisions of Rule 58 and Rule 107 of Travel Regulations 1991, the
entitlements for journeys by sea or by river steamer will be as follows:-

Service Personnel Entitlement

All Service Officers in first grade
including MNS Officers, MID and
Highest Class
Honorary Commissioned Officers
and their equivalents.
If there are two classes only On
MCPOs/CPOs
the steamer, the lower class
POs and LS
If there are three classes the
Middle or the second class.
Sea I/II The lowest class

Commanders in receipt of monthly basic pay of Rs. 16,400/-

and above can travel by rail in air-conditioned first class
while availing LTC.

0307. Accommodation entitlements for travel between the mainland and the Andaman and
Nicobar Group of Islands and the Lakshwdweep Group of Islands by ships operated by the
Shipping Corporation of India Limited on temporary/permanent duty under the provisions of
Rule 58 of TR, 1991 will be as follows:-

Service Personnel Entitlement

All Service Officers in first grade

Including MNS Officers, MID and Deluxe Class
Honorary Commissioned Officers
 25

and their equivalents.

MCPOs/CPOs First/‟A‟ Cabin Class.

POs and LS Second/‟B‟ Class

SEA I/II Bunk Class

Admissibility of Daily Allowance (Rule 59 TR)

0308. All service personnel in addition to the facility of the travel at Govt expense for himself
and members of the family for the journey by rail/sea/air as the case may be and road mileage
as per Rule 61 for the journey by road, draw one daily allowance for himself and each member
of the family for every completed day occupied in journey from residence reckoned from
midnight to midnight. For the period less than 24 hours on any calendar day, the daily
allowance will be admissible as follows:-

For absence not exceeding 06 hrs - Nil

For absence exceeding 06 hrs but not

Exceeding 12 hrs - 70% of daily allowance

For absence exceeding 12 hrs - Full daily allowance

0309. Daily allowance as mentioned above will be admissible even when personnel use
locomotion free of charge including Govt. conveyance/vessel and not paying for its cost of
propulsion.

0310. No daily allowance will be admissible for time spent in journey within field service
concession area.

Rates of Daily Allowances (Rule 60 TR).

0311. Rates of daily allowance in respect of service personnel are as follows, subject to the
existing conditions:-

(a) When the service personnel do not stay in a hotel or make their/his/her own
arrangements:-

Pay Range Other than B1 class A class A1 class

Those cities and cities and cities
mentioned expensive specially
in col (3), Localities expensive
(4) & (5) Localities
(1)
(2) (3) (4) (5)
Rs.16,400 & above
135 170 210 265
Rs.8,000/- & above but
120 150 185 230
Less than Rs.16,400/-
 26

Rs.6,500/- & above but

less than Rs.8,000/- 105 130 160 200

Rs.4,100/- & above but

Less than Rs.6,500/- 90 110 135 170

Below Rs.4,100/-
55 70 85 105

(b) When the service personnel stay in a hotel or other establishments providing
boarding and/or lodging at scheduled tariffs.

Pay Range Other than B1 class A class A1 class

Those cities and cities and Cities
mentioned Expensive specially
in col (3), Localities expensive
(4) & (5) Localities
(2)
(1) (3) (4) (5)
335
Rs.16,400 & above 425 525 650
Rs.8,000/- & above but
225 330 405 505
Less than Rs.16,400/-
Rs.6,500/- & above but
200 250 305 300
less than Rs.8,000/-
Rs.4,100/- & above but
130 160 195 245
Less than Rs.6,500/-
65
Below Rs.4,100/- 85 100 125

NOTE: Whenever the claim is preferred for DA at (b) above it should be accompanied by the
certificate in the following terms and the vouchers in support of the stay in the
hotel/establishment etc. should be annexed to the TA claims:-

“Certified that I stayed from _______ (date) to ____________ (date) at ___________

(name of hotel/Estab. etc.) which provides board/lodging at scheduled tariffs and/or
where full public tariffs is charged.”

NOTE: Daily allowance for stay in
concerned locality under (a)
above reduced by the 10 percent
thereof and in addition lodging
charges (exclusive of
breakfast/meals) incurred by the
individual for each day will be
admissible subject to the
hotel etc will be admissible at the respective rate for the
Illustration. DA for A1 class city is Rs. 230 per day.
Rs. 230 – 23 (10% of DA) + Lodging Charges subject to
max Rs. 505 p.d. If hotel bill reflects lodging charge Rs.
300 p.d. the claim will be restricted to Rs.505 p.d. and if
hotel bill reflects lodging charge Rs. 500 p.d. then also
claim will be restricted to same amount i.e. Rs. 500/-
 27

condition that the total DA so calculated per day shall not exceed the rate at (b) above for the
locality, where more than one Govt. servant shares the same room, the proportionate share of
lodging charges and the DA for him will be calculated in the manner indicate above.

This principle applies in case of stay in railway retiring rooms.

NOTE 1A: Where an individual stays in a Govt or public sector guest house and pays
lodging charges in excess of 25% of daily allowance to him in concerned locality under (a)
above, daily allowance will be admissible as under:-

(a) The respective rate of daily allowance for the concerned locality as shown in (a)
above, be reduced by 25% and the lodging charge (exclusive of breakfast/meals) paid
by the individual to the Govt/Public Sector guest house authority for each calendar day
shall be added thereto.

(b) Daily allowance equal to the amount calculated in (a) above shall be admissible
to the individual concerned subject to the condition that where it exceeds the hotel rate
to which the individual is entitled for the respective locality as (b) above, it shall be
restricted to latter rate.

Rates of Road Mileage for Journey by Road (Rule 61 TR).

0312. Following scales are prescribed for travel by public bus/AC Taxi/Taxi/Auto Rickshaw/
Scooter/Motor Cycle/Moped/own car:-

Pay Range Entitlement

(i) Officers in the pay Actual fare by any type of public bus,
range of Rs.18,400/- and Including air conditioned bus
above. OR
At prescribed rates for AC Taxi when the journey
is actually performed by AC Taxi
OR
At prescribed rates for full taxi when the journey
is performed by Taxi or own car and at the
prescribed rates for autorikshaw for journey
performed by autorikshaw/own scooter/ motor
Cycle/moped etc.
(ii) Officers in the pay Same as at (I) above with the exception that
range of Rs. 8,000/- and journey by AC Taxi will not be permissible.
above but less than Rs.
18,400/-
(iii) Those in the pay Same as at (ii) above with the exception that
range of Rs.6,500/- and journey by AC Bus will not be permissible.
above but less than
Rs.8,000/-
(iv) Those in the pay Actual fare by any type of public bus Other than
range of Rs.4,100/- and AC Bus
above but less than OR
Rs.6,500/- At prescribed rates for auto rickshaw for journey
by autorickshaw, own scooter/motor cycle/moped
etc
 28

(v) Below Rs. 4,100/- Actual fare by ordinary Public Bus

OR
Prescribed rate for autorickshaw/
Scooter/motor cycle/moped etc. only
At Actual fare by ordinary Public Bus only

0313. Mileage allowance for road

The rate of Mileage allowance for journeys
journeys shall be regulated at the
on foot and bicycle on tour and transfer is
following rates in places where no
restricted to 60 paise per kilometer
specific rates have been prescribed
either by the Directorate of Transport of
the concerned State of the neighbouring states:-

(a) For journeys performed in own car/taxi: Rs. 8.00 per km.

(b) For journeys performed by auto rickshaw/ Rs. 4.00 per km own scooter etc.

Carriage of personal effects on transfer between the places connected by Road and not
connected by Rail (Rule 61A TR).

0314. The allowance of carriage of personnel effects on transfer between places connected by
road only in respect of service personnel is admissible as follows:-

Basic Pay P.M A1/A//B1 Class Other Places

Cities Rs. Per KM
Rs.Per KM

Rs.8000/- and above 30.00 18.00

Rs.6500/- & above but
15.00 9.00
Less than Rs. 8000/-
Rs.4100 and above but
7.60 4.60
Less than Rs. 6500
Below Rs. 4100/-
6.00 4.00

NOTE 1: The allowance at higher rates mentioned in col(2) will be admissible, as at

present. Only for carriage of personal effects from one place to another within the limits of
A1/A/B1 Class cities.

NOTE 2: Defence Personnel who are in receipt of a revised pay of Rs. 3,350/- p.m. and
above will, however, be entitled to the rates of allowance prescribed for Defence Personnel in
the next higher pay range of Rs. 4,100/- and above but less than Rs. 6,500. The higher rate
mentioned in column (2) will be admissible in their cases as well only for carriage of personal
effects from one place to another within the limits of A1/A/B1 Class cities.

Conveyance for Air Journeys in India (Rules 62 & 108 TR).

0315. (a) Travel by air within Indian limits is permissible on permanent duty and temporary
duty by officers of the rank of Captain (I.N) and above and their discretion.
 29

(b) Travel by Air within Indian limits at higher rates will be admissible on permanent
and temporary duties as follows:-

If an airline has more than one class of accommodation, the entitlement will be
as follows:-


Officers Entitlement

Chief of the Naval Staff First Class/

Vice Admirals Executive Class
Officiating CNS of RADM and
above

Other Officers Economic Class


Commanders can travel on their own discretion by air on
ty duty (Rule 108 TR) if the distance involved is more
than 500 Kms and the journey can‟t be performed
overnight (11pm - 6 am) by a direct train or slip coach.

Proceeding Abroad on Public Expense (Rule 245 TR)

Officers Entitlement

Chief of the Naval Staff

Vice Chief of the Naval Staff First Class
FOC-IN-Cs

Vice Admirals Business Class/

Rear Admirals Club Class

Others (Service personnel) Economic Class

 30

Travel by private airlines is not permitted within Indian


limits on temporary/pmt duty. Service personnel may be
permitted to travel by a private airline, only in cases
where the station to which he/she has to go on official
duty is not connected at all by Indian Airlines/Vayudoot.

0316. Air Travel by non-entitled Officers. All first grade service officers drawing pay of
Rs. 10,500/- p.m. and above may travel at their discretion while moving on transfer/duty
involving public interest from Chennai/Kolkata to Port Blair on IAC Flights. The above officers
may also avail Helicopter service from Inter-Island journey in Andaman and Nicobar and
Lakshwdweep Islands on transfer and temporary duty involving public interest.

0317. Air Travel between the under mentioned places/stations shall also be allowed in the
case of the service officers and civilian officers paid from DSE drawing pay of Rs. 8550/- and
above per month while traveling on official duty/transfer.

Between: -

Bhubneshwar and Port Blair

Kochi/Kozhikode and Lakshadweep

Authority: - CGDA‟s case files No. Page/26(63)

Min. of Deff. D(Mov) Dy. No. 5712/D/(Mov)/02 dated 16 Dec 02.
Min. of Def. (Fin./QA) Dy. No. 16(4)/QA/2000 dated 10 Dec 02.
Min. of Fin. Deptt. Of Expdr. No. 19024/2002-E IV dated 06 Mar 02 and F.No.
19024/1/2002 E IV dated 05 Apr 02.

Travelling Allowance to Commissioned Officer on First Appointment (Rule 64 TR)

0318. (a) Conveyance.

(i) Self. Free conveyance as shown below from Home to station to which
permanently posted :

(aa) By Rail. On warrant in 2nd AC.

(ab) By Road. One mileage allowance at the rates under Rule 61. This will
include journey by road from residence to Railway station/Bus stand.

(ac) In case the officer is required to report at one or two temporary duty station
before proceeding to the station of a permanent posting, the entire journey from
home/pre-commission Training Institute to the permanent duty station will be
performed on warrant.
 31

(ii) Family. Free conveyance from home of the officer to the permanent duty
station by direct rout. Mode and class of travel will be as in the case of the head of the family.
Conveyance for families will not be admissible during the period of attachment but will
be granted from their homes to the station of permanent posting of the officer.

(b) Daily Allowance. Daily allowance for the journey period in accordance with Rule
59 & 60 TRs.

(c) Baggage. Free conveyance of baggage upto 225 Kgs (including 25 Kgs from the
training unit/establishment/IN Ship establishment if so availed of) on warrant from home
station to which permanently posted.

(d) The term `home‟ used above need not necessarily mean the ancestral place of
an individual. It may be held to apply to the place of permanent residence of the office
concerned of that of his parents which would include the station where the parents of
the office ordinarily reside for reasons of business or Govt service. The place selected
for temporary residence for recreation purposes or for other similar reasons cannot,
however, be viewed as `home‟ for the purpose of this rule. (See Note 1)

(e) When retired regular officers are re-employed the journey to the place of
appointment will be regulated under this rule. (See Note 2)

Daily Allowance to Officer Undergoing Post Commission Training(Rule 65 TR).

0319. TA/DA entitlements of newly commissioned service officer undergoing post-

commissioning training at schools of instructions before they are permanently posted to regular
units/ships/establishments will be regulated as follows :

(a) They will be entitled to daily allowance at the normal rates at an outstation to
which they proceed from the place of post-commission training for attending promotion
examination or for performing temporary duty not directly connected with post-
commission training. For the limited purpose of grant of such daily allowance the place
where the officer is undergoing post commission training will be treated as his HQ
station. This will not however, entitle the officer to family TA, CTG etc. during post
commission training.

(b) In the movement order, it will be clearly mentioned whether the move is for
training purpose or for purposes other than training.

(c) The move of the officer will be on warrant.

Entitlement on Permanent Transfer (Rule 67 TR)

0320. The following are the various entitlements admissible to officers on their permanent
transfer:-

(a) Conveyance

(i) Self Free conveyance from the old to the new duty station by direct
route as under: -

(1) By Rail - On warrant unless otherwise authorized by the

competent authority to travel on cash payment. If travel on cash payment
 32

is authorized, one fare of the class of accommodation in which actually

traveled or the entitled class whichever is less. If while performing the journey by rail, an
officer of his own accord does not use warrant he will be entitled to re-imbursement of cost of
warrant only, for journeys performed by mode other than rail of his own
accord, the individual will be entitled to actual expenses/road
mileage/cost of warrant, whichever is least. However, for such journey to
and from a unit/formation whose personnel are in receipt of field service
concessions, cost of warrant only will be re-imbursed.

(2) By Road - On mileage allowance at the rate under Rule 61

TR. However, if journey is to and from a unit/formation whose personnel
are in receipt of field service concessions, it will be by Govt. transport or
on warrant if contract system exists.

(3) By Air -

(A) If he is authorized to travel by air – actual fare paid.

(B) If not authorized to travel by air: -

(i) Between places connected by rail. The air fare actually

paid or the re-imbursement as per (1) above.

(ii) Between places connected by road only. Air fare actually

paid or road mileage as (2) above, whichever is less.

(iii) Between places connected by sea within Indian limits. Air

fare actually paid or steamer fare by the entitled class whichever
is less.

(4) By Sea - (within Indian Limits) by requisition.

(5) An additional fare/free warrant by the entitled class, i.e., the class
entitled at the time of initial move for both onward and return journeys will
be allowed for journey to the previous duty station incase an officer has to
leave his family behind due to non-availability of Govt. accommodation at
the new duty station for bringing his family.

(ii) Family -

(1) By Rail - On warrant as in the case of head of the family.

However, if journey is performed on cash payment. One fare for the
class in which traveled or II AC whichever is less for each adult member
and half fare for each child will be re-imbursed. For journeys by mode
other than by rail between stations connected by rail, the re-imbursement
for each member will be actual expenses/road mileage limited to first
class rail fare.

(2) By Air - As in the case of head of the family.

(3) By Sea - Same as the head of the family.

NOTE: If the journey is not authorised by air, officers can travel by air and claim will be actual
fare paid by individual. For claiming full fare of entitled class sanction of the competent
authority is required.
 33

(b) Composite Transfer Grant. The following Composite Transfer Grant will be payable
with effect from 01 Oct 97 in case of transfers involving a change of station located at a
distance of or more than 20 Kms from each other:-

Composite Transfer Grant

Service Personnel
Married Single

All Officers in First Grade 1 month‟s basic pay 80% of basic pay +
including MNS officers, + Rank Pay Rank Pay
MID & Honorary
Commissioned Officer

NOTE 1: In cases of transfer to stations which are at a distance of less than 20 Kms. from the
old station and transfers within the same city, the Composite Transfer Grant will be restricted to
one-third of the basic pay, provided a change of residence is actually involved. Further, the
transfer incidentals for the service personnel and the members of his family as well as the road
mileage for journeys between the residence and the railway station/bus stand/airport at the old
and new stations, which are presently admissible shall no longer be admissible. These will
instead of subsumed in the Composite Granter Grant.

NOTE 2: Service Personnel entitled to Composite Transfer Grant on their deployment to

CI/Ops Area/Ops Vijay exceeding 180 days. However, the ty duty is required to be reclassified
as permanent duty in terms of Rules 56 and 91 TRs.

NOTE 3: Composite Transfer Grant to service personnel moving such as change of base port is
for a period of more than 180 days.

(c) Baggage Entitlements. The entitlements for carriage of personal effects by

rail for officers and sailors under the provisions of Rule 67 (c) (i) and Rule 70 (d) (i)
respectively will be as follows:-

Pay Range Personal effects that can be carried

Rs. 16,400/- and above Full four wheeler wagon or 6000 Kgs by
goods train or one double container.
Rs. 8,000/- and above but less Full four wheeler wagon or 6000 Kgs by
than Rs.16,400/- goods train, or one single container.
Rs. 6,500/- and above but less 3000 Kgs. by goods train.
than Rs. 8000/-
Rs. 4,100/- and above but less 1500 Kgs. by goods train
than Rs. 6,500/-

Below Rs. 4,100/- 1000 Kgs.

NOTE 1: Defence personnel in receipt of a revised pay of Rs.3,350/- p.m. and above may
also be permitted to transport 1500 Kgs of personal effects by goods train.
 34

NOTE 2: Service personnel those were entitled for transportation of baggage more than as
mentioned above before Vth Pay Commission will not be lowered in accordance with
Government of India, GOI, MOD letter12630/Q Mov C/1827/D(Mov)/99 dated 14 Jun 99.

Service personnel are entitled for transportation of baggage

by Volume for sea journeys between Mainland and


Andaman & Nicobar Islands. The volume of baggage in
Cubic Feet will be as follows:-
6000 Kgs = 914 Cubic feet
3000 Kgs = 457 Cubic feet
1500 Kgs = 227 Cubic feet

(d) Transportation of Personal effects by Road between places connected by

Rail. In case of carriage of personal effects by road between places connected by rail,
defence personnel can draw actual expenditure on transportation of personal effects by
road or the amount admissible for transportation of personal effects by railway and an
additional amount of not more than 25% thereof, whichever is less.

(e) Transportation of Private Conveyance. The scales for transportation of

conveyance at Government expense for officers and sailors under Rules 67 and 70 TR
respectively will be as follows:-

Pay Range Scale

Rs. 6,500/- and above One motor car, or one motor

cycle/Scooter, or one horse.

Less than Rs. 6500/- One motor cycle/scooter/moped, or

One bicycle.

(f) Conveyance of Motor Car (connected by Rail)

(i) The transportation of car shall be always on cash TA at railway risk i.e on
Railway Freight charges. A warrant can not be
On transfer from an ashore to issued for this purpose.
afloat, an undertaking will be
obtained from the officer that the (ii) When conveyed under its own power between
car will not be sold within a period places not connected by rail the rate as prescribed by
of 12 months of its arrival to base Directorate of Transport for Taxi is admissible. On such
port/SPR. Competent authority occasions officer shall not be entitled to travelling
should obtain a certificate from allowance for his own journey irrespective of the fact
the officer after 12 months that he whether he traveled in that car or not.
continues to own the same car.
(iii) When car is transported at Govt. expense, a
chauffeur or cleaner may also travel at govt expense. The amount re-
imburseable for chauffeur shall be actual expense or 2nd class fare which ever is
less. He need not necessarily to travel alongwith the car and may travel by any
other mode of conveyance.
 35

(g) By Road Loaded in Private Truck. Actual transportation charges, but restricted to
(between stations connected by rail): -

(i) Transportation charges by rail at railway risk

or
(ii) By road at rates notified by the DOT for Taxi
or
(iii) Actual amount paid to the transport company whichever is least.

NOTE: When not connected by rail actual expenditure limited to rates for taxi as approved by
Director of Transport (DOT) at the starting point.

(h) Motor Cycle/Scooter/Moped.

(i) It can be conveyed by rail on cash TA or on railway warrant. When

transported by any other mode i.e road etc. cash TA as per rail or amount
actually paid whichever is less is admissible.

(ii) When transported under its own power rates as notified by the Director of
Transport for autorickshaw at starting station limited to the fare by rail (when
stations are connected by rail).

(iii) Not connected by Rail. Rates notified by the concerned director of

transport for autorickshaw of starting station.

(j) Additional Journey to previous duty Stn. An additional free railway warrant
by the entitled class for both onward and return journey to previous duty station will be
allowed in case the individual has to leave the family behind due to non availability of
accommodation at the new station of posting [Rule 67 (a)(1) (5) (i) TR].

Headquarters in case of Naval Officer(Rule 67-A TR).

0320. In the case of officer of the Indian Navy transferred from one ship to another and from a
ship to a shore establishment or vice versa, base port of the ship, as shown in the Indian
disposition programme, will be treated as the headquarters station.

Military Nursing Officers (Rule 68 TR)

0321. Free conveyance on first permanent appointment to regular Military Nursing Service
from place of residence to the station to which posted on warrant by 2nd AC Class by rail.
Actual cost of conveyance of baggage up to 300 kgs by passenger train is admissible.

0322. On permanent duty journeys regular MNS officers will be entitled to all allowance
admissible to regular service officer as given in Rule 67 TR.

JCOs Holding Honorary Commission (Rule 69 TR).

 36

0323. The provision of rule 67 will apply mutatis mutandis to Lieutenant/Sub Lieutenant and
Master Chief Petty Officers holding the honorary commission in the special duty list.
However the entitlement of baggage will be as per their pay scales.

Permanent duty entitlement : Sailors (Rule 70 TR)

0324. (a) Conveyance for Self From old duty station to new duty station.

(i) Rail. On warrant in the entitled class.

(ii) By Air Authorised move - Actual fare

Unauthorised move _ Restricted to cost of warrant with the sanction of

controlling Officer, full fare of entitled class if sanctioned by CFA (Rule 47
TR).

(iii) By Sea. As per rail entitlement upto the port of embarkation and
thereafter in appropriate class of accommodation on cash payment chargeable
by shipping company. The actual fare is re-imburseable on production of receipt
from the shipping company.

(b) Family. Sailors borne in AME and in occupation of Govt Accommodation or

drawing CILQ at old duty station, their families are entitled free conveyance on warrant
or Cash TA as under:_

(i) From old duty station to new duty station

(ii) From old duty station to home station/selected place of residence (SPR)
(restricted to distance upto home station) when family accommodation at new
duty station is not available or it is a non- family station.

(iii) From home station/SPR to new duty station for families moved to such a
place due to non-availability of accommodation at new duty station or transfer to
a non-family station on being subsequently brought in AME at new duty station
or transfer to a family station.

(iv) Mode and class of travel will be the same as for Head of the family.

(c) Baggage Entitlements. The entitlements for carriage of personal

effects by rail under the provisions of Rule 70 (d) (I) are contained in para 0319 (d).

(d) Transportation of Personal Effects Between Places Connected by Rail

(Entitled scale)

(i) By rail on warrant by goods train

(ii) By rail on cash TA. Railway freight charges by goods train is re-imbursed
in full.

(iii) By road between stations connected by rail can draw actual expenditure
on transportation of personal effects or the amount admissible on transportation
by railway and an additional amount of not more than 25% thereof whichever is
less.
 37

(e) Transportation of Personal Effects Between Places Not Connected by Rail.

Same as shown in para 0314.

(f) Composite Transfer Grant. In modification of Ruled 70 Travel Regulations

1991, the following Composite Transfer Grant will be payable with effect from 01 Oct 97
in case of transfers involving a change of station located at a distance of or more than
20 Kms from each other:-

Service Personnel Composite Transfer Grant

Married Single

All sailors 1 month‟s basic pay 80% of basic pay

NOTE: In cases of transfer to stations which are at a distance of less than 20 Kms. From the
old station and of transfers within the same city, the Composite Transfer Grant will be restricted
to one-third of the basic pay, provided a change of residence is actually involved. Further, the
transfer incidentals for the service personnel and the members of his family as well as the road
mileage for journeys between the residence and the railway station/bus stand/airport at the old
and new stations, which are presently admissible shall no longer be admissible. These will
instead of subsumed in the Composite Granter Grant.
 38

(g) Transportation of Private Conveyance. The scales for transportation of

conveyance at Government expense under Rule 70 will be as follows:-

Pay Range Scale

Rs. 6,500 and above One motor car, or one motor cycle/
Scooter, or one horse.

The detailed procedure for transportation of private conveyance (namely Motor

Car/Motor Cycle/Scooter etc.) are contained in para 0319 (g) to (k).

(h) Additional Journey to previous duty station. An additional free warrant by

the entitled class for both onward and return journey to previous duty station will be
allowed in case the individual has to leave the family at previous station due to non-
availability of accommodation at the new station of posting.[ Rule 70 (a) (i) (5) TR].

Conveyance to CPOs and Equivalents when re-employed (Rule 70-A TR)

0325. Conveyance is adimissible for self and in case of families of retired JCOs and
equivalents who are re-employed from their homes to the station to which the officer is posted.

Conveyance to families of Grade II, III and IV when joining for Ist Time (Rule 72 TR) (On
Allotment of Govt. Accommodation).

0326. (a) Free conveyance for family joining head of family at duty station for the first time
after marriage. The conveyance will be permissible from the home of the head of the
family/place of marriage/selected place of residence provided the cost does not exceed
the cost of conveyance from the home of the head of the family.

(b) Individual is borne in AME and either occupying government quarters or claiming
CILQ.

NOTE 1: Place of marriage in the case of marriage at any station abroad, will be deemed to be
port of disembarkation.

NOTE 2: The families will be allowed to convey balance of baggage subject to the condition
that the total quantity of baggage conveyed by the individual and the family should not exceed
the maximum entitlement.

Conveyance to families of sailors when separated from Head of family (Rule 73 TR)

0327. (a) Families of sailors borne in AME and residing with him at duty station, moves to
home town/SPR (distance restricted to home town) consequent to the transfer of Head
of family to a station where family accommodation is not available are entitled journey at
Govt. expense.
 39

(b) Free conveyance from Home town/SPR (distance restricted to home town) to
duty station when head of family comes in AME at that station.

(c) Road mileage @Rs. 30 paise per Km for journey by road OR actual bus fare.

Conveyance of families of sailors on Vacation of Govt. Accommodation (Rule TR 74).

0328. (a) On vacation of Govt. accommodation after one year/on completion of time,
families are entitled free conveyance to home town/SPR (distance restricted to home
town only). The Commanding Officer may reduce the period of one year to six months in
exceptional circumstances which should be recorded.

(b) On vacation of private accommodation (CILQ) when excluded from AME list to
home town/SPR (distance restricted to home town only).

(c) Road mileage for road journeys @Rs. 30 paise per Km. OR actual bus fare.

NOTE: Families who avail free conveyance under this rule to their homes will not be entitled
to such conveyance to rejoin the head of the family before the expiry of one year of their
vacation. After rejoining such families are not entitled free conveyance to home on second
vacation within a period of one year from the date they rejoin the Head of family.

Entitlement for transfer within the same station or within a relatively shorter distance
from the old Headquarters

(A) For move within the same station: -

(i) No traveling allowance is admissible if no change of residence is

involved.
(ii) If there is change of residence, the following re-imbursements shall be
allowed: -

(a) Self and family: Actual cost of conveyance limited to that under
Rules 67 or 70 or 76 as the case may be.

(b) Baggage: Actual cost of transportation limited to that under

Rule 67 or 70 or 76 as the case may be.

NOTE 1: For the purpose of this rule, the term „same station‟ will mean, the area
falling within the jurisdiction of Municipality or Corporation, including such of suburban
Municipalities, notified areas or Cantonments as are contiguous to the named
Municipality etc., where the Govt. servant was posted immediately before his transfer.

NOTE 2: The above provision will also be applicable to an individual who has to
change his residence due to:

(i) Transfer from one appointment to another in the same

unit/formation/establishment.

(ii) Change of domestic camp from one site to another in the same station
I.e. a unit/formation moving from its temporary premises to the permanent
buildings in the same station.
 40

(B) For moves between two stations when the distance between the offices at the
new and old duty stations does not exceed 20 kms.: -

(i) No traveling allowance will be admissible if no change of residence is

involved.

(ii) If there is a change of residence, full traveling allowance except transfer

grant will be admissible. If there are alternate rail and road routes and the
distance by both exceeds 20 kms, the individual will be entitled to the composite
transfer grant also.

Entitlement of TA when both husband and wife are Central Government servants (Rule
82 TR).

0329. (a) In case both the husband and wife are Central Government servants and are
transferred at the same time or within six months from one and the same old station to
the same new duty station, travelling allowance will be admissible only to one of them;
the other being treated as a member of his/her family not in Government employment.
In such cases, a certificate should be furnished together with the TA claim as under:

“Certified that my wife/husband who is employed under Central Government and who
has been transferred from ________ to _______ within six months of my transfer has
not already claimed any transfer travelling allowance in consequence of his/her
transfer.”

(b) In case when both husband and wife require separate cars in public interest, re-
imbursement of transportation expenses of personal cars to both of the husband-wife
couple of Government servants on transfer from one station to another station subject to
the existing „terms and conditions‟ will be admissible.

(c) In cases where both husband and wife are posted from one and the same station
to different stations, in such cases, both husband and wife will be entitled full transfer TA
independently. However, TA for children, if any, will be admissible to the husband or
wife, whom they accompany to the new duty station. For purpose of entitlement of
personal effects, both husband and wife together will be eligible to the full quantity of
baggage admissible under normal rules. In other words, for the purpose of
transportation of personal effects, both (husband and wife) will be considered as a
single family.

Family Moving Apart from the Head of Family on Permanent Transfer (Rule 85 TR)

0330. When entitled to travel under the regulations and not accompanying the head of the
family but precedes or follows him under Rule 16 TR and travels from:-

(a) Old to New duty station or

(b) Old to a station other than new duty station or

(c) From a station other than old duty station to new duty station entitled:-
 41

(i) Conveyance.

(aa) Warrant or on Cash TA restricted to actual expenditure or fare of entitled

class whichever is less.

(ab) By Air - who are entitled to travel by air at their discretion (Rule 62
TR).

(ii) Baggage. Conveyance of baggage upto the maximum entitled scale

less quantity carried by the head of family.

NOTE: The Govt liability in all the above circumstances will be limited to the distance between
the old and new duty station of the head of family.

Transfer Via Leave Station (Rule 87 TR).

0331. (A) When leave station is at a greater distance from new duty station than old duty
station.

(i) LTC from A to C and C to B plus

(ii) Extra fare paid for the difference between leave station and new duty
station and leave station and old duty station limited to fare from old duty station
to new duty station (i.e. A to B).

Family Fare for family from to A to B only.

LS (C)

ODS(A) NDS (B)

(B) In all other cases:-

(a) Self LTC from A to C and then from C to B under rule 177
TR as applicable.

(b) Family LTC from A to C and then from C to B.

NOTE 1: When journey on LTC for one way i.e. either from A to C to B is not completed then
cost of LTC already availed will be minused from TA entitled from A to B by direct route.

NOTE 2: When both ways LTC i.e. from A to C and C to B are not availed of then TA will be
limited to distance between A to B by direct route.

2. When Travelling on Form 'D' only Both self and family.

 42

(A) When availed Form 'D' both ways journey.

(a) Self Cost of warrant by direct route less cost of Form 'D' by
direct route.

(b) Family As entitled for self.

LS (C)

ODS(A) Cost of warrant less NDS (B)

Cost of Form 'D'

(B) When Form 'D' is availed between stations A and C.

(a) When distance between leave station and new duty station is
equal or greater than old duty station to new duty station.

(i) Self Cost of Rly warrant between A and B.

(ii) Family As applicable to self.

LS(C)

ODS(A) 1500 Kms NDS(B)

Cost of warrant

(b) When Distance between leave station and new duty station is shorter
than distance between old duty station and new duty station.

(i) Self Cost of warrant by direct route less cost of form 'D' for the
difference between old duty station to new duty station and new duty
station to leave station.

(ii) Family As applicable to self.

 43

LS(C)

ODS(A) 1800 Kms. NDS (B)

Cost of warrant less cost
of Form 'D' for 300 Kms.

(c) When Form 'D' issued between leave station (C) and New duty station(B).

(i) When distance between old duty station and leave station is greater or
equal to distance between old duty station and new duty station.

Cost of warrant by direct route.

LS

ODS 1500 Kms NDS

Cost of warrant

(ii) When distance between old duty station and leave station is
shorter than distance between old duty station and new duty station.

Cost of warrant by direct route less cost of form 'D' for the difference
between old duty station to new duty station and old duty station to leave
station.

LS

ODS 1200 Kms. NDS

Cost of warrant less cost of
Form 'D' for 200 Kms.
 44

QUESTION FOR PRACTICE

Write short notes on

(a) Rule 64 TR,

(b) Rule 72 TR,
(c) Rule 74 TR
 45

CHAPATER IV

ENTITLEMENT ON TEMPORARY DUTIES : OFFICERS/SAILORS

Learning Objectives.
* Class of Accommodation/For Training/Courses withing the HQ Stn.
(Rule 129 TR)
* Issue of Railway Warrant for Seasonal Ticket on Ty Duty
* Conveyance for Journey participating in Sports/Entitlement when
recalled from Leave for duty (Rule 151 TR)

Definition of Temporary Duty(Rule 91 TR).

0401. Except where otherwise specifically stated, any move on duty which as per the
expectation of the ordering authority is that the individual shall do duty in the station to which his
move is ordered a period of 180 days or less than 180 days, will be classified as temporary
duty.

0402. Provided that a transfer classified as „temporary‟ shall be reclassified as „permanent‟ if

and when the period of duty in the said station does exceed 180 days.

0403. Authorised courses of instructions at an outstation will be classified as „temporary‟ duty if

the duration of the course does not exceed 180 days initially.

0404. Move of an individual in pursuance of a tour of inspection will remain classified

„temporary‟ irrespective of the duration of the tour.

Class of Accommodation for Travel by Rail (Rule 92 TR).

0405. (i) Except where otherwise specifically For various class of accommo-
provided for, the class of accommodation by rail dation refer para 0305 & 0408.
for journey on temporary duty will be as for
journeys on permanent duty.

(ii) Personnel on escort duty with Field cashiers will travel on warrant by the same
class of accommodation to which the latter are entitled.

Travel in AC First Class (Rule 94 TR).

0406. Officers of the rank of Captain (I.N.) and above are entitled to travel on temporary duty
by rail in air conditioned first class.

0407. The facility of air-conditioned first class is not entitled for the following journeys:-

(a) To join a post on first appointment.

(b) To join a post on re-employment after retirement.
(c) Journeys to home/SPR after resignation/dismissal/removal from service.
 46

Entitlement to travel in Rajdhani/Shatabdi Express (Rule 95 TR).

0408. Under the provisions of Rule 95 of Travel Regulations, 1991, the entitlement for
journey by Rajdhani/Shatabdi Express will be as follows:-

(a) Rajdhani Express.

Service Personnel Entitlement

(i) Captain and above including ADG MNS Ist AC

(ii) Other officers in Ist grade including 2nd AC

MNS officers, Midshipmen, Holding
Honorary Commission, MCPOs/CPOs

(iii) POs AC 3 Tier

(iv) Others AC Chair Car

 NOTE: Travel by AC III-Tier sleeper will be permissible

accommodation is available.
where no AC Chair Car

(b) Shatabdi Express.

Service Personnel Entitlement

(i) Captain and above including ADG MNS Executive Class

(ii) Other officers in Ist grade including AC Chair Car

MNS officers, Midshipmen, MCPOs
Holding Honorary Commission,
MCPOs/CPOs, POs and below

or can
NOTE: Service personnel and their families will travel on Warrant/Form
draw cost of warrant when actually travelling by these trains.
'D'/CVs

Rail AC Accommodation for Patient - (TR 96)

0409. The following entitlements under Rule TR 96 are as follows: -

(a) Sick individual when recommended by MO to travel by lying down.

(b) Entitled class be provided.
(c) Serious patient of II & IV grade may be allowed in higher class along with
attendant for onward journey.
 47

(d) Return journey to duty station will be performed in entitle class of their grades.
0410. Rail Accomm. for Prisoner & Insanes (TR 97)

(a) Insane personnel with their escorts are entitle in 1st class reserved
compartments.
(b) Harmless/quite mental patient shall travel by entitle class when recommend by
MO.
(c) Military prisoner (except POW) with escorts shall travel by their entitled
reserved accommodation.
(d) Where possible separate be reserved for Defence services.

Conveyance for Personnel Suffering from Infectious or Contagious Diseases in Reserved

Compartments (Rule 98 TR).

0411. When travelling by rail and who are otherwise eligible for free conveyance will be
entitled when authorised by PMO of ship/establishment to travel in 1st class reserved (two berth)
coupe compartment or to a four berth 1st class compartment on trains which do not carry 1st
class two berth coupe irrespective of the class to which they are entitled.

Rail Accommodation for Cipher/signal Couriers (Rule 99 TR).

0412. Cipher/Signal/Airforce/Naval Couriers carrying official mail/cryptographic Documents of

Secret/Top Secret categories to travel in 2 berth AC IST Class coupe in trains other than
Rajadhani and Shatabdi Express provided no 1st class coupe is available in a particular train. In
case of non-availability of 2 berth in AC Ist class Coupe Compartment, the cipher couriers will
be accommodated in a 4-berth AC Ist class compartment. The remaining two berths will be
allotted to bonafide Service Personnel and their particulars checked in the presence of couriers.
In case no bonafide Service Personnel are available to fill the berths, the entire 4-berth AC First
Class Compartment will be reserved for Cipher/Signal/Air Force/naval Couriers.

0413. In the absence of AC Fist Class/First Class Coach in any particular train, Cipher/ signal/
Airforce/Naval Couriers carrying official mail/Cryptographic Documents/devices of Secret/Top
Secret categories will be accommodated in 4-berth enclosure in II AC-2 Tier Sleeper
compartment. The remaining two berths will be utilised in the manner as stated in para above.

0414. In respect of road journey the couriers may travel by the class corresponding to the 2nd
AC of Railways.

[MOD Letter No. 12693/Q Mov C/01/C/D (Mov) dated 20.1.2000 is relevant]

Conveyance for Secret Mail – Navy/Air Force (Rule 100 TR)

(a) For the conveyance of secret mail belonging to the Navy/Air Force – full use
should be made of the Army courier service wherever available. If, however, such
courier service of the Army is not available in any particular route or it cannot be availed
of for any particular reason, any of the Naval/Air Force officers named below may, at his
discretion, detail an officer of the Indian Navy/Air Force respectively to convey the secret
mail by train from the originating establishment to its destination:
 48

Naval Officers Air Force Officers

(A) (i) The Chief of the Naval Staff The Chief of the Air Staff

(ii) The Flag Officer Commanding- AOs-in-C Commands

in-Chief, Naval Commands

(ii) The Flag Officer Commanding Commanders of Wings or

Fleets/Areas Stations

(iii) Flag Officer Commanding, Commanders of Units

Southern Naval Command located in places other than
Cochin those provided in (iii)

(iv) Flag Officer Commanding

Western Fleet, Mumbai

(v) Flag Officer Commanding

Eastern Fleet, Visakhapatnam.

(B) All Naval Officer-in-Charge

(c) The Commanding Officer. INS India.

(b) Where an officer named in clause (a) above is satisfied in respect of any secret
mail, that either by virtue of its volume or by nature of its extreme secrecy, the
reservation of a two-berth coupe in the train is warranted. Such officer shall have the
authority to do the necessary reservation accordingly. The power thus vested in each of
the officers named in clause (a) above is personal and shall not be delegated to any
other officer.

(c) Couriers carrying cryptographic documents/devices will travel by first class

coupe compartment/irrespective of rank. Where a coupe does not provide adequate
storage or a first class coupe compartment cannot be provided these couriers will travel
on a reserved four-berth first class compartment. In the latter case, the vacant two
berths in the compartment will be allotted to a bonafide service personnel.

(d) Officer deputed on courier duties should always travel in accommodation

specifically reserved in advance for the purpose. The journeys will be performed by
warrant and no cash traveling allowance shall be admissible.

Daily Allowance on Temporary duty (Rule 114 TR)

0415. Daily allowance (Rule 114 TR) for the entire absence from Headquarters which is
reckoned from the residence. It is meant to cover both on the way expenses as well as halt at
outstations. It is calculated as explained in permanent duty entitlement. DA for halt and journey
period may be calculated by the method which is more beneficial to the individual.

Temporary Duty Entitlement – Officers(Rule 119 A TR).

0416. (a) By Rail.

(i) Railway warrant by entitled class for rail journey or cost of railway warrant
when warrant not used.
 49

(ii) Road mileage as prescribed by Director of Transport for taxi auto/

rickshaw rate per km from residence/place of duty to railway station and vice
versa at both ends.

(iii) Daily allowance (Rule 114 TR) for the entire absence from Headquarters
which is reckoned from the residence. It is meant to cover both on the way
expenses as well as halt at outstations. It is calculated as explained in
permanent duty entitlement. DA for halt and journey period may be calculated by
the method which is more beneficial to the individual.

Example.

Departure Delhi 1st 1900 hrs.

Arrival Chennai 3rd 1000 hrs.

Halt at Chennai on 04th

Departure Chennai 5th 1700 hrs.
Arrival Delhi 7th 1100 hrs.

Calculations DA for entire absence

1st day - 1900 hrs. to = Nil DA

2400 hrs (less than 6 hrs)
2nd to 6th (5 full days) 5 full DA
7th - 2400 hrs to 1100 hrs 0.70 DA
____________
= 5.70 DA
____________

DA for halt at Chennai

3rd - 1000 to 2400 hrs (More than 12 hrs = 1 DA

4th - Full day = 1 DA

5th - 2400 hrs to 1700 hrs (More than

12 hrs = 1 DA
___________
Total = 3 DA
___________

Therefore entitlement of journey DA at ordinary rate is = 5.70-3.00=2.7 days

Expensive rate = 3 days

NOTE 1: When free rations are provided at ty duty stations, CLR amount will be reduced from
the DA).
 50

NOTE 2: NO DA is entitled for any C/L, if availed during the period of temporary duty.
However normal CLR/free ration is admissible for the C/L period.

(b) By Air

(i) Road Mileage

(ii) Air Fare

(iii) DA

(c) By Road

(i) When stations connected by rail

Full taxi As prescribed by Directorate of

Transport for taxi

Scooter/ Motor cycle As prescribed by Directorate of

Transport for autorickshaw

Public Conveyance Actual fare paid + DA by train or TA

by rail + DA whichever is Less

(i) When stations not connected by rail

Full taxi As prescribed by Directorate of

Transport for taxi

Scooter/ Motor Cycle As prescribed by Directorate of

transport for autorickshaw
Public Conveyance Actual fare for entitled mode of
conveyance.

0417. The grant of Daily Allowance on temporary duty on various occasions to the Central
Government employees belonging to Group A are as follows:-

(a) On Tour/Temporary Transfer.

Limits for grant of DA for days of halt

The admissibility of DA for continuous halts at places outside the Government servants
Headquarters during tour/temporary duty will be as follows:

First 180 days Full DA

Beyond 180 days Nil

 51

(i) Daily Allowance for Temporary duty at Headquarters Station. In case where a
temporary duty is performed by a Govt servant locally beyond 8 Kms from his
Headquarters, Daily Allowances at half rate will be admissible upto 180 days.
When free rations are provided CLR will be deducted at half rate from the half
DA.

(ii) On Training for attending Courses in India.

(aa) The admissibility of DA at a place, outside Government servants

Headquarters where boarding and lodging are not provided, shall be as
follows:-

First 180 days Full DA

Beyond 180 days Nil

(ab) The above concession will be subject to the condition that the
quantum of DA will be reduced proportionately where boarding and
lodging or either of the two facilities are provided free at the place of
course of Instructions/travelling.

(ac) In all cases of Govt sponsored training programmes which are

residential and where boarding and lodging at the training institutes are
compulsory and are provided at fixed rates a special allowance in lieu of
DA will be admissible to the Govt. servants deputed to undergo such
training/courses as given below:-

Outstation participants Actual expenditure on boarding &

lodging plus ¼ of full DA
Local Participants Actual expenditure of boarding

For Training/Courses within the HQ Stn (Rule 129 TR).

Training at HQ

0418. (a) No TA/DA is admissible, However on any day when Govt Servants, under
training are required under proper orders, to attend two or more places at the
Headquarters Station in connection with other training, the actual conveyance
expenses by the public conveyance between one local place of training and
other such place may be re-imbursed to them.

Training center located at Contiguous to HQ

(b) Road Mileage Allowance at the appropriate rate plus 50% Daily
Allowance for period of absence from Headquarters would be admissible to the
individual for training at centres located in areas contiguous to Headquarters
Station and where the individual performs journey beyond 8 Kms.
 52

Training center outside the HQ or Contiguous Areas

(c) Road Mileage Allowance for onward and return journey once only plus normal Daily
Allowance for the period of entire absence from Headquarters would be
admissible to the individual for training at place located outside the Headquarters
station or contiguous areas.

(d) DA to Newly Commissioned Officer (PPC) TR-65

No DA will be admissible to a newly commissioned officer

while undergoing post promotion training. However, DA at normal Refer Rule 65 TR,
rate would be admissible if the officer moves on temporary duty para 0318.
from PPC training centre not connected with training purposes.

TA/DA Entitlement when deputed on temporary duty whilst on leave (Rule 150 TR).

0419. (a) No TA admissible for both journey on leave

(b) TA/DA when on leave (including C/L)

(i) Can draw TA from leave station to duty Station & back when actually
travelled both ways.
(ii) TA may also be allowed from one duty stn. To another & vice versa with
prior approval of controlling officer.
(iii) No TA/DA for leave period when combined/ enroute ty duty.
(c) Authorities as a special case/sanction
(i) Conveyance may be authorised when detailed for ty duty while
proceeding/ returning from leave.
(ii) when detailed for ty duty at his leave stn.
(iii) Sl. (i) & (ii) conveyance can be drawn Provided only concerned
individual is to perform duty and its in public interest and no other person could
be deputed.
(d) when individual at ty duty stn. proceeds on leave from ty duty & return
thereafter TA/DA is not affected.
(e) when an individual on leave is detailed to attend any civil court or any duty and
draws TA/DA a certificate may be obtained from authorities in accordance with
Sl. (iii) above.

Issue of Railway Warrant for Seasonal Tickets on Ty duty when required to Travel
frequently (Military Tariff 128 (5)]

0420. (a) Individual who are frequently required to visit stations on duty away from their
Headquarters station can purchase season railway tickets between the stations. In this
regard the controlling officer will be responsible to ensure that a monthly season railway
 53

ticket is less expensive than that of the daily fares and or road mileage which would
otherwise be admissible to the individual.

(b) The individual would be entitled to draw an advance to cover the cost of the
monthly season railway ticket and the cost of the photographs to be affixed on the
tickets. In case of service personnel who are required to travel on warrant, military
warrant will be issued in payment of the cost of season railway tickets.


The following endorsement be made on top of
railway form (IAFT 1707)
“Issued in payment of the cost of season tickets”
"Issued in payment of Cost of Season
Tickets"
"Issued in payment of Cost of Season
Tickets"
TA for journeys to attend meetings of the SSCB and Committees Subordinate Thereto
(Rule 141 TR).

0421. Members travelling from one station to another within Indian limits to attend committee
meetings are entitled for conveyance for onward and return journeys. Such claims are to be
countersigned by the Officer convening the meeting. The Competent authority to sanction such
moves will be Min. of Defence. For journeys by Air, sanction of Min. of Defence is required to be
obtained.

Conveyance for journeys of Service Personnel Participating in sports (Rule 142 TR).

0422. Service personnel participating in preliminary and final rounds of Service Championship
organised by SSB will travel on warrant on both the onward and return journeys. DA for the
period of the journey and halt at outstation will not be admissible. Travel by Air or Air
st
conditioned 1 class Sleeper is not permitted.

NOTE: Units/formations sports Championship will be treated as preliminary round of the

service championship for the purpose.

Entitlement when re-called from Leave for duty (Rule 151 TR).

0423. Entitlement of personnel when recalled from leave will be as follows:-

(a) Officers. Officers will be entitled for following when recalled from the leave
period provided leave initially granted is 30 days or more and re-called before
completion of 1st half of leave:-

(i) TA/DA at temporary duty scale for journeys from leave station to duty
station.

(ii) TA/DA at ty duty scale to leave station when proceeded on balance of

leave immediately after completion of duty.

(iii) The final return journey from leave station to permanent duty station will
be on LTC if LTC was availed during proceeding on leave initially.
 54

(b) Sailors (including Hon.Commissioned Officers). Sailors when re-called

before completion of first half of leave are entitled for following:-

(i) When proceeded leave at own expense i.e. concession voucher and
recalled, re-imbursement thereof is admissible for onward and return journey.

(ii) When re-called from leave granted with passage, free conveyance, on
railway warrant for both way journeys while availing the balance leave is
authorised.

Conveyance to Service Personnel including MNS when proceeding on the orders of

Competent Medical Authority to consult or receive treatment and when returning there
from (Rule 157 TR).

0424. The entitlement will be as follows:-

(a) TA at ty duty scale will be admissible for journey period only.

(b) Also admissible when proceeding to nearest civil hospital in another station and
returning back.

Conveyance for Attendants (Rule 158 TR).

0425. The entitlement will be as follows:-

(a) When in the opinion of Medical Authority (Appendix VII of TR) attendant is
necessary for accompanying a sick individual, Free conveyance on warrant for
attendant for onward and return journey is admissible.

(b) The attendant will be considered as travelling on duty.

(c) The attendant will travel in the same class as recommended for sick individual by
Medical Authority

Conveyance to Sick Families of Sailors (Excluding Honorary Commissioned Officer (Rule

166 TR).

0426. The entitlement for families of sailors who are residing with the individual and borne in
AME will be as follows:-

(a) Free conveyance by rail/road/steamer from sailor's duty station to the hospital at
another station and back.

(b) Conveyance for attendants will be regulated in accordance with Rule 158 TR.

(c) For road journeys road mileage for attendant and family at the rates authorised
on leave is admissible.

(d) Families of sailors not borne in AME may be provided free conveyance, as a life
saving measure in emergent cases with attendant if required (Rule 158 TR).
 55

Hire of motor cars for use of recruiting party (I.N.)(Rule 105 TR).

0427. A recruiting Officer is authorised to hire through the Commander A.S.C of the area
concerned two motor cars at Government expense for the use of the recruiting party(Indian
Navy) when necessary. Mileage allowance shall not be admissible for the members of the party
in respect of the journey performed in these cars.

TEMPOARY DUTY ENTITLEMENTS - SAILORS (RULE 119B TR)

0428. Conveyance. Free conveyance in the entitled class from Headquarter to ty duty
station.

0429. Baggage. Railway Free allowance (not to be written on railway warrant)

0430. Daily Allowance.

(a) For journey period - DA at ordinary rates.

(b) For Halt at Outstation

(i) If provided with 1/4 of daily allowance admissible to

free boarding & lodging civilians as per their scale of pay up
to 180 days (non hostel rates)

(ii) When not provided - 50% of DA admissible to civilians as

with free boarding & lodging per their pay upto 180 days.
Plus ration money

(c) Ty duty at HQ station beyond 8 KMs. DA is admissible at 50% of rates

mentioned at (b) (I) &(ii) and (c) above of other localities.

(d) Daily Allowance when undergoing course of Instructions. Upto 180 days - As
per (b) (I) & (ii) above and (c) above for half at outstation.

0431. Road Mileage. As per laid down rates.

Question for Practice

Q.1. Write short notes on

(a) Seasonal Tickets
(b) Rule 151 TR
(c) Rule 158 TR
 56

CHAPTER - V

Leave Travel Concession: Officers & Sailors

Learning Objectives.
* Class of Accommodation
* LTC during 1st Year of Commissioned Service
* Maintenance of Form „D‟ Register
* Transfer via Leave Station
* Rules for Grant of LTC to Cadet & Midshipman of the Executive &
Logistics Branches of Navy)

Mode and Class of Accommodation (Rule 176 TR)

0501. Journey by Air/Rail.

Service Personnel Entitlement

Rear Admiral and above and their By Air Economy(Y) Class by National
equivalent including ADC MNS Officers Carries or AC First Class by train,
at their option.

Captain and above and their

equivalents including ADC MNS and
Commander (drawing B.P.p.m. Rs. AC First Class
16,400/- and above)

Other officers in first grade including

MNS Officers, MID and Honorary
Commissioned Officers and their
II AC–Teir Sleeper
equivalents, MCPOs/CPOs and their
equivalents.

POs AC III-Tier Sleeper Accommodation

Leading and below and their Sleeper Class

equivalents
 57

LS and below and their families who are entitled to travel by chair car
would now be entitled to travel by AC-3 tier in Rajdhani Express while


performing journeys on LTC as per GOI, MOD letter 12647/Q Mov
3/3150/D(Mov)/99 dated 14 Oct 99.

NOTE : Leave Travel Concession shall not be admissible for journey by a private Car
(owned, borrowed or hired) or a bus, van or other vehicles owned or operated on charter by
private operators. However, travel by private buses operating a regular service from point to
point at regular intervals on fixed fare rates, with the approval of Regional Transport
Authority/State Government concerned, will be admissible.

0502. Journey by Road :

Service Personnel Entitlement

(i) VADMs and above. Actual fare by any type of public bus, including
air conditioned bus
OR
At prescribed rates for AC Taxi/Taxi (when the
journey is actually performed by AC Taxi) for
journey to the places not connected by rail subject
to the condition that the claim shall be restricted
to the bus fare by entitled class or the fare
actually paid whichever is less.
(ii) Other Officers in first Same as at (i) above with the exception that
grade including MNS journey by air conditioned Taxi will not be
Officers, MID and Honorary permissible.
Commissioned Officers.
(iii) MCPOs/CPOs Same as at (ii) above with the exception that
journeys by air conditioned Bus will not be
permissible.

(iv) POs Actual fare by any type of public bus Other than
air conditioned Bus
OR
At prescribed rate for auto rickshaw for journey to
places not connected by rail subject to condition
that the claim shall be restricted to bus fare by
entitled class or the fare actually paid, whichever
is less.
(v) Leading and others As at (iv) above with the condition that the claim
shall be restricted to the bus fare by ordinary bus.

will NOTE: In all cases of travel by AC Taxi, Taxi or Autorickshaw production of fare receipt
be necessary.
 58

0503. Journey by Sea : In regards to places in territory of India connected by shipping

services, the entitlement of service personnel by ship will be regulated as in case of journey by
ship undertaken on transfer. (refer para 0306 & 0307)

0504. Journey by Air : In the case of journey performed by Air the reimbursement will be
limited to that which would have been admissible had the journey been performed by surface
route by the appropriate mode and class by the shortest approved route or the actual air fare
whichever is less.

0505. Facility of LTC by air during winter only to Service Personnel posted in Ladakh
Region. (TR – 176-A) : Service personnel in Ladakh region will be entitled to LTC facility by
air during winter season with the following conditions :-

(a) The facility of air travel will be admissible only for the period from 15th Nov to 15
th March.

(b) The facility of air travel will be limited to travel between Leh and
Jammu/Chandigarh both during the onward and return journey. Journeys between
Jammu/Chandigarh and home town or any other place of visit will be regulated by the
normal entitlement of Government Servant concerned.

0506. LTC Admissible during the Ist Year of Commissioned Service. If an officer
has availed LTC as a Midshipman or sailor, will not be admissible for any LTC during the
Calendar year after the grant of commission. If he has not availed LTC as a Midshipmen or
sailor before commission he will be admissible for LTC under Rule 177B during the Calendar
year. On completion of one year commissioned service, the officer will be eligible under Rule
177A provided concession under Rule 177-B has not been availed during that calendar year
and thereafter cycle of two years is followed starting with odd years:-

Illustration. A Midshipman or Sailor is commissioned on 01 Apr 98.

01 Apr 04
to During this period LTC under Rule 177-B if no LTC has been availed as a
31 Dec 04 sailor or Midshipman during the period from 01 Jan to 31 Mar 98.

01 Jan 05
to LTC under Rule 177-B
31 Mar 05
01 Apr 05 LTC under Rule 177-A if no LTC has been availed under Rule 177-B
to during the period from 01 Jan 99 to 31 Mar 99 and in case of officer avails
31 Dec 05 LTC under Rule 177-B during the period from 01 Jan 99 to 31 Mar 99, he
is not eligible for LTC under any rule for the remaining period of the
calendar year. Thereafter cycle of two years is followed starting with odd
years.

0507. Cost of Issuable Railway Warrants on Leave. The Commanding Officer is the
competent authority to sanction the drawl of cash in lieu of issuable railway warrant 80% cost of
both ways passage is paid in advance. On completion of the return journey an adjustment claim
is to be preferred to CDA (N), Mumbai in case of officers and CA (Fys), Calcutta in case of
sailors.
 59

Procedure to claiming amount spent on leave for journey to home town, when non
availability of Form „D‟ onboard ship.

Cost of railway warrant is not

permissible to Midshipmen and Cadets
in accordance with NIs 16/60 and 2/64.


LTC under 177-A.

0508. (a) A service officer proceeding on annual/casual leave irrespective of its duration
within Indian limits, is eligible to travel on warrant at public tariff rates by the main route
to and from the nearest railway station to his home once in the second year of his
commissioned service for the first time and thereafter once in a block of two years, The
concession if not availed of in the year in which it is due ordinarily lapses but see clause
(g) below.

(b) Once in a block of two years, in addition to the officer, his wife and dependent
children as well as parents, sisters and minor brothers residing with and wholly
dependent upon the officer will also be entitled free conveyance for journey to home
town and back.

(c) (i) Railway free allowance of baggage only will be admissible.

(ii) Officers and his family will travel on warrants/Form 'D' while travelling by
Rajdhani/Satabdi Express or can draw cost of warrant.

(d) Service officers who are not provided married accommodation in their new duty
station and are permitted to retain family accommodation at the old duty station may
travel to their old duty station instead of home town. The entitlement of the wife under
177(B) in such cases i.e. free travel upto 1450 Kms. and use of form „D‟ for distance
beyond 1450 Kms. would lapse for that year.

(e) Where the main route is wholly or partly by sea, the Embarkation Authority at the
port will, on requisition from OC Unit (Commanding Officers of IN Ships and
establishments in the case of IN Officers), arrange return sea passage within Indian
limits. Road journey will be performed on warrant or cash payment will be made in
accordance with Rule 47 TR.

NOTE: In regard to places in territory of India connected by shipping services the entitlement
of the service personnel by ship will be regulated as in the case of journeys by ship undertaken
on transfer.

(f) The OC (Commanding Officer of IN ships and establishments in the case of IN

Officers) will have discretionary powers to authorise the use of warrant to a place other
than the railway station nearest to the officer‟s home (See Note below), provided that no
extra expense to the state is caused and that the authorised scale of the issue of
warrants is not exceeded.

NOTE: Although COs of the units/ships/establishments have been vested with discretionary
powers under rule 177 (i) (f) TR 1991 Edition to authorise the use of railway warrant to a place
other than the railway station nearest to the officers home town, it is not be taken that the
 60

officers can be issued with warrant for any place in India. The underlying idea in giving this
concession is that they may be issued free railway warrants to any convenient station which
may be nearest to the Officer‟s home town enabling the officer to visit the declared home town
ultimately e.g. – an officer whose declared home town happens to be New Delhi, he may be
issued with free warrant to any one of the nearest railway stations such as Nizamuddin, Okhla,
Chanakyapuri etc. As a second example, officers hailing from Secunderabad may be issued
warrants to Hyderabad or Kucheguda in place of Secunderabad. It is also considered that
issue of free railway warrants to a station any where in India other than to a nearest station of
the home town would abuse the intention of rule 177 TR as this rule especially deals with LTC
to home town only. It will be the personal responsibility of the OCs/Commanding Officers to
ensure that the free railway warrants issued under the provisions of Rule 177 A is strictly either
to the declared nearest railway station to the home town or any other railway station nearest to
the declared home town.

(Extract of CGDA , New Delhi letter AT/IV/4455/II dated 30 Oct 85)

Home Station


Leave Home
Stn. Stn.

Duty Stn Duty Station Leave Station

LTC is permitted in this case LTC is not permitted in this case

NOTE: In case of Naval Officers who are allowed to report to the shore establishment of the
port when the ship on which they are borne is temporary away from home port or from the port
where it was scheduled to be at the time, free conveyance on warrant will be admissible, as a
special case, from port where the officer reported on expiry of leave to the port to which he is
later ordered to join his ships.

(g) An officer who, owing to the exigencies of the service, is prevented from availing
himself of the concession of free conveyance in the block of two years in which it falls
due, may avail of the concession in the first year of the subsequent block. For the
purpose of determining his eligibility for further free conveyance, the concession will be
held to have been availed of in the block of two years in which it originally fell due.

(h) An officer granted leave on medical certificate will be entitled to free conveyance
on warrant to any place in India recommended by the medical board and the use of
such warrant will not be held to affect the officer‟s eligibility to travelling concession
otherwise admissible.

(j) Gorkha officers who have their homes in Nepal will be entitled to free
conveyance from their duty station to their homes in that country under the provisions of
the preceding clauses.

(k) In cases where annual/casual leave irrespective of the duration is granted at the
end of a year an officer may commence the journey in the calendar year next to which
the leave pertains. This will be subject to the conditions that the leave travel
concessions (both for the outward and return journeys) are availed of within the leave
period. The entitlement to leave travel concessions of the calendar year next to which
the leave pertains shall remain unaffected.
 61

(m) I.N. officers serving afloat who are granted leave from a port of call when their
ships are away from the base port, will be entitled to conveyance, as follows:-

(i) From the port of call to the base port of the ship and back.

OR

(ii) From the port of call to the home town and back.

Such officers granted leave from the port of call and choose to proceed to the
base port of the ship will not be entitled to Leave Travel Concession for the wife under
clause 177B in the same year.

LTC Under Rule 177-B TR.

0509. This LTC is in the second year of the cycle or when LTC under Rule 177-A is not availed
and is as follows:_

(a) Service officers will be allowed, once in each calendar year, free conveyance to
and from the place where they intend to spend their annual/casual leave irrespective of
its duration subject to the journey not exceeding 1450 Kms. in each direction. A similar
concession will be allowed once in each calendar year to their wives and their
dependent children who proceed to the same station. Officer, his wife and children may
travel either independently or together as may be Six months duration
convenient to them. The claim for the leave travel for return journey of
concession in respect of the journey of the one need not to family members can
depend on the journey performed by the other. The wife be relaxed by CNS/
and children will be entitled to the concession irrespective of AA.
whether the officer does not perform the leave journey or
that his annual/casual leave irrespective of its duration has or has not been officially
refused. But the wives and children‟s return journey must be completed within six
months from the date of commencement of their onward journey. The concessions will
be counted against the year in which the onward journey commenced. The condition of
six months may be relaxed by the NHQ/AAs.

commissioned
NOTE: The grant of Leave Travel Concession under this clause in the first year of
service will be subject to the condition that the officer had not already availed
himself of the leave travel concession as Cadet/Midshipman in the same year.

(b) In case the officer, his wife (and dependent children) travel together in the next
calendar year consequent upon the grant of leave to the officer at the fag end of the
year, the leave travel concession of the wife and children will be regulated against the
year against which the officer‟s own leave travel concession is being counted.

The provisions of sub clause 177A (k) will also apply in this case.

(c) Where families are separated from the head of the family by reasons of the fact
that the later is serving at a non-family station or where family accommodation is not
available, leave travel concession is admissible for the officer‟s wife and dependent
children from the station at which they are residing to the leave station of the officer. If
the distance between these two stations is less than 1450 Kms. actual fare will be paid.
 62

(d) When service officers and their families live away from the place of duty for any
reasons, Leave travel concession may be allowed from the place of residence, upto
the place of visit/home town and back to the place of residence, subject to the
condition that the claim is restricted to the rail fare of the entitled class chargeable from
service personnel by the shortest direct route between the duty station and the home
town or declared place of visit, as the case may be. In such cases, service personnel
should furnish the reasons for residing at a place other than the place of duty and the
controlling authority should also satisfy itself regarding the genuineness of these
reasons before admitting the claim with reference to the place of residence.

(e) Leave Travel Concession for the return journey to the wives of service officers to
the HQ of the officer is admissible provided the wife‟s entitlement of Leave Travel
Concession for the year is foregone in the following cases:-

(i) To a newly married wife coming from home town of the officer, the
concession will be admissible irrespective of the fact whether the marriage took
place during casual or annual leave of the officer.

(ii) To a wife who has been living at the home town of the officer and did not
avail herself of the Leave Travel Concession in respect of the outward journey.

(f) Officers will travel on warrant but their wives and dependent children will be
granted actual fare when his leave stn is upto1450 kms or paid upto 1450 Kms. in each
direction or less.

(g) Officers will travel on warrant/Form „D‟ by Rajdhani Express or can draw cost of
warrant.

(h) In cases where officers, their wives and dependent children travel to leave
stations distance being upto 1450 Kms. each way by modes conveyance other than rail
i.e. by air, steamer, bus etc, the refund admissible will be as under:-

(i) In respect of officers themselves a refund of the value of warrant i.e. at

public tariff rates under Rule 47 TR.

(ii) In respect of wives and dependent children of officers re-imbursement of

the actual expenses not exceeding the cost of rail conveyance which would have
been admissible had the journey been performed by rail in entitled class as per
Rule 176 TR.

NOTE1 : Reimbursement of LTC journeys performed in a charter bus, Van or other

vehicles shall not be admissible in so far as such vehicles are owned by private operators.
However, re-imbursement of actual expenditure limited to the cost of warrant of the entitled
class in lieu of warrant may be sanctioned. If LTC journeys are performed in buses, Vans or
other vehicles, on charter, where these vehicles are operated by Tourism Development
Corporations in the Public Sector, State Transport Corporation and Transport Services run by
the other Government of local bodies.

NOTE 2 : Reimbursement for LTC journeys performed by private buses irrespective of

ownership (the cost of propulsion being borne by the service personnel themselves) shall not
be admissible.
 63

(i) The concession will be applied as under in cases where officers and their
wives and dependent children proceed for the same station and travel beyond
1450 Kms. limit:-

REIMBURSEMENT OF FARE TO BE
MODE OF TRAVEL ALLOWED

UPTO 1450 KMS. BEYOND 1450 KMS.

(a) BY RAIL
60% of the 1st AC/2nd
(i) Using Form „D‟ AC fare or fare of NIL
lower class of travel
actually used if

(ii) Not using Form „D‟ Full fare of 1st /2nd AC 40% of 1st/2nd AC or of
due to unavoidable or of lower class of lower classes of travel
reasons with travel actually used, if actually used if any for
permission of CO of any distance beyond 1450
Ship/EstbOi/C or Kms. to LTC station
Directorate/Branch at
Service HQ/lower
formation HQ
(b) By mode other Full fare of 1st/2nd AC 40% of 1st/2nd AC fare of
than rail or actual cost incurred the actual cost incurred on
on the mode of travel the mode of travel for
whichever is less distance from 1450 Kms to
LTC destination whichever
is less

Rear Admiral & above Full air fare in 40% of air fare till LTC
economic class in destination OR 40% Ist AC
national carrier when fare by train.
travelling by air OR,
full Ist AC fare by
train.

(ii) Officers when availing of the travel concession to leave authorised in this
clause, if desirous of breaking journey for the period in excess of the time
allowed by the railway rules, will be allowed to do so and issued with more than
one warrant according to the number of their journey breaks but no deviation in
the route to the final destination will be allowed. The different warrants issued
will be linked with each other by the issuing authorities by making the following
endorsement at the top of each warrant in red ink.

"Linked with warrant(s) No(s)_______ dt______ ex _______to _____

(iii) Road conveyance, laid down in Rule 179 TR, will be admissible in
addition to free rail conveyance admissible under this rule for the following
station: -
 64

Southern Command - Anamalais, Alibad, Coonoor, Courtalam,

Karwar, Kodaikanal, Kotagiri and Estates
within radius of 24 Km from that station.
Mahabaleshwar, Munnar, Peermade,
Panchgani, Yarcaud, Mercara and Estates
within a radius of 32 Km of that station.
Mount Abu, Ootacamund, Wellington.

Eastern Command - Andhura, Bhowali, Jalapahar, Kailana,

Kalimpong, Lebong, Ranchi Town, Shilong

Western Command - Bakloh, Chamba, Dalhousie, Dharmsala,

Dagshai

Central Command - Almora, Chakrata, Joshimath, Lansdowne,

Landour, Mussoorie, Nainital, Nowgong,
Ranikhet, Panchmarhi, Rail Head, Pipariya

Northern Command - Baramulla, Gulamarg, Pahalgam, Srinagar,

Udhampur in Jammu and Kashmir

(iv) The concession for leave station, under this rule, may be availed of all the
user's option while proceeding either on annual or sick leave once a year only.

(v) The concession for leave station, under this rule, will not be admissible to
those officers in whose case it is known at the time they proceed on leave that
they will not return to duty on expiry of leave.

(vi) The concession for leave station, under this rule, will not be admissible in
the year in which the concession admissible for home town is availed of.

(ix) If an officer, his wife and dependent children do not avail the leave travel
concession for home town, under clause A above, in a particular year out of the
concerned block of two years, he may avail himself of the annual/ casual leave
irrespective of its duration, travel concession for leave station under clause B. If
It is so availed in both the years of the block the leave travel concession for
home town will lapse.

NOTE: The CO/OC can, however, allow an officer to avail himself of warrant to a station other
than home provided the officer's family is residing there and no extra expense to the State is
caused thereby.

(j) The entitlement of the officer to obtain a warrant or the cost of thereof at Public
tariff rates under Rule 47 will remain unchanged.

NOTE 1: In the case of LTC journey undertaken by service personnel or their families
under above rule the Controlling Officer may at their discretion waive the requirement for
production of cash receipt by rail/road/air/steamer, whenever they are satisfied in regard to the
genuineness of the claim and the bona fides of the journeys having been performed. These
powers shall be exercised by the controlling officer purely on merits in really deserving cases
and not as a general measure.

NOTE 2: When husband and wife both are service personnel and are residing together, or
residing separately they could, at their option, choose to declare separately under the normal
 65

provisions of TR, 1991 in respect of the members of their respective families subject to the
condition that if husband or wife avails the facility as a member of the family of the other, he or
she will not be entitled for claiming the concession for self independently. Similarly, the
children shall be eligible for the benefit in one particular block as members of the family of one
of the parents only.

(GOI, MOD letter 12647/Q Mov C/2797/D(Mov)/2000 dated 25 Aug 2000)

Road Conveyance (Road Mileage) for Officers and Families while proceeding on leave
(Rule 179 TR).

0510. (i) All commissioned officers, officers of MNS, midshipmen, their souses and
dependent children will be allowed conveyance by road to and from any station
mentioned below to which they elect to proceed on annual leave/casual leave once in a
calendar year.

Southern Command - Anamalais, Alibad, Coonoor, Courtalam,

Karwar, Kodaikanal, Kotagiri and Estates
within radius of 24 Km from that station.
Mahabaleshwar, Munnar, Peermade,
Panchgani, Yarcaud, Mercara and Estates
within a radius of 32 Km of that station.
Mount Abu, Ootacamund, Wellington.

Eastern Command - Andhura, Bhowali, Jalapahar, Kailana,

Kalimpong, Lebong, Ranchi Town, Shilong

Western Command - Bakloh, Chamba, Dalhousie, Dharmsala,

Dagshai

Central Command - Almora, Chakrata, Joshimath, Lansdowne,

Landour, Mussoorie, Nainital, Nowgong,
Ranikhet, Panchmarhi, Rail Head, Pipariya

Northern Command - Baramulla, Gulamarg, Pahalgam, Srinagar,

Udhampur in Jammu and Kashmir

(ii) Road conveyance as given in clause(i) above will also be admissible to

individuals proceeding to stations other than those mentioned in that clause subject to
the cost not exceeding that admissible to the recognized station which is contiguous to
the station visited.

(iii) Where journeys to the stations involved travel by rail and road, free conveyance
by road will be provided to and from the railway station nearest to the place selected as
the leave station.

(iv) Road conveyance will be provided by Government transport, wherever possible

and economical, and, if Government transport is not available, by warrant/IAFZ-2150
where arrangements exists. In other cases actual expense incurred by appropriate
means of conveyance as defined in Rule 102 limited to road mileage, will be refunded.
 66

(v) When officers and their spouses and dependent children avail of the
concessions mentioned in this and Rule 177 at the time of proceeding on annual
leave, their, claims for road journeys performed otherwise than on warrant/by Government
transport will be regulated as indicated below: -

(a) If the leave station is served by railway out agency, or any other road
transport agency tickets issued by which are recognized by the railways and vice
versa, or by a road company having a regular contract with the Government for
the conveyance of service personnel, the entitlement for road journey from the
rail head to the recognized leave station would be restricted to the fare each way
charged by the railway or by road transport agency or by the road company
having regular contract with the Government, as the case may be.

(b) In case of other stations not covered by clause (a) above, actual
expenses limited to road mileage under Rule 61 from the rail head to the
recognized leave station will be admissible.

Note: Reimbursement for LTC journeys performed by private cars irrespective of its
owner ship (the cost of propulsion being born by the service personnel themselves) shall
not be admissible.

(c) Officers and their spouses and dependent children proceeding on annual
leave from Jammu to various stations in J&K, who do not make use of the
Government transport will, therefore, be allowed actual expenses, limited road
mileage under Rule 61 during the period rail-cum-road tickets are not available
on the strength of certificates of non-utilisation of the Government transport
furnished by the officers themselves.

LTC for Aviation and Submarine Officers (Rule 180 TR).

0511. Aviation and Submarine arms officers are entitled for self for free conveyance while
proceeding on leave (including casual leave), once in a calendar year, on warrant, a free rail
journey in the appropriate class upto a total distance of 1600 Kms. (800 Kms in each direction)
for the forward and return journeys, both inclusive. This concession will be in addition to the
leave travel concessions that the service officers are entitled to under Rule 177 TR.

Issue of Form 'D' - Officers (Rule 181 TR).

0512. Service officers including Midshipmen and MCPOs holding Honorary Commissioned,
when travelling on leave at their own expenses
are allowed to travel on Form 'D' on payment of Form `D‟ for self & wife & children can
60% of fare at public tariff rate. The total number be availed from any station to any
of Form 'D' to the officer, wife/husband and station within Indian limits.( CGDA,
dependent children is restricted to six single New Delhi letter No. AT/IV/O/4425-II
forms in a calendar year. Two forms 'D', one for dated 27 Feb 90 is relevant)
onward and one for return journey out of six
forms `D‟ , officer‟s dependent parents, brothers and sisters may also be included in addition to
wife and children for a combined onward/return journey. Form „D‟ issued to dependent
members (except wife & children) should start from duty station (Corr. Slip No. CS. No.
1/VII/92).

NOTE: Form 'D' issued in conjunction with LTC availed under rule 177 TR will, however be in
addition to above six forms.
 67

0513. When the service officer travel on leave without using forms „D‟ due to non-availability of
forms, reimbursement of the concessional components shall be made under exceptional
circumstances on production of non-availability certificate of the form from the controlling
officer.

Authority: GOI, MOD letter No. 12522/Q Mov C/1634/D(Mov)98 dated 26 Jun 1988 and
CGDA letter Regs/142/VI/XXIX dated 05 May 2003 and Naval Headquarters letter PT/0505
dated 14 May 2003.

Maintenance of Form 'D' Register.

0514. A Register is maintained to keep a record of Form 'D' issued to officers during a
calendar year. On transfer of officers, notation is made in the transfer genform about the
number of Form 'D' issued to the officer during the calender year, for the information of next
ship/establishment. This is a auditable document and required to be produced during Annual
Inspections.

Rules governing grant of LTC to Cadets and Midshipmen of the Executive and Logistics
Branches of Navy undergoing initial training in India (NI 2/64).

0515. The following rules shall govern the grant of LTC to Cadet Entry Subordinate Officers of
the Executive and Logistics branches of the Navy undergoing training in India:-

ANNUAL LEAVE

(a) Cadets
(i) On leaving the NDA and Free conveyance in first class on
before joining the Naval Training warrant from NDA to their homes
ship/establishment. & thence to the Naval Training
ship/establishment.
(ii) On completion of training as Concession voucher form IAFT 1720
Cadet in the training ship. (viz. travel first class on payment of half
fare) from duty station to home and
back or any other place, provided the
distance does not exceed that from
exceed that from duty station to home.

(b) Midshipmen

On completion of training as Free conveyance in first class on

Midshipman warrant once in a calendar year From
duty station to home and back or any
other place, provided the distance does
not exceed that from the duty station to
home.

CASUAL LEAVE

Midshipmen On Form IAFT 1709-A

 68

COMPASSIONATE LEAVE

(a) Cadets On Form IAFT 1720

(b) Midshipmen On Form IAFT 1709-A

NOTE: No cost of warrants is admissible to Cadets or Midshipmen in accordance with NI 16/60.

QUESTION FOR PRACTICE

Q.1. Write down the entitlement of Rule 177A?

Q.2. Write down the entitlement of Rule 177B?

Q.3. Write short Notes on 180 TR?

Q.4. Write short Notes on 181 TR?

 CHAPTER VI

LTC - SAILORS

Learning Objectives.
* Entitlement under Rule 184(i), 184(ii) & 184 (iii)
* For Aviation & Submarines sailors

0601. Concession voucher to service personnel below officer rank (RULE 183 TR)

(a) Service personnel below officer rank when traveling on leave at their own expence
to and from the station at which they are serving are allowed, on production of IAFT-1720 to
travel in the entitled or lower class on payment of half the fare of class in which they actually
traveled.

(b) Families of the service personnel mentioned in clause (a) above when traveling at
their own expence to or from the station at which the head of the family is serving, are
entitled on production of IAFT-1720, to travel in the entitled or lower class on payment of
half the fare or the class in which actually traveled.

(c) MCPOs/CPOs and their families are permitted to travel by Air conditioned Xhair Car
against concession vouchers (IAFT-1720) on payment of 50% of the actual rail fare, as in
the case of journey by first class.

(d) PBORs while travel on leave without using concession voucher due to non
availability of form IAFT-1720, shall be re-imbursed the concessional components under
exceptional circumstances on production of non availability certificate of the form from the
controlling officers.

LTC Sailors (Rule 184 TR)

0602. (Under Rule 184(i) (a) TR). Sailors are entitled to free conveyance on railway warrant by
rail once in a year when proceeding on Annual leave/Casual leave by the main route to and from
his home or any other leave station (see Note below) shall fall between duty station and home
station for the convenient of individual and provided no extra expenditure is thereby caused to the
State. When the main route is either wholly or partly by sea and railway communication also exits,
conveyance by railway by the direct route is admissible. Those whose homes lie near a port on the
Konkan Coast may, however be granted conveyance by sea in lieu of by rail between Mumbai and
the port nearest to their homes.

NOTE: (a) The details regarding issue of railway warrant to any leave station is given in NOTE of
para 0507 (f).
 70

NOTE: (a) The provisions of clause 'A' (vi) of Rule 177 will apply mutatis mutandis to IN sailors
serving afloat who are granted leave from port of call when their ships are away from the base
port.

0603. LTC for Families of Sailors (Rule 184(ii) TR. When an individual proceeds on annual
leave and his family accompanies him on the journey to his home station, the individual shall be
reimbursed once in a year the expenditure incurred on concession voucher (IAFT-1720) in respect
of his family for the outward and return journey.

0604. The family may travel Independently. Return journey should however, be completed
within six months from the date of commencement of outward journey.

0605. Rule 184 (iii) TR. Once every alternate

This concession shall not be admissible
year, the sailor and his family have the option to
in addition to the concession under TR
travel to a leave station other than his home station.
184(I) & 184(ii) for that year.
The journeys shall be performed on concession
voucher and re-imbursement shall be restricted to cost of concession voucher upto a maximum
distance of 1450 Kms each way. Expenditure beyond this distance will be borne by the individual.

0606. Sailors while they are permitted to avail leave travel concession under clause (ii) & (iii) may
be granted an advance to enable them to purchase rail tickets in exchange of concession vouchers
(IAFT 1720) subject to the conditions that the advance so paid will not exceed 80% of the sailor‟s
liability for the cost of the ticket.

0607. Cost of Issuable Warrant. When a sailor is proceeding on leave by road/circutious

route/air, he may draw cost of issuable railway warrant in advance (maximum to 80%) with the
approval of the competent authority i.e. Commanding Officer.

0608. This will however not be allowed when availing passage second time after re-called from
leave.

0609. LTC for Aviation and Submarine Sailors (TR 180). In addition to the LTC under
Rule 184(i) TR air crew sailors and submariners are entitled to, once every year a free journey upto
a total distance of 1600 Kms for the outward and return journey both ways. When availing
concession under this rule sailors will be issued with concession voucher irrespective of the
distance involved with the provision that re-imbursement of the cost of concession voucher will be
restricted. to 800 Kms each way. Sailors may draw advance to purchase tickets in exchange of
concession vouchers upto a maximum of 80% of Govt. liability for the cost of the tickets.
Adjustment claims will be/preferred after completion of return journey.

QUESTION FOR PRACTICE

1. write short Notes on Rule 184(i), 184(ii), & 184 (iii)?

 71

CHAPTER VII

MISCELLANEOUS TA ENTITLEMENT

Learning Objectives.
* TA Entitlement to relatives on DIL/Death (Rule 161 TR)
* Conveyance to the relatives of Service Personnel who are Battle
Casualty & undergoing Treatment in Military Hospitals (Rule 162 TR)
* Sailors on Promotion to SD List
* Conveyance on Removal/Dismissal from Naval Service
* Entitlement on Deputation

Conveyance to individuals proceeding on leave after completion of the authorised Course

of Instruction (Rule 90 TR)

0701. TA admissible to Officers allowed to proceed on leave after attending course of less than 03
months duration is as follows:-

(a) From the station at which course is held to leave station - Actual expenses limited to
LTC in one direction, if admissible on the occasion.

(b) From leave station to Permanent duty station (Old or New) actual expenses limited
to the aggregate of:-

(i) LTC on leave from leave station to the station where course is held, if LTC
admissible on the occasion.

(ii) Fare of the entitled class from the station where course is held to permanent
duty station (Old or New).

Entitlement on Re-called from Leave (Rule 151 TR).

0702. (a) Officers.

(i) Officers (including MNS Officers) when recalled from leave other than casual
leave for duty before expiration of leave will be entitled to travelling allowance at
temporary duty scale for the return journey to their duty station from the place at
which the order of recall reaches them. Travelling allowance at the same scale for
journey from their duty station to the leave station will also be allowed in respect of
those officers who are permitted to avail the balance of leave on completion of the
duty subject to the following conditions:-
 72

(aa) Order of recall from will be issued by CNS/AA(COP). This

power will not be delegated to any other officer.

(ab) Leave initially granted was 30 days or more.

(ac) Recalled before completion of half of the leave.

(ii) The entitlement to leave travel concession for the final return journey to duty
station who are permitted to avail themselves of balance of leave on completion of
duty shall remain unaffected.

(b) Sailors.

(i) If the sailor had proceeded on Annual Leave with passage and recalled
before completion of half of the leave granted, he shall be entitled to passage
second time when proceeding on balance of Annual leave.

(ii) Under similar circumstances had the sailor proceeded on his own expenses
(concession voucher) he shall be re-imbursed the entire amount which he spent for
outward and return journeys for exchanging concession vouchers.

(iii) MCPO granted (Hon. Commissioned Officers) are also authorize to re-
imbursement of amount spent on journey from leave station to duty station and back
if concession voucher are not issued

(iv) Above provision are not applicable for _______________

Conveyance for Attendants (RULE 158 TR)

0703. (i) Conveyance is admissible for attendants when accompanying a sick individual an
invalid or a case of mental disease entitled to conveyance under these regulations,
provided their services are considered essential by the medical authorities. Appendix VII
gives the connected details and information regarding medical authorities who can
recommended and sanction moves of attendants. The number and class of attendants
necessary will be stated by the authority recommending the move.

Conveyance is also admissible for an attendant accompanying a workman of the

Defence installations, including ordnance and clothing factories (as defined in Workmen‟s
Compensation Act) who sustains serious injuries as a result of an accident during the
course of his duty and is directed by the medical officer-in-charge to a service and/or civil
hospital at tan out station for specialized treatment, provided the said medical officer
recommends that it is essential that attendant should accompany the patient.

(ii) An attendant in Government service authorized conveyance under the above clause
the public expense shall be considered as traveling on duty if not in Government service,
actual expenses will be allowed at the discretion of the controlling officer.
 73

Note: Actual expenses for the return journey will be allowed at the discretion of the
Controlling Officer to the attendant of workmen involved in serious accidents if he is not a
Government servant.

(iii) The following concessions will be admissible to the attendant accompanying a

workman, employed in various factories, workshops (within the meaning of the Factories
Act) and an Industrial or non-Industrial employee of the ordnance installations who has
sustained serious injuries as result of an accident during the course of his duty and is
directed by the medical officer-in-charge to a service/civil hospital within the local limits for
treatment, provided the said medical officer recommends that it is essential that an
attendant should accompany the patient: -

(a) The attendant shall be considered as traveling on duty.

(b) The attendant shall travel in the same ambulance free of charge.

(c) The attendant shall be allowed payment of actual expenses for the return
journey.

(d) A person not in Government service accompanying the injured workmen as

attendant shall be allowed to travel in the same ambulance free of charge.

TA Entitlements to Relatives on DIL/DEATH (RULE 161 TR).

0704. DI List. Individual placed on dangerously ill list, the TA entitlements of relatives are
as follows:-

(a) Two members allowed

(b) One relative may travel by air

(c) The second person not necessarily be relative may travel by rail/road but this
individual may also accompany the relative by air subject to following condition:-

(i) Relative is lady.

(ii) Relative is male but over 60 years of age or infirm physically handicapped, or
ill at the time of departure to the beside of dangerously ill individual.

(iii) Return journey by rail/road in the entitled class.

NOTE: Authority to decide the condition of relative is CO/Officer-in-Charge , Hospital in the case
of service hospital and in other cases the authority who issues the notifications of dangerous
illness.
 74

0705. Death. Individual who dies in service, the TA entitlement for relatives is as follows:-

(a) Three relatives by air/rail/road (married person).

(b) Two relatives by Air/Rail/road. (unmarried).

NOTE. In case where only one relative travels a second individual may accompany the relative by
air subject to fulfillment of conditions laid down in para 0703 (c).

(b) Return journey will however be performed by rail/road by the mode and class of
accommodation entitled to the deceased.

0706. Death due to Suicide.

(a) One relative by Air/Rail/Road

(b) Second person not necessary a relative may also accompany the relative under
following conditions:

“Relative is a lady as per 0703 (c) (i) & (iii)”

Sailors on Promotion to SD List (Rule 192 TR Note)

0707. Self. Free conveyance in 2nd AC from duty station to training establishment and on
completion of PPT (Post Promotion Training) free conveyance to permanent duty station in the
entitled class.

0708. Baggage. 75 Kgs from old duty station to training establishments and on completion of
training to permanent duty station.

0709. Family. Free warrant for family and baggage authorised under Rule 70 TR less
conveyed by the officer vide para 701 above i.e. 75 Kgs from old duty station to selected place of
Residence *SOR) or Home station and then to new duty station of the Head of the family.

NOTE: DA for period of halt is not entitled. However, DA for self for journey is admissible.

Entitlement on Retirement/Release/Transfer to Reserve/Discharge Service Personnel (Rule

200A TR).

0710. Service personnel on their retirement/Transfer to reserve/discharge/reduction in

establishment/invalidment from service are entitled to the following:-

(a) Conveyance, mileage allowance, transportation of baggage and Pvt. conveyance

from last duty station to home station or to SPR in India as admissible on
permanent transfer.
 75

(b) TA/DA, Composite Transfer Grant and Cartage charges for personal effects as
admissible on permanent transfer.

(c) Journey by air is not admissible.

(d) Officers and their families can travel on Cash TA.

(e) Sailors are entitled for free conveyance from Release Centre to their home
station/SPR.

(f) No advance is to be paid.

(g) MCPO holding Hon. Commission and below who reports to Release Centre for
formalities will be entitled to TA upto Release Centre and Halt DA for the stay as per Ty
Duty entitlements as under

(a) If provided with free boarding - An amount equal to 25% of daily

and lodging allowance prescribed in Rule 60

(b) When not provided with free - An amount equal to 50% of daily
boarding and lodging. Allowance prescribed in Rule 60
plus ration money.

Travelling Allowance to service personnel who wish to settle down permanently at the last
duty station on retirement. (Rule 200B TR)

0711. Service personnel of all ranks shall be entitled to traveling allowance to the extent indicated
below who wish to settle down permanently at the last station of duty provided a change of
residence is involved due to retirement: -

(a) Self and family

(i) Self - Actual cost of conveyance but not exceeding the road mileage
allowance admissible under Rule 61 TR.

(ii) Family - One mileage if two members accompany the service personnel and
one more mileage if more than two members accompany him at the rates laid down
in Rule 61 TR.

(b) Actual cost of transportation not exceeding the amount admissible under Rule 61A
TR.

(c) Transportation of Conveyance - An allow ace at the rates prescribed by the

Director of Transport for taxi for Car and Autoriksha, for Scoorter/Motor Cycle. Where this
allowance is claimed no mileage allowance will be admissible to Service personnel for self.
If the family also travel by the same conveyance they will also not be entitled to mileage
allowance.
 76

Note 1: No Transfer Grant or any other traveling allowance concession will be

admissible.

Note 2: The purpose of this order, the term „Last Station‟ of duty will be interpreted to
mean the area falling within jurisdiction of the Municipality or Corporation including such
suburban Municipalities, Notified areas or Cantonments as are Contiguous to the named
Municipality etc. where the service personnel was posted immediately before retirement.

Note 3: The admissibility of the above traveling allowance will also be subject to
other conditions for the grant of traveling allowance on retirement as contained in Rule
200A TR.

Lien on conveyance on retirement (Rule 204 TR)

0712. The entitlement on retirement can be availed of by an individual within one year of date of
retirement, Lien on conveyance laid down in Rule 16 TR will apply to moves of service personnel.
Members of their families and baggage may precede the service personnel by not more than one
month or follow them within one year, the period of 02 month or one year will be counted from the
date on which the individual himself moves. The time limits may be extended by the competent
authority as stated in Appendix-I in individual cases attendant with special circumstances.

Authority: Ministry of Defence letter 12059/Q Mov C/2948/D(Mov)/95 dated 14 Nov 1995.

Conveyance to Service Personnel on Removal/Dismissal from Service (Rule 209 & 210 TR).

0713. Officers (Rule 209 TR).

(a) When an officer is unable to pay for his own conveyance and that of his family the
CNS/AA/Fleet Commanders may at their discretion, authorise free conveyance to such
officers and their families on warrant to the home town.

(b) Scale of baggage will be restricted to RFA only.

(c) Class of accommodation will be decided by authorities empowered to sanction

conveyance.

(d) Power to sanction conveyance vested in the above authorities i.e. CNS/AA/Fleet
Commanders for officers on dismissal from service are personal and these powers can not
be further delegated to other authorities.

(c) No other allowance is admissible.

 77

0714. Sailors on Dismissal from Service (Rule 210 TR).

(a) Free railway warrant for self and family to home town provided the family joined the
Head of family at the duty station at Govt. expense.

(b) No other allowance is admissible.

TA Entitlement of Families of officer including MNS who die while in service (Rule 216 TR).

0715. Conveyance and other entitlements of TA/DA baggage, composite transfer grant, cartage
charges are as per permanent transfer. Conveyance of family & baggage is to home town of the
deceased or to SPR provided no extra expenditure is caused to state.

(a) In case of unmarried officers luggage is sent to home town or SPR (restricted to
home town) on warrant.

(b) Transportation of personal conveyance is also admissible.

(c) In case of death at ty duty station total luggage conveyed from ty duty & permanent
duty stations would not exceed the maximum entitled scale.

TA Entitlement of families of sailors who die while in service (Rule 217 TR)

0716. All entitlements as on permanent duty are admissible from duty station to SPR.

Conveyance of Dead Body of a Civilian paid from Defence Service Estimates or a Service
Personnel(Rule 218A TR).

0717. If Death Occurs while at Permanent Headquarters in India. If the family of deceased
desire to transport the body of the deceased to his home town, this will have to done under their
own arrangements subject to the reimbursement of the amount due to them under the provisions of
relevant rules of Travelling Allowance on retirement.

0718. If Death Occurs while on Tour. If the death of deceased occurs while on tour in India
or abroad, the body may be brought by air on a commercial flight to the Headquarters or to home
town according to the wishes of the family. In such cases, the expenditure will be met by the
Government. The cost of embalming the dead body and that of coffin will also be reimbursed to
the family of the deceased. The embalming expenses and the cost of coffin should be the barest
minimum and on the basis of austerity standards.

0719. Competent authority mentioned in Appendix „I‟ may accord approval for the air travel of one
non-entitled service person/civilian for accompanying the dead body of the deceased service
personnel/civilians paid from Defence Service Estimates from the place of death to the place of last
rites or his home town, in case no family is available to accompany the dead body of the deceased
personnel, with the stipulation that the return journey will be performed by the individual in the
entitled class by rail/ road/steamer.
 78

Conveyance Allowance (Rule 222 TR).

0720. Officers when required to travel extensively on duty at or within their Headquarters may be
granted a monthly conveyance allowance as under.

Average monthly Rates of conveyance allowance for

Travel on official
Journey by owned Other modes of
Duty Motor Car conveyance

201-300 Kms. 560.00 p.m. 185.00 p.m.

301-450 Kms. 840.00 p.m. 240.00 p.m.

451-600 Kms. 1035.00 p.m. 320.00 p.m.

601-800 Kms. 1215.00 p.m. 375.00 p.m.

Above 800 Kms.
1500.00 p.m. 425.00 p.m.

Conditions for grant of the allowance.

0721. The conveyance allowance will be granted to officers subject to following conditions:-

(a) The conveyance allowance at the rates prescribed in Col 2 of the above table shall
not be admissible to officers whose pay in the revised scale is less than Rs. 2800/- (old
scale of Basic pay) PM.

(b) Average monthly running on duty should exceed 200 KMs. (Journey between
residence and normal place of work is not counted).

(c) Journey performed by foot or bicycle are excluded from the purview of this
allowance

(d) Drawl of allowance at Col 2 above is subject to owning and maintaining a car in
good running condition and making use of the same for official journeys.

(e) For the admissibility of the allowance, an individual will maintain a log book giving
details of distance travelled daily within 16 Kms of the place of work, place visited, purpose
of each visit and mode of conveyance used.

(f) the competent Authority i.e Heads of branches at NHQ/AAs/Fleet Cdrs will fix a
monthly allowance on the basis of Log Book maintained by the officer. The allowance is
sanctioned for two years. Beyond two years fresh sanction is required.
 79

(g) The allowance is sanctioned individually.

(h) Monthly claims are sent to CDA (N), Mumbai for Pre-audit and authorisation of
payment.

0722. For certain appointments allowance is sanctioned without the log books (Appendix
IX) of TR). The allowance is not admissible during:-

(a) Joining time, leave (except C/L) and ty duty (out-stations) for more than 15 days at a
time.

(b) Drawing allowance at the rate mentioned in Col 2 above when car is out of order for
more than 15 days is not authorised.

0723. ENTITLEMENTS ON DEPUTATION ABROAD IN A FOREIGN MISSION (TR 244)

1. Entitlements in connection with deputation in a Foreign Mission are enumerated in the

succeeding paragraphs.

ENTITLEMENTS PRIOR TO DEPUTATION

2. Free Air Passage. One is entitled for free air passage (as per entitled class) on
approved route for self, wife and children (restricted to two children borne after 31 Dec 1987) form
the airport in India (normally form Mumbai) to the nearest airport of the Foreign Mission actually
located. Initially the individual can report without family, however the family must join the head of
the family within six months from the date of reporting at the Mission.

3. Advances paid on prior to Deputation. Following advances paid prior to deputation in

Indian Rupees: -

(a) Officers -

(i) Composite Transfer Grant - One Month‟s Pay

(ii) Outfit Allowance - Rs. 6500/-
(iii) Crockery and Cutlery Grant - Rs. 1700/-

(b) Sailors -

(i) Composite Transfer Grant - One Month‟s Pay

(ii) Outfit Allowance - Rs. 3500/-
(iii) Crockery and Cutlery Grant - Rs. 1700/-
 80

ENTITLEMENTS ON REPORTING

4. Packing Charges and Transportation charges of Unaccompanied Baggage. Personnel

selected for deputation are entitled for packing charges and transportation charges of baggage
from the port of embarkation to the port of disembarkation (i.e. Duty station of Foreign Mission).
Unaccompanied baggage can be booked by air or by sea and entitlements are as follows: -

BY AIR BY SEA

(a) Officers 1120 Kgs 6000 Kgs

(b) Sailors 560 Kgs 1400 Kgs

Note : - Weight of unaccompanied baggage will be reduced as per weight of accompanied luggage
(i.e. 20 Kgs per air ticket).

Invoices for the payment of packing charges and transportation of unaccompanied baggage
charges required to be submitted to the Accounts Department of the Mission while settlement of
permanent duty claim. The same will be reimbursed as per laid down rate in the Mission. The
settlement clam is required to be submitted within six months from the date of reporting to the
Mission. This is claimed in Indian Rupees.

5. Journey DA Journey DA can be adjusted on settlement claim. It is basically paid for the
halts at different airports during the transit. If the hotel at transit has not been provided by the
airlines and the individual makes own arrangement for the stay in transit, then DA in US Dollars of
that particular country can be claimed, otherwise 25% of DA. JDA can also be claimed for family
members, who have actually traveled.

6. Portage Charges Portage charges is the charges paid to the porters at the airport and
hotels by the individual for the accompanied luggage. It is also can be claimed while settlement
claim is submitted. To claim this one has to produce the luggage tags provided at the airport while
booking the accompanied luggage. It is calculated USD 1/- per piece and number of
embarkation/disembarkation at the foreign country airports/hotels.

7. Documents required for settlement claim at the Mission

(a) Proceeding Genform for deputation.

(b) Payment Voucher copy and the advance drawn in India.
(c) Original Air tickets alongwith baggage tags.
(d) Office order. (Issued by the mission on joining)
(e) Original airway bills for the unaccompanied luggage alongwith packing list of
items.
(f) Original Invoices and receipts for transportation of unaccompanied luggage.
(g) Original receipt of packing charges.
(h) A covering note originated by the individual while submission of claim giving all
 81

the details like date of reporting at the mission, family member details who
performed the journey, details of journey performed, advance drawn in India etc.

ENTITLEMENTS DURING THE PERIOD OF DEPUTATION

8. The details of Pay & Allowances and deduction during deputation is fixed initially on the
authority of the LPC (Last Pay Certificate) issued by the NPO and it is updated on the basis of
Revised Last Pay Certificate issued by NPO. It commence from the date of joining at the mission.

9. Following Pay & Allowances are paid at the Mission :-

(a) Officers

(i) Basic Pay

(ii) Rank Pay
(iii) KMA
(iv) Foreign Allowance
(v) Special Increment

(b) Sailors

(i) Basic Pay

(ii) GCB Pay
(iii) CPMA
(iv) Foreign Allowance
(v) Special Increment

Note :- This is paid in US Dollars

10. Foreign Allowance Foreign Allowance for any country is fixed on the basis of UN
Indexation and it differs for one country to another country. It is revised in each financial year.
During home leave, if family is not residing at the duty station, then 25% of the FA will be paid for
the leave period.

11. Deductions Net pay is calculated after normal deductions towards subscription like
DSOP/AFPP, NGIS, INBA etc. Net pay is calculated in US Dollars.

12. Apart from the above mentioned pay and allowances, one is also entitled for the re-
imbursement of Medical Expenditure and Electricity charges.

13. Re-Imbursement of Medical charges/expenditure Like India one is also

entitled for free medical treatment for self and family members, provided the treatment should have
been undertaken by the mission authorised panel of doctors. However, one has to expense first on
account of medical treatment and can claim subsequently for re-imbursement. If the medical
treatment requires large amount of money, like during hospitalisation, there is a provision that
 82

expenses can be met directly by the Government. Re-imbursement of medical expenses requires
submission of the following documents alongwith the claim:-

(a) A covering note from the individual.

(b) Original cash receipt and invoice.
(c) Certificate from the approved doctor.
(d) Certificate from the individual.

14. Re-Imbursement of Electricity Charges One has to pay the Electricity and water
charges for the residence provided by the Mission. However, it can be re-imbursed after deducting
the liability of the consumption of electricity (officer – 500 units and sailors – 300 units). One has to
pay first the full amount of electricity charges as mentioned in the electricity bill and can
subsequently put up a claim for reimbursement. It is also called as a “Heating Allowance”.
Basically it is admissible for those countries which are having very low temperature during winter
time. It is not admissible through out the year. It is admissible only for that particular period when
it is having very low temperature. This period is decided at the discretion of the High
Commissioner. For re-imbursement one has to produce the original paid electricity bill under a
covering note originated by the individual.

15 Re-imbursement of Transportation Charges for Personal Car and its Insurance.

Only officers are entitled for re-imbursement of transportation charges for personal car and
subsequent insurance cover of the car. The aim of this policy is that officer can use his own
personal car to meet official meetings/functions when official car is not available to provide.
Transportation charges can be re-imbursed annually. The officer has to pay first and then partial
amount will be re-imbursed after mathematical calculation as per rules governed in the MEA.

16. House Rent. If the accommodation provided to the individual rented by the Indian Govt.
then the rent is paid directly to the house owner by the Govt. Rate of rent is fixed initially subject to
the prior approval of the MEA, subsequently 10% increment can be mad annually at the discretion
of the High Commissioner.

17. Representational Grant. Representational officers are entitled for Representational

Grant on account of hospitality to the official guests. A Naval officer of the rant of captain
(equivalent to the First Secretary of the MEA) is entitled for USD 300/- per month. Balance
unspent amount can be carried forward to the next month, however unspent amount would be
lapsed at the end of the financial year. A register is maintained to keep the account of the
expenditure is called “RG Register” which is put up to the High Commissioner, giving details of the
expenditure, for countersign. This is also locally pre-audited and is being re-imbursed.

18. Home Leave Passage. Only one “Home Leave Passage” is permitted for the whole
deputation period for self and family. Family can travel independently. Free Air Passage would be
provided from the nearest Airport of the Mission of the nearest Airport of the Home station on
approved route. Home Leave is to be granted by NHQ.

19. Emergency Leave Passage. Only one Emergency Leave Passage can be availed
for the whole deputation period. This is admissible either for self or wife.
 83

ENTITLEMENTS ON RETURN FROM DEPUTATION

20. Composite Transfer Grant can be paid in advance to service personnel while returning back
from deputation. Expenditure on account of packing and transportation of baggage is directly paid
by the Mission to the authorised panel listed packers.

21. On return the following can be claimed: -

(a) JDA
(b) Portage Charges

22. Final Air Passage. Final Air Passage will be provided to self and family by the Mission
from the nearest Airport of the Mission located to the nearest Airport of the New Duty Station.

QUESTION FOR PRACTICE

Q.1. Write short notes on

(a) Rule 151 TR

(b) Rule 161 TR
(c) Rule 192 TR
(d) Rule 200 TR
(e) Rule 209 TR
(f) Rule 210 TR
 84

APPENDIX I

(A) COMPETENT AUTHORITY

(Refer Rule 2)

01. Chief of the Naval Staff

02. Commandant, Staff Collage

03. The Flag Officer Commanding-in-Chief, Naval Commands

04. The Flag Officer Commanding Fleets/Areas

05. Commandants of the following training establishments to sanction temporary duty move of
their permanent staff, including officers of the units allocated/attached to their
establishments after having personally satisfied that the move is inescapable.

(a) National Defence Academy, Kharakwasla.

(b) Indian Military Academy, Dheradun.
(c) Officers Training Academy, Madras

(B) MPETENT MEDICAL AUTHORITY.

1. DGMS (Army/Navy/Air Force) -- For moves from one command to another and
for moves under Rules 156,157 and 160

2. Authorised Medical attendant -- For moves under Rule 157 from a station at
which no service hospital exists to the hospital
where required facilities are available.

3. Principal Medical Officer, Central -- For moves of patients under rules 156 and 157
Medical officer Ship/Establishment to the hospital where required facilities exist,
(or authorised medical attendant for moves under Rule 160 and for specialist and
where no service hospital exists) Dental treatment under Rule 157.

(Concerned serials only)

 85

APPENDIX II

CONTROLLING OFFICER

(Refer Rule 6)

Item Application from Controlling Officer Remarks/Authority

No.

01. All personnel (Service and Civilian)
Of the Navy except those
Mentioned in Sl.No. 02
The Chief of the Naval Staff or
any of the following Authorities:-
The Flag Officers Commanding-
IN-Chief, Naval Command, The
Flag Officers Commanding Fleets
/Areas, The Admiral Superintendent
Naval Dockyards, Commanding
Officers of Establishments and
and senior officers of the rank of
Commander and above who are
Heads of Branches at Naval HQ.

02. Non-Gazetted Staff of Naval Civilian Staff Officer, Establishment,

Headquarters Naval Headquarters

03. Services Attaches/Advisors. Ambassadors/ High commissioners

for India.

04. Staff under Service Attaches/ Service Attaches/Advisors concerned.

Advisors.

(Concerned serials only)

 86

APPENDIX III

AUTHORITIES EMPOWERED TO ORDER MOVES ON DUTY

(Referred to in Rule 4)

Moves Personnel & types of Moves Authority Remarks

1 2 3 4

1. Moves of personnel (I) Service Officers:

(Service and civilian)
of Indian Navy) (A) Permanent moves CNS

(B) Temporary moves

(a) Officers at Naval CNS, PSOs & APSOs

HQs and in Estb under
Immediate control of NHQ
(b) Officers other than those PSOs at NHQ
referred to in (a) above FOC-IN-Cs, FOCs
Fleets/Areas
FO(Rear Adm.)DAG(MB),
DsGNPs & FORTAN
(c) Naval Officers including Commandant
students of DSSC(W) DSSC(W)
(ii) Civilians (Gazetted/Non
gazetted)
(A) Permanent moves of
Civilians (gazetted) CNS

(B) Permanent Moves of

civilians(non-gazetted)

(a) Inter command/ CNS

Inter Services
(b) All categories (centrally CNS
controlled by NHQ)
 87
(c) All categories other than
those referred to in (a) & (b)
above which involve transfer
from one Naval Estb. to
another within their admin.
Control.
(C) Temporary Moves:
(a) Moves of individuals at
at NHQs and Estb. under
immediate control of NHQs
(b) Moves of Individuals
other than that refered to
in (a) above
(iii) Sailors
(a) Permanent moves
(b) Temporary moves
FOC-IN-Cs,
FOCs Fleets/Areas,
ASD(ND), DsGNP
& FORTAN
CNS
The Flag Officers
Commanding-in-
Chief, Naval Commands.
The Flag Officers
Commanding Fleets/Area
The Admiral Superin-
tendents, Naval Dockyard
The Chief Hydrographer
Dehradun.
The Flag Officer(Rear
Admiral), Defence
Advisory Group. Mumbai
DsGNP, FORTAN.
The Commodore, Bureau
of Sailors, Mumbai.
PSOs and APSOs at
Naval Headquarters.
The Flag Officer Comm-
anding-in-Chief, Naval
Commands.
The Flag Officers
Commanding, Fleet/
Areas/Fortress Commander
A&N Islands. NOICS
COs of Ships and
Estb of the rank of
Cdr and above.
 88

APPENDIX IV

OFFICERS PERMITTED TO SUBMIT THEIR T.A. CLAIMS WITHOUT THE

COUNTERSIGNATURE OF A CONTROLLING OFFICER

(Refers to Rule 7)

Sl. No. Controlling Officer Authority

01. The Chief of the Naval Staff

02. The Flag Officers Commanding-in-Chief, Naval Commands

The Flag Officers Commanding, Fleets/Areas.
The Admiral Superintendents, Naval Dockyards.
The Fortress Commander, A&N Islands
The Naval Officers-in-Charges
Senior Officers of the rank of Commander and above, who
are heads of Branches and Directors at Naval Headquarters

03. Director General, Armed Forces Medical Services.

04. Recruiting Officer

05. Director General, National Cadet Corps

06. Deputy Directors General, National Cadet Corps(State

Concerned).

07. Officers of the rank of Maj Gen/Rear Admiral/Air Vice Marshal and
Above, irrespective of their appointments and postings are permitted
to submit their TA/DA claims without counter signature. However
They are not authorised to sanction their own moves.

(Concerned serials only)

 89

APPENDIX VII

MEDICAL AUTHORITIES FOR RECOMMENDING AND SANCTIONING

MOVES OF ATTENDANTS

(Refer to Rule 158)

Description of Individual to be Recommending authority Sanctioning authority

Accompanied

1. Service officers including OC hospital (or authorised ADMS(Army in the case of

MNS Officers
A sick commissioned officer
Or nursing officer of the
Military Nursing service
medical attendant where
there is no service hospital
Army personnel; Command
Medical Officer in the case of
IN Personnel: DGMS(Air) for
moves outside the
Command and Principal
Medical Officers for moves
Within the Command in the
Case of AF Personnel.

2. Service Personnel below

officers rank

(a) A case of mental disease or OC Hospital or Principal

an invalid proceeding to his Medical Officer, Ship/Estb.
home/another station to consult (or authorised medical
a specialist or to appear before attendant where there is no
an invaliding board service hospital).

(b) An individual transferred under

the provisions of Rule 158. --do--

NOTE: (a) In urgent cases where time does not permit of sanction being obtained before
The move, local authorities will use their discretion.

(b) It is permissible for the medical authority concerned to sanction conveyance for a
Relative/servant in lieu of a specially detailed attendant.

(c) Normally return conveyance for attendants is admissible if the outward journey
has been authorised at the public expense.

(d) The services of soldiers, airmen or non combatants(enrolled) and non-combatant

(un-enrolled) proceeding on leave should be utilised wherever possible in lieu of
specially detailed attendants.
 90

APPENDIX XI

AUTHORITIES WHO CAN SANCTION EXTENSION FOR LIEN ON CONVEYANCE

(Refer to Rule 16)

Item Subject Competent Period upto which

No. Authorities can sanction

1. Lien on conveyance for family and COP 2 Years

baggage on permanent transfer
beyond one year

2. Transportation of private con- COP 18 Months

veyance on permanent transfer
beyond one year from the date
move of an officer

3. Lien on travel concession on re- COP 18 Months

tirement of Govt. servant/Member
of his family on death of Govt.
servant

2. These financial powers will be exercised by the service HQrs, in consultation with the
Ministry of Defence (Finance acting as IFA and the lower authorities will exercise these financial
powers in consultation with C.D.A. wherever such consultation is provided for under the existing
regulations/orders.

NOTE: 1. The competent authorities mentioned above may further relax the lien period of
18 months to 24 months for transportation of private conveyance by Defence
Services Personnel and civilians paid out from Defence Service Estimates in
Case of more than one transfer within 6 months in their respect.

NOTE: 2. For transportation of private conveyance, the competent authority may further

Relax the lien period of 18 months to 24 months.