Section6.

Project Budget

Project title
Implementing Agency
Total Budget $0

Year 2014 Year 2015

Unit
Items Description Unit Cost Quantity Total Cost Q1 Q2 Q3 Q4 Q1 Q2 Total
Descrip
JAN-MAR APR-JUN JUL-SEP OCT-DEC JAN-MAR APR-JUN
1 Output 1 - - - -
Example: $ - -
Conduct needs assessment of existing committees $ - -
Develop peacebuilding and conflict resolution/prevention manual $ - -
Train at least 5 of each reconciliation mechanism members in
3 locations on mediation skills $ - -
$ - -
Sub-total Output 1 $ - - - - - - - -
2 Output 2
$ - -
$ - -
$ - -
$ - -
$ - -
Sub-total Output 2 $ - - - - - - - -
3 Output 3
$ - -
$ - -
$ - -
$ - -
$ - -
Sub-total Output 3 $ - - - - - - - -
4 Output 4
$ - -
$ - -
$ - -
$ - -
$ - -
Sub-total Output 4 $ - - - - - - - -
5 PERSONNEL (Staff Salaries, Entitlements, etc.)
5.1 Expatriate Staff $ - - - - - - - -
Example: $ - -
Projet Manager $ - -

Page 1 Section 6. DCPSF Budget

 Peacebuilding specialist $ - -
5.2 National Staff $ - - - - - - - -
$ - -
$ - -
$ - -
$ - -
Sub-total Personnel $ - - - - - - - -
6 STAFF TRAVEL (Flights, DSA, Perdium, Terminals)
6.1 International Travel - - - - - - -
$ - -
$ - -
6.2 Local Travel - - - - - - -
$ - -
$ - -
Sub-total Staff Travel $ - - - - - - - -
7 VEHICLE OPERATING & MAINTENANCE COSTS
$ - -
$ - -
Sub-total Vehicle Operating & Maintenance Costs $ - - - - - - - -
8 OFFICE EQUIPMENT & COMMUNICATIONS
$ - -
$ - -
Sub-total Office Equipment & Communications $ - - - - - - - -

Page 2 Section 6. DCPSF Budget

E. Budget Guideline (CHF-funded component only)
Each CHF project proposal must include a budget which details the costs to be funded by CHF and which strictly adheres to the CHF budget template and CHF budget guidelines (see below). The budget should reflect
activities described in the project narrative, and include sufficient detail to provide a transparent overview of how CHF funds will be spent. Budget lines should be itemized wherever possible, including
quantity and unit prices of items to be procured whenever possible.

Use the attached excel sheet to fill the budget

1. PERSONNEL
Agency staff costs and entitlements involved in the
implementation of the project (programme and support staff)
2. CONTRACTS (SSAs, TAs, Pass-through grants)
Specialized services provided to the project by an outside
contractor including groups, firms, companies, and NGOs (e.g.
printing press, consultancy firms, construction companies)
3. STAFF TRAVEL (Flights, DSA, Perdium, Terminals)
Costs incurred for the travel of staff members directly involved in
the implementation of the project
NOTES
· Breakdown by International and National Staff
· For each position/staff indicate the duration, quantity, unit cost and the total cost
· Indicate the percentage dedicated to the CHF project.
· Do not include consultancies with firms or agreements with implementing partners (which go under 2. Contracts).
· Individual/independent consultants contracted directly by the implementing agency/NGO for the duration of the project
· Depending on type of contract and services provided- the budget line should be itemized.
· Give itemized breakdown of pass through funding for each IP
· Breakdown of all costs (frequency, amount and number of project staff internal and external travel)

4. TRAININGS, WORKSHOPS, SEMINARS, CAMPAIGNS

Only training directly related to implementation of the project to · Breakdown by training type and indicate title of training.
be included (counterparts and staff members)
· Provide itemized breakdown of costs incurred during each of the training.

5. SUPPLIES AND COMMODITIES

Direct operational input including the procurement of consumable · Breakdown by line item and indicate unit/ quantity/ cost per unit
supplies for project implementation (e.g. drugs, food, NFIs,
· Provision of operational support for supply handling (storage, transport, freight and distribution) only during project implementation
seeds, tools, utensils, etc.)
· Provide itemized description for those without unit/quantity/cost per unit
6.VEHICLE OPERATING & MAINTENANCE COSTS
This budget line includes the purchase/rental of vehicles directly · Rental of vehicles and maintenance could be a paid on a monthly basis (Lump Sum) or $/kilometer
serving the implementation of the project
7. OFFICE EQUIPMENT & COMMUNICATIONS
Procurement of non-consumables (telecom equipment, IT · Office rent and fuel for the generators, utilities (telephone, water, electricity etc) can be included in this budget line
equipment, office supplies, etc.)
· Breakdown of items by qty/unit price. Other office supplies that cannot be itemized can be indicated as Lump Sum (LS)
8. OTHER COSTS
Include Bank transfer charges, courier charges, etc. · Provide itemized description of costs if not possible to breakdown by unit/quantity/cost per unit
9. PROGRAMME SUPPORT COSTS (PSC)
PSC not to exceed 7% of subtotal project costs · As a percentage of subtotal project costs
10. AUDIT COSTS
NGOs are required to budget 1% of total project cost for audit. · 1% of the TOTAL Allocation for NGOs ONLY
UNDP FMU will contract an external audit.
12. GRAND TOTAL COST
The total of project Direct costs, Programme Support Costs and · The Sum of Direct costs, PSC and Audit Costs.
Audit Costs