HAMLA/WTR/CDTR(HR)/DOCK/12

COPY No._____

TRAVEL REGULATIONS

The information given in this docket is not to be communicated either

directly or indirectly to any person not holding an official position in
Government of India’s Service. It should not be kept in rooms to which
unauthorized persons have access and it will only be issued to persons who
required it for the performance of their duty.

INS HAMLA
MARVE MALAD
MUMBAI – 400 095

Revised on Jan 12
 2

LIST OF CONTENTS - TRAVEL REGULATIONS

S.No. Name/Title of Chapter Chapter No. Page No.

01. Railway Travel Forms and Its Accounting CHAPTER - I 3–9

02. Definitions (Rule 2 TR) CHAPTER - II 11 – 21

03. Permanent Duty Move Entitlements: CHAPTER - III 22 – 35

Officers/Sailors
04. Temporary Duty Move Entitlements: CHAPTER - IV 36 – 46
Officers/Sailors
05. Leave Travel Concession: Officers CHAPTER – V 47 – 58

06. Leave Travel Concession: Sailors CHAPTER - VI 59 – 60

07. Miscellaneous TA Entitlements CHAPTER - VII 61 – 72

08. Entitlement on Deputation CHAPTER - VIII 73 – 77

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CHAPTER - I

RAILWAY TRAVEL FORMS AND ITS ACCOUNTING (NO: 27/04)

Learning Objectives.
* Demand of Travel Forms
* Action on Loss of Travel Forms
* Charging of Reservation Fee from Military Personnel/Traveling by
Rail without exchanging a Railway Warrant/Platform Tickets

Types of Railway Travel Forms

0101. The various travel forms for journey by rail which are presently in use in the Navy,
are as follows:-

Form No Description CDA responsible for audit

and payment
IAFT 1707 Warrant Form ‘B’ for small parties, CA (Fys), Kolkata for
individual & family sailors
PCDA(N) MB for Officers
IAFT Warrant Form ‘C’ for military special The Controller of Accounts
1707A trains, vehicles wagons & (Factories), Kolkata
compartments
Warrant Form ‘C’ for wagons by The Principal Controller of
goods train issued to officers for Defence (Accounts), Navy,
conveyance of personal effects Mumbai
IAFT Concession Voucher Form ‘D’ for The Principal Controller of
1709A officers when travelling at their own Defence Accounts (Navy)
expense & their families Mumbai
IAFT 1711 Military Credit Note CA(Fys), Kolkata
IAFT 1720 Concession voucher for MNS/ CDA(O), Pune, PCDA(N)
/CADETS and sailors and families MB for Naval Cadets, CA
and equivalent (Fys), Kolkata for sailors
IAFT 1733 Unaccompanied baggage certificate PCDA(N), Mumbai for
(Goods Train) officers
CA(Fys), Kolkata for sailors
IAFT 1752 Individual warrants for Officers & PCDA(N), Mumbai for
sailors officers
CA(Fys), Kolkata for sailors
 4

0102. Demand of Travel Forms. The Commanding Officers are to place their demands
of Travel Forms on form IN 936 to the concerned (MOs)/NSDs. The Commanding
Officers are to nominate a commissioned officer to collect railway forms from the
MO/NSDs. In case the concerned MOs are at a far distance and/or it is not feasible to
depute a commissioned officer for collection of travel forms, the MOs will dispatch these
forms by Registered Post. Books of forms are to be checked page by page before
acceptance and discrepancy if any is to be reported immediately to the issuing authority.
Defective forms are not be cancelled by the MOs where any form is less in the book, a
certificate to this effect will be recorded on its cover by the MO/NSD before the book is
issued. Forms will on no account be issued in loose leaf form.

0103. Transfer of Travel Forms. When the books of forms are issued by Material
Organisation (MOs)/NSDs or transferred from one ship or establishment to another, issue
voucher is prepared in quintuplicate on form IN-324. A copy of the issue voucher is
forwarded by the Supplying Authority to the CDA concerned responsible for accounting.
Two more copies of the issue vouchers are also to be forwarded by the Supplying
Authority to their Local Audit Officer for audit.

0104. Receipt and Accounting. On receipt, all the books are to be counted and record
on the outer cover of each book (Travel forms bearing serial numbers from
______________ to ____________ have been physically mustered and found correct) is
to be made by the accounting officer. If any irregularity is found, the matter is to be
reported immediately to supplying authority and CDA (N). These forms are to be taken
on charge in Travel Forms Register (IAFZ – 2012) and kept under lock and key. In case
MCPOWTR/CPOWTR is assigned the duties of holding the custody of travel forms as per
existing orders, the overall responsibility rests with LOGO.

0105. All books of unused Travel forms are to be mustered once a month by the officer
holding charge to ensure their safety and prevention of misuse or loss. A certificate of the
existing unused Travel Forms is to be recorded in the Register (IAFZ-2012) as follows:-

“Certified that the monthly muster of Travel Forms has been carried out for the
month of _________ and found correct.”

0106. For convenience, a few sheets at the end of the register are to be kept for this
purpose and for endorsing the monthly certificate showing the result of the check carried
out, duly signed by the Accounting Officer. Under no circumstances, the monthly
certificate is to be endorsed on loose sheets of paper and affixed to the relevant book of
warrants or forms, as these sheets are likely to get detached. The monthly certificates
will be open to inspection by the concerned Naval Local Audit Officers of the CDA(N) and
by the Inspecting Officers during Annual Inspections of the ship/establishment.
 5

0107. Care and Custody of Travel Forms. All forms are to kept under lock and key
when not in use. The forms should be stored in a dry place and every precaution taken to
ensure that these are not destroyed or mutilated in any manner. The normal precautions
taken for other important documents for preventing destruction by fire should also be
taken in regard to these forms.

0108. Daily Handing/Taking over of Travel Forms. All travel forms when not in use
are to be kept in the safe custody of the accounting officer under lock and key. Record of
Travel forms issued to writer in Pay Office for preparation and issue to individuals is
invariably be maintained. For this purpose daily handing/taking over between the
accounting officer and sailor-in-charge, Pay Office/Warrant section is to be carried out.
This is done to find out the person in whose custody a travel form or book has been lost.
This is done on a register and is inspected by Administrative Authority at the time of
Annual Inspection.

0109. Completion of Travel Forms. Great care is to be exercised in the preparation of

Railway Travel Forms. Officers signing the railway form are to ensure that the forms are
completed in all respects and details entered are correct. The following important points
are to be borne in mind while writing the railway forms: -

(a) Forms are to be written in ink or ballpoint pen.

(b) Must bear the stamp of the office of issue and should be legible.

(c) Date of validity shall be legibly written.

(e) The authorised number of tickets to be entered in the appropriate column

and the blank spaces be ruled through.

(f) The relevant rule of TR and the authority for move is entered correctly.

(g) The type of train Rajdhani/Shatabdi, class of accommodation i.e. I AC/II

AC/III AC/ AC Chair car etc. is to be recorded in the travel forms.

(h) The warrants are to be signed by the officer authorised to sign by the
Commanding Officer. In case these are signed by any other officer, his specimen
signatures are to be communicated to the concerned CDAs giving the number of
forms signed by him.

(j) Correction/alteration on the forms is not allowed.

(k) Appropriate Controller of Defence Accounts responsible for the audit is to be

recorded on the travel forms.

(l) Conveyance of car is not permitted on warrant.

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(m) When more than one warrant is issued for self, family and baggage etc.,
the issue of second and subsequent warrants are to be linked with the previous
warrant issued.

(n) Parties of two or more belonging to the same unit with common starting and
Destination stations should travel on party warrant (IAFT 1707). The issuing
authorities however, in exceptional circumstances may issue individual warrants
for administrative reasons which should be recorded. In the case of erroneous
issue of warrants and issue of individual warrants, without adequate reasons, the
issuing authorities are liable to make good the extra expenditure to the state
(Rule 4(iii) TR). This procedure is however, not applicable to personnel
proceeding to/returning from leave and course of instructions.

0110. Cancellation of Forms. Incorrectly prepared form or forms to be cancelled by the

Issuing Authority by means of a large ‘CANCELLED’ stamp or by inscribing in block
capital letters the word ‘CANCELLED’ in red ink diagonally across the face of the form.
The cancelled forms will not be destroyed by burning or treated as ordinary waste paper
but will be pasted to the relevant counter-foils after cancellation.

0111. Franking on Code Heads on Railway Warrants. In order to account expenditure

against appropriate budget head by CA (Fys), Kolkata the following code head are to be
franked by rubber stamp on a warrant:-

Types of Moves Code Head

(a) For moves other than on LTC 01/626/02

(b) For moves on LTC 01/601/01

(c) MC Note 01/626/05

0112. Issue of Travel Forms. Officers authorised to sign railway forms are to ensure
that the forms are complete in all respects before affixing their signatures.

0113. Disposal of Counterfoils. Counterfoils of completely used books/partially used

books are to be retained on board for a period of 3 ½ years from the date of issue of last
form and may be destroyed after obtaining NOC (No Objection Certificate) from the
NLAO concerned. Destruction certificate is retained with the relevant register. In case of
counterfoils on which audit objections are outstanding, are to be retained until the
objections are finally settled.

0114. Disposal of Serviceable Surplus Forms. Serviceable surplus forms are to be

returned to NSD on issue vouchers with intimation to CDA(Navy), Mumbai and CA (Fys),
Kolkata and suitable entry is to be made in the register (IAFZ – 2012).
 7

0115. Disposal of Unserviceable/Obsolete Forms. A board of officers, appointed by

the Administrative Authority, should examine the conditions of the forms held by ships
and establishments and certify that all the forms and counterfoils are intact and that no
forms are missing there from. The forms are then to be destroyed by burning under the
personal supervision of the Commanding Officer and a member of the Board to be
nominated by the President of the Board. The particulars of the books destroyed are to
be entered in the Register (IAFZ-2012) and entry is to be signed by the above two
officers. The CA (Fys) or CDA (Navy) is also be informed simultaneously.

0116. Loss of Travel Forms. In the event of loss of any travel form, the issuing
authority will immediately notify to all railway authorities in the area including the under
mentioned, with a request to publish a notice about the loss in the railway Gazette:-

(a) Chief Commercial Superintendent of Railway concerned.

(b) Station Master of the local station where the loss occurred.

(c) Headquarters office of the railway concerned.

(d) CDA (N), Mumbai and CA (Fys), Kolkata.

(e) Since the notification in the Railway Gazette on the loss of forms tends to
minimise the chances of their misuse, it will be the responsibility of the Issuing
Authority to continuously progress the matter with the Railway Authority so as to
ensure that there is no undue delay in issuing of the notification.

0117. Loss of forms will be attributed to negligence of duty and dealt with as loss of
‘public money’ under ‘Financial Regulations for the Navy’ and reported to IHQ, MoD
(Navy) through normal staff channels. The statement of case will be prepared by the
ship/establishment and forwarded to the Administrative Authority concerned together with
a copy of the Board of Inquiry proceedings if convened as per the existing regulations, for
remarks/recommendations. The Administrative Authority will obtain audit report from CA
(Fys), Kolkata/CDA (Navy), Mumbai.

0118. Regularisation of Loss.

(a) Form IAFT 1752. Ships/Establishments are required to ascertain the cost of
IAFT 1752 lost from CDA(N), Mumbai/ CA(Fys), Kolkata within 3 months of
detection of loss of forms in question based on the highest fare for the possible
longest distance that could be traveled from one end to the other end of the
country. The loss thus assessed should be regularised by the Competent
Authority concerned.
(b) All other forms (except IAFT 1752). The AA concerned will refer the case for
regularisation through CDA(N) to concerned Directorate at IHQ MoD (Navy) for
obtaining Govt. sanction.
 8

NOTE. Once the loss of all types of blank railway form is regularised, there is no need
for a second regularization of the same form, when their actual fraudulent use is detected
subsequently.

0119. Action on Decommissioning of the ship. All books, partially used books and
counterfoils not due for destruction are to be returned to MOs under intimation to CDA (N)
Mumbai and CA (Fys), Kolkata.

0120. Audit. The forms are subject to periodical audit by local audit officers of the
Defence Accounts Department. Any discrepancy or irregular use pointed out by them
should be promptly attended to and action as necessary in accordance with the existing
rules in ‘Financial Regulations for the Navy’ should be taken.

0121. Procedure for claiming refund of unused or partly used CSTs obtained in
exchange of Railway Warrants/Concession Vouchers.

(a) Action by Individuals. All railway stations

having computerised
(i) Unused or partly used tickets are booking system issue
to be deposited with the Station Master at Cancellation tickets (in
the Railway Station where the journey lieu of surrender
was to commenced or was terminated certificate) which are
before expiry of validity date and a being accepted for refund
by the railway authorities.
certificate to that effect is obtained. and a
claim for refund submitted to railway
authority immediately and in any case not
beyond three months.

(ii) The certificate obtained in lieu of surrendered ticket is to be handed

over to the ship/establishment.

(iii) When lesser number of persons travel from the starting station than
that booked, the matter is to be reported to the Station Master of the starting
station who will make necessary correction of the warrant or concession
voucher to show the actual number travelling. The Station Master with
stamp
and seal should attest this correction. The corrected tickets on
completion of
journey are to be handed over to ship/establishment for
necessary action.
(iv) When some of the members of the party booked on CSTs desire to
terminate the journey enroute, a certificate showing the number of persons
who terminated the journey short of booked destination should be obtained
from the Station Master concerned.
 9

NOTE: It is essential that the receipts/certificate obtained in accordance with sub paras
(i), (iii) and (iv) above should invariably be stamped with the respective railway station
seal.

0122. Action by Ship/Establishment. Immediately on receipt of the certificate/tickets

for surrendering the CSTs ships/establishments are to initiate action for refund from
railway authorities with intimation to CDA (N) Mumbai & CA (Fys) Kolkata as the case
may be, giving full particulars of the warrants and journeys not made.

0123. Recovery of Loss.

(a) In case any individual fails to apply for refund within stipulated period (6
months) the loss caused to Defence thereby will be debited to his pay account.

(b) In case no refund is forthcoming from railway in spite of best endeavors by

the unit concerned or the railway rejects the claim on account of time limitation etc.
the loss thus caused to Defence will be regularised under the order of CFA.

0124. Charging of Reservation Fee from Military personnel. As per Rule 128 (10)
of Military Tariff, 1986 reservation fees are not to be charged for reserving
accommodation for Military personnel travelling on warrants/vouchers (IAFT 1752 & 1707
respectively). However, such amounts (Reservation Charges) at Public Tariff shall be
levied and debited from Ministry of Defence. Super-fast surcharge will continue to be
paid by military personnel they opt to travel by super-fast train.

0125. Travelling by Rail without exchanging a Railway Warrant. In case where

service personnel are not able to get their warrants exchanged for tickets at the
forwarding station, they should advice the Guard of the train before undertaking the
journey, who will issue a certificate that the passenger has been permitted to travel upon
condition that they subsequently get the warrants exchanged for excess fare tickets at the
first stopping station where there is time or even earlier if they can contact the ticket
checking staff. In such cases the warrants will be collected and free excess fare receipts
covering the journey from the starting station to the destination station shown in the
warrants will be given to them without levying any fare or excess charge. Full particulars
of the free excess fare ticket issued should invariably be shown on the warrants the cost
of which will be debited to the Ministry of Defence.
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QUESTIONNAIRE FOR PRACTICE

Q.1. Write short Notes on Demand of Travel Forms?

Q.2. Write down the action on disposal of Unserviceable/Obsolete Forms?
Q.3. Write down the action on loss of Travel Forms?
 11

CHAPTER – II

GENERAL RULES – DEFINITIONS (Rule 2 TR)

Learning Objectives.
* Competent Authority/Competent Financial Authority/Controlling
Officer & their duties/family/Wholly Dependent
* Classification of Journey
* Grade of Individuals
* Charging of Penal Interest on advance of TA: Service Personnel
(Rule 17-A TR)

0201. Competent Authority. The government or any other authority to whom powers
may be delegated by the government. (A list of such competent authority is given as
Appendix I to TR 1991).

0202. Competent Financial Authority. The authority within whose financial powers the
amount falls.

0203. Controlling Officers (Rules 6 & 9 TR).

SNo. For Controlling Officers

(a) All personnel CNS

(i) FOCINC, West
(ii) FOCINC, East
(iii) FOCINC, South
(iv) CINCAN
(v) FOCWF
(vi) FOCEF
(vii) Admiral Superintendent, Dockyard
(viii) COs of Ships/Establishments and
senior officers of the rank of CDR
and above who are head of branches
at IHQ MoD (Navy)

(b) Service Officers serving with Deputy Secretary (Military) of Cabinet

the Cabinet Secretariat Secretariat

(c) Services Attaches/Advisors Ambassadors/High Commissioners for

India

(d) Staff under Service Attaches/ Services Attaches/Advisors concerned

 12

Advisors

(e) Officers of the Recruiting The Recruiting Officer or in his absence

Organisation the senior officer of recruiting staff

(f) Defence Services Personnel (Service & Civilians)

Serving:-

(i) In the NCC DG DG, NCC

(ii) In the NCC under the Commander, NCC (State concerned)

Command of Director
NCC (Staff)

(g) Student and Instructor Officers Commandant, National Defence College

of NDC

0204. Duties of Controlling Officer.

(a) To scrutinise the necessity, frequency, duration of journey and halt for which
TA is claimed and to disallow whole or part of the TA claims if he considers that the
journey was unnecessary or unduly protracted or that a halt was of excessive
duration. This is to verified based on detention certificate issued by the
Commanding Officer of the unit of Ty duty station.

(b) To scrutinise carefully, the distance entered, and fare for journey by rail or
actual amount claimed, class of accommodation used, baggage, vehicle conveyed
were reasonable.

(c) To decide the scale of TA to be drawn and particulars of journey.

(d) Doubtful cases are to be referred to the superior authority.

(e) Ensure that bills, ticket or cash receipts are attached with the claim of
sailors & civilians as documentary proof.

(f) Ensure that the family actually performed the journey to home station or
other selected place of residence by indicating railway receipt/ticket nos. and
transportation of baggage and conveyance are in order.

(g) To ensure that railway ticket numbers are invariably quoted on claims when
journey is performed by rail on cash payment while claiming cost of warrant.

Note: The controlling officer would be held personally responsible for any over payments
caused as a result of his failure to exercise necessary check expected of him.
 13

0205. Daily Allowance. The term means an allowance for absence from HQ/permanent
duty station which is intended to cover the ordinary daily charges incurred by an individual
in consequence of such absence.

0206. Duty. An individual is considered for the purpose of these rules to be ‘on duty’,
when proceeding/performing a journey specified by regulations in the interest of public
service and not at the request, or for the personal convenience.

0207. Pay. The pay for the purposes of regulating TA/DA in case of service personnel
has been defined to include `Basic Pay, Grade Pay’, MSP and only “Non Practicing
Allowance in respect of Medical Officers’ and Classification Allowance & Group 'X' to be
counted as pay for sailors.

0208. Baggage. The term ‘baggage’ is not subject to the definition. It is for the
Controlling officer to satisfy himself that a claim to reimburse on account of the
transportation of Baggage is reasonable. On occasions when an officer is not permitted
to transport his private conveyance at government expense, his motor vehicle may be
viewed as covered by the terms baggage (Rule 67 TR). The family will be allowed to
convey the balance of the baggage when moving apart from the head of the family
without the sanction of the competent authority subject to the condition that the total
quantity of baggage conveyed by the individual by him, the quantity conveyed to depot
should not exceed the maximum entitlement.

0209. Traveling Allowance. The following are the different kinds of traveling allowance
which may be drawn in different circumstances by individuals:-

(a) Conveyance Allowance

(b) Mileage Allowance
(c) Daily Allowance
(d) The actual cost of traveling

0210. Mileage Allowance. An allowance calculated on the distance traveled which is

given to meet the cost of a particular journey.

0211. Actual Cost of Traveling. The term means the actual cost of transportation of an
individual, family, baggage including charges for ferry and tolls (except Octroi) and
charges for mazdoor. It does not include expenses on boarding and lodging,
refreshments or any other incidental expenses.
 14

0212. Family. “Family” means the service personnel‘s wife or husband as the case may
be and two surviving unmarried children or step children, parents, step parents (step
mother/ step father) wholly dependent on the service personnel irrespective of whether
they are residing with the service personnel or not. It includes married daughters who
have been divorced, abandoned or separated from their husband, widowed daughter and
residing with the service personnel and are wholly dependent on the service personnel,
parents and/or step mother residing with and wholly dependent on the service personnel,
unmarried minor brothers as well as unmarried divorced, abandoned, separated from
their husband or widowed sisters residing with and wholly dependent on the service
personnel, provided their parents are either not alive or are themselves wholly dependent
on the service personnel.

NOTE: 1. The restriction of the concession to only two surviving children or step
children shall not be applicable in respect of (i) those service personnel who already have
more than two children prior to the coming into force of this restriction i.e. 01-10-97, (ii)
children born within any year of the coming into force of this restriction; (iii) where the
number of children exceeds two as a result of child birth resulting in multiple births.

NOTE:2. Though it is not necessary for the spouse and children and parents to reside
with the service personnel so as to be eligible for the Leave Travel Concession, the
concession in their cases shall, however, be restricted to the actual distance, traveled or
the distance between the Headquarters/place of posting of the service personnel and the
home town/ place of visit, whichever is less, subject to other conditions laid down in
Travel Regulations, 1991.

0213. Wholly Dependent. Denotes that the dependent’s income from all sources does
not exceed Rs. 3500/- + current DA per month.

0214. Classification of Journey (Rule 10 TR). All moves for which conveyance at
public expenditure authorised shall be classified as:-

(a) Permanent OR
(b) Temporary

Depending on the assessment of the authority ordering the move is that the
individual transferred shall do duty in the station to which his transfer is ordered for a
period exceeding or not exceeding 180 days.
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0215. Grade of Individuals (Rule 11 TR). For the purpose of calculating TA,
individuals are divided into four grades as follows:-

First Grade.

(a) All Commissioned Officers including Midshipmen (whether on the active or

retired list).
(b) MCPOs holding honorary ranks as commissioned officers whether on the
active or retired list.
(c) Nursing Officers of (MNS).

Second Grade.

MCPOs & CPOs

Third Grade.

POs & Leadings

Fourth Grade.

Sea I and Sea II

Note: Family belongs to same grade as the head of the family.

0216. Lien on Conveyance (Rule 16 TR para (i) a, b & (ii) & and 204 TR & Sls.
57,58,59 of NI 1/S/06).

(a) (i) Service personnel and members of their family entitled to free
conveyance to home/SPR in India on discharge or retirement of the
Government servant under these regulations may retain a lien on such free
conveyance for one year which may be extended up to eighteen months by
the authority mentioned in Appendix XI of these regulations. In case of
civilians, the lien period will also be one year. This facility will also be
applicable to Service personnel re-employed under Central Govt. provided
the date of re-employment or the expiry of period of such re-employment, as
the case may be, is on or after 01 Feb 78.

(ii) A serving or discharged sailor or non-combatant (enrolled) suffering

from tuberculosis and admitted for treatment into a service
hospital/sanatorium will retain the lien on terminal conveyance, otherwise
admissible from the hospital to his home during the period he is under
treatment in a service hospital/sanatorium.
 16

(b) A family entitled to conveyance within Indian limits under these regulations,
may proceed or follow the head of the family provided that the journey is
undertaken within six months of the date on which the head of the family moves.
Such a family will be regarded as accompanying him.

(a) Discharge/retirement of Self within one year from the date of

a service person
Read in conjunction with App XI
on page 78 for various auth.
empowered to relax limit of time
retirement
Family & Baggage Can precede not more
than 2 months or follow within 1 year from
the date of Retirement

(b) Move of family Six months from the date of transfer of

consequent upon permanent head of the family.
transfer of head of family

(c) Move of family Six months from the date of family

consequent upon permanent accommodation family when family
transfer of head of accommodation becomes available at new
at new duty station is not duty station or permitted to make private
available arrangements (sailors only) whichever is
earlier.
(d) Move of family when the Six months from the date of transfer of head
individual moves on of family from 1st station to the present station
permanent transfer to more by direct route. In case of non-availability of
than one station within six family accommodation be counted for six
months months will when it becomes available
OR
Permitted to make private arrangements (for
sailors only)whichever is earlier.

NOTE; The lien period of six months admissible for the move of family and baggage will
be counted from the date when family accommodation becomes available at new duty
station except in the case of transportation of private conveyance when the lien period of
six months will be counted from the date of move from the 1st station.

(e) Conveyance of family and
baggage of an individual who dies
while in service.
(f) On vacation of Government
accommodation – sailors (TR 74).
One year from the date of demise of the
individual
Six months from the date of vacation
 17

NOTE: In case of re-allotment of accommodation at the same station second

railway warrant for family can not be issued within 12 months from the date of their
evacuation. After re-joining such families will not be entitled to free conveyance to home
again if ordered to vacate the married accommodation for the 2nd time unless 1 year has
elapsed from the date of rejoining of Head of the Family.

(g) AME/Allotment of Six months from the date of claiming CILQ or

Government allotment of Govt. accommodation which- ever
Accommodation is earlier

NOTE: In special cases, a competent authority may sanction an extension of time limit
mentioned in sub clauses (b), (c), (d),(f) and (g) above up to maximum of one year
provided he is satisfied. Lien on conveyance beyond one year in extreme circumstances
may be granted by IHQ MOD (Navy) /COP up to a maximum of 18 months except move
of family and baggage on permanent transfer in which case it is extendable up to 2 years
(Sls. 57, 58 & 59 of NI 1/S/06 refers).

Advance of Travelling Allowance and their Adjustment (Rule 17 TR).

0217. An advance of TA/DA may be paid to individual before leaving his station.

0218. Advance paid from imprest will be supported by a simple receipt from the payee
completed in duplicate and prominently marked original and duplicate. The original will
be receipted over a Re.1/- revenue stamp where necessary and forwarded to the
concerned Accounts (N) alongwith cash account. Full and correct particulars will be
furnished on the receipt in record to

(a) The officer/personnel for whom the advance is drawn

(b) The particular journey for which it is drawn and

0219. Payment of LTC advance to Service Personnel. Payment of LTC advance from
Imprest account to service personnel below officer rank will be made as per the
procedure given below:-

(a) Application for advance will be made by the personnel on requisition form
(IAFA 194) duly sanctioned by the controlling officer to the Imprest holder who will
the make the payment after the general scrutiny. The Imprest holder will obtain a
simple receipt (in triplicate including one office copy) as of payment and for
distribution as explained in succeeding paragraph:-

(i) Paid requisition along with the duplicate copies of the simple receipt
and a top sheet there of will be sent by the Imprest holder directly to the CA
(Fys) Kolkata, monthly simultaneously with the dispatch of monthly Imprest
account to the CDA (Navy) for necessary action.
 18

0220. Government Servants who are frequently required to visit stations on duty away
from HQ, Station, shall be entitled to draw an advance to cover cost of the monthly
Season railway ticket and cost of photograph to be affixed on the ticket.

0221. Advance of value of warrant reimbursable under rule 47 may be sanctioned at the
discretion of the Controlling Officer incase of journey under rules 177 (A) & (B). Advance
refund of the cost of warrant will be limited to 80%. The Controlling Officer are also
authorised to further delegate these powers to selected staff officers under them with the
express permission of the competent authority.

0222. An officer deputed on a course of instruction in India and entitled to travelling

allowance on the temporary duty scale will be paid an advance of travelling allowance
plus daily allowance for the period of the course at the scale laid down in Rule 123 TR,
ten days before travelling for the course. Travelling allowance for the return journey will
be paid ten days before completion of the course.

0223. No advance of daily allowance for the period of the course will, however be drawn
for army officers as the daily allowance admissible to such officers undergoing a course of
instruction is drawn by the commandant of the school from the regional controller in
whose audit area the school is located, on a consolidated contingent bill covering all
officers students and paid to them.

0224. All advances including those of families drawn in the manner prescribed above
shall be adjusted in the TA bill which shall be submitted to the CDA(Navy)/CA (Fys)
Kolkata immediately on the completion of the journey, complete in all respects failing
which the CDA shall have the liberty to recover summarily the amount of the advance
from the pay bill of the individual for the second month after that in which the journey is
completed.

0225. The amount of the advance drawn should not exceed the amount of travelling
allowance admissible under the rules. If in any case the advance drawn by an individual
is found to be more than the amount of traveling allowance admissible, the unadjusted
balance will be recovered from him in lump-sum and credit in Imprest account or through
IRLA, Naval Pay Office.

0226. IN service personnel will draw the advance from the Base Logistics
Office/Commanding Officers, ships and establishments who will notify such payments to
the CDA (Navy) and obtain his acknowledgement.

0227. In the case of advance made to personnel who are not expected to return to their
units (e.g. proceeding on posting, the officer making the advance will notify the CO of the
unit to which the individual has proceeded, of the amount of the advance, the date on
which it was paid and the journey in respect of which the advance was made and will
request that the amount of the advance should be deducted from the travelling allowance
claim. Paying officers will ensure that an acknowledgement of the notification is received.
At the new unit, the claim will be finally settled, less the amount of the advance made, and
 19

a reference will be given on the claim to the unit where the advance was made, and the
date of payment.

Charging of penal interest on advance of TA : Service personnel (Rule 17-A TR).

0228. In case of advances regulated by Rules 17, 177 & 184 of TR. Agreements to be
executed at the time of drawing of advance should stipulate that no interest shall be
chargeable if the conditions attached to sanction including those relating to the recovery
of amount are comply with fully to the satisfaction of the controlling officer.

0229. The claim for moves of transfer, tour and LTC when TA advance is drawn for the
journey are to be preferred within the following time limits:-

(a) Transfer : One year from the date of completion of journey.

(b) Tour(Ty Duty): Within 15 days of issue of reporting Genform

promulgating regularisation of the move.

(c) LTC : Within one month of the completion of the return

journey.

0230. However, in cases of default, interest will be charged @ 2 % above the prescribed
rate of interest in the following cases:

(a) In cases where the advance is not utilised fully but the adjustment bill is
submitted in time, interest may be charged at the rate prescribed for advance for
purchase of conveyance (other than motor car) plus 2.5 % on the unutilized portion
of the advance from the date of drawl of advance to the date of refund of advance.

(b) In cases where the adjustment bill is not submitted within the prescribed
time, the entire amount of advance will be recovered on one lump sum immediately
on expiry of such time limit. In such cases interest will be charged at the rate of
interest prescribed in (a) above on the entire amount of advance from the date of
drawl of the advance to the date of recovery of amount. The claim for
reimbursement would however, not be forfeited merely on account of recovery of
advance. Controlling officer may however, waive such recoveries or charging
interest in cases where non-submission of adjustment bill is attributed to genuine
difficulties.

0231. The amount of penalty recovered will be credited the receipt of major head
corresponding to the expenditure head to which the advance was debited.

Completion of Travelling Allowance Claims (Rule 23 TR).

0232. The travelling allowance claim shall have full particulars required in the case of

(a) A family moving permanently to another station and

 20

(b) An individual claiming the cost of transporting personnel effect as defined in

the note to rule 67(d) and rule 70(d) and also authorised conveyance. Every claim
under (b) above made in a travelling allowance bill for moves on permanent duties
will normally be supported by receipts and vouchers for the expenditures incurred.
In exception case or extra ordinary circumstances, however, controlling officer,
may at their discretion, waive this requirement if they are otherwise convinced of
the genuineness of the claim.

0233. The provision shall also be applicable in case of LTC journey undertaken by the
service personnel and their family under rules 177(A), 177(B), 180 and 184 of TR and the
controlling officer may at their discretion waive the requirement for the production of cash
receipt by rail/ road/ air/ steamer. Wherever they are satisfied in regard to the
genuineness of the claim and the bonafied of the journey having been performed. These
powers shall be exercised by the controlling officers purely on merits in really deserving
cases and not as a general measure.

0234 When required by rules the orders of the competent authority will be obtained and
furnished in support of the claims.

0235. Sea Journey Within Indian Limits (Rule 26 TR). An individual entitled to
conveyance by sea within Indian limits may either obtain passage by requisition through
the embarkation authorities or draw passage allowance in lieu of passage at rates
payable by govt. for the accommodation to which he is entitled. An individual entitled to
return conveyance will be granted the cost of return ticket if an individual travels in a lower
class of accommodation, then to which he is entitled, he shall be restricted to the passage
allowance for the class of accommodation actually used.

Powers of Commander Andaman & Nicobar Island

(a) Commander Andaman and Nicobar Island may accord sanction to defence
personnel posted in the A& N Groups of Islands to move by longer routes while
proceeding or returning from leave and duty.

(b) Commandant Embarkation HQ Kolkata and Chennai, may accord sanction

to defence personnel to move by longer while returning annual leave or duty the
A& N groups of Islands.

(c) Commander A&N Islands while exercising the above powers will consider
that granting this permission is necessary to obviate delay in journey and enforced
halts to the maximum extent possible at the ports.

(d) The Commandant embarkation HQs Kolkata and Chennai , before

exercising the above power will ensure that the personnel to whom the permission
for moving by the longer route is granted are not likely to be detained at the port to
which they are diverted.
 21

Cost of Issuable Railway Warrant (Rule 47 TR)

0236. (a) Self

(i) The controlling officer are authorised to sanction re-imbursement of

cost of Railway Warrant by direct route when the officers and sailors are not
using the warrant from old to new duty station (100% of the entitled class).

(ii) For claiming full fare of entitled class by rail sanction of competent
authority is required when railway warrant is not availed.

(iii) Normally cost of issuable railway warrant is authorised when

travelling by rail by circuitous route or breaking journey en-route, by road or
by air (non entitled officers).

(b) Families. In lieu of free railway warrant families can travel on cash TA and
claim limited to 2nd AC Class fare or, actual expenditure whichever is less without
any sanction.

QUESTION FOR PRACTICE

Q.1. Write down the definition about the following:

(a) Competent Authority

(b) Competent Financial Authority
(c) Family
(d) Wholly Dependent
(e) Grade of Individuals (Rule 11 TR)
 22

CHAPTER - III

PERMANENT DUTY MOVE ENTITLEMENT: OFFICERS/SAILORS

Learning Objectives.

* Class of Accommodation/Admissibility of DA/Rates of DA & Road

Mileage
* Entitlement on 1st appointment
* DA during Post Commission Service (Rule 65 TR))
* Entitlement of TA when both husband & wife are central Govt.
Employee
* Family moving apart from Head of the Family on Permanent Transfer

Definition of Permanent duty (Rule 56 TR)

0301. Except where otherwise specifically In accordance with Appendix ‘III‘

stated any move on duty which as per the Rule 4 TR , the authorities to order
permanent move of officers and
expectation of the ordering authority the
sailors are as follows:-
individual shall do duty in the station to which Officers: IHQ MOD (Navy)
his transfer is ordered for period exceeding Sailors: Commodore Bureau
180 days will be classified as permanent. of Sailors, Mumbai

0302. Provided that transfer classified as

`temporary’ shall be reclassified as ‘Permanent’ if and when the ‘period of duty as the said
station exceed 180 days; and

0303. Provided further that the classification of a transfer as `permanent’ shall not be
revised after the move of the individual has commenced from the station where he was
officially located when he received the order transferring him.

0304. Not-withstanding anything contained in this rule, no move of an individual shall be

classified as permanent if it is undertaken in pursuance of tour of inspection.

NOTE: Move for an authorised course of instruction at an outstation will be classified as

`Permanent’ when the duration of the course is expected to exceed 180 days.

When a course is held at two different stations the moves will be classified separately
according to the period spent in each station and not with reference to the total period of
the course.
 23

Entitlement on Permanent Transfer (Rule 67 TR)

0305. The following are the various entitlements admissible to officers on their permanent
transfer:-

(a) TA for self and family from duty station to new duty station as per entitled
class.

(b) Composite Transfer Grant

(c) Transportation of Personal Effects

(d) Transportation of Private Conveyance

(e) Additional passage (Max 2) for self from new duty station to old duty station
and back in case officer has retained accommodation at the old duty station due to
non availability of accommodation at new duty station.

Composite Transfer Grant. The following Composite Transfer Grant will be

payable with effect from 01 Sep 08 in case of transfers involving a change of
station located at a distance of or more than 20 Kms from each other:-

Composite Transfer Grant

Service Personnel

All Officers in First Grade 1 month’s pay in pay band + GP+MSP+ NPA
including MNS officers, MID & +SI
Honorary Commissioned Officer

NOTE 1: In cases of transfer to stations which are at a distance of less than 20 Kms.
from the old station and transfers within the same city, the Composite Transfer Grant will
be restricted to one-third of the basic pay, provided a change of residence is actually
involved. Further, the transfer incidentals for the service personnel and the members of
his family as well as the road mileage for journeys between the residence and the railway
station/bus stand/airport at the old and new stations, which are presently admissible, shall
no longer be admissible. These will instead of subsumed in the Composite Granter
Grant.

NOTE 2: Service Personnel entitled to Composite Transfer Grant on their deployment to

CI/Ops Area/Ops Vijay exceeding 180 days. However, the ty duty is required to be
reclassified as permanent duty in terms of Rules 56 and 91 TRs.

NOTE 3: Composite Transfer Grant to service personnel moving such as change of base
port is for a period of more than 180 days.

NOTE 4. At present only one transfer Grant is permitted if the transfer of husband and
wife takes place within 6 months of other from the same place to the same place. With
 24

effect from the date of implementation of these orders (01 Sep 08), in cases, where the
transfer takes place within six months but after 60 days of the transfer of the spouse, fifty
percent of the Transfer Grant on transfer shall be allowed to the spouse transferred later.
No Transfer Grant shall be admissible to the spouse transferred later in both the transfers
are ordered within 60 days. The existing provisions shall continue to be applicable in
case of transfers after a period of six months or more. Other rules precluding Transfer
Grant in case of transfer at own request or transfer other than in public interest, shall
continue to apply unchanged in their case.

Baggage Entitlements. The entitlements for carriage of personal effects by rail for
officers and sailors under the provisions of Rule 67 (c) (i) and Rule 70 (d) (i) respectively
will be as follows:-

Grade Pay By Train/Steamer Rate per km/for

Service Chiefs/Vice Chiefs/Army
Commanders & Equivalent/
DGAFMS & Officers drawing
Grade Pay Rs. 8000/- and above
Officers drawing Grade Pay of
Rs. 4200/-, 4600/-,4800/-, 5400/-,
6100/- and 6600/-
Officers drawing Grade Pay of
Rs. 2800/-
Officers drawing Grade Pay
below Rs. 2800/-
transportation by
road
(Rs. Per km)
6000 Kgs by goods XY Class – Rs. 37.50
train/4 wheeler wagon / (Rs. 0.00625 per kg/km)
1 double container Z Class – Rs. 22.50
(Rs. 0.00375 per kg/km)
6000 Kgs by goods XY Class - Rs. 37.50
train/4 wheeler wagon/ (Rs.0.00625 per kg/km)
1 single container Z Class – Rs. 22.50
(Rs. 0.00375 per kg/km)
3000 Kgs XY Class – Rs. 18.75
(Rs. 0.00625 per kg/km)
Z Class – Rs. 11.25
(Rs. 0.00375 per kg/km)
1500 Kgs XY Class – Rs. 9.38
(Rs. 0.00625 per kg/km)
Z Class – 5.75
(Rs. 0.00375 per kg/km)

NOTE 1: Defence personnel in receipt of grade pay of Rs.3400/- p.m. are presently
entitled 6000 Kgs of personal effects and will continue to be entitled for the same in terms
Govt. letters.

Service personnel are entitled for transportation of baggage

by Volume for sea journeys between Mainland and
Andaman & Nicobar Islands. The volume of baggage in
Cubic Feet will be as follows:-
6000 Kgs = 914 Cubic feet
3000 Kgs = 457 Cubic feet
1500 Kgs = 227 Cubic feet
 25

Transportation of Personal effects by Road between places connected by Rail. In

case of carriage of personal effects by road between places connected by rail, defence
personnel can draw actual expenditure on transportation of personal effects by road or
the amount admissible for transportation of personal effects by railway and an additional
amount of not more than 25% thereof, whichever is less.

Transportation of Private Conveyance. The scales for transportation of

conveyance at Government expense for officers and sailors under Rules 67 and 70 TR
respectively will be as follows:-

Grade Pay Scale

(i) Service Chiefs/Vice Chiefs/Army One motor car, or one motor

Commanders & equivalent/ DFAFMS cycle/Scooter, or one horse.
and Officers drawing Grade Pay of Rs.
4200/- & above

(ii) Officers drawing Grade Pay of less One motor cycle/scooter/ moped, or One
than Rs. 4200/- bicycle.

Conveyance of Motor Car (connected by Rail)

(i) The transportation of car shall be always on cash TA at railway risk i.e. on
Railway Freight charges. A warrant cannot be issued for this purpose.

(ii) When conveyed under its own power between places not connected by rail
the rate as prescribed by Directorate of Transport for Taxi is admissible. On such
occasions officer shall not
be entitled to travelling allowance for his own journey irrespective of the fact
whether he travelled in that car or not. On transfer from an ashore to
afloat, an undertaking will be
(iii) When car is transported at Govt. expense, obtained from the officer that the
a chauffeur or cleaner may also travel at govt car will not be sold within a period
expense. The amount re-imbursable for of 12 months of its arrival to base
chauffeur shall be actual expense or 2nd class port/SPR. Competent authority
fare whichever is less. He need not necessarily should obtain a certificate from
to travel alongwith the car and may travel by any the officer after 12 months that he
other mode of conveyance. continues to own the same car.

By Road Loaded in Private Truck. Actual transportation charges, but restricted to

(between stations connected by rail): -

(i) Transportation charges by rail at railway risk

or
 26

(ii) By road at rates notified by the DOT for Taxi

or
(iii) Actual amount paid to the transport company whichever is least.

NOTE: When not connected by rail actual expenditure limited to rates for taxi as
approved by Director of Transport (DOT) at the starting point.

Motor Cycle/Scooter/Moped.

(i) It can be conveyed by rail on cash TA or on railway warrant. When

transported by any other mode i.e road etc. cash TA as per rail or amount actually
paid whichever is less is admissible.

(ii) When transported under its own power rates as notified by the Director of
Transport for auto rickshaw at starting station limited to the fare by rail (when
stations are connected by rail).

(iii) Not connected by Rail. Rates notified by the concerned director of

transport for auto rickshaw of starting station.

Headquarters in case of Naval Officers (Rule 67-A TR).

0306. In the case of officer of the Indian Navy transferred from one ship to another and
from a ship to a shore establishment or vice versa, base port of the ship, as shown in the
Indian disposition programme, will be treated as the headquarters station.

Military Nursing Officers (Rule 68 TR)

0307. Free conveyance on first permanent appointment to regular Military Nursing

Service from place of residence to the station to which posted on warrant by 2 nd AC Class
by rail. Actual cost of conveyance of baggage up to 300 Kgs by passenger train is
admissible.

0308. On permanent duty journeys regular MNS officers will be entitled to all allowance
admissible to regular service officer as given in Rule 67 TR.

JCOs Holding Honorary Commission (Rule 69 TR).

0309. The provision of rule 67 will apply mutatis mutandis to Lieutenant/Sub Lieutenant
and Master Chief Petty Officers holding the honorary commission in the special duty list.
However the entitlement of baggage will be as per their pay scales.
 27

Permanent Duty Entitlement: Sailors (Rule 70 TR)

0310. (a) (i) TA for self and family from duty station to new duty station
(ii) Composite Transfer Grant
(iii) Transportation of personal effects
(iv) Transportation of private conveyance

(b) Family. Sailors borne in AME and in occupation of Govt Accommodation

or drawing CILQ at old duty station, their families are entitled free conveyance on
warrant or Cash TA as under:-

(i) From old duty station to new duty station

(ii) From old duty station to home station/selected place of residence

(SPR) (restricted to distance upto home station) when family
accommodation at new duty station is not available or it is a non- family
station.

(iii) From home station/SPR to new duty station for families moved to
such a place due to non-availability of accommodation at new duty station
or transfer to a non-family station on being subsequently brought in AME at
new duty station or transfer to a family station.

(iv) Mode and class of travel will be the same as for Head of the family.

(c) Baggage Entitlements. The entitlements for carriage of personal effects

by rail under the provisions of Rule 70 (d) (I).

(d) Transportation of Personal Effects between Places Connected by Rail

(Entitled scale)

(i) By rail on warrant by goods train

(ii) By rail on cash TA. Railway freight charges by goods train

reimbursed in full.

(iii) By road between stations connected by rail can draw actual

expenditure on transportation of personal effects or the amount
admissible on transportation by railway and an additional amount of not
more than 25% thereof whichever is less.
 28

(e) Composite Transfer Grant. In modification of Ruled 70 Travel

Regulations 1991, the following Composite Transfer Grant will be payable with
effect from 01 Sep 08 in case of transfers involving a change of station located at a
distance of or more than 20 Kms from each other:-

Service Personnel Composite Transfer Grant

All sailors 1 month’s Pay in pay band +GP+

MSP+SI + Classification Allowance +
X Group pay (where applicable)

NOTE: In cases of transfer to stations which are at a distance of less than 20 Kms. From
the old station and of transfers within the same city, the Composite Transfer Grant will be
restricted to one-third of the basic pay, provided a change of residence is actually
involved. Further, the transfer incidentals for the service personnel and the members of
his family as well as the road mileage for journeys between the residence and the railway
station/bus stand/airport at the old and new stations, which are presently admissible shall
no longer be admissible. These will instead of subsumed in the Composite Granter
Grant.

Baggage Entitlements.

Grade Pay By Train/Steamer Rate per km/for

Service Chiefs/Vice Chiefs/Army
Commanders & Equivalent/
DGAFMS & Officers drawing
Grade Pay Rs. 8000/- and above
Officers drawing Grade Pay of
Rs. 4200/-, 4600/-,4800/-, 5400/-,
6100/- and 6600/-
Officers drawing Grade Pay of
Rs. 2800/-
Officers drawing Grade Pay
below Rs. 2800/-
transport by road (Rs.
Per km)
6000 Kgs by goods XY Class - 37.50
train/4 wheeler wagon Rs. 0.00625 per kg/km)
/ 1 double container Z Class - 22.50
(Rs. 0.00375 per kg/ km)
6000 Kgs by goods XY Class - 37.50
train/4 wheeler (Rs. 0.00625 per kg/km)
wagon/ 1 single Z Class - 22.50
container (Rs. 0.00375 per kg/km)
3000 Kgs Z Class - 11.25 (Rs.
0.00375 per kg per km)
XY Class – 18.75 (Rs.
0.00625 per kg per km)
1500 Kgs Z Class – 5.75 (Rs.
0.00375 per kg per km)
XY Class – 9.38 (Rs.
0.00625 per kg per km)
 29

NOTE 1: Defence personnel in receipt of grade pay of Rs.3400/- p.m. are presently
entitled 6000 kgs of personal effects and will continue to be entitled for the same in terms
Govt. letters.

(g) Transportation of Private Conveyance. The scales for transportation of

conveyance at Government expense under Rule 70 will be as follows:-

Grade Pay Scale

(i) Service Chiefs/Vice One motor car, or one motor
Chiefs/Army Commanders & cycle/Scooter, or one horse.
equivalent/ DFAFMS and Officers
drawing Grade Pay of Rs. 4200/-
& above
(ii) Officers drawing Grade Pay of One motor cycle/scooter/ moped, or One
less than Rs. 4200/- bicycle.

(h) Additional Journey to previous duty station. Two additional free warrant
by the entitled class for both onward and return journey to previous duty station will
be allowed in case the individual has to leave the family at previous station due to
non- availability of accommodation at the new station of posting.[ Rule 70 (a) (i) (5)
TR].

Permanent duty form IAFT 1715, Advance form IAFA 194

Class of Accommodation for Travel by Rail (Rule 57 TR)

0311. For the purpose of the calculating mileage allowance and the journey on warrant,
personnel of different grades under Rule 11 TR while travelling by rail are entitled to the
classes of accommodation as under vide GOI, MoD letter AO/12630/MovC/3737/D
(Mov)/08 dated 29 Dec 08.

Travel Entitlements within the Country (Rule 57, 58, 62, 92, 95, 107 and 108 TR wef
01 Sep 08.

Grade Pay Travel Entitlements

Service Chiefs/Vice Chiefs/Army
Commanders & Equivalent/ DGAFMS &
Officers drawing Grade Pay Rs. 10,000/-
and above
Officers drawing Grade Pay of Rs. 8000/-,
8700/- and 8900/-
Officers drawing Grade Pay of Rs. 5400/-,
6100/- and 6600/-
Officers drawing Grade Pay of Rs. 4200/-,
4600/- and 4800/-
Officers drawing Grade Pay below Rs.
4200/-
Business /Club Class by Air / AC
first class by train
Economy Class by Air/AC first
class by train
Economy Class by Air/AC IInd
class by train
AC II Tier class by train
First Class/AC III Tier class by
train/ AC Chair Car by train
 30

Note : Officers drawing Grade Pay of Rs. 3400/- are presently entitled AC II class by train
as per existing authorization and will continue to be entitled for the same.
The revised travel entitlements are subject to the following:-

(iii) In case of places not connected by rail, travel by AC bus for all those
entitled to travel by AC II tier and above by train and by Deluxe/ordinary bus for
others is allowed.

(iv) In case of road travel between placed connected by rail, travel by any
means of public transport is allowed provided the total fare does not exceed the
train fare by the entitled class.

(iii) Henceforth, all mileage points earned by service personnel on tickets

purchased for official travel shall be utilized by the concerned department for
others official travel by their officers. Any usage of these mileage points for
purposes of private travel by an officer will attract departmental action. This is to
ensure that the benefits out of official travel, which us funded by the
Government, should accrue to the Government.

(iv) All service personnel are allowed to travel below their entitled class of travel.

International Travel Entitlement by Air (Rule 245 of Travel Regulations, 1991 Edn)

(i) Service Chiefs/Vice Chiefs/Army Cdrs

and equivalent/DGAFMS : First Class

(ii) Officers drawing Grade Pay of

Rs. 10,000 and above : Business/Club Class

(iii) Others : Economy Class

 31

Entitlement for journey by Sea or by River Steamer (Rule 58 TR)

0312. Under the provisions of Rule 58 and Rule 107 of Travel Regulations 1991, the
entitlements for journeys by sea or by river steamer will be as follows:-

Grade Pay Entitlement

Service Chiefs/Vice Chiefs/Army

Commanders & DGAFMS and officers
Highest Class
drawing Grade Pay of Rs. 5400 &
above
Officers drawing Grade Pay of Rs. If there are two classes only On
4200/-, Rs. 4600/- and Rs. 4800/- the steamer, the lower class
If there are two classes only On
Officers drawing Grade Pay of Rs. the steamer, the lower class. If
2400 and Rs. 2800/- there be three classes, the middle
or the second class. If there be
four classes, the third class.
Personnel drawing Grade Pay of less The lowest class
than Rs. 2400/-

Note : Officers drawing Grade Pay of Rs. 3400/- are presently entitled “if there be two
classes only on the steamer, the lower class” and will continue to be entitled for the
same.
0313. Accommodation entitlements for travel between the mainland and the Andaman
and Nicobar Group of Islands and the Lakshadweep Group of Islands by ships operated
by the Shipping Corporation of India Limited on temporary/permanent duty under the
provisions of Rule 58 of TR, 1991 will be as follows:-

Grade Pay Entitlement

Service Chiefs/Vice Chiefs/Army

Commanders & DGAFMS and officers Deluxe Class
drawing Grade Pay of Rs. 5400 & above
officers drawing Grade Pay of Rs. 4200/-, First/’A’ Cabin Class.
Rs. 4600/- and Rs. 4800/-
Officers drawing Grade Pay of Rs. 2400 and Second/’B’ Class
Rs. 2800/-

Personnel drawing Grade Pay of less than Bunk Class

Rs. 2400/-

Note : Officers drawing Grade Pay of Rs. 3400/- are presently entitled “First/Cabin ‘A’
Class and will continue to be entitled for the same
 32

Carriage of personal effects on transfer between the places connected by Road and
not connected by Rail (Rule 61A TR).

0314. The allowance of carriage of personnel effects on transfer between places

connected by road only in respect of service personnel is admissible as follows:-

S.No Grade Pay Rate per Kms for transport by Road

(Rs. Per km) w.e.f 01 Jan 11
(a) Officers drawing Grade Pay XY Class – Rs. 37.50 (Rs. 0.00625 per kg per km)
of Rs. 4200/- and above Z Class – Rs. 22.50 (Rs. 0.00375 per kg per km)
(b) Officers drawing Grade Pay XY Class – Rs. 18.75 (Rs. 0.00625 per kg per km)
of Rs. 2800/- Z Class – Rs. 11.25 (Rs. 0.00375 per kg per km)
(c) Officers drawing Grade Pay XY Class – Rs. 9.38 (Rs. 0.00625 per kg per km)
of below Rs. 2800/- Z Class – Rs. 5.75 (Rs. 0.00375 per kg per km)

Note: Officer drawing Grade Pay of Rs. 3400/- are presently entitled as in (i) above and
continue to be entitled for the same in terms of para 5 of ibid Govt. letter.

Note: Henceforth all mileage points earned by service personnel on tickets purchased for
official travel shall be utilized by the concerned department for other official travel by their
officers. Any usages of these mileages for purposes of private travel by an officer will
attract departmental action. This is to ensure that the benefits out of official travel, which
is funded by the Govt. , should accrue to the Government.

Traveling Allowance to Commissioned Officer on First Appointment (Rule 64 TR)

0315. (a) Conveyance.

(i) Self. Free conveyance as shown below from Home to station to which
permanently posted :

(aa) By Rail. On warrant in 2nd AC.

(ab) By Road. One mileage allowance at the rates under Rule 61. This
will include journey by road from residence to Railway station/Bus stand.

(ac) In case the officer is required to report at one or two temporary duty
station before proceeding to the station of a permanent posting, the entire
journey from home/pre-commission training institute to the permanent duty
station will be performed on warrant.

(ii) Family. Free conveyance from home of the officer to the permanent duty
station by direct rout. Mode and class of travel will be as in the case of the head
of the family. Conveyance for families will not be admissible during the period
of attachment but will be granted from their homes to the station of permanent
posting of the officer.
 33

(b) Daily Allowance. Daily allowance for the journey period in accordance with
Rule 59 & 60 TRs.

(c) Baggage. Free conveyance of baggage upto 225 Kgs (including 55 Kgs from
the training unit/establishment/IN Ship establishment if so availed of) on warrant
from home station to which permanently posted.

(d) The term `home’ used above need not necessarily mean the ancestral place
of an individual. It may be held to apply to the place of permanent residence of the
office concerned of that of his parents which would include the station where the
parents of the office ordinarily reside for reasons of business or Govt service. The
place selected for temporary residence for recreation purposes or for other similar
reasons cannot, however, be viewed as `home’ for the purpose of this rule.

(e) When retired regular officers are re-employed the journey to the place of
appointment will be regulated under this rule.

Daily Allowance to Officers undergoing Post Commission Training (Rule 65 TR).

0316. TA/DA entitlements of newly commissioned service officer undergoing post-

commissioning training at schools of instructions before they are permanently posted to
regular units/ships/establishments will be regulated as follows:

(a) They will be entitled to daily allowance at the normal rates at an outstation
to which they proceed from the place of post-commission training for attending
promotion examination or for performing temporary duty not directly connected
with post-commission training. For the limited purpose of grant of such daily
allowance the place where the officer is undergoing post commission training will
be treated as his HQ station. This will not however, entitle the officer to family TA,
CTG etc. during post commission training.

(b) In the movement order, it will be clearly mentioned whether the move is for
training purpose or for purposes other than training.

(c) The move of the officer will be on warrant.

Entitlement for transfer within the same station or within a relatively shorter
distance from the old Headquarters (Rule 81 TR)

(a) For move within the same station: -

(i) No traveling allowance is admissible if no change of residence is

involved.

(ii) If there is change of residence, the following re-imbursements shall

be allowed: -
 34

(aa) Self and family: Actual cost of conveyance limited to that

under Rules 67 or 70 or 76 as the case may be.

(bb) Baggage: Actual cost of transportation limited to that under

Rule 67 or 70 as the case may be.

NOTE 1: For the purpose of this rule, the term ‘same station’ will mean, the
area falling within the jurisdiction of Municipality or Corporation, including such of
suburban Municipalities, notified areas or Cantonments as are contiguous to the
named Municipality etc., where the Govt. servant was posted immediately before
his transfer.

NOTE 2: The above provision will also be applicable to an individual who has
to change his residence due to:

(i) Transfer from one appointment to another in the same

unit/formation/establishment.

(ii) Change of domestic camp from one site to another in the same
station I.e. a unit/formation moving from its temporary premises to the
permanent buildings in the same station.

(b) For moves between two stations when the distance between the offices at
the new and old duty stations does not exceed 20 Kms.: -

(i) No traveling allowance will be admissible if no change of residence is

involved.

(ii) If there is a change of residence, full traveling allowance except

transfer grant will be admissible. If there are alternate rail and road routes
and the distance by both exceeds 20 Kms, the individual will be entitled to
the composite transfer grant also.

Entitlement of TA when both husband and wife are Central Government servants
(Rule 82 TR).

0326. (a) At present only one Transfer Grant is permitted if the transfer of husband and
wives takes place within 6 months of each other from the same place to the same
place. With effect from 01 Sep 08 in cases, where the transfer take place within
six months, but after 60 days of the transfer of the spouse, 50 % of the Transfer
Grant on transfer shall be allowed to the spouse transferred later. No Transfer
Grant shall be admissible to the spouse transferred later in case both the
transfers are ordered within 60 days. The
 35

existing provision shall continue to be applicable in case of transfers after a period

of six months or more. Other rules precluding Transfer Grant in case of transfer at
own request or transfer other than public interest, shall continue to apply
unchanged in their case.

(b) In case when both husband and wife require separate cars in public interest,
re-imbursement of transportation expenses of personal cars to both of the
husband-wife couple of Government servants on transfer from one station to
another station subject to the existing ‘terms and conditions’ will be admissible.

(c) In cases where both husband and wife are posted from one and the same
station to different stations, in such cases, both husband and wife will be entitled
full transfer TA independently. However, TA for children, if any, will be admissible
to the husband or wife, whom they accompany to the new duty station. For
purpose of entitlement of personal effects, both husband and wife together will be
eligible to the full quantity of baggage admissible under normal rules. In other
words, for the purpose of transportation of personal effects, both (husband and
wife) will be considered as a single family.

QUESTION FOR PRACTICE

Write short notes on

(a) Rule 64 TR,

(b) Rule 72 TR,
(c) Rule 74 TR
 36

CHAPATER - IV

ENTITLEMENT ON TEMPORARY DUTIES: OFFICERS/SAILORS

Learning Objectives.
* Class of Accommodation/For Training/Courses within the HQ Stn.
(Rule 129 TR)
* Issue of Railway Warrant for Seasonal Ticket on Ty Duty
* Conveyance for Journey participating in Sports/Entitlement when
recalled from Leave for duty (Rule 151 TR)

Definition of Temporary Duty (Rule 91 TR).

0401. Except where otherwise specifically stated, any move on duty which as per the
expectation of the ordering authority is that the individual shall do duty in the station to
which his move is ordered a period of 180 days or less than 180 days, will be classified as
temporary duty.

0402. Provided that a transfer classified as ‘temporary’ shall be reclassified as

‘permanent’ if and when the period of duty in the said station does exceed 180 days.

0403. Authorised courses of instructions at an outstation will be classified as ‘temporary’

duty if the duration of the course does not exceed 180 days initially.

0404. Move of an individual in pursuance of a tour of inspection will remain classified

‘temporary’ irrespective of the duration of the tour.

Admissibility of Daily Allowance (Rule 59 TR)

0405. All service personnel in addition to the facility of the travel at Govt expense for
himself and members of the family for the journey by rail/sea/air as the case may be and
road mileage as per Rule 61 for the journey by road, draw one daily allowance for himself
and each member of the family for every completed day occupied in journey from
residence reckoned from midnight to midnight. For the period less than 24 hours on any
calendar day, the daily allowance will be admissible as follows:-

For absence not exceeding 06 hrs - Nil

For absence exceeding 06 hrs but not

Exceeding 12 hrs - 70% of daily allowance

For absence exceeding 12 hrs - Full daily allowance

 37

0406. Daily allowance as mentioned above will be admissible even when personnel use
locomotion free of charge including Govt. conveyance/vessel and not paying for its cost of
propulsion.

Mileage Allowance for Journey by Road (Rule 102, 106 and 111 of TR 1991 Edn)

0407. The Grade Pay ranges for travel by public bus/auto/rickshaw/scooter/motor cycle,
full taxi/own car is indicated below :-

Grade Pay Entitlement

Actual fare by any type of public bus
(i) Service Chiefs/Vice Chiefs/Army including AC Bus OR At prescribed rate of
Commanders & DGAFMS and officers AC Taxi when the journey is actually
drawing Grade Pay of Rs. 10,000/- & performed by AC Taxi OR At prescribed rates
above of auto rickshaw, own scooter, motor cycle,
moped etc.
(ii) Officers drawing Grade Pay of Rs.
Same as at (i) above with the exception that
5400/-, Rs. 6100/-, Rs. 6600/-, Rs.
journey by AC Taxi will not be permissible
8000/- Rs. 8700/- and Rs. 8900/-
(iii) Officers drawing Grade Pay of Rs.
Same as at (ii) above
4200/-, Rs. 4600/- and Rs. 4800/-
Actual fare by any type of public bus other
than AC Bus
(iv) Officers drawing Grade Pay of Rs.
OR
2400 and above but less Rs. 4200/-
At prescribed rates for auto rickshaw for
journeys by auto rickshaw/own scooter/motor
cycle/moped etc.
(v) Personnel drawing Grade Pay of Actual fare by ordinary public bus only OR
less than Rs. 2400/- At prescribed rates for auto rickshaw/own
scooter/motor cycle/moped etc.

Note : Officers drawing Grade Pay of Rs. 3400/- are presently entitled as in (iii) above
and will continue to be entitled for the same.

Mileage Allowance for road journeys shall be regulated at the following rates in
places where no specific rates have been prescribed either by the Director of Transport of
the concerned State or of the neighboring States:-

(i) For journeys performed in own car / taxi : Rs. 20 per km

(ii) For journeys performed by auto-rickshaw/own

Scooter etc. : Rs. 10 per km

The rate of Mileage Allowance for journeys on bicycle, on tour and transfer, is
revised from Rs. 1.20 to Rs. 1.50 per kilometer.
 38

Rates of Daily Allowances (Rule 60 TR).

0408. Rates of daily allowance in respect of service personnel are as follows, subject to
the existing conditions:-

Grade Pay Daily Allowance

(1)
(i) Service chiefs / Vice
Chiefs / Army Commanders &
equivalents / DGAFMS and
Officers drawing Grade Pay of
Rs. 10,000/- and above
(ii) Officers drawing Grade
Pay of Rs. 8000/- to 8900/-
(iii) Officers drawing Grade
Pay of Rs. 5400/- to 6600/-
(iv) Officers drawing Grade
Pay of Rs. 4200/- to Rs.
4800/-
(v) Officers drawing Grade
Pay of below Rs. 4200/-
(2)
Reimbursement for hotel accommodation / guest
house of upto Rs. 6250/- per day, Re-
imbursement of AC taxi charges of upto 50 Kms
per day for travel within the city and re-
imbursement of food bills not exceeding Rs.
625/- per day.
Reimbursement for hotel accommodation of upto
Rs. 3750/- per day, Re-imbursement of non-AC
taxi charges of upto 50 Kms per day for travel
within the city and re-imbursement of food bills
not exceeding Rs. 375/- per day.
Reimbursement for hotel accommodation of upto
Rs. 1,875/- per day, Re-imbursement of taxi
charges of upto Rs. 188/- per day for travel within
the city and re-imbursement of food bills not
exceeding Rs. 250/- per day.
Reimbursement for hotel accommodation of upto
Rs. 625/- per day, Re-imbursement of travel
charges of upto Rs. 125/- per day for travel within
the city and re-imbursement of food bills not
exceeding Rs. 188/- per day.
Reimbursement for hotel accommodation of upto
Rs. 375/- per day, Re-imbursement of travel
charges of upto Rs. 63/- per day for travel within
the city and re-imbursement of food bills not
exceeding Rs. 125/- per day.

Note: -

1. Officers drawing Grade Pay of Rs. 3400/- are presently entitled DA as in (iv)
above and will continue to be entitle for the same in terms of para 5 of ibid Govt
letter.

2. In case of stay /journey on Govt. ships, boats etc. or journey to remote

places on foots / mules etc for scientific /data collection purposes in organization
like FSI, Survey of India, GSI etc, Daily Allowance will be paid at rate equivalent to
that provided for re-imbursement of food bill. However, in this case, the amount
will be sanctioned irrespective of actual expenditure incurred on this account with
 39

the approval of the head of Dept. / Controlling Officer. For Journeys on foot, an
allowance of Rs. 6.5/- per Km on foot shall be payable additionally.

3. Whenever the claim is preferred for re-imbursement of hotel charge, it

should be accompanied by the certificate in the following terms and the vouchers
in support of the stay in the hotel/establishment etc. should be annexed to the TA
claims:-

“Certified that I stayed from _______ (date) to ____________ (date) at

___________ (name of hotel/Estab. etc.) which provides board/lodging at
scheduled tariffs and/or where full public tariffs is charged.”

Old Rate (When victualled in Mess or when not producing Hotel Bills)

Pay Scale Ord B1 A A1

30500 & above 135 170 210 260

15000 to 30500 120 150 185 230
12500 to 15000 105 130 160 200
8000 to 12500 90 110 135 170
Below 8000 55 70 85 105

A1 – Delhi, Mumbai, Kolkata, Chennai, Bangalore & Hyderabad

A - Ahmedabad, Jaipur, Kanpur, Lucknow, Nagpur, Surat, Pune
B1 – Agra, Allahabad, Bhopal, Coimbatore, Dhanbad, Indore, Jabalpur, Kochi,
Jamshedpur, Kozhikode, Ludhiana, Vizag, Madurai, Meerut, Nashik, Patna,
Vadodara, Trivandrum, Varanasi, Jammu & Kashmir, Andaman & Nicobar.

Note: -
1. Officers drawing Grade Pay of Rs. 3400/- are presently entitled DA as in (iv)
above and will continue to be entitle for the same in terms of para 5 of ibid Govt
letter.

2. In case of stay /journey on Govt. ships, boats etc. or journey to remote

places on foots / mules etc for scientific /data collection purposes in organization
like FSI, Survey of India, GSI etc, Daily Allowance will be paid at rate equivalent to
that provided for re-imbursement of food bill. However, in this case, the amount
will be sanctioned irrespective of actual expenditure incurred on this account with
the approval of the head of Dept. / Controlling Officer. For Journeys on foot, an
allowance of Rs. 6.25/- per km on foot shall be payable additionally.

3. Whenever the claim is preferred for re-imbursement of hotel charge, it

should be accompanied by the certificate in the following terms and the vouchers
in support of the stay in the hotel/establishment etc. should be annexed to the TA
claims:-
 40

“Certified that I stayed from _______ (date) to ____________ (date) at

___________ (name of hotel/Estb. etc.) which provides board/lodging at
scheduled tariffs and/or where full public tariffs is charged.”

Rates of Road Mileage for Journey by Road (Rule 61 TR).

0409. Accommodation and Mileage Allowance entitlements as prescribed at Para 0311

above except for international travel, for journey on tour by different modes will also be
applicable in case of journey on transfer. The General conditions of admissibility as laid
down in travel regulations, 1991 Edition) will, however, continue to be applicable.

0410. The provisions relating to small family norms as contained in Para 2 (A) of
Annexure to Ministry of Defence Letter No. 12630/Q Mov C/3198/D Mov/98 dated 28 Oct
98 shall continue to be applicable.

Daily Allowance on Temporary duty (Rule 114 TR)

0411. Daily allowance (Rule 114 TR) for the entire absence from Headquarters which is
reckoned from the residence. It is meant to cover both on the way expenses as well as
halt at outstations. It is calculated as explained in permanent duty entitlement. DA for halt
and journey period may be calculated by the method which is more beneficial to the
individual.

Temporary Duty Entitlement – Officers(Rule 119 A TR).

0412. (a) By Rail.

(i) TA for self from duty station to new duty station as per Grade Pay.

(ii) Road mileage as prescribed by Director of Transport for taxi auto/

rickshaw rate per km from residence/place of duty to railway station and
vice versa at both ends.

(iii) Daily allowance (Rule 114 TR) for the entire absence from
Headquarters which is reckoned from the residence. It is meant to cover
both on the way expenses as well as halt at outstations. It is calculated as
explained in permanent duty entitlement. DA for halt and journey period may
be calculated by the method which is more beneficial to the individual.
 41

Example.

Departure Delhi 1st 1900 hrs.

Arrival Chennai 3rd 1000 hrs.

Halt at Chennai on 04th

Departure Chennai 5th 1700 hrs.
Arrival Delhi 7th 1100 hrs.

Calculations DA for entire absence

1st day - 1900 hrs. to = Nil DA

2400 hrs (less than 6 hrs)
2nd to 6th (5 full days) 5 full DA
7th - 2400 hrs to 1100 hrs 0.70 DA
____________
= 5.70 DA
____________
DA for halt at Chennai

3rd - 1000 to 2400 hrs (More than 12 hrs = 1 DA

4th - Full day = 1 DA

5th - 2400 hrs to 1700 hrs (More than 12 hrs) = 1 DA

___________

Total = 3 DA
___________

Therefore entitlement of journey DA at ordinary rate is = 5.70-3.00=2.7 days

Expensive rate = 3 days

NOTE 1: NO DA is entitled for any C/L, if availed during the period of temporary duty.
However normal CLR/free ration is admissible for the C/L period.

(b) By Air

(i) Road Mileage

(ii) Air Fare
(iii) DA
 42

(c) By Road

(i) When stations connected by rail

Full taxi As prescribed by Directorate of

Transport for taxi

Scooter/ Motor cycle As prescribed by Directorate of

Transport for auto rickshaw

Public Conveyance Actual fare paid + DA by train or

TA by rail + DA whichever is Less

0413. The grant of Daily Allowance on temporary duty on various occasions to the
Central Government employees belonging to Group A are as follows:-

(a) On Tour/Temporary Transfer.

Limits for grant of DA for days of halt

The admissibility of DA for continuous halts at places outside the Government

servants Headquarters during tour/temporary duty will be as follows:

First 180 days Full DA

Beyond 180 days Nil

(i) Daily Allowance for Temporary duty at Headquarters Station. In case

where a temporary duty is performed by a Govt servant locally beyond 8 Kms from
his Headquarters, Daily Allowances at half rate will be admissible upto 180 days.

(ii) On Training for attending Courses in India.

(aa) The admissibility of DA at a place, outside Government servants

Headquarters where boarding and lodging are not provided, shall be
as follows:-

First 180 days Full DA

Beyond 180 Nil

days
 43

(ab) The above concession will be subject to the condition that the
quantum of DA will be reduced proportionately where boarding and
lodging or either of the two facilities are provided free at the place of
course of Instructions/travelling.

(ac) In all cases of Govt sponsored training programmes which are

residential and where boarding and lodging at the training institutes
are compulsory and are provided at fixed rates a special allowance in
lieu of DA will be admissible to the Govt. servants deputed to
undergo such training/courses as given below:-

Outstation Actual expenditure on boarding &

participants lodging plus ¼ of full DA
Local Participants Actual expenditure of boarding

TEMPOARY DUTY ENTITLEMENTS - SAILORS (RULE 119B TR)

0414. Conveyance. Free conveyance in the entitled class as per Grade Pay from
Headquarter to ty duty station.

Baggage. Railway Free allowance (not to be written on railway warrant)

Daily Allowance.

(a) For journey period - DA at ordinary rates.

(b) For Halt at Outstation

(i) If provided with - 1/4 of daily allowance admissible

free boarding & lodging to civilians as per their scale of pay
up to 180 days (non hostel rates)

(ii) When not provided - 50% of DA admissible to civilians

with free boarding & lodging as per their pay upto 180 days.
Plus ration money
(iii) If staying in Hotel - DA as per new rates as per GP

(c) Ty duty at HQ station beyond 8 KMs. DA is admissible at 50% of

rates mentioned at (b) (I) &(ii) and (c) above of other localities.

(d) Daily Allowance when undergoing course of Instructions. Upto

180 days - As per (b) (I) & (ii) above and (c) above for half at outstation.

Road Mileage. As per laid down rates.

 44

For Training/Courses within the HQ Stn (Rule 129 TR).

0415. TA on temporary duty scale shall not be admissible to an individual deputed for
training at Centers /Institutions located at HQ station, whatever be the distance between
his normal duty and institutions/centers to which he is deputed for training. TA shall also
not be admissible to a govt. servant on a day when he is detailed for study/training etc. by
the training institution at another place at the same station and he visits that place directly
from his residence. When, however, on any day when Govt Servants, under training are
required under proper orders, to attend two or more places at the Headquarters Station in
connection with other training, the actual conveyance expenses by the public conveyance
between one local place of training and other such place may be re-imbursed to them.

Issue of Railway Warrant for Seasonal Tickets on Ty duty when required to Travel
frequently (Military Tariff 128 (5)]

0416. (a) Individual who are frequently required to visit stations on duty away from
their Headquarters station can purchase season railway tickets between the
stations. In this regard the controlling officer will be responsible to ensure that a
monthly season railway ticket is less expensive than that of the daily fares and or
road mileage which would otherwise be admissible to the individual.

(b) The individual would be entitled to draw an advance to cover the cost of the
monthly season railway ticket and the cost of the photographs to be affixed on the
tickets. In case of service personnel who are required to travel on warrant, military
warrant will be issued in payment of the cost of season railway tickets.

TA for journeys to attend meetings of the SSCB and Committees Subordinate

Thereto (Rule 141 TR and

0417. Members travelling from one station to another within Indian limits to attend
committee meetings organized by the Services Sports Control Board and committee
subordinate thereto are entitled for conveyance for onward and return journeys. Such
claims are to be countersigned by the Officer convening the meeting. The Competent
authority to sanction such moves will be Min. of Defence. For journeys by Air, sanction of
Min. of Defence is required to be obtained.

Services teams/Sportsmen/Officials participating in National Championship 141-A

TR.

0418. All India Tournaments conducted by National Bodies, National Coaching Camps
and International events shall be entitled TA/DA at normal ty duty for the journey to the
venue of National and other mandatory championship by the all India Federations or the
venue of International competitions within the country or to the venue of National
Coaching/final selection camp or internal journey in connection with international
competition abroad. The President SSCB will be the competent authority to order such
moves. The individual will travel on warrant/air as per their entitlement on both the
onward and return journeys.
 45

Conveyance for journeys of Service Personnel participating in sports

(Rule 142 TR).

0419. Service personnel participating in preliminary and final rounds of Service

Championship organised by SSB will travel on warrant on both the onward and return
journeys. DA for the period of the journey and halt at outstation will not be admissible.
Travel by Air or Air conditioned 1st class Sleeper is not permitted.

NOTE: Units/formations sports Championship will be treated as preliminary round of the

service championship for the purpose.

TA/DA Entitlement when deputed on temporary duty whilst on leave (Rule 150B
TR).

0420. Conveyance is admissible to an individual ordered or permitted to attend

and authorised course of instruction or examination whilst on leave provided:-
(a) If the individual is on privilege, earned or annual leave, uncombined with
other
leave, conveyance to the extent admissible had he remained at duty.

(b) When other leave is taken, conveyance from his place of residence to the
station to which he proceeds for attending the course or examination, and then to
his place or residence or to his own station, provided that the expenditure caused
thereby does not exceed that which would have been incurred had he not been on
leave.

(c) Conveyance is inadmissible to an individual who, for his own convenience,

does not proceed to the station which he had been originally ordered, but is
permitted to attend the course or examination in question at the station at which he
is residing whilst on leave.

Conveyance to Service Personnel including MNS when proceeding on the orders

of Competent Medical Authority to consult or receive treatment and when returning
there from (Rule 157 TR).

0421. The entitlement will be as follows:-

(a) TA at Ty duty scale will be admissible for journey period only.

(b) Also admissible when proceeding to nearest civil hospital in another station
and returning back.
QUESTION FOR PRACTICE

Q.1. Write down the various entitlements under Rule 119 (a) (b) TR
 46

Q.2 Write a short note on 98 and 99 TR

Q.3 Explain the Rule 150B.

04. Write a short note on Rule 141 and 142 TR

 47

CHAPTER - V

LEAVE TRAVEL CONCESSION: OFFICERS

Learning Objectives.
* Class of Accommodation
* LTC during 1st Year of Commissioned Service
* Maintenance of Form ‘D’ Register
* Transfer via Leave Station
* Rules for Grant of LTC to Cadet & Midshipman of the Executive &
Logistics Branches of Navy)

Mode and Class of Accommodation (Rule 176 TR)

0501. Journey by Air/Rail.

Grade Pay Travel Entitlements

Service Chiefs/Vice Chiefs/Army Business /Club Class by Air / AC first class

Commanders & Equivalent/ by train
DGAFMS & Officers drawing
Grade Pay Rs. 10,000/- and
above
Officers drawing Grade Pay of Economy Class by Air/AC first class by train
Rs. 8000/-, 8700/- and 8900/-
Officers drawing Grade Pay of Economy Class by Air/AC IInd class by train
Rs. 5400/-, 6100/- and 6600/-
Officers drawing Grade Pay of AC II Tier class by train
Rs. 4200/-, 4600/- and 4800/-
Officers drawing Grade Pay First Class/AC III Tier class by train/ AC
below Rs. 4200/- Chair Car by train

Note : Officers drawing Grade Pay of Rs. 3400/- are presently entitled AC II class by train
as per existing authorization and will continue to be entitled for the same.

The revised travel entitlements are subject to the following:-

(v) In case of places not connected by rail, travel by AC bus for all those
entitled to travel by AC II tier and above by train and by Deluxe/ordinary bus for
others is allowed.
 48

(vi) In case of road travel between placed connected by rail, travel by any
means of public transport is allowed provided the total fare does not exceed the
train fare by the entitled class.

(iii) Henceforth, all mileage points earned by service personnel on tickets

purchased for official travel shall be utilized by the concerned department for
others official travel by their officers. Any usage of these mileage points for
purposes of private travel by an officer will attract departmental action. This is to
ensure that the benefits out of official travel, which us funded by the Government,
should accrue to the Government.

0502. Journey by Road :

Grade Pay Entitlement

(i) Service Chiefs/Vice
Chiefs/Army Commanders &
DGAFMS and officers drawing
Grade Pay of Rs. 10,000/- &
above
(ii) Officers drawing Grade Pay
of Rs. 5400/-, Rs. 6100/-, Rs.
6600/-, Rs. 8000/- Rs. 8700/-
and Rs. 8900/-
(iii) Officers drawing Grade Pay
of Rs. 4200/-, Rs. 4600/- and
Rs. 4800/-
(iv) Officers drawing Grade Pay
of Rs. 2400 and above but less
Rs. 4200/-
(v) Personnel drawing Grade
Pay of less than Rs. 2400/-
Actual fare by any type of public bus
including AC Bus
OR
At prescribed rate of AC Taxi when the
journey is actually performed by AC Taxi
OR
At prescribed rates of auto rickshaw, own
scooter, motor cycle, moped etc.
Same as at (i) above with the exception that
journey by AC Taxi will not be permissible
Same as at (ii) above
Actual fare by any type of public bus other
than AC Bus
OR
At prescribed rates for auto rickshaw for
journeys by auto rickshaw/own
scooter/motor cycle/moped etc.
Actual fare by ordinary public bus only
OR
At prescribed rates for auto rickshaw/own
scooter/motor cycle/moped etc.

Note : Officers drawing Grade Pay of Rs. 3400/- are presently entitled as in (iii) above
and will continue to be entitled for the same.
 49

Mileage Allowance for road journeys shall be regulated at the following rates in places
where no specific rates have been prescribed either by the Director of Transport of the
concerned State or of the neighboring States:-

(i) For journeys performed in own car / taxi : Rs. 20 per km

(ii) For journeys performed by auto-rickshaw/own

Scooter etc. : Rs. 10 per km

The rate of Mileage Allowance for journeys on bicycle, on tour and transfer, is
revised from Rs. 1.20 to Rs. 1.50 per kilometer.

0503. Journey by Sea : In regards to places in territory of India connected by shipping

services, the entitlement of service personnel by ship will be regulated as in case of
journey by ship undertaken on transfer.

0504. Facility of LTC by air during winter only to Service Personnel posted in
Ladakh Region. (TR – 176-A): Service personnel in Ladakh region will be entitled to
LTC facility by air during winter season with the following conditions:-

(a) The facility of air travel will be admissible only for the period from 15th Nov
to 15th March.

(b) The facility of air travel will be limited to travel between Leh and
Jammu/Chandigarh both during the onward and return journey. Journeys between
Jammu/Chandigarh and home town or any other place of visit will be regulated by
the normal entitlement of Government Servant concerned.

0505. LTC Admissible during the Ist Year of Commissioned Service. If an officer
has availed LTC as a Midshipman or sailor, will not be admissible for any LTC during the
Calendar year after the grant of commission. If he has not availed LTC as a Midshipmen
or sailor before commission he will be admissible for LTC under Rule 177B during the
Calendar year. On completion of one year commissioned service, the officer will be
eligible under Rule 177A provided concession under Rule 177-B has not been availed
during that calendar year and thereafter cycle of two years is followed starting with odd
years:-
Illustration. A Midshipman or Sailor is commissioned on 01 Apr 98.

01 Apr 08 During this period LTC under Rule 177-B if no LTC has been
to availed as a sailor or Midshipman during the period from 01 Jan to
31 Dec 08 31 Mar 08.

01 Jan 09 LTC under Rule 177-B

to
31 Mar 09
 50

01 Apr 09 LTC under Rule 177-A if no LTC has been availed under Rule 177-
to B during the period from 01 Jan 09 to 31 Mar 09 and in case of
31 Dec 09 officer avails LTC under Rule 177-B during the period from 01 Jan
09 to 31 Mar 09, he is not eligible for LTC under any rule for the
remaining period of the calendar year. Thereafter cycle of two years
is followed starting with odd years.

0506. Cost of Issuable Railway Warrants on

Leave.The Commanding Officer is the
competent authority to sanction the drawl of Cost of railway warrant is not
cash in lieu of issuable railway warrant 80% cost permissible to Midshipmen and
of both ways passage is paid in advance. On Cadets in accordance with NIs
completion of the return journey an adjustment 160/60, 2/64 & HQSNC letter No.
claim is to be preferred to CDA (N), Mumbai in 4040/33/13 dated 26 Jun 91
case of officers and CA (Fys), Kolkata in case of sailors. Procedure to claiming amount
spent on leave for journey to home town, when non availability of Form ‘D’ onboard ship.

LTC under 177-A.

0507. (a) A service officer proceeding on annual/casual leave irrespective of its

duration within Indian limits, is eligible to travel on warrant at public tariff rates by
the main route to and from the nearest railway station to his home once in the
second year of his commissioned service for the first time and thereafter once in a
calendar year.

(b) Once in a calendar year, in addition to the officer, his wife and dependent
children as well as parents, sisters and minor brothers residing with and wholly
dependent upon the officer will also be entitled free conveyance for journey to
home town and back.

(c) (i) Railway free allowance of baggage only will be admissible.

(ii) Officers and his family will travel on warrants/Form 'D' while travelling
by Rajdhani/Shatabdi Express or can draw cost of warrant.

(d) Service officers who are not provided married accommodation in their new
duty station and are permitted to retain family accommodation at the old duty
station may travel to their old duty station instead of home town.

(e) Where the main route is wholly or partly by sea, the Embarkation Authority
at the port will, on requisition from OC Unit (Commanding Officers of IN Ships and
establishments in the case of IN Officers), arrange return sea passage within
Indian limits. Road journey will be performed on warrant or cash payment will be
made in accordance with Rule 47 TR.
 51

(f) Service personnel are entitled in lieu of home town to perform the journey
by air (Private air line) while proceeding on LTC to visit J&K from Delhi/ Amritsar
and North Eastern Region from Kolkata under Rule 177 / 184 (i) (ii) and 184 (iii) TR
where applicable. (GOI, MOD Letter 12647/LTC/NER/Mov C/3494/D (Mov)/2008
dated 16 Dec 08.
(g) Service personnel serving in A&N Islands are entitled one additional free
railway warrant (including sea passage) in entitled class to and from their duty
station and Hometown / Selected Place of Residence (SPR) under Rule 177 and
184. (Authority- GOI, MoD letter No. 5(3)/07/D (Mov)/2010 dated 28 Apr 10).

NOTE: In regard to places in territory of India connected by shipping services the

entitlement of the service personnel by ship will be regulated as in the case of journeys by
ship undertaken on transfer.
(h) The OC (Commanding Officer of IN ships and establishments in the case of
IN Officers) will have discretionary powers to authorise the use of warrant to a
place other than the railway station nearest to the officer’s home (See Note below),
provided that no extra expense to the state is caused and that the authorised scale
of the issue of warrants is not exceeded.
NOTE: Although COs of the units/ships/establishments have been vested with discretionary
powers under rule 177 (i) (f) TR 1991 Edition to authorise the use of railway warrant to a
place other than the railway station nearest to the officers home town, it is not be taken that
the officers can be issued with warrant for any place in India. The underlying idea in giving
this concession is that they may be issued free railway warrants to any convenient station
which may be nearest to the Officer’s home town enabling the officer to visit the declared
home town ultimately e.g. – an officer whose declared home town happens to be New Delhi,
he may be issued with free warrant to any one of the nearest railway stations such as
Nizamuddin, Okhla, Chanakyapuri etc. As a second example, officers hailing from
Secunderabad may be issued warrants to Hyderabad or Kucheguda in place of
Secunderabad. It is also considered that issue of free railway warrants to a station any where
in India other than to a nearest station of the home town would abuse the intention of rule 177
TR as this rule especially deals with LTC to home town only. It will be the personal
responsibility of the OCs/Commanding Officers to ensure that the free railway warrants
issued under the provisions of Rule 177 A is strictly either to the declared nearest railway
station to the home town or any other railway station nearest to the declared home town.
(Extract of CGDA , New Delhi letter AT/IV/4455/II dated 30 Oct 85)
Home Station

Leave Home

 Duty Stn
Stn. Stn.

Duty Station Leave Station

LTC is permitted in this case LTC is not permitted in this case

 52

NOTE: In case of Naval Officers who are allowed to report to the shore
establishment of the port when the ship on which they are borne is temporary away from
home port or from the port where it was scheduled to be at the time, free conveyance on
warrant will be admissible, as a special case, from port where the officer reported on
expiry of leave to the port to which he is later ordered to join his ships.

(j) An officer who, owing to the exigencies of the service, is prevented from
availing himself of the concession of free conveyance, in which it falls due, may
avail of the concession in subsequent year. For the purpose of determining his
eligibility for further free conveyance, the concession will be held to have been
availed of in the year in which it originally fell due.

(k) An officer granted leave on medical certificate will be entitled to free

conveyance on warrant to any place in India recommended by the medical board
and the use of such warrant will not be held to affect the officer’s eligibility to
travelling concession otherwise admissible.

(l) Gorkha officers who have their homes in Nepal will be entitled to free
conveyance from their duty station to their homes in that country under the
provisions of the preceding clauses.

(m) In cases where annual/casual leave irrespective of the duration is granted at

the end of a year an officer may commence the journey in the calendar year next
to which the leave pertains. This will be subject to the conditions that the leave
travel concessions (both for the outward and return journeys) are availed of within
the leave period. The entitlement to leave travel concessions of the calendar year
next to which the leave pertains shall remain unaffected.

(n) IN officers serving afloat who are granted leave from a port of call when
their ships are away from the base port, will be entitled to conveyance, as
follows:-
(i) From the port of call to the base port of the ship and back.

OR
(ii) From the port of call to the home town and back.

LTC Under Rule 177-B TR.

0508. This LTC is in the second year of the cycle or when LTC under Rule 177-A is not
availed and is as follows:-

(a) Service officers will be allowed, once in an alternate year, free conveyance
to and from the place where they intend to spend their Six months duration for
annual/casual leave irrespective of its duration. A return journey of family
similar concession will be allowed once in an alternate members can be
year to their wives and their dependent children who relaxed by CNS/ AA.
 53

proceed to the same station. Officer, his wife and children may travel either
independently or together as may be convenient to them. The claim for the leave
travel concession in respect of the journey of the one need not to depend on the
journey performed by the other. The wife and children will be entitled to the
concession irrespective of whether the officer does not perform the leave journey
or that his annual/casual leave irrespective of its duration has or has not been
officially refused. But the wives and children’s return journey must be completed
within six months from the date of commencement of their onward journey. The
concessions will be counted against the year in which the onward journey
commenced. The condition of six months may be relaxed by the IHQ/AAs.

 NOTE: The grant of Leave Travel Concession under this clause in the first year of
commissioned service will be subject to the condition that the officer had not already
availed himself of the leave travel concession as Cadet/Midshipman in the same year.

(b) In case the officer, his wife (and dependent children) travel together in the
next calendar year consequent upon the grant of leave to the officer at the fag end
of the year, the leave travel concession of the wife and children will be regulated
against the year against which the officer’s own leave travel concession is being
counted.

The provisions of sub clause 177A (K) will also apply in this case.

(c) Where families are separated from the head of the family by reasons of the
fact that the later is serving at a non-family station or where family accommodation
is not available, leave travel concession is admissible for the officer’s wife and
dependent children from the station at which they are residing to the leave station
of the officer.

(d) When service officers and their families live away from the place of duty for
any reasons, Leave travel concession may be allowed from the place of residence,
upto the place of visit/home town and back to the place of residence, subject to the
condition that the claim is restricted to the rail fare of the entitled class chargeable
from service personnel by the shortest direct route between the duty station and
the home town or declared place of visit, as the case may be. In such cases,
service personnel should furnish the reasons for residing at a place other than the
place of duty and the controlling authority should also satisfy itself regarding the
genuineness of these reasons before admitting the claim with reference to the
place of residence.

(e) Leave Travel Concession for the return journey to the wives of service
officers to the HQ of the officer is admissible provided the wife’s entitlement of
Leave Travel Concession for the year is foregone in the following cases:-

(i) To a newly married wife coming from home town of the officer, the
concession will be admissible irrespective of the fact whether the marriage
took place during casual or annual leave of the officer.
 54

(ii) To a wife who has been living at the home town of the officer and did
not avail herself of the Leave Travel Concession in respect of the outward
journey.

(f) Officers will travel on warrant but their wives and dependent children will be
granted actual fare.

(g) Officers will travel on warrant/Form ‘D’ by Rajdhani Express or can draw
cost of warrant.

(h) In cases where officers, their wives and dependent children travel to leave
stations by modes conveyance other than rail i.e. by air, steamer, bus etc, the
refund admissible will be as under:-

(i) In respect of officers themselves a refund of the value of warrant i.e.

at public tariff rates under Rule 47 TR.

(ii) In respect of wives and dependent children of officers re-

imbursement of the actual expenses not exceeding the cost of rail
conveyance which would have been admissible had the journey been
performed by rail in entitled class as per Rule 176 TR.

NOTE1 : Reimbursement of LTC journeys performed in a charter bus, Van or other

vehicles shall not be admissible in so far as such vehicles are owned by private
operators. However, re-imbursement of actual expenditure limited to the cost of warrant
of the entitled class in lieu of warrant may be sanctioned. If LTC journeys are performed
in buses, Vans or other vehicles, on charter, where these vehicles are operated by
Tourism Development Corporations in the Public Sector, State Transport Corporation and
Transport Services run by the other Government of local bodies.

NOTE 2 : Reimbursement for LTC journeys performed by private buses irrespective of

ownership (the cost of propulsion being borne by the service personnel themselves) shall
not be admissible.

NOTE 3 : Reimbursement for LTC journeys performed by private buses to Nepal

Domicile Gorkha (RMA as per STA rules) vide MoD letter No. C/117(i) MOV/2010 dated
29 Apr 11.

(iii) Officers when availing of the travel concession to leave authorised in

this clause, if desirous of breaking journey for the period in excess of the
time allowed by the railway rules, will be allowed to do so and issued with
more than one warrant according to the number of their journey breaks but
no deviation in the route to the final destination will be allowed. The
different warrants issued will be linked with each other by the issuing
authorities by making the following endorsement at the top of each warrant
in red ink.
 55

"Linked with warrant(s) No(s)_______ dt______ ex _______to _____

(iv) Road conveyance, laid down in Rule 179 TR, will be admissible in
addition to free rail conveyance admissible under this rule for the following
station: -

Southern Command - Anamalais, Alibad, Coonoor, Courtalam,

Karwar, Kodaikanal, Kotagiri and Estates within radius of 24 Km from
that station. Mahabaleshwar, Munnar, Peermade, Panchgani,
Yarcaud, Mercara and Estates within a radius of 32 Km of that
station. Mount Abu, Ootacamund, Wellington.

Eastern Command - Andhura, Bhowali, Jalapahar, Kailana,

Kalimpong, Lebong, Ranchi Town, Shilong

Western Command - Bakloh, Chamba, Dalhousie, Dharmsala,

Dagshai

Central Command - Almora, Chakrata, Joshimath,

Lansdowne, Landour, Massoorie, Nainital, Nowgong, Ranikhet,
Panchmarhi, Rail Head, Pipariya

Northern Command -Baramulla, Gulamarg, Pahalgam, Srinagar,

Udhampur in Jammu and Kashmir

(v) The concession for leave station, under this rule, may be availed of
all the user's option while proceeding either on annual or sick leave once a
year only.

(vi) The concession for leave station, under this rule, will not be
admissible to those officers in whose case it is known at the time they
proceed on leave that they will not return to duty on expiry of leave.

(vii) The concession for leave station, under this rule, will not be
admissible in the year in which the concession admissible for home town is
availed of.

(viii) If an officer, his wife and dependent children do not avail the leave
travel concession for home town, under clause A above, in a particular year
out of the concerned block of two years, he may avail himself of the annual/
casual leave irrespective of its duration, travel concession for leave station
under clause B. If It is so availed in both the years of the block the leave
travel concession for home town will lapse.
 56

NOTE: The CO/OC can, however, allow an officer to avail himself of warrant to a
station other than home provided the officer's family is residing there and no extra
expense to the State is caused thereby.

(j) The entitlement of the officer to obtain a warrant or the cost of thereof at
Public tariff rates under Rule 47 will remain unchanged.

NOTE 1: In the case of LTC journey undertaken by service personnel or their

families under above rule the Controlling Officer may at their discretion waive the
requirement for production of cash receipt by rail/road/air/steamer, whenever they are
satisfied in regard to the genuineness of the claim and the bona fides of the journeys
having been performed. These powers shall be exercised by the controlling officer purely
on merits in really deserving cases and not as a general measure.

NOTE 2: When husband and wife both are service personnel and are residing together,
or residing separately they could, at their option, choose to declare separately under the
normal provisions of TR, 1991 in respect of the members of their respective families
subject to the condition that if husband or wife avails the facility as a member of the family
of the other, he or she will not be entitled for claiming the concession for self
independently. Similarly, the children shall be eligible for the benefit in one particular
block as members of the family of one of the parents only.

LTC for Aviation, Marcos and Submarine Officers (Rule 180 TR).

0509. Aviation and Submarine arms officers including Marcos are entitled for self for free
conveyance while proceeding on leave (including casual leave), once in a calendar year,
on warrant, a free rail journey in the appropriate class upto a total distance of 1600 Kms.
(800 Kms in each direction) for the forward and return journeys, both inclusive. This
concession will be in addition to the leave travel concessions that the service officers are
entitled to under Rule 177 TR.

Issue of Form 'D' - Officers (Rule 181 TR).

0510. Service officers including Midshipmen and MCPOs holding Honorary

Commissioned, when travelling on leave at Form `D’ for self & wife & children can
their own expenses are allowed to travel on be availed from any station to any
Form 'D' on payment of 60% of fare at public station within Indian limits.( CGDA,
tariff rate. The total number of Form 'D' to the New Delhi letter No. AT/IV/O/4425-II
officer, wife/husband and dependent children dated 27 Feb 90 is relevant)
is restricted to six single forms in a calendar
year. Two forms 'D', one for onward and one for return journey out of six forms `D’ ,
officer’s dependent parents, brothers and sisters may also be included in addition to wife
and children for a combined onward/return journey. Form ‘D’ issued to dependent
members (except wife & children) should start from duty station (Corr. Slip No. CS. No.
1/VII/92).
 57

NOTE: Form 'D' issued in conjunction with LTC availed under rule 177 TR will, however
be in addition to above six forms.

0511. When the service officer travel on leave without using forms ‘D’ due to non-
availability of forms, reimbursement of the concessional components shall be made under
exceptional circumstances on production of non-availability certificate of the form from the
controlling officer.

Authority: GOI, MOD letter No. 12522/Q Mov C/1634/D(Mov)98 dated 26 Jun 1988
and CGDA letter Regs/142/VI/XXIX dated 05 May 2003 and Naval Headquarters letter
PT/0505 dated 14 May 2003.

Maintenance of Form 'D' Register.

0512. A Register is maintained to keep a record of Form 'D' issued to officers during a
calendar year. On transfer of officers, notation is made in the transfer genform about the
number of Form 'D' issued to the officer during the calendar year, for the information of
next ship/establishment. This is a auditable document and required to be produced during
Annual Inspections.

Rules governing grant of LTC to Cadets and Midshipmen of the Executive and
Logistics Branches of Navy undergoing initial training in India (NI 2/64).

0513. The following rules shall govern the grant of LTC to Cadet Entry Subordinate
Officers of the Executive and Logistics branches of the Navy undergoing training in India:-

ANNUAL LEAVE
(a) Cadets

(i) On leaving the NDA and Free conveyance in first class on

before joining the Naval Training warrant from NDA to their homes
ship/establishment. & thence to the Naval Training
ship/establishment.
(ii) On completion of training Concession voucher form IAFT
as Cadet in the training ship. 1720 (viz. travel first class on
payment of half fare) from duty
station to home and back or any
other place, provided the distance
does not exceed that from exceed
that from duty station to home.
 58

(b) Midshipmen

On completion of training as Free conveyance in first class on

Midshipman warrant once in a calendar year
From duty station to home and back
or any other place, provided the
distance does not exceed that from
the duty station to home.

CASUAL LEAVE

Midshipmen On Form IAFT 1709-A

COMPASSIONATE LEAVE

(a) Cadets On Form IAFT 1720

(b) Midshipmen On Form IAFT 1709-A

NOTE: No cost of warrants is admissible to Cadets or Midshipmen in accordance

with NI 160/60 and 2/64 and HQSNC Letter 4040/33/13 dated 24 Jun 91.

QUESTION FOR PRACTICE

Q.1. Write down the entitlement of Rule 177A?

Q.2. Write down the entitlement of Rule 177B?

Q.3. Write short Notes on 180 TR?

Q.4. Write short Notes on 181 TR?

 59

CHAPTER - VI

LEAVE TRAVEL CONCESSION - SAILORS

Learning Objectives.

* Entitlement under Rule 184(i), 184(ii) & 184 (iii)

* For Aviation & Submarines sailors

0601. Concession voucher to service personnel below officer rank (RULE 183 TR)

(a) Service personnel below officer rank when traveling on leave at their own
expense to and from the station at which they are serving are allowed, on
production of IAFT-1720 to travel in the entitled or lower class on payment of half
the fare of class in which they actually traveled.

(b) Families of the service personnel mentioned in clause (a) above when
traveling at their own expense to or from the station, at which the head of the
family is serving, are entitled on production of IAFT-1720, to travel in the entitled or
lower class on payment of half the fare or the class in which actually traveled.

(c) PBORs while travel on leave without using concession voucher due to non
availability of form IAFT-1720, shall be re-imbursed the concessional components
under exceptional circumstances on production of non availability certificate of the
form from the controlling officers.

LTC Sailors (Rule 184 TR)

0602. Under Rule 184(i) TR. Sailors are entitled to free conveyance on railway
warrant by rail once in a calendar year when proceeding on Annual leave/Casual leave by
the main route to and from his home or any other leave station shall fall between duty
station and home station for the convenient of individual and provided no extra
expenditure is thereby caused to the State. When the main route is either wholly or partly
by sea and railway communication also exits, conveyance by railway by the direct route is
admissible.

0603. LTC for Families of Sailors (Rule 184(ii) TR. Family of sailors are also entitled
LTC under this Rule from duty station to home station and back once in a calendar year.
The journey for the family members can be performed on IAFT 1707 (Party or Family
Warrant) or cost of railway warrant.
 60

0604. The family may travel independently. Return journey should however; be
completed within six months from the date of commencement of outward journey.

0605. Rule 184 (iii) TR. Once every alternate year, the sailor and his family are entitled
free conveyance from duty station to any leave station other than his home station within
Indian limits. This concession shall not be admissible in addition to the concession under
Rule 184 (i) and 184 (ii) TR.

0606. Cost of Issuable Warrant. When a sailor/his family is proceeding on leave

by road/circuitous route/air, he may draw cost of issuable railway warrant in advance
(maximum to 80%) with the approval of the competent authority i.e. Commanding Officer.

0607. This will however not be allowed when availing passage second time after re-
called from leave.

0608. LTC for Aviation, Marcos and Submarine Sailors (TR 180). In addition to
the LTC under Rule 184(i) TR air crew sailors and submariners are entitled to, once every
year a free journey up to a total distance of 1600 Kms for the outward and return journey
both ways. When availing concession under this rule sailors will be issued with
concession voucher irrespective of the distance involved with the provision that re-
imbursement of the cost of concession voucher will be restricted. to 800 Kms each way.
Sailors may draw advance to purchase tickets in exchange of concession vouchers up to
a maximum of 80% of Govt. liability for the cost of the tickets. Adjustment claims will
be/preferred after completion of return journey.

0609. Relaxation for travel by air to North East Region, J&K & Port Blair on LTC.

(a) Service personnel are entitled in lieu of Home Town to perform the journey
by air while proceeding on LTC to visit J&K from Delhi/Amritsar and North Eastern
Region from Kolkata under Rule 184 (i) (ii) and 184 (iii) TR where applicable. (GOI,
MOD Letter 12647/LTC/NER/Mov C/3494/D (Mov)/2008 dated 16 Dec 08.

(b) Service personnel serving in A&N Islands are entitled one additional free
railway warrant (including sea passage) in entitled class to and from their duty
station and Hometown / Selected Place of Residence (SPR) under Rule 177 and
184. (Authority- GOI, MoD letter No. 5(3)/07/D (Mov)/2010 dated 28 Apr 10).

QUESTION FOR PRACTICE

1. Write short Notes on Rule 184(i), 184(ii), & 184 (iii)?

 61

CHAPTER - VII

MISCELLANEOUS TA ENTITLEMENT

Learning Objectives.
* TA Entitlement to relatives on DIL/Death (Rule 161 TR)
* Conveyance to the relatives of Service Personnel who are Battle
Casualty & undergoing Treatment in Military Hospitals (Rule 162 TR)
* Sailors on Promotion to SD List
* Conveyance on Removal/Dismissal from Naval Service
* Entitlement on Deputation

Entitlement on Re-called from Leave (Rule 151 TR).

0701. (a) Officers.

(i) Officers (including MNS Officers) when recalled from leave other than
casual leave for duty before expiration of leave will be entitled to travelling
allowance at temporary duty scale for the return journey to their duty station
from the place at which the order of recall reaches them. Travelling
allowance at the same scale for journey from their duty station to the leave
station will also be allowed in respect of those officers who are permitted to
avail the balance of leave on completion of the duty subject to the following
conditions:-

(aa) Order of recall from will be issued by CNS/AA (COP). This

power will not be delegated to any other officer.

(ab) Leave initially granted was 30 days or more.

(ac) Recalled before completion of half of the leave.

(ii) The entitlement to leave travel concession for the final return journey
to duty station who are permitted to avail themselves of balance of leave on
completion of duty shall remain unaffected.

(b) Sailors.

(i) If the sailor had proceeded on Annual Leave with passage and
recalled before completion of half of the leave granted, he shall be entitled
to passage second time when proceeding on balance of Annual leave.
 62

(ii) Under similar circumstances had the sailor proceeded on his own
expenses (concession voucher) he shall be re-imbursed the entire
amount which he spent for outward and return journeys for
exchanging concession vouchers.

(iii) MCPO granted (Hon. Commissioned Officers) are also authorize to

re-imbursement of amount spent on journey from leave station to duty
station and back if concession voucher are not issued.

Conveyance for Attendants (RULE 158 TR)

0702. (i) Conveyance is admissible for attendants when accompanying a sick

individual an invalid or a case of mental disease entitled to conveyance under
these regulations, provided their services are considered essential by the medical
authorities. The number and class of attendants necessary will be stated by the
authority recommending the move.

Conveyance is also admissible for an attendant accompanying a workman

of the Defence installations, including ordnance and clothing factories (as defined
in Workmen’s Compensation Act) who sustains serious injuries as a result of an
accident during the course of his duty and is directed by the medical officer-in-
charge to a service and/or civil hospital at tan out station for specialized treatment,
provided the said medical officer recommends that it is essential that attendant
should accompany the patient.

(ii) An attendant in Government service authorized conveyance under the

above clause the public expense shall be considered as traveling on duty if not in
Government service, actual expenses will be allowed at the discretion of the
controlling officer.

Note: Actual expenses for the return journey will be allowed at the
discretion of the Controlling Officer to the attendant of workmen involved in
serious accidents if he is not a Government servant.

(iii) The following concessions will be admissible to the attendant accompanying

a workman, employed in various factories, workshops (within the meaning of the
Factories Act) and an Industrial or non-Industrial employee of the ordnance
installations who has sustained serious injuries as result of an accident during the
course of his duty and is directed by the medical officer-in-charge to a service/civil
hospital within the local limits for treatment, provided the said medical officer
recommends that it is essential that an attendant should accompany the patient: -

(a) The attendant shall be considered as traveling on duty.

(b) The attendant shall travel in the same ambulance free of charge.
 63

(c) The attendant shall be allowed payment of actual expenses for the
return journey.

(d) A person not in Government service accompanying the injured

workmen as attendant shall be allowed to travel in the same ambulance
free of charge.

TA Entitlements to Relatives on DIL/DEATH (RULE 161 TR).

0703. DI List. Individual placed on dangerously ill list, the TA entitlements of

relatives are as follows:-

(a) Two members allowed

(b) One relative may travel by air

(c) The second person not necessarily be relative may travel by rail/road but
this individual may also accompany the relative by air subject to following
condition:-

(i) Relative is lady.

(ii) Relative is male but over 60 years of age or infirm physically

handicapped, or ill at the time of departure to the beside of dangerously ill
individual.

(iii) Return journey by rail/road in the entitled class.

NOTE: Authority to decide the condition of relative is CO/Officer-in-Charge, Hospital in

the case of service hospital and in other cases the authority who issues the notifications
of dangerous illness.

0704. Death. Individual who dies in service, the TA entitlement for relatives is as
follows:-

(a) Three relatives by air/rail/road (Married person).

(b) Two relatives by Air/Rail/road (Unmarried).

NOTE. In case where only one relative travels a second individual may
accompany the relative by air subject to fulfillment of conditions laid down in para
0703 (c).

(c) Return journey will however be performed by rail/road by the mode and
class of accommodation entitled to the deceased.
 64

0705. Death due to Suicide.

(a) One relative by Air/Rail/Road

(b) Second person not necessary a relative may also accompany the relative
under following conditions:

“Relative is a lady as per 0703 (c) (i) & (iii)”

Sailors on Promotion to SD List (Rule 192 TR Note)

0706. Self. Free conveyance in 2nd AC from duty station to training establishment and
on completion of PPT (Post Promotion Training) free conveyance to permanent duty
station in the entitled class.

0707. Baggage. 75 Kgs from old duty station to training establishments and on
completion of training to permanent duty station.

0708. Family. Free warrant for family in II AC and baggage authorised under Rule
70 TR less luggage (i.e. 75 Kgs) conveyed by the officer from old duty station to selected
place of Residence SPR or Home station and then to new duty station of the Head of the
family.

NOTE: DA for period of halt is not entitled. However, DA for self for journey is
admissible.

Entitlement on Retirement/Release/Transfer to Reserve/Discharge Service

Personnel (Rule 200A TR).

0709. Service personnel on their retirement/Transfer to reserve/discharge/reduction in

establishment/invalidment from service are entitled to the following:-

(a) Conveyance, mileage allowance, transportation of baggage and Pvt.

conveyance from last duty station to home station or to SPR in India as admissible
on permanent transfer.

(b) TA/DA, Composite Transfer Grant and Cartage charges for personal effects
as admissible on permanent transfer.

(c) Journey by air is not admissible.

(d) Officers and their families can travel on Cash TA.

(e) Sailors are entitled for free conveyance from Release Centre to their home
station/SPR.

(f) No advance is to be paid.

 65

Travelling Allowance to service personnel who wish to settle down permanently at

the last duty station on retirement. (Rule 200B TR)

0710. Service personnel of all ranks shall be entitled to traveling allowance to the extent
indicated below who wish to settle down permanently at the last station of duty provided a
change of residence is involved due to retirement: -

(a) Self and family

(i) Self - Actual cost of conveyance but not exceeding the road mileage
allowance admissible under Rule 61 TR.

(ii) Family - One mileage if two members accompany the service

personnel and one more mileage if more than two members accompany him
at the rates laid down in Rule 61 TR.

(b) Actual cost of transportation not exceeding the amount admissible under
Rule 61A TR.

(c) Transportation of Conveyance - An allowance at the rates

prescribed by the Director of Transport for taxi for Car and Auto rickshaw, for
Scooter/Motor Cycle. Where this allowance is claimed no mileage allowance will
be admissible to Service personnel for self. If the family also travel by the same
conveyance they will also not be entitled to mileage allowance.

Note 1: No Transfer Grant or any other traveling allowance concession will be admissible.

Note 2: The purpose of this order, the term ‘Last Station’ of duty will be interpreted to
mean the area falling within jurisdiction of the Municipality or Corporation including such
suburban Municipalities, Notified areas or Cantonments as are Contiguous to the named
Municipality etc. where the service personnel was posted immediately before retirement.

Note 3: The admissibility of the above traveling allowance will also be subject to
other conditions for the grant of traveling allowance on retirement as contained in Rule
200A TR.

Lien on conveyance on retirement (Rule 204 TR)

0711. The entitlement on retirement can be availed of by an individual within one year of
date of retirement, Lien on conveyance laid down in Rule 16 TR will apply to moves of
service personnel. Members of their families and baggage may precede the service
personnel by not more than one month or follow them within one year, the period of 02
month or one year will be counted from the date on which the individual himself moves.
The time limits may be extended by the competent authority as stated in Appendix-I in
individual cases attendant with special circumstances.
 66

Authority: Ministry of Defence letter 12059/Q Mov C/2948/D(Mov)/95 dated 14 Nov

1995.

Conveyance to Service Personnel on Removal/Dismissal from Service (Rule 209 &

210 TR).

0712. Officers (Rule 209 TR).

(a) When an officer is unable to pay for his own conveyance and that of his
family the CNS/AA/Fleet Commanders may at their discretion, authorise free
conveyance to such officers and their families on warrant to the home town.

(b) Scale of baggage will be restricted to RFA only.

(c) Class of accommodation will be decided by authorities empowered to

sanction conveyance.

(d) Power to sanction conveyance vested in the above authorities i.e.

CNS/AA/Fleet Commanders for officers on dismissal from service are personal and
these powers can not be further delegated to other authorities.

(a) No other allowance is admissible.

0713. Sailors on Dismissal from Service (Rule 210 TR).

(a) Free railway warrant for self and family to home town provided the family
joined the Head of family at the duty station at Govt. expense.

(b) No other allowance is admissible.

TA Entitlement of families of sailors who die while in service (Rule 217 TR)

0714. All entitlements as on permanent duty are admissible from duty station to SPR.

Conveyance of Dead Body of a Civilian paid from Defence Service Estimates or a

Service Personnel(Rule 218A TR).

0715. If Death Occurs while at Permanent Headquarters in India. If the family of

deceased desire to transport the body of the deceased to his home town, this will have to
done under their own arrangements subject to the reimbursement of the amount due to
them under the provisions of relevant rules of Travelling Allowance on retirement.

0716. If Death Occurs while on Tour. If the death of deceased occurs while on tour in
India or abroad, the body may be brought by air on a commercial flight to the
Headquarters or to home town according to the wishes of the family. In such cases, the
expenditure will be met by the Government. The cost of embalming the dead body and
 67

that of coffin will also be reimbursed to the family of the deceased. The embalming
expenses and the cost of coffin should be the barest minimum and on the basis of
austerity standards.

0717. Competent authority may accord approval for the air travel of one non-entitled
service person/civilian for accompanying the dead body of the deceased service
personnel/civilians paid from Defence Service Estimates from the place of death to the
place of last rites or his home town, in case no family is available to accompany the dead
body of the deceased personnel, with the stipulation that the return journey will be
performed by the individual in the entitled class by rail/ road/steamer.

Conveyance Allowance (Rule 222 TR) & NI 69/66

0718. Officers and sailors when required to travel extensively on duty within their
Headquarters may be granted a monthly conveyance allowance as under.
Average monthly Rates of conveyance allowance for
Travel on official
Duty Journey by owned Motor Other modes of conveyance
Car w.e.f 01 Jan 11 w.e.f 01 Jan 11

201-300 Kms. 1400.00 p.m. 463.00 p.m.

301-450 Kms. 2100.00 p.m. 600.00 p.m.
451-600 Kms. 2588.00 p.m. 800.00 p.m.
601-800 Kms. 3038.00 p.m. 938.00 p.m.
Above 800 Kms. 3750.00 p.m. 1063.00 p.m.

Auth:- MoD letter No. 12621/MOV C/29/D Mov/2009 dated 12 Jan 09

Conditions for grant of the allowance.

0719. The conveyance allowance will be granted to officers subject to following

conditions:-

(a) The conveyance allowance at the rates prescribed in Col 2 of the above
table shall not be admissible to officers whose Basic pay in the revised scale is
less than Rs. 6900/ PM.

(b) Average monthly running on duty should exceed 200 KMs. (Journey
between residence and normal place of work is not counted).

(c) Journey performed by foot or bicycle are excluded from the purview of this
allowance

(d) Drawl of allowance at Col 2 above is subject to owning and maintaining a

car in good running condition and making use of the same for official journeys.
 68

(e) For the admissibility of the allowance, an individual will maintain a log book
giving details of distance traveled daily within 16 Kms of the place of work, place
visited, purpose of each visit and mode of conveyance used.

(f) The competent Authority i.e Heads of branches at IHQ/AAs/Fleet Cdrs will
fix a monthly allowance on the basis of Log Book maintained by the officers and
sailors. The allowance is sanctioned for two years. Beyond two years fresh
sanction is required.

(g) The allowance is sanctioned individually.

(h) Monthly claims are sent to CDA (N), Mumbai for Pre-audit and authorisation
of payment.

0720. For certain appointments allowance is sanctioned without the log books
(Appendix IX) of TR). The allowance is not admissible during:-

(a) Joining time, leave (except C/L) and ty duty (out-stations) for more than 15
days at a time.

(b) Allowance at the rate mentioned in Col 2 above when car is out of order for
more than 15 days is not authorised.

Rail AC Accommodation for Patient - (Rule 96 TR)

0721. The following entitlements under Rule TR 96 are as follows: -

(a) Sick individual when recommended by MO to travel by lying down.

(b) Entitled class be provided.

(c) Serious patient of II & IV grade may be allowed in higher class along with
attendant for onward journey.

(d) Return journey to duty station will be performed in entitled class of their
grades.

0722.Rail Accommodation for Prisoner & Insane (Rule 97 TR)

(a) Insane personnel with their escorts are entitled in 1st class reserved coupe
compartments.

(b) Harmless/quite mental patients shall travel in their entitled class if certified
by MO.
 69

(c) Military Prisoner (except POW) with escorts shall travel by their entitled
reserved accommodation.

(d) Whenever possible separate reserved compartment be provided for

Defence services.

Conveyance for Personnel Suffering from Infectious or Contagious Diseases in

Reserved Compartments (Rule 98 TR).

0723. When travelling by rail and who are otherwise eligible for free conveyance will be
entitled when authorised by PMO of ship/establishment to travel in 1 st class reserved (two
berth) coupe compartment or to a four berth 1st class compartment on trains which do not
carry 1st class two berth coupe irrespective of the class to which they are entitled.

Rail Accommodation for Cipher/signal Couriers (Rule 99 TR).

0724. Cipher/Signal/Airforce/Naval Couriers carrying official mail/cryptographic

Documents of Secret/Top Secret categories to travel in 2 berth AC Ist Class coupe in
trains other than Rajdhani and Shatabdi Express provided no 1st class coupe is available
in a particular train. In case of non-availability of 2 berth in AC Ist class Coupe
Compartment, the cipher couriers will be accommodated in a 4-berth AC Ist class
compartment. The remaining two berths will be allotted to bonafide Service Personnel
and their particulars checked in the presence of couriers. In case no bonafied Service
Personnel are available to fill the berths, the entire 4-berth AC First Class Compartment
will be reserved for Cipher/Signal/Air Force/naval Couriers.

0725. In the absence of AC Fist Class/First Class Coach in any particular train, Cipher/
signal/ Air force /Naval Couriers carrying official mail/Cryptographic Documents/devices of
Secret/Top Secret categories will be accommodated in 4-berth enclosure in II AC-2 Tier
Sleeper compartment.

0726. In respect of road journey the couriers may travel by the class corresponding to the
2nd AC of Railways.

[MOD Letter No. 12693/Q Mov C/01/C/D (Mov) dated 20.1.2000 is relevant]

0727. Conveyance for Secret Mail – Navy/Air Force (Rule 100 TR)

(a) For the conveyance of secret mail belonging to the Navy/Air Force – full use
should be made of the Army courier service wherever available. If, however, such
courier service of the Army is not available in any particular route or it cannot be
availed of for any particular reason, any of the Naval/Air Force officers named
below may, at his discretion, detail an officer of the Indian Navy/Air Force
respectively to convey the secret mail by train from the originating establishment to
its destination:
 70

Naval Officers Air Force Officers

(i) (aa) The Chief of the Naval Staff The Chief of the Air Staff

(ab) The Flag Officer Commanding- AOs-in-C Commands

in-Chief, Naval Commands

(ac) The Flag Officer Commanding Commanders of Wings or

Fleets/Areas Stations

(ad) Flag Officer Commanding, Commanders of Units

Southern Naval Command located in places other than
Kochi those provided in (iii)

(ae) Flag Officer Commanding

Western Fleet, Mumbai

(af) Flag Officer Commanding

Eastern Fleet, Visakhapatnam.

(ii) All Naval Officer-in-Charge

(iii) The Commanding Officer, INS India.

(b) Where an officer named in clause (a) above is satisfied in respect of any
secret mail, that either by virtue of its volume or by nature of its extreme secrecy,
the reservation of a two-berth coupe in the train is warranted. Such officer shall
have the authority to do the necessary reservation accordingly. The power thus
vested in each of the officers named in clause (a) above is personal and shall not
be delegated to any other officer.

(c) Couriers carrying cryptographic documents/devices will travel by first class

coupe compartment/irrespective of rank. Where a coupe does not provide
adequate storage or a first class coupe compartment cannot be provided these
couriers will travel on a reserved four-berth first class compartment. In the latter
case, the vacant two berths in the compartment will be allotted to bonafied service
personnel.

(d) Officer deputed on courier duties should always travel in accommodation

specifically reserved in advance for the purpose. The journeys will be performed
by warrant and no cash traveling allowance shall be admissible.
 71

Family Moving Apart from the Head of Family on Permanent Transfer (Rule 85 TR)

0728. When entitled to travel under the regulations and not accompanying the head of
the family but precedes or follows him under Rule 16 TR and travels from:-

(a) Old to New duty station or

(b) Old to a station other than new duty station or

(c) From a station other than old duty station to new duty station entitled:-

(i) Conveyance.

(aa) Warrant or on Cash TA restricted to actual expenditure or fare

of entitled class whichever is less.

(ab) By Air - who are entitled to travel by air at their discretion (Rule
62 TR).

(ii) Baggage. Conveyance of baggage upto the maximum entitled

scale less quantity carried by the head of family.

NOTE: The Govt liability in all the above circumstances will be limited to the
distance between the old and new duty station of the head of family.

Conveyance to families of Grade II, III and IV when joining for Ist Time (Rule 72 TR)
(On Allotment of Govt. Accommodation).

0729. (a) Free conveyance for family joining head of family at duty station for the first
time after marriage. The conveyance will be permissible from the home of the
head of the family/place of marriage/selected place of residence provided the cost
does not exceed the cost of conveyance from the home of the head of the family.

(b) Individual is borne in AME and either occupying government quarters or

claiming CILQ.

NOTE 1: Place of marriage in the case of marriage at any station abroad, will be
deemed to be port of disembarkation.

NOTE 2: The families will be allowed to convey balance of baggage subject to the
condition that the total quantity of baggage conveyed by the individual and the family
should not exceed the maximum entitlement.
 72

Conveyance Sailor’s families when separated from Head of family (Rule 73 TR)

0730. Families of sailors borne in AME and residing with him at duty station, moves to
home town/SPR (distance restricted to home town) consequent to the transfer of Head of
family to a station where family accommodation is not available are entitled journey at
Govt. expense. Free conveyance from Home town/SPR (distance restricted to home
town) to duty station when head of family comes in AME at that station.

Conveyance Sailor’s families on Vacation of Govt. Accommodation (Rule TR 74).

0731. On vacation of Govt. accommodation after one year/on completion of time, families
are entitled free conveyance to home town/SPR (distance restricted to home town only).
The Commanding Officer may reduce the period of one year to six months in exceptional
circumstances which should be recorded. On vacation of private accommodation (CILQ)
when excluded from AME list to home town/SPR (distance restricted to home town only).

NOTE: Families who avail free conveyance under this rule to their homes will not
be entitled to such conveyance to rejoin the head of the family before the expiry of one
year of their vacation. After rejoining such families are not entitled free conveyance to
home on second vacation within a period of one year from the date they rejoin the Head
of family

QUESTION FOR PRACTICE

Q.1. Write short notes on

(a) Rule 151 TR

(b) Rule 161 TR
(c) Rule 192 TR
(d) Rule 200 TR
(e) Rule 209 TR
 73

CHAPTER - VIII

ENTITLEMENTS PRIOR TO DEPUTATION

RULE 244 TR

0801. Free Air Passage. One is entitled for free air passage (as per entitled class) on
approved route for self, wife and children (restricted to two children borne after 31 Dec
1987) form the airport in India (normally form Mumbai) to the nearest airport of the
Foreign Mission actually located. Initially the individual can report without family; however
the family must join the head of the family within six months from the date of reporting at
the Mission.

0802. Advances paid on prior to Deputation. Following advances paid prior to

deputation in Indian Rupees: -

(a) Officers -

(i) Composite Transfer Grant - One Month’s Pay

(ii) Outfit Allowance - Rs. 10,625/-
(iii) Crockery and Cutlery Grant - Rs. 3,400/-

(b) Sailors -

(i) Composite Transfer Grant - One Month’s Pay

(ii) Outfit Allowance - Rs. 3,500/-
(iii) Crockery and Cutlery Grant - Rs. 3,400/-

Entitlements on Reporting

0803. Packing Charges and Transportation charges of Unaccompanied Baggage.

Personnel selected for deputation are entitled for packing charges and
transportation charges of baggage from the port of embarkation to the port of
disembarkation (i.e. Duty station of Foreign Mission). Unaccompanied baggage can be
booked by air or by sea and entitlements are as follows: -

BY AIR BY SEA

(a) Officers 1120 Kgs 2800 Kgs

(b) Sailors 560 Kgs 1400 Kgs

Note : - Weight of unaccompanied baggage will be reduced as per weight of

accompanied luggage (i.e. 20 Kgs per air ticket).
 74

Invoices for the payment of packing charges and transportation of unaccompanied

baggage charges required to be submitted to the Accounts Department of the Mission
while settlement of permanent duty claim. The same will be reimbursed as per laid down
rate in the Mission. The settlement clam is required to be submitted within six months
from the date of reporting to the Mission. This is claimed in Indian Rupees.

0804. Journey DA Journey DA can be adjusted on settlement claim. It is basically paid

for the halts at different airports during the transit. If the hotel at transit has not been
provided by the airlines and the individual makes own arrangement for the stay in transit,
then DA in US Dollars of that particular country can be claimed, otherwise 25% of DA.
JDA can also be claimed for family members, who have actually traveled.

0805. Portage Charges Portage charges is the charges paid to the porters at the
airport and hotels by the individual for the accompanied luggage. It is also can be claimed
while settlement claim is submitted. To claim this one has to produce the luggage tags
provided at the airport while booking the accompanied luggage. It is calculated USD 1/-
per piece and number of embarkation/disembarkation at the foreign country
airports/hotels.

0806. Documents required for settlement claim at the Mission

(a) Proceeding Genform for deputation.

(b) Payment Voucher copy and the advance drawn in India.
(c) Original Air tickets alongwith baggage tags.
(d) Office order. (Issued by the mission on joining)
(e) Original airway bills for the unaccompanied luggage alongwith packing list of
items.
(f) Original Invoices and receipts for transportation of unaccompanied luggage.
(g) Original receipt of packing charges.
(h) A covering note originated by the individual while submission of claim giving
all the details like date of reporting at the mission, family member details who
performed the journey, details of journey performed, advance drawn in India etc.

Entitlements during the Period of Deputation

0807. The details of Pay & Allowances and deduction during deputation is fixed initially
on the authority of the LPC (Last Pay Certificate) issued by the NPO and it is updated on
the basis of Revised Last Pay Certificate issued by NPO. It commence from the date of
joining at the mission.
 75

0808. Following Pay & Allowances are paid at the Mission :-

(a) Officers

(i) Basic Pay

(ii) Grade Pay + MSP
(iii) CPMA
(iv) Foreign Allowance
(v) Special Increment

(b) Sailors

(i) Basic Pay, GP & MSP

(ii) GCB Pay
(iii) CPMA
(iv) Foreign Allowance
(v) Special Increment

Note :- This is paid in US Dollars

0809. Foreign Allowance Foreign Allowance for any country is fixed on the basis of UN
Indexation and it differs for one country to another country. It is revised in each financial
year. During home leave, if family is not residing at the duty station, then 25% of the FA
will be paid for the leave period.

0810. Deductions Net pay is calculated after normal deductions towards subscription
like DSOP/AFPP, NGIS, INBA etc. Net pay is calculated in US Dollars.

0811. Apart from the above mentioned pay and allowances, one is also entitled for the
re-imbursement of Medical Expenditure and Electricity charges.

0812. Re-Imbursement of Medical charges/expenditure Like India one is also

entitled for free medical treatment for self and family members, provided the treatment
should have been undertaken by the mission authorised panel of doctors. However, one
has to expense first on account of medical treatment and can claim subsequently for re-
imbursement. If the medical treatment requires large amount of money, like during
hospitalisation, there is a provision that expenses can be met directly by the Government.
Re-imbursement of medical expenses requires submission of the following documents
alongwith the claim:-

(a) A covering note from the individual.

(b) Original cash receipt and invoice.
(c) Certificate from the approved doctor.
(d) Certificate from the individual.
 76

0813. Re-Imbursement of Electricity Charges One has to pay the Electricity and
water charges for the residence provided by the Mission. However, it can be re-imbursed
after deducting the liability of the consumption of electricity (officer – 500 units and sailors
– 300 units). One has to pay first the full amount of electricity charges as mentioned in
the electricity bill and can subsequently put up a claim for reimbursement. It is also called
as a “Heating Allowance”. Basically it is admissible for those countries which are having
very low temperature during winter time. It is not admissible through out the year. It is
admissible only for that particular period when it is having very low temperature. This
period is decided at the discretion of the High Commissioner. For re-imbursement one
has to produce the original paid electricity bill under a covering note originated by the
individual.

0814 Re-imbursement of Transportation Charges for Personal Car and its

Insurance. Only officers are entitled for re-imbursement of transportation charges for
personal car and subsequent insurance cover of the car. The aim of this policy is that
officer can use his own personal car to meet official meetings/functions when official car is
not available to provide. Transportation charges can be re-imbursed annually. The
officer has to pay first and then partial amount will be re-imbursed after mathematical
calculation as per rules governed in the MEA.

0815. House Rent. If the accommodation provided to the individual rented by the Indian
Govt. then the rent is paid directly to the house owner by the Govt. Rate of rent is fixed
initially subject to the prior approval of the MEA, subsequently 10% increment can be mad
annually at the discretion of the High Commissioner.

0816. Representational Grant. Representational officers are entitled for

Representational Grant on account of hospitality to the official guests. A Naval officer of
the rant of captain (equivalent to the First Secretary of the MEA) is entitled for USD 300/-
per month. Balance unspent amount can be carried forward to the next month, however
unspent amount would be lapsed at the end of the financial year. A register is maintained
to keep the account of the expenditure is called “RG Register” which is put up to the High
Commissioner, giving details of the expenditure, for countersign. This is also locally pre-
audited and is being reimbursed.

0817. Home Leave Passage. Only one “Home Leave Passage” is permitted for the
whole deputation period for self and family. Family can travel independently. Free Air
Passage would be provided from the nearest Airport of the Mission of the nearest Airport
of the Home station on approved route. Home Leave is to be granted by NHQ.

0818. Emergency Leave Passage. Only one Emergency Leave Passage can be
availed for the whole deputation period. This is admissible either for self or wife.
 77

Entitlements on return from Deputation

0819. Composite Transfer Grant can be paid in advance to service personnel while
returning back from deputation. Expenditure on account of packing and transportation of
baggage is directly paid by the Mission to the authorised panel listed packers.

0820. On return the following can be claimed: -

(a) JDA
(b) Portage Charges

0821. Final Air Passage. Final Air Passage will be provided to self and family by the
Mission from the nearest Airport of the Mission located to the nearest Airport of the New
Duty Station.

Questionnaire for Practice

Q.1 Write down the various entitlements applicable to officers and sailors prior to
proceeding on deputation abroad?

Q.2 Write a short note on Representational Grant application to Defence

Attaché.

Q.3 What are the pay and allowances is applicable to officers and sailors whilst
on deputation abroad on pmt duty in Indian Mission?