Doj Circulars PDF

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Republika ng Pilipinas
KAGAWARAN NG KATARUNGAN
Department of Justice
Manila
LML-DC.03112.~
DEPARTMENT CIRCULAR No. --- 05 3

TO All Concerned
SUBJECT Civil Service Commission (CSC)

Memorandum Circular No. 12, s. 2012
DATE 3 September 2012
Attached is a copy of Civil . Service Commission (CSC)

Memorandum Circular No. 12, s. 2012 Re: "Amendment to Rule V of
CSC Resolution No. 04-0676 dated June 17, 2004 (Policy Guidelines to
Govern the Liquidation of Cash Advances and the Penalty to be Imposed
for Failure of an Accountable Officer to Liquidate within the Prescribed
Period)".
The amended Rule took effect on 20 June 2012. A reminder is

hereby given to all officials and employees with outstanding cash
advances, which have not been liquidated on or before the reglementary
period of liquidation, to comply with the foregoing Civil Service
Commission (CSC) Resolution.
Please be guided accordingly.
LJ~ Secretaryr
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LML-DC30G 12-089
30 July 2012.
DEPARTMENT CIRCULAR NO. 052

TO U ndersecretaries/ Assistant Secretaries
Chiefs of Service/Staff in the Office of the Secretary
All Heads of Bureaus, Commissions and Offices
under the Department
All concerned
SUBJECT Request Forms for Coverage and/or Press Release
To ensure that coverage of significant issues and events and for the
effective dissemination of press releases, attached are the corresponding
forms to be filled up by the requesting party for submission to the DOl
Communications Division.
Requests for coverage shall be submitted to the Communications

Division three (3) days prior to the event/activity. Press release requests
shall be submitted two (2) days prior to dissemination, except in the case of
sudden or urgent developments which necessitate immediate press release.
A few hours notice shall suffice for the latter situation. The office/agency
concerned shall, however, have the option to prepare the corresponding
press release in urgent situations.
For information and guidance. ,
Dl!:p.'Irtment of Justice
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Republika ng Pili pinas
Manila
LML- ,PC-15H12-_
15 August 2012
DEPARTMENTCIRCULARNO.O 51
TO : All Undersecretaries, Assistant Secretaries and
Heads ofServicesjOffices in the DOJ Proper, and
Heads of DOJ Agencies
SUBJECT: Gender and Development (GAD) Focal Point

System (GFPS), Annual Plan, Budget and
Accomplishment Report
In line with RA No. 9710 otherwise known as the Magna Carta of

Women, attached are the following Circulars from the Philippine
, . Commission on Women (PCW), National Economic and Development
Authority (NEDA) and Department of Budget and Management (DBM):
1. PCW Memorandum Circular No. 2011-01 dated 21 December 2011-

\ Guidelines for the Creation, Strengthening and Institutionalization
of the GFPS; and
2. PCW-NEDA-DBM Joint Circular No. 2012-01 - Guidelines for the

Preparation of Annual' GAD Plans, Budgets and Accomplishment
Reports to Implement the Magna Carta of Women.
Each Agency shall institute appropriate implementing mechanisms

in compliance to the said Circulars, including the reorganization of
existing GAD Committees. For purposes of the DOJ GFPS, its Executive
Committee shall be headed by an Undersecretary and composed of
Department officials (not lower than Directors) in charge of management,
planning, administration, finance, legal/internal affairs and major
operations units. .
One of the GFPS members shall be designated as head of the GFPS

Technical Working Group (TWG) in the DOJ Proper. For constituent and
attached Agencies, the TWG shall be headed by an official not lower than
a Director.
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The Agency TWG members shall be representatives from the

following units, when applicable or as needed to facilitate the stated tasks:
• Planning - coordination and preparation of the annual GAD
plans, budgets and accomplishment reports in coordination with
the Finance unit;
• Finance - provision, allocation, monitoring and reporting of
GAD funds and expenditures, and coordination with the
Planning unit for the annual GADbudget;
• Human Resource - organizing and implementation of gender
sensitivity and capacity development activities, in coordination
with the operations unit/s concerned;
• Operations - implementation, monitoring and reporting of all
gender mainstreaming activities in their respective units at the
national and regional levels.
• Statistics and Management Information Systems - gathering,
processing, generation, analysis and reporting of sex-
disaggregated/ gender-related data;
• Management Unit - conduct of gender audit and implementation
of gender mainstreaming projects in internal systems, processes
and procedures of the Agency;
• Communication/Public Information implementation of
information, education and communication activities within the
Agency, with clients and other stakeholders; and
• Legal/Internal Affairs - review and enforcement of gender-
related laws, rules and regulations within the agency in
coordination with the Committee on Decorum and Investigation.
The GFPS Executive Committee and TWGs shall be supported by a

secretariat composed of personnel from the Agency's Administrative
Service/Division. Regional TWGs may also be constituted to assist the
Agency TWGs in GAD planning, budgeting, reporting and
implementation.
As basis for the Agency GAD plans, budgets and accomplishment

reports, the GFPS Executive Committee shall identify priority gender
issues of the Department and set the strategic agenda and policy direction
in consultation with line/regional offices and constituent/attached
Agencies.
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15 August 2012

SUBJECT: GUIDELINES ON THE APPLICATION OF
ARTICLE 125 OF THE REVISED PENAL
CODE, AS AMENDED
In the interest of the service and pursuant to the provisions of existing

laws, this Department Circular is issued for the guidance of prosecutors, public
attorneys, law enforcers and all concerned on the application of Article 125 of
the Revised Penal Code, as amended, on the Delay in the Delivery of Detained
Persons to the Proper Judicial Authorities.
1. Article 125 provides for the criminal liability and the corresponding
penalties of public officers or employees who detain a person arrested without a
warrant without charging that person in court after the lapse of 12, 18 or 36
hours depending on the gravity of the crime.
2. This protection accorded by the law to individuals against undue

deprivation of liberty is in line with the provision of Article III, Section 1 of the
1987 Constitution which states that "no person shall be deprived of life, liberty,
or property without due process of law, nor shall any person be denied the equal
protection of the laws."
3. In order to avoid confusion among criminal justice stakeholders, the

following .guidelines on the application of Article 125 of the Revised Penal
Code, as amended, are issued:
3.1. Being a penal law, Article 125 shall be construed strictly against
the State and liberally in favor of an accused. Hence, the
counting of the prescribed "12-18-36" periods shall be done by
the hour starting from the time of detention. However,
consistent with jurisprudence, the following circumstances may
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be considered in determining whether the public officer or

employee concerned can be held liable for violating the law:
3.1.1. The observance of non-working holidays, during which it

becomes legally and physically impossible to properly
file an information in court. [See Soria v. Desierto, GR
Nos. 153524-25,31 January 2005]
3.1.2. Extraneous factors like means of communication and

transportation, the hour of the arrest, or the time of
surrender of an accused, which impedes the conduct of
usual law enforcement and prosecution functions. [See
Sayo v. Police Chief of Manila, L-23614, 27 February
1970]
It should be emphasized, however, that the foregoing

cases are mere exceptions to the general rule and are not
in any way to be used as grounds for abuse. They can be
invoked only when circumstances warrant extraordinary
measures. In no case should the above-mentioned factors
absolve public officers and employees from liability
under Article 125 if it can be shown that the delay in the
delivery of a detained person is attended by malice, bad
faith or gross negligence.
4. Immediately after an arrest, the person arrested shall be brought to the

nearest local law enforcement office. As soon as possible, inquest proceedings
shall be conducted by the duty inquest prosecutor designated to act as such
within the locality, even during weekends.
However, under the exceptional case where no inquest prosecutor is

available during a weekend or a non-working day, the inquest shall immediately
be conducted on the first business day following the arrest.
If the inquest prosecutor orders the arresting officers to submit

additional evidence to aid him in resolving the case, the time spent to produce
such additional evidence shall not stop the running of the "12-18-36" periods
prescribed under Article 125.
5. The "12-18-36" rule m Article 125 are subject to the following

provisions of special laws/rules:
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5.1. Under Rule 112, Section 7 of the Rules of Court, if an arrested

person elects to undergo a preliminary investigation, the
provisions of Article 125 have to be waived in writing and in
the presence of counsel. Hence, the "12-18-36" periods shall no
longer apply.
5.2. The guidelines contained in this Department Circular shall be

applicable to cases under Republic Act No. 9372, otherwise
known as the Human Security Act, except that instead of the
"12-18- 36" periods, the applicable period shall be 72 hours,
pursuant to Section 18 of the said law.
5.3. The guidelines contained in this Department Circular shall be

applicable to cases under Republic Act No. 9344, otherwise
known as the Juvenile Justice and Welfare Act, except that
instead of the "12-18-36" periods, the applicable period shall be
8 hours. Moreover, instead of being charged in court, the
arrested child in conflict with the law who is 15 to 18 years old
shall first be turned over to the local social development officer
for initial determination of the presence or absence of
discernment. The investigating prosecutor shall, within eight (8)
hours upon receipt of the report of the local social development
officer, immediately resolve and issue the corresponding
Resolution either by ordering the filing of the Criminal
Information in court, or ordering the immediate release of the
child in conflict with the law, as the case may be.
The foregoing guidelines are in line with the Department's commitment

to advance the rule of law, especially the constitutional guarantee against
deprivation of liberty without due process of law.
For guidance and compliance.
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LML-DC20G12 %~
20 July 2012
DEPARTMENT CIRCULAR NO. -Cf4 8

TO : Undersecretaries/Assistant Secretaries
Regional/CitylProvincial Prosecution Offices
of the Department
SUBJECT: 112th Philippine Civil Service Anniversary (PCSA)

Celebration in September 2012
Attached is Memorandum Circular NO.8 series of 2012 from the

Civil Service Commission inviting this Department to participate in the
celebration of the 112thphilippine Civil Service Anniversary (PCSA) this
September 2012 with the theme "Kawani, lkaw Ay Isang Lingkod
Bayanil"
Relative thereto, enclosed are the suggested activities to be

undertaken by your respective offices as part of your contribution to the
celebration.
For more information, please contact the Public Assistance and

Information Office (telephone number 931-4180, csc pr@yahoo.com,
and TEXTCSC at 09178398272) or the nearest CSC Regional and Field
Offices or visit the PCSA blog at www.celebratepcsa.wordpress.com.
For your guidance and appropriate action. ,

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LML-DC-16H12-0Qi.{
August 16, 2012
DEPARTMENT CIRCULAR NO. 04 7

TO : All Undersecretaries, Assistant Secretaries,
Heads of Services/Offices in the DOJ Proper, and
Heads of DOJ Agencies
SUBJECT: Cascading of Department Performance Targets
Attached is a copy of Memorandum Circular No. 2012-1 dated

August 13, 2012 of the Inter-Agency Task Force on the Harmonization of
National Government Performance Monitoring, Information and
Reporting Systems, providing guidelines on the cascading of
Department performance targets in line with Executive Order No. 80.
The Planning and Management Service shall coordinate/facilitate

the Department's compliance to the said issuance, and may organize the
necessary activities thereon.
For information and appropriate action.
QeplIrb'n!ntof Justice
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LML-DC-27G12' 0[(1-
27 July 2012
DEPARTMENT CIRCULAR NO. _0_4_6_

SUBJECT: ASSIGNMENT AND DELINEATION OF
REGIONAL/DISTRICT OFFICES OF THE
NATIONAL BUREAU OF INVESTIGATION
(NBI)
Consistent with the thrust of the Department to provide effective

and efficient service to the public, this circular is issued in order to
assign and delineate the following areas of responsibility (A.O.R.) of the
National Bureau of Investigation (NBI) regional and district offices, to
wit:
Re .onal District Office Area of Res onsibili

1. Regional Office I - Ilocos Regional Region I, including Abra
Office in San Fernando City, La
Union • Province of Ilocos Norte
a. Laoag District Office • Provinces of Ilocos Sur and
(LADO) Abra
b. Vigan District Office (VIDO) • Province of Pangasinan
c. Da u an District Office (DADO)
2. Regional Office II - Cagayan Entire Region II, including
Valley Regional Office in Tuguegarao CAR Provinces of Apayao,
City Kalinga & Ifugao
a. Bayombong District Office • Provinces of Nueva
(BAYDO) Vizcaya, Quirino and
b. Isabela District Office (ISDO) Ifugao of CAR
• Province of Isabela
3. CAR - Cordillera Administrative CAR covers only Benguet,

Region in Baguio City Mountain Province and
Ba uio Ci
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4. Region III - Central Luzon

Regional Office in San Fernando City, Entire Region III
Pampanga
a. Bulacan District Office (BULDO) • Province of Bulacan
b. Cabanatuan District Office • Provinces of Nueva Ecija
(CABDO) and Aurora
c. Tarlac District Office (TARDO) • Province of Tarlac
d. Olongapo District Office (OLDO) • Province of Zambales
5. Region IV-A - CALABARZON Entire Region IV-A
Office in Batangas City
a. Cavite District Office (CAVIDO) • Province of Cavite
b. Laguna District Office (LAGDO) • Province of Laguna
c. Lucena District Office (LUCDO) • Province of Quezon
6. Region IV-B - MlMAROPA Office Entire Region IV-B
in Batangas City
a. Puerto Princesa District Office • Province of Palawan
(PUERDO)
7. Region V - Bicol Regional Office in Entire Region V

Naga City
a. Legazpi District Office (LEGDO) • Province of Albay,
Sorsogon and Masbate
8. Region VI - Western Visayas Entire Region VI
Regional Office in Iloilo City • Province of Negros
a. Bacolod District Office BACDO Occidental
9. Region VII - Central Visayas Entire Region VII

Regional Office in Cebu City
a. Dumaguete District Office • Province of Negros
(DUMDO) Oriental and Siquijor
10. Region VIII - Eastern Visayas Entire Region VIII

Regional Office in Tacloban City
a. Samar District Office (SAMDO) • Entire island of Samar
11. Region IX - Western Mindanao Entire Region IX including
Regional Office in Zamboanga City Misamis Occidental Province
and the ARMM Provinces of
Basilan, Sulu & Tawi- Tawi
a. Dipolog District Office (DIPDO) • Provinces of Zamboanga
b. Pagadian District Office Del Norte & Misamis
(PAGDO) Occidental
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• Zamboanga Del Sur &
Zamboanga Sibugay
12. Region X - Northeastern Entire Region X, including
Mindanao Regional Office in Cagayan the twin Provinces of Lanao
de Oro City Del Norte & Lanao Del Sur
but excluding Misamis
a. Iligan District Office (ILDO) Occidental
• Provinces of Lanao Del
Norte & Lanao Del Sur of
ARMM
13. Region XI - Southeastern Entire Region XI
Mindanao Regional Office in Davao
City • Provinces of Compostela
a. Tagum District Office Valley & Davao Oriental
(TAGDO)
14. Region XII - Central Mindanao Entire Region XII, including

Regional Office in Koronadal City four (4) Municipalities of
Maguindanao Province of
ARMM (Datu Paglas, Buluan,
Panggalungan & Datu
Montawal)
a. Sarangani District Office • Province of Saranggani
(SARDO)
15. Region XIII - CARAGAin Entire Region XIII

Butuan City
16. ARMM - Autonomous Region for Cotobato City and the
Muslim Mindanao in Cotobato City Province of Maguindanao,
excluding the Municipalities
of Datu Paglas, Buluan,
Panggalungan & Datu
Montawal
For dissemination, guidance and compliance.
3
Department of Justice'
Manila
- . I LM,L- DC-14H12 '. ,,'I'f

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DEPARTMENT CIRCULAR NO ..------ ~'
TO: Undersecretary JOSE VICENTE B. SALAZAR

Undersecretary FRANCISCO F. BARAAN III
. Undersecretary LEAH T. ARMAMENTO
Assistant Secretary ZABEDIN M. AZIS
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Assistant Secretary GERONIMO L. SY'

. Prosecutor General CLARO A. ARELLANO
Chief State Counsel RICARDO V. PARAS III
Director NONNATUS CAESAR R. ROjAS, NBI
Chief Public Attorney PERSIDA V. RUEDA-ACOSTA, PAO
',. Director GAUDENCIO S. PANGILINAN, JR., BUCOR
Cdmmissioner RICARDO A. DAVID, JR., BI .
. Adminj,strator EuLALIO C. -DlAZ nI, LRA ' ,
Adn).inistra'tor,MANVE;VG.'(>O,PPA - - --;-' \.' ~",i
Government'Co~pO~qt~ Cciull~el RAouL-c. CRI!:ENCIA, OGeC
Solicitor Gerieral FRANCIS H. JARDELEZA, OSG .
Chairman JUAN ANDRES D. BAUTISTA, PCGG
Acting Program Director MARTIN T. MENEZ (WPSBP)
. Assistant Program Director MA. NERISA M. CARPIO (WPSBP)
Executive Director REYNALDO G. BAYANG (BPP)
Sr. Deputy State Prosecutor MIGUEL F. GUDIO, JR. (BOC)
Executive Director TRICIA CLARE A. OCO (JJWC)
Atty. BERNADETTE ONGOCO (OADR)
Atty. MARLYN ANGELES (ANIEA/CBAGTIN)
Director RODOLFO B. FELIX, FS
DirectorMA. MONICAP. PAGUNSAN, PMS
Director LIZA B. DE LEON, Administrative Service
Director RODOLFO C. FLORENTIN (JUSIP)
Director DANILO D. BULOSAN, FS
.ChiefAccountant MARIA ELISA B. GERMAR, FS
Budget Officer JULIET T. CANOY, FS .
GhiefPlanning Officer RYAN-CJTHOMAS,PSD .
P,ers,onnel'QfficerHEDELIZAQ.ItNCABO, ,f ,
B;udgetjFinance/Planning Officers of the A~encies under the DOJ

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SUBJECT: PUBLIC-HEARING ON THE FY2013 BUDGET

PROPOSALS OF THE-'DEPARTMENT OF' JUSTICE
AND ATTACHEDAGENCIES' .' ,
You are hereby directed to attend the budget hearing of the

Proposed FY 2013 Budget of the Department of Justice and attached
agencieslscheduled on 29 August 2012 (Wednesday), 9:00 A.M.
at Sen. Recto Room, 2nd Floor, Senate of the Philippines,
GSIS Financial Center, Roxas Blvd., Pasay City.
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Your personal presence and that of your
Finance/Budget/Planning Officer are enjoined, , '.;
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10 August 2012
DEPARTMENT CIRCULAR NO. .0.4 4

TO Undersecretaries/Assistant Secretaries
Heads of the RegionallProvinciaVCity Prosecution
Offices
All Concerned
SUBJECT: Assistance to DOJ Employees Who Are Victims of
the Recent Southwest Monsoon (HABAGAT)
In compliance with Civil Service Memorandum Circular No.2, s.

2012 and in response to the devastation caused by the southwest monsoon
(Habagat) which hit the National Capital Region (Caloocan, Malabon,
Manila, Marikina, Muntinlupa, Navotas, Pasay, Pasig, Pateros, San Juan
Valenzuela) and the provinces of Bataan, Bulacan, Cavite, Laguna,
Olongapo, Palawan (Culion, EI Nido and Linacapan), Occidental Mindoro,
Parnpanga, Pangasinan, Rizal and Zambales on August 6-9, 2012, you are
hereby directed to marshal recovery efforts and resources to help DOJ
employees in aforementioned areas declared as calamity areas.
Listed below are the immediate assistance and measures that can be
provided:
1. Ascertain the condition of your respective staff to discern the
needed help;
2. Assist affected employees in the avai1rnent of related financial
loans thru GSIS, Pag-ibig and other government institutions;
3. Allow the grant of five (5) days special emergency leave duly
approved by the Head of Office, which can be availed of on a
continuous or staggered basis within thirty (30) days from the date
of calamity, or, covering the period August 6 to September 5,
2012 .
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The above-stated special leave shall not be deducted from the
employees' earned leave and'shall be based on the following circumstances:
a. ~I~edlate ;.repair/r~riovation!clean-up and/or transfer of

residence';' .
b. Sickness or illness of concerned employee or immediate

member/s of the family; and
c. To locate missing family member/s and other related/similar

circumstances.
However, a skeletal workforce shall be maintained at all times, to

ensure non-disruption of delivery of public service.
For information! guidance/ compliance.
LEi~.Secretary ~
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LML-DC-2H12
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August 2, 2012
DEPARTMENT CIRCULAR NO. ----

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TO: Undersecretary JOSE VICENTE B, SALAZAR

Undersecretary FRANCISCO F. BARAAN III
Undersecretary LEAH T. ARMAMENTO '
Assistant SecretaryZABEDIN M. AZIS
c-AssistantSecretary GERONIMOL. SY, :.,
/ ",t'rosecutor General:ClAROA, ARELlANO. , , " :
_, Chief State CounselRlCARDOV. PARAS III.

'Director NONNATUS CAESAR R. ROJAS, -NBI, ,
Chief Public Attorney pERSIDA V. RUEDA-ACOSTA,PAO .',
DirectorGAUDENCIO S. PANGIUNAN, JR., BUCOR
Commissioner RICARDO A. DAVID, JR., BI
Administrator EULALIO C. DIAZ III, LRA
Administrator MANUEL G. CO, PPA
Government Corporate Counsel RAOUL C. CREENCIA, OGCC
Solicitor General FRANCIS H!JARDELEZA, OSG
Chairman JUAN ANDRES D. BAUTISTA, PCGG '
Acting Program Director MARTIN T. MEN-EZ (WPSBP)
Assistant Program Director MA. NERISA M. CARPIO (WPSBP)
Executive Director REYNALDO G. BAYANG (BPP)'
,Sr. Deputy State Prosecutor MIGUEL F. GUDIO, JR. (BOC)
'IExecutive Director TRICIA CLAREA. OCO (JJWC)
Director RODOLFO B. FELIX, FS
Director MA. MONICAP. PAGUNSAN, MSO
, Director LIZA B. DE LEON, Administrative Service
Director RODOLFOC.FLORENTIN (JUSIP)
Director DANILO D. BULOSAN, FS
,'Chief AccouIitantMARIA EUSAB. GERMAR, FS
Budget Officer JUUET T. CANOY, FS
Chief Planning Officer RYAN C. THOMAS, MSO
Personnel Officer HEDELIZA Q. ENCABO
Budget/Finance Officers of the Agencies under the DOJ
SUBJECT: BUDGET BRIEFING/HEARING ON THE FY 2013

BUDGET PROPOSALS OF THE DEPARTMENT OF
,JUSTICE AND ATTACHED AGENCIES
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_ '. . y'au are 'hereby direct~d to attend theb1.1dgetbriefing/hearing of

.'the ProposedFY 2013 Budg~t .of the Department of Justice and
attached agencies scheduled on August 09,2012 (Thursday), 1!30
P.M. at Rolando R. Andaya Hall, South Wing Building,
Batasang Pambansa Complex, Quezon City.
Your personal presence and that of your

Finance/Budget/Planning Officer are enjoined.
FRANCISCO BARAANIII
Undersecretary ~
Officer-in-Charge, DOJ)
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LML-DC-lOG12- O'l>j
19 July 2012
DEPARTMENT CIRCULAR NO. 0 4 2~

TO : Heads of Agencies Under or Attached to
the Department
SUBJECT: Organizational Performance Indicator

Framework Reference Guide
Attached is a copy of Department of Budget and

Management (DBM) Circular Letter No. 2012-9 dated June 13,
2012 on the Organizational Performance Indicator Framework
(OPIF) Reference Guide.
The online version of the official publication can be accessed

from the DBMwebsite.
The said Reference Guide shall be used in

reviewing/improving agency major final outputs and performance
indicators as well as possible restructuring of programs, activities
and projects in the annual budget.
For information and guidance.
underse::i:::: J~S; ';;'C~EB.I SALAZAR

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KAGAWA RAN NG KATARUNGAN
Manila
LML-DC-16G12- '~2-
19 July 2012
DEPARTMENT CIRCULAR NO.
To Undersecretaries/ Assistant Secretaries

RegionaIlCity/Provincial Prosecution Offices
Attached to the Department
Career Executive Service Officers and Eligibles
Attached is a copy of the letter from the Career Executive Service

(CES) Board inviting nominees to the 2012 GAWAD Career Executive
Service (CES) Program.
The GA WAD CES is a presidential award that recognizes members of

the CES for the exemplary performance and significant contributions,
particularly in the areas of innovation, information and communication
technology, social services, administrative reforms and public policy.
Enclosed are the forms to be accomplished for this purpose, which

may be downloaded from the CESB website - www.cesboard.gov.ph.
Submission of your nominee/s shall be forwarded to the Office of the

Executive Director, CESB, NO.3 Marcelino St., Holy Spirit Drive, Diliman,
Quezon, City on or before 28 September 2012.
For information, guidance and appropriate action.
---<--- ,.~
Undersecretary JOSE VICENTE B. SALAZAR
Officer-in-Chargerw ,1 I
v'rf 1/ICli 1Q..
Encl: as stated
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Manila
LML-DC-15FI2- ~\.t'e
DEPRATMENT CIRCULAR NO.O 40

To Undersecretaries/Assistant Secretaries
RegionaUCitylProvincial Prosecution Offices
Date 15 June 2012
Subject GSIS Scholarship Program
Attached is a copy of the letter of Mr. Robert G. Vergara, President

and General Manager of the Government Service Insurance System (GSIS)
informing fellow government employees of the recently approved enhanced
GSIS Scholarship Program (GSP) which will give low-income GSIS
members the opportunity to send their children to colleges and universities
that provide quality education.
Interested regular members of the GSIS with salary grade 24 or

below, or its equivalent, may start nominating their children to the enhanced
GSP where 200 slots are available for School Year 2012-2013.
Copy of the scholarship application form and the program guidelines

are downloadable at www.gsis.gov.ph for ready reference. Deadline for
submission is on 30 June 2012.
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~Po!l"lment of Justice
eN : 0201206243
1II1IIImUfin~I[][i EImln
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Manila
LML-DC-12G 12----.2'?d-

TO : Undersecretaries / Assistant Secretaries
The Prosecutor General
The Chief State Counsel
All Regional/Provincial/City Prosecutors in the
National Prosecution Service
All concerned
SUBJECT Memorandum of Agreement between the

Department of Justice and the Commission on
Human Rights
DATE : 19 July 2012
Attached is a copy of Memorandum of Agreement dated 16 April 2012

between the Department of Justice (DOJ) and the Commission on Human
Rights (CHR) which provides for the terms of cooperation in the investigation
and prosecution of human rights cases.
For guidance and information.
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Manila
LML-DC-12G 12-__
DEPARTMENT CIRCULAR NO. _0_3_8_

TO Undersecretaries / Assistant Secretaries
The Prosecutor General
All Regional/Provincial/City Prosecutors in the
All concerned
SUBJECT Memorandum of Agreement between the

Department of Justice and the Office of the
Ombudsman
DATE 19 July 2012
Attached for your information, is a copy of Memorandum of Agreement

entered into by the Department of Justice and the Office of the Ombudsman on
29 March 2012 providing among others agreements on the following:
1. Clarifying jurisdiction in the conduct of preliminary investigation and

inquest proceedings for complaints against public officers and employees;
2. Monitoring of cases and reporting; and
3. Coordination mechanism.
Please be guided accordingly.
lit
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KAGAWARAN NG Kt-\.TARUNGAN
Manila
LML-DC-3G12 In y
03 July 2012

TO Undersecretaries and Assistant Secretaries
Regional! Provincial/ City Prosecution Offices
SUBJECT Observance of the 34th National Disability Prevention &

Rehabilitation (NDPR) Week on July 17 - 23,2012
In the interest of the service and upon the invitation of the National
Council on Disability Affairs, you are hereby enjoined to extend support in the
celebration of the 34th National Disability Prevention and Rehabilitation
(NDPR) Week on July 17 - 23, 2012 with this year's theme "Mainstreaming
Persons with Disabilities in Economic Development".
Relative thereto, you are encouraged to come up with some activities and
display of streamer in your respective offices to commemorate the said event.
Li~'r Secretaryr
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eN: 0201201111
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KAGAWARANNG KATARUNGAN
Manila
I:ML- DC-l 9F 12- \)'):\)

Regional/City/Provincial Prosecution Offices
Date 19 June 2012
Subject Legal System Development Course
Attached is a copy of the letter of Assistant Secretary Ma. Theresa P.

Lazaro, Office of Asian and Pacific Affairs, Department of Foreign Affairs
(DFA), inviting nominees to the Legal System Development Course under
the 2012 Training Program for Young Leaders (TPYL).
The General Information on Training Program for Young Leaders is

also attached for ready reference.
Interested applicants may directly submit their application to the

Training Program Section, Japan International Cooperation Agency (nCA)
Office, 40th Floor, Yuchengco Tower, RCBC Plaza, Ayala Avenue, Makati
City.
The deadline for submission of the accomplished forms and other

requirements i,sian 06"July~012._
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For your mformatlOn and gUIdance.
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LEkA M. DE LIMA
SecretarY}'
End: As stated
.... ,
Manila
LML-DC05FI2 (){,J
05 June 2012
DEPARTMENT CIRCULAR NO, 03 4

RegionaVCitylProvincial Prosecution Offices
attached to the Department
SUBJECT: Nomination to the Friedrich Naumann Foundation

Freedom Project
Attached is a letter dated 23 May 2012 from the Friedrich

Naumann Foundation for Freedom announcing the search for legislation,
policies and programs that made an impact in the national or local scene,
and translated the concept of freedom into practical ideas that engage the
public, otherwise known as "The Freedom Project."
The project aims to recognize outstanding initiatives that promote,

safeguard and maximize the benefits of freedom.
Nominations are until 31 July 2012 and can be made online at

www.fuf.org.phlthefreedomproject. Presentation of selected entries will
be on 06 September 2012.
For more details, please contact (02) 8196086/87.
LEi~ Secretary
~p,ylme'\t of justICe
eN : 0201206106
Iffilllnillilirn II~
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Manila
LML-DC05FI2 b'c.~
05 June 2012

All Concerned
SUBJECT: 112thPhilippine Civil Service Anniversary (PCSA)

Celebration in September 2012
In the interest of the service and upon the invitation from the Civil
Service Commission, you are hereby enjoined to extend support to the 112th
Philippine Civil Service Anniversary (PCSA) this September 2012 with
this year's theme "Kawani, Ikaw ay Isang Lingkod Bayani!"
Relative thereto, you are encouraged to participate in the fun run on

September 8, 2012 at 5:00 a.m. at the Quirino Grandstand. Manila with a
registration fee ofPhP150.00. Prizes will be given to the top three winners
of the Men's and Women's categories in the 3K, 5K and 10K distances.
Proceeds of the fun run will be placed in the Pondong Pamana ng

Lingkod Bayan (PPLB) that will be administered by the Civil Service
Commission for the benefit of the families of civil servants who die in line
of duty.
Participants may come in any attire they are most comfortable,

provided it will be in any shade of blue.for proper identification.
Those interested to join may enlist their names to the Personnel

Division, this Department not"laterthan 15 June 2012.
For infomiation, guidance and appropriate-action.
L~
Secretary
Department of Mtfce
eN: 0201206105
III1J~m~mWIIl1r.I~~'mn
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Manila
LML-DC-4FI2-
04 June 2012

SUBJECT: SELECTION BOARD OF THE DEPARTMENT
LEGISLATIVE LIAISON OFFICE
In the interest of service and pursuant to Civil Service Commission

Memorandum Circular No, 18 dated 09 September 1998, the Selection
Board for the Department Legislative Liaison Office (DLLO) is hereby
reconstituted for the judicious and objective selection of qualified
personnel for appointment in the career service, this Department:
Chairman Assistant Secretary ZABEDIN M. AZIS

Members Representative from the Office of the
Secretary
DOJEA Representative for the 1Sl/2nd
level positions
This Order modifies Department Circular No. 85 s. 2010; takes

effect immediately and shall remain in force until further
, orders.
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Dep8Ttment of Justlc~
eN: 0201206035
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Manila
LML- DC-01F12- itf.I \
DEPARTMENT CIRCULAR NO •. 0:5 1

TO . Undersecretaries and Assistant Secretaries,
Heads ofServicesjOffices in the DOJ Proper,
and Heads of Constituentj Attached Agencies
SUBJECT: PROJECTS AND ACTIVITIES WITH

DEVELOPMENT PARTNERS
DATE .• 01 June 2012
In line with the national and sector priorities of the government

embodied in the President's Social Contract Agenda and the Philippine
Development Plan (PDP), you are hereby directed to clear with the Office
of the Secretary, through the Planning and Management Service,
projects and activities with development partners/donors to ensure
consistency with the Justice Sector Coordinating Council (JSCC)
Roadmap and Plan of Action anchored on the DOJ Development Plan.
With the Department's lead role in the Philippine Development

Forum (PDF) Rule of Law Working Group, a coordinated approach to
optimize resources, avoid duplication of efforts and an integrating
methodology will address systemic issues of fragmentation and
disjointed justice sector agencies..
This issu'ance shall serve as the implementing policy on the
development assistance ftamework for sound planning, implementation,
monitoring and evaluation.
LJ~~ Secretaryy Q/
JUN a 5 2U12/()
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KAGAWARAN NG KATARUNGAN.
Manila
LML-DC-OIF12- ~
--ol-June
w 2012

GUIDELINES ON TEACHING
FOR OFFICERS AND EMPLOYEES IN THE DEPARTMENT
AND ITS CONSTITUENT AND ATfACHED AGENCIES
1. Rationale
These Guidelines are formulated for implementation by the heads of

the Department of Justice (DOJ), its constituent bureaus, offices and
attached agencies, relative to the teaching of officers and employees.
These provide the conditions for the grant of limited authority to
teach and designate the appropriate reviewing and recommending
authorities, as necessary.
2. Statement of Policy
As a general rule, public officers and employees shall devote their

time, attention and skills to their offices or agencies to serve the
paramount interest of the public. However, it is equally true that the
professional advancement and the enhancement of the personal
welfare of public officers and employees can be facilitated by the
grant of limited authority to teach but not in any way detracting from
their primary responsibility to render public service.
3. Legal Basis
These Guidelines are in line with Republic Act No. 6713, otherwise
known as the Code of Conduct and Ethical Standards for Public
Officials and Employees, Section 7 (b), paragraph 2 of which
provides:
"Public officials and employees during their incumbency shall not x
x x engage in the private practice of their profession .unless
authorized by the Constitution or law, provided, that such practice
>"ilInot conflict or tend to conflict with their official functions;"
Pursuant to the above provision of law, Section 12, Rule XVIII of the
Revised Civil Service Rules, provides:
"Section 12. No officer or employee shall engage directly or

indirectly in any private business, vocation or profession or be
connected with any commercial, credit, agricultural or industrial
undertaking without a written permission from the head of the
Department."
4. Coverage
These Guidelines shall apply to all officers and employees of the DOJ,
its constituent bureaus, offices and attached agencies.
5. Conditions
The request for authority to teach may be granted, provided:
5.1. It shall not prejudice the discharge of the duties and

responsibilities of the officer or employee;
5.2. It shall not entail the use of government time or resources;
5.3. It shall not result in any potential or actual conflict of interest as

regards the functions of the officer or employee;
5-4. The officer or employee making the request has been working in
the DOJ for a period of at least one year;
5.5. Teaching load shall not be more than six units per semester or
six hours per week and teaching hours shall not be earlier than
5:30 pm on regular workdays; and
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5.6. The officer or employee undertakes in writing that:
5.6.1. Daily attendance in the office and reporting for other

assigned work will not be altered or affected; and
5.6.2. There is no backlog or delay in tasks and assignments

and will not result to such including the resolution of
cases.
Requests for authority to teach shall be accompanied by an

Undertaking (attached as Annex "A") duly signed by the official or
employee embodying the commitments above. Such authority once
approved shall be valid unless changes are requested for which a new
authority shall be required.
6. Reviewing/Recommending and Approving Authority
The reviewing/recommending and approving authority for requests

to teach shall be vested on the following officials:
Responsible Reviewing/ Approving I

I
I, Initiating Official Recommending
I
I Authority
,
, ,
,
,
Authority
I
I
I Officers and employees Official having direct Secretary of Justice
in the DOJ Proper; supervISIOn
Heads and deputies or
assistants of constituent
and attached agencies;
Regional, Provincial and I
City Prosecutors I,
,
I
Officers and employees Official having direct Heads of agencies I

i
in constituent and supervision
attached agencies i
3
• •
Officers and employees Official having direct Heads of offices

in the Regional, supervision
Provincial and City
Prosecution Offices
7. Revocation of Authority
It shall be the duty of the reviewing/recommending authority, or the

approving authority, to monitor and periodically review the
authorized outside engagement of the officers or employees
concerned vis-a-vis their performance. Being a privilege, the
authority may be revoked at any time in the exigency of the service
specially when the performance of the concerned officer or employee
is affected.
8. Sanctions
The officers or employees authorized to teach pursuant to these

Guidelines who shall neglect their obligations and responsibilities
shall aside from forfeiting their authority, be proceeded against
administratively in accordance with civil service rules. The authority
so forfeited shall not be renewed.

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LML-DCOIFI2 Okti
01 June 2012

SUBJECT: Lee Kuan Yew School of Public Policy
Attached is an invitation from the Lee Kuan Yew Fellowship in

partnership with Harvard Kennedy School or Columbia SIPA to senior
officials for one (1) year full-time Master in Public Management
programme (MPM) at the Lee Kuan Yew School of Public Policy,
National University of Singapore.
Interested applicants may send their application not later than 30

June 2012 to Lee Kuan Yew School of Public Policy, National
University of Singapore, 469C Bukit Timah Road, Oei Tiong Ham
Building, Singapore 259772.
For further details, please visit Lee Kuan Yew School's website at
www.lkyspp.nus.edu.sg or emaillkysppmpm@nus.edu.sg.
For information and guidance .
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LML-DCI8EI2WQ
18 May2012
DEPARTMENT CIRCULAR NO. -D.2..B

TO : Unders~retaries/Assistant S~retaries
SUBJECT: OBSERVANCE OF THE 38th NUTRITION MONTH
Attached is a letter dated 02 May 2012 from Assistant Secretary

and Executive Director, National Nutrition Council Maria-Bemardita T.
Flores, inviting this Department to participate in the celebration of the
38th Nutrition Month in July 2012 with the theme "Pagkain ng guJay
ugaIiin, araw-araw itong ihain!"
Relative thereto, enclosed are the suggested activities to be

undertaken by your respective offices as part of your contribution to the
celebration.
For more information on the 38th Nutrition Month celebration,

please call Ms. Malou Enteria and Ms. Renee Abgona of the National
Nutrition Council at telefax number (02) 843-5388 or e-mail address
nncinfo@nnc.gov.ph.
For your guidance and appropriate action.

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DI!Pi!lI'bmrlt of Justice
CN : 0201205424
IllllmmWI,~mlllmmllll~
Manila
LML-DC-26DI2-
26 April 2012

All concerned
SUBJECT: USE OF COMMEMORATIVE PLATES
In the interest of the service and in view of the rampant use of

commemorative car plates by some government employees, everyone is
hereby reminded to refrain from using the same without the original
license plates. As a general rule, commemorative plates should be placed
side by side or on top of the registered car plates issued by the Land
Transportation Office (LTO) and strictly within the period allowed for its
use.
Moreover, while the use of special plates is authorized for both

private and official vehicles, you are advised not to abuse the privilege
and always respect traffic rules.
For your guidance. ,
.'t. ", ',",

LE1~~ Secretary
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~partmentof A1Stlc~
eN : 0201204372
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Manila
APR j 2 lOll
DEPARTMENT CIRCULAR No. --- 025
To All Concerned
Subject Collection of Legal Fees Pursuant to

R.A. No. 9279 and its IRR
WHEREAS, Republic Act (R.A.) No. 9279 and its Implementing

Rules and Regulations (IRR) allowed members of the National
Prosecution Service in the Department of Justice to receive
additional compensation in the form of special allowances sourced
from any increase in fees and new fees actually collected by the
National Prosecution Service after May 16, 2004, the effectivity of
R.A. No. 9279;
WHEREAS, the Department of Justice issued several circulars to

implement the provisions of R.A. No. 9279 and its IRR, to wit:
a. Depan6pent Circular (D.C.) No. 42 dated September 14,
2004 '(Collection of Legal Fees by the National Prosecution
Service);
b. D.C. No. 63 dated November 16, 2004 (Guidelines in the
Assessment and Collection of Legal Fees Pursuant to R.A.
No. 9279 and its Implementing Rules and Regulations);
c. D.C. No. 59 dated November 3, 2004 (Amendment of
Department Circular No. 70, Series of 2000, Otherwise
Known as the 2000 NPS Rule on Appeal); and
d. D.C. No. 59 dated July 4, 2007 (Duties and Responsibilities
of Regional/City/Provincial Prosecutors in the
Implementation of Republic Act No. 9279);
WHEREAS, Section 20 of R.A. No. 10071 (Strengthening and

Rationalizing the National Prosecution Service) provides that "the
special allowances granted to the members of the National
Prosecution Service under Republic Act No. 9279 shall continue to
be given .to them subject to the provisions hereof: Provided,
however, that the amount not supported by the funding source
~edfied ;n Section 3 theeeo! to complete the equivalent of
hundred percent (100%) of the basic salary shall be paid through
appropriations included in the budget of the DOJ: Provided,
further, That when the amount being supported by the said
funding source shall have been also included in the General
Appropriations, the fees authorized under said Section 3 shall no
longer be collected;"
WHEREAS, it appearing that 100% of the basic salary of

prosecutors under R.A. No. 6758 otherwise known as the Salary
Standardization Law, as amended, has already been reached,
Section 20 of R.A. No. 10071 mandates that the fees authorized to
be collected under R.A No. 9279 shall no longer be collected;
In view of the foregoing, it is hereby DIRECTED that:

1. Department Circular No. 42 and related circulars, supra, are
hereby REVOKED effective immediately;
2. All assessment clerks and collection officers under the
National Prosecution Service shall forthwith CEASE AND
DESIST from assessing and collecting legal fees stated in
the above-mentioned circulars.
This Circular takes effect immediately and remains in force

until further orders.
LJ~~ Secretary/"'
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eN: 0201204133
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Manila
LML-DC-19C12- 1)",4-
DEPARTMENT CIRCULAR NO. -----
SUBJECT: UNIFORM GUIDELINES FOR PROCESSING

APPLICATIONS AND REQUESTS RELATIVE
TO SPECIAL NON-IMMIGRANT VISAS
UNDER SECTION 47(A)(2) OF
COMMONWEALTH ACT NO. 613, AS
AMENDED
DATE •• ,APR 0 3 2012
WHEREAS, 'Section 47 (a) of Commonwealth Act (CA) No. 613,

as amended, known as the Philippine Immigration Act of 1940,
authorizes the President, in cases where public interest so warrants and
under such conditions as may be prescribed, to waive immigration
requirements and admit as non-immigrants, aliens who are coming to
the country for a temporary period only;
WHEREAS, Administrative Order (AO) No. 142, s. 1994, issued

pursuant to the President's continuing authority under Section 31(2),
Chapter 10, Title III, Book III of Executive Order (EO) No. 292 s. 1987,
,known as the Administrative Code 011987, transferred to the Secretary
of Justice or his duly authorized representative, all actions on
immigration matters, including waiver of visas and admission of aliens,
except deportation matters;
,
• WHEREAS, Department Circular (DC) No. 35 s. 2009 designated
the Chief State Counsel as the authorized signatory of Special Non-
~Immigrant Visas under Section 47(a)(2) of CA No. 613, as amended
(47[a][2] Visas);
WHEREAS, there is a need for the) Department to consolidate

and adopt uniform guidelines for the judicious and efficient processing
~d dispositionof.pplication~.nd :eqnestsrel.tiveto 47(')( 2) visas;
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NOW, THEREFORE, pursuant to the prOVISIOnsof existing

laws, the following Guidelines are hereby promulgated:
Section 1. Persons Eligible to Applyfor 47(a)(2) Visas.-

Unless expressly excluded from entering the Philippines under Section
29 of CA No. 613, as amended, foreign nationals falling under the
following categories may be issued 47(a)(2) visas:
(a) Those employed as executives, supervisors, specialists,

consultants, contractors or personal staff at enterprises
registered with Export/Special Economic Processing Zones,
Philippine Economic Zone Authority (PEZA), Board of
Investments (BOI), or Authority of the Freeport Area of
Bataan (AFAB);
(b) Those employed in enterprises that have existing agreement/s

with the government, or any subdivision, agency, or
instrumentality thereof, including government-owned or
controlled corporations or their subsidiaries, for the
completion of a project;
(c) Exchange professors, scholars, trainees, participants, students,

fellows and social workers under sponsorship of locally or
internationally recognized educational, scientific, cultural,
relief and charitable organizations, institutions, agencies or
foundations, including representatives of non-recognized
foreign governments to any of the aforementioned
organizations, institutions, agencies or foundations;
(d) Volunteers who are registered with the Philippine National

Volunteer Service Coordinating Agency (PNVSCA), including
foreign personnel of international rescue/aid organizations
providing assistance on occasion of natural disasters and
. .
major emergencIes;
(e) Dependents of foreign nationals covered under any of the

foregoing categories;
(t) Those who, upon application, were approved by the President

or by this Department to be eligible to apply for 47(a)(2) visas,
consistent with the provisions of CANo. 613, as amended.
Page 2 of 15
, ".,
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Section 2. Foreign Nationals Granted 47(a)(2) Visas by

Philippine Embassies and Consulates abroad.-Foreign
nationals in whose favor the Philippine Embassy or Consulate abroad
has issued 47(a)(2) visas that are valid for single entry and have no fixed
period of validity, shall file an application under Section 4 hereof for
purposes of fixing the duration of their authorized stay in the
Philippines; PROVIDED That, foreign volunteers registered with
PNVSCAand in whose favor the Philippine Embassy/Consulate abroad
has issued 47(a)(2) visas shall be exempt from this requirement.
Section 3. Direct Issuance of 47(a)(2) Visas to Foreign

Nationals Abroad. -Foreign nationals abroad may be directly issued
by the Department with 47(a)(2) visas upon the submission of an
application and supporting documents required under Section 4 hereof,
enclosing therewith a copy of their passport, duly-authenticated by the
Philippine Embassy/Consulate abroad, which passport should be valid
for a period of at least six (6) months at the time of the filing of the
application. Applications for issuance of 47(a)(2) visas to foreign
nationals abroad shall be filed at least two (2) months prior to the
estimated date of arrival in the Philippines of such foreign nationals.
Section 4. Documentary Requirements for Change of

Admission Status.-Applicants for change of admission status under
Section lea), (b), (c), (d), and (f), and Sections 2 and 3 of these
Guidelines, shall comply with the following documentary requirements:
A. Executives, supervisors, specialists, consultants,

contractors, personal staff of enterprises registered
with SEZ, PEZA, BOI, or AFAR, and those employed
in enterprises that have existing agreement/s with
the government, or any subdivision, agency, or
instrumentality thereof, including government-
owned or controlled corporations (GOCC)or their
subsidiaries, for the completion of a project.- The
application shall consist of the following documents:
1. Duly accomplished and notarized Department of Justice

(DOJ) General Application Form and Checklist
Page 3 of 15
2. Sworn Certification and Undertaking executed by the
sponsor company stating that:
1. The foreign national subject of the application is being

admitted to the Philippines pursuant to a contract
entered into by the former with a government office,
agency or subdivision, or with a private firm;
11. The employment of the foreign national is required in

the operation of the company, with an indication of the
number and nationality of other personnel employed in
the same category as that of the foreign national;
lll. The foreign national has no derogatory record or

pending case against him in his domicile, in the
Philippines, or in any other country where the foreign
national has resided for the past five (5) years;
IV. In cases where the application is for the issuance of a

47(a)(2) visa whose period of validity exceeds one (1)
year, the sponsor company shall comply with the
monitoring requirements provided under these
Guidelines;
v. The sponsor company shall secure clearance from

PEZA, SEZ, BOI, AFAE,or the appropriate government
agency, whichever is applicable, before allowing the
foreign national subject of the application to transfer
employment to any company and/or take up any
additional employment; and
VI. The sponsor company shall notify the DOJ, copy

furnished the PEZA, SEZ, BOI, AFAB, or the
appropriate government agency, whichever is
applicable, within three (3) days from termination of
employment of the foreign national
3. Favorable recommendation by the PEZA, SEZ, BOI, AFAE,

or appropriate government office or agency, as the case
maybe
4. Copies of the following documents:
Page 4 of 15
, '
,. ,
1. Passport of the foreign national, which should be valid

for a period of at least six (6) months at the time of
filing of the application, showing the admission stamp
and period of authorized stay
II. Sponsor company's Certificate of Registration issued by

the appropriate government agency, if engaged in
business
Ill. In case the sponsor company is an enterprise engaged

in a project with a government agency, subdivision,
instrumentality, or GOCCs and their subsidiaries, the
Contract or Agreement between the sponsor company
of the foreign national subject of the application and
the government office, agency or subdivision, or GOCC
and their subsidiaries
IV. Contract of Employment or Agreement between the

foreign national subject of the application and the
sponsor company, or a Secretary's Certification of the
foreign national's employment within the sponsor
company
B. Exchange professors, fellows, students, scholars,

participants, volunteers and social workers under
sponsorship of recognized local or international
educational scientific, cultural, relief and
.charitable organizations, institutions, agencies or
foundations, and representatives of non-recognized
foreign governments to recognized international
organizations, and those falling within the
category of Section 1(f) of these Guidelines.- The
application shall consist of the following documents:
1. Duly accomplished and notarized DOJ General

Application Form and Checklist

sponsor organization, institution, agency or foundation
stating that:
Page 5 of 15
"
,~
\
.. . .
-,
I. The foreign national has no derogatory record or
pending case against him/her in his/her domicile, in
the Philippines, or in any other country where he/she
has resided for the past five (5) years;
ii. In cases where the period of validity ofthe 47(a)(2) visa

applied for exceeds one (1) year, the sponsor
organization, institution, agency or foundation shall
comply with the monitoring requirements provided
under these Guidelines; and
iii.The sponsor organization, institution, agency or

foundation shall notify the DOJ within three (3) days
from termination of the program/ scholarship/ studies
of the foreign national.
I. Passport of the foreign national, which should be valid

filing of the application, showing the admission stamp,
period of authorized stay, and when required, re-entry
permit to port of embarkation or country of origin
ii. For local organizations, institutions, agencies or

foundations, their Certificate of Registration issued by
the appropriate government agency
111. Contract or agreement between the local sponsor and

the foreign national, if any
IV. Appointment of the foreign national by the host or

receiving orgariization, institution or foundation
v. Acceptance of Appointment signed by the subject

foreign national
C. Volunteers registered with the PNVSCA.-For foreign

nationals already in the Philippines who have been approved
for volunteer assignment by PNVSCA, the application shall
consist of the following documents:
Page 6 of 15
1. Duly accomplished and notarized DOJ General
Application Form and Checklist
2. Recommendation or favorable endorsement from the

PNVSCA

sponsor organization, institution, agency or foundation
stating that:
1. The foreign national has no derogatory record or

pending case against him/her in his/her domicile, in
the Philippines, or in any other country where he/she
has resided for the past five (5) years; and
n. The sponsor organization, institution, agency or

foundation shall notify the DOJ, copy furnished the
PNVSCA,within three (3) days from termination of the
volunteer assignment of the foreign national.
1. Passport of the foreign national, which should be valid

filing of the application, showing the admission stamp,
period of authorized stay, and when required, re-entry
permit to port of embarkation or country of origin
n. Contract or agreement between the local sponsor and

the foreign national, if any
lll. Appointment of the foreign national by the host or

receiving organization, institution or foundation
IV. Acceptance of Appointment signed by the subject

foreign national
Section 5. Dependents.-The dependent spouse and/or

unmarried minor child/ren of the foreign national covered under Section
4 hereof, including those children born during the period of the latter's
.WaUthOriZed stay, may apply for change of admission status or inclusion as
1]) Page 7 of 15
dependents under Section lee) of these Guidelines, subject to the
following:
(A) Change of Admission Status of Dependents.-Upon

valid entry into the Philippines and during the period of their
authorized stay, the spouse and/or unmarried minor child/ren of
foreign nationals covered under Section 4 hereof may be applied
for change of admission status, either separately or jointly with
that of the principal foreign national, as follows:
I. Separate Application:
a. Duly notarized letter request signed by the sponsor,

company, organization, institution, agency or
foundation, and conformed to by the foreign national,
his/her spouse and/or unmarried minor children
b. Sworn affidavit executed by the sponsor, company,

organization, institution, agency or foundation
indicating that:
I. The dependent/s shall be guaranteed support and

return fare, with attached proof of financial capacity
for the said purpose;
ll. The dependent/s have no derogatory record or

pending case in his/her domicile, in the Philippines,
or in any other country where he/she has resided for
the past five (5) years;
c. Copies of the followingdocuments:
1. Documentary 'requirements and visa approval

pertaining to the principal foreign national
ll. Valid passport of the dependent spouse and/or

unmarried minor child/ren
Ill. Marriage contract with the dependent spouse
IV. Birth certificate/s of dependent unmarried mmor

child/ren
Page 8 of 15
II. Joint application with that of the Principal-By
including the documentary requirements under Section 5
(A) (I)(b) and (c) hereof, with those of the principal foreign
national under Section 4 of these Guidelines.
(B) Inclusion of Dependents.-Child/ren born in the

Philippines to the foreign national during the period of the latter's
authorized stay pursuant to an existing 47 (a) 2 visa may be
applied for inclusion as dependent/s under Section lee) hereof, by
submitting the following documents:
a. Duly notarized letter request signed by the sponsor,

company, organization, institution, agency or foundation,
and conformed to by the foreign national
b. Sworn affidavit executed by the sponsor, company,

organization, institution, agency or foundation indicating
.that the dependentjs shall be guaranteed support and fare,
with attached proof of financial capacity for the said purpose
c. Copies of the following documents:
I. Documentary requirements and visa approval

pertaining to the principal foreign national
ll. Copy of the DOJ indorsement of the principal foreign

national
Ill. Valid passport and Birth Certificate of the dependent

child/ren born in the Philippines
Section 6. Extension of 47(a)(2) Visas.-Foreign nationals

with existing 47(a)(2) visas may, through their original sponsor
company, organization, institution, agency or foundation, submit an
application for the extension thereof by complying with the applicable
documentary requirements under Section 4 of these Guidelines.
Requests for extension of 47(a)(2) visas issued in favor of dependents
shall be included in the application of the principal foreign national.
Page 9 of 15
.,
All applications for the extension of 47(a)(2) visas issued pursuant

to DOJ approval shall be accompanied by a copy of the previous DOJ
indorsement.
Section 7. Implementation and Revalidation of DOJ

approval.-In cases where the issuance or extension of 47(a)(2) visa
was not implemented after DOJ approval, the sponsor company,
organization, institution, agency or foundation may request for visa
implementation or revalidation, as the case may be, by submitting the
following documents:
1. A duly notarized letter request for visa implementation or

revalidation, stating the reason/s why the visa was not properly
implemented
2. A copy of the previously submitted DOJ General Application

Form and Checklist and other documentary requirements upon
which the DOJ approval for the issuance of visa was based
3. Passport of the foreign national, which should be valid for a

period of at least six (6) months at the time of filing, showing
the admission stamp and period of authorized stay
4. Original DOJ indorsement approval.
Section 8. Verification by the Legal Staff.-The Office of

the Legal Staff (OLS) shall require the presentation of the original of the
documents that are required to be submitted under Section 4(AJ4,
Section 4(B)3, Section 4(C)4, Section S(A)I(c), and Section S(B)c of
these Guidelines, for purposes of verifying the copies attached to the
application or request; PROVIDED That, in lieu of verification, the
applicant may submit the original or certified true copies of the aforesaid
documentary requirements together with the application or request;
PROVIDED FURTHER That, the original passport shall in all cases be
presented for OLS verification, with the exception of applications that
have been duly certified, recommended, indorsed and filed with the OLS
by the PEZA, BOI, AFAB, or PNVSCA,as the case may be.
Section 9. Translation into the English Language.-In

case of documents that are in a language other than English, the OLS
Page 10 of 15
••
', ..
shall require the submission of its official written translation into the
English language duly-authenticated by the Department of Foreign
Affairs or its Philippine Embassies/Consulates.
Section 1.0. Periods for Filing Applications and

Requests.-Applications and requests under Sections 2, 3, 4, 5 and 6 of
these Guidelines shall be filed at the OLS within the following periods:
a. For the extension and fixing of duration of 47(a)(2) visas

issued by Philippine Embassies and Consulates abroad under
Section 2.-The application shall be filed within ten (10)
working days from the arrival of the foreign national in the
Philippines.
b. For direct issuance of 47(a)(2) Visas to Foreign Nationals

Abroad under Section 3. - The application shall be filed at least
two (2) months prior to the intended entry or stay of the foreign
national in the Philippines.
c. For change of admission status under Sections 4 and S(A).-

The application shall be filed at least fifteen (15) working days
before the expiration of the entry visa.
d. For inclusion of dependent/s under Section S(B).-The

application shall be filed within a reasonable time during the
principal's authorized stay.
e. For extension of 47(a)(2) Visas under Section 6.-The

application shall be filed at least one (1) month prior to visa
expiration.
f. For implementation and revalidation of DOJ approval under

Section 7.-The request shall be filed within ten (10) days after
the arrival of the foreign national in the Philippines.
Section H. Uniform Procedure for Processing

Applications and Requests Relative to 47(a)(2) Visas.-
Applications submitted in accordance with the provisions of these
Guidelines shall be processed as follows:
b) Page 11 of 15
," ', ..
1. Submission of General Application Form and Checklist,

and Supporting Documents.-The sponsor company,
organization, institution, agency or foundation shall submit, in
behalf of the foreign national, two (2) copies of the duly
accomplished General Application Form and Checklist, together
with all the requisite supporting documents, to the OLS.
2. Verification of Application and Supporting Documents;

Issuance of Order of Payment.-Upon receipt of the
application, the OLS, through the State Counsel duly designated as
Officer-of-the-Day (OD), shall ascertain the completeness of the
application, verify its supporting documents, and certify that the
application is complete and compliant with these Guidelines. The
OLS shall issue an Order of Payment for the payment of legal fees
in accordance with Section 15 of these Guidelines.
An Order of Payment shall be issued only for applications that are

complete in all documentary requirements as expressly certified by
the OD. Applications with incomplete or unverified documentary
requirements shall be returned without action.
3. Payment of Legal Fees.-Full payment of the legal fees as

indicated in the Order of Payment shall be made to the DOJ
Cashier. Upon receipt thereof, the DOJ Cashier shall (a) issue the
Official Receipt (OR) to the filer, and (b), and retain the Order of
Payment for the DOJ Cashier files.
The OLS shall (a) require presentation of the original OR, (b)
ensure that a duplicate copy of the OR is attached to the
application, and (c) forward the application complete with all
documentary requirements to the evaluating State Counsel.
No application shall be accepted as filed pursuant to Section 10

hereof, or otherwise processed, without proof that the legal fees
have been paid.
4. Evaluating, Recommendation and Review.- A State

Counsel shall evaluate the application and submit his/her
recommendations thereon to the Assistant Chief State Counsel.
Page 12 of 15
••
The Assistant Chief State Counsel shall then review, finalize and
submit the draft action document to the Chief State Counsel as the
designated authorized signatory under DC 35 s. 2009.
Pending departmental action on the application, the names and

identities of the evaluating State Counsel and reviewing Assistant
Chief State Counsel shall not be disclosed.
5. Deparhnental Action; Implementation.- From the

Assistant Chief State Counsel's submission, the Chief State
Counselor such other senior DOJ official designated by the
Secretary of Justice shall issue the appropriate departmental action
on the application.
Within two (2) days from its issuance, the departmental action
shall be transmitted to the Bureau of Immigration for immediate
implementation.
Section 12. Validity of 47(a)(2) Visa.-A 47(a)(2) visa issued

pursuant to these Guidelines shall be valid for a fixed period not
exceeding three (3) years; PROVIDED That the period so granted shall
be justified on grounds not exceeding the term of employment/
assignment/studies/scholarship of the foreign national as stated under
his Contract of Employment/ Certificate of Appointment or such other
similar circumstances; PROVIDED FURTHER that the employment/
assignment/studies/ scholarship of the foreign national is not sooner
terminated. Such visas shall not be valid for purposes other than that
specified in the DOJ indorsement approval, and may be extended at the
discretion of the DOJ under Section 6 hereof.
, Section 13. Monitoring. - For purposes of monitoring foreign

nationals whose 47(a)(2) visas are valid for a period exceeding one (1)
year, the sponsor company, organization, institution, agency or
foundation shall, within one month after the end of each calendar year,
submit with the 018 a sworn certification indicating the number and
names of their foreign employees/ professors/ fellows/ students/
scholars/ volunteers/ social workers who have been issued 47(a)(2) visas
during the year, as well as the date of the DOJ indorsement and the
corresponding expiration date of the foreign nationals' 47(a)(2) visas;
1j PROVIDED That for PEZA, BOI, or AFAE-registered companies, and

PNVSCA-reg;,;t",edvoluntw o.-ganizations,the certifica::: 1~::5 be
.... ,' .
..
,'.
.
" '. ..
accompanied by a favorable endorsement from the PEZA, BOI, AFAB,or

PNVSCA,as the case may be.
In all instances, the sponsor company, organization, institution,

agency or foundation shall notify the DOJ within three (3) days from
termination of the employment/ assignment/ scholarship/ studies of the
foreign national, copy furnished the appropriate government agency
pursuant to Section 4(A)(2)(vi), Section 4(B)(2)(iii), Section 4(C)(3)(ii)
of these Guidelines.
Section 14. Rates of Legal Fees.-Processing fees at the

following rates shall be assessed and collected for each foreign national
and/or dependent subject of the application filed pursuant to these
Guidelines:
a. Change of admission status; fixing of

duration of validity period of 47(a)(2)
visas issued by Philippine Embassies and
Consulates; and direct issuance of
47(a)(2) visas to foreign nationals abroad - P2,500.00 for each
year of validity
b. For inclusion of dependent/s - P2,500.00 for each
year of validity
c. For extension of 47(a)(2) visa - P2,500.00 for each
year of validity
d. For implementation / revalidation P2,500.00
For all applications, an additional legal research fee of P25.00 for

every foreign national and/or dependent subject of the application and
for each year of 47(a) (2) visa validity shall be charged.
Section 15. Separability Clause; Construction.-If any

provision of these Guidelines is declared invalid or unconstitutional, the
provisions not so affected thereby shall continue in force and effect.
Nothing in these Guidelines shall be construed to limit the authority of
the Secretary of Justice over immigration matters as provided under
existing laws and presidential issuances.
Page 14 of 15
••
"'( "
'. ' - . ~.
Section 16. Repealing Clause.-Other orders, circulars,
instructions, directives and memoranda inconsistent herewith are
hereby amended, repealed or modified accordingly.
Section 17. Effectivity.-These Guidelines shall take effect

fifteen (15) days after the completion of its publication in at least two (2)
newspapers of general circulation. Copies of these Guidelines shall
likewise be filed at the UP Law Center, UP Complex, Diliman, Quezon
City.
L~~~
Secretary { .
C:\My Documents\dc 48 revised(2)d.doc
DeP5"tment of Justice
eN: 02012.04048
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LML-DC-28C12 0""'1
, 28 March 2012

TO : Undersecretaries and Assistant Secretaries
Chief of Service/Staff in the Office of the Secretary
SUBJECT : Philippine Red Cross Membership Program
Attached is a letter dated 27 February 2012 from the Secretary

General, Philippine Red Cross (PRC) encouraging government agencies
to support the Red Cross Membership Program.
The program aims to promote social responsibility and give the

member access to all services of the Red Cross,
Enclosed is the membership annual premium and coverage

schemes to be chosen, Those interested may issue authority to deduct
their preferred contributions thru payroll deduction to be submitted to the
Personnel Division, this Department for transmittal to PRC.
For appropriate action.
L~~
Secretar;f'
o.p"trnent of Juo;"'. . ~
eN : 0201204036
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Manila
LML-DC28CI2-035
28 March 2012
DEPARTMENT CIRCULAR NO .. 02 2
SUBJECT: Support to the Coconut Sap Sugar
Attached is a letter dated 21 February 2012 from the Administrator,

Philippine Coconut Authority, Department of Agriculture encouraging
this Department to showcase the Coconut Sap Sugar in its various
events/affairs such as in meetings/conferences/conventions and
trainings/seminars/workshops.
The Coconut Sap Sugar, also known as Coco Sugar, is a healthy

and real natural product with simple processing without any chemicals or
additives. Using coco sugar will help our country's lowly coconut
farmers augment their farm incomes and also help improve the country's
economy.
For more detailed information, please contact the Office of the

Administrator at telephone numbers 927-8706 and 927-8116.
For guidance/appropriate action.
ll}";- (W) -
?CV~1~ED
• •••
Manila
14 March 2012
. DEPARTMENT CIRCULAR NO. 02 1

TO Undersecretaries/ Assistant Secretaries
SUBJECT 2012 Search for Outstanding Public Officials and Employees
Attached is a letter dated 07 March 2012 from the Civil Service Commission
announcing its 2012 Search for Outstanding Public Officials and Employees
conducted under the auspices of the Honor Awards Program (HAP).
The conferment of these awards, the Presidential Lingkod Bayan Award and
the Civil Service Commssion Pagasa Award, both for outstanding work performance;
and the Outstanding Public Official and Employee or the Dangal ng Bayan Award for
exemplary conduct and ethical behavior is the highlight of the annual celebration of
the Philippine Civil Service Anniversary in September.
Group nominations for Presidential Lingkod Bayan and the Civil Service
Commission Pagasa Awards are encouraged. Guidelines and nomination forms may
be downloaded from the website www.csc.gov.ph.
For further details, coordinate with the HAP Secretariat through telephone
numbers 931-7993 and 932-0381; facsimile number 932-0179; CSC Hotline 932-0 III
and TextCSC 09178398272 or at email address hapsecretariat@yahoo.com and
paio@webmail.gov.ph@csc.gov.ph or paio@csc.gov.ph. Deadline for submission of
nominat'ions shall not be later than April 30, 2012.
For your information and guidance.
Li~ If Secretary
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eN: 0201203332
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LML-DC14CI2 t),!>~
14 March 2012

TO Undersecretaries/ Assistant Secretaries
attached to the Department ,
SUBJECT Australia Awards for Development 2013
Attached is the invitation from the Australian Embassy, Manila

announcing its scholarship program Australia Awards for Development 2013.
The scholarship program provides opportunities for current and future

Filipino leaders to further their education, enhance their leadership skills and
build their professional and personal networks through study in Australia's
world-class universities .. Applications are open until 30 April 2012.
Further information is available at www.pahrodf.org.ph. or you may

contact Mr. Rod Sollesta, AusAID Portfolio Manager for Organisational
Development and Scholarships at telephone number (02) 863-2180 or at e-mail
address rod.sollesta@ausaid.gov.au.
For your information and guidance.

,
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L~~
Secretary ~
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eN. 0201203331
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Manila
LML-DC-29B12- Q!r)
February 29, 2012
DEPARTMENT CIRCULAR NO. 019_

SUBJECT •• CY 2012-2013 DOJ ANNUAL PLANS AND
CY 2011-2016 DEVELOPMENT PLAN
As a result of the planning activities of the Department and in line

with the Social Contract Agenda and the Philippine Development Plan, the
following' attached documents are hereby approved and' adopted as
reference/basis for programming, budgeting, implementation, monitoring,
evaluation and strategic partnerships:
1. CY 2012-2013 DOJ Annual Plan

2. CY 2012-2013 Priority Projects and Activities
3. CY 2011-2016 DOJ Development Plan' '
a. Full narrative
b. Strategy Matrix
c. Results Matrix
d. Budget Matrix
For implementation, guidance and reference of all concerned.

\
Enclosures:
As stated
T
Manila
LML-DC-22B12-028
7 March 2012
DEPAR~ENTCIRCULARNO. 01 8
SUBJECT: REVIEW AND APPROVAL OF CONTRACTS,
PURCHASE ORDERS AND JOB ORDERS
Pursuant to the power of control and/or supervision of the
Secretary of Justice over its attached bureaus and agencies, the
. Department's policy on the review and approval of contracts,
purchase orders and job orders is hereby reiterated, as embodied in
DOJ Department Circular No. 34 dated 31 May 2001, providing for
the "Delegation of Authority/Delineation of Functions and Signing
Authorities for Official Matters in the Department of Justice".
Accordingly, the following rules for the approval of (1) purchase
orders for supplies, materials and equipment; (2) job
orders/contracts for non-infrastructure repair works; and (3)
contracts for security, janitorial and other services, awarded through
public bidding or other modes procurement, are restated herein for
the guidance of all concerned:
1. For contracts, purchase orders and job orders amounting to
FIVE HUNDRED THOUSAND PESOS (Php
500,000.00) and below, the approving and signing authority
is vested with the Agency Head;

more than FIVE HUNDRED THOUSAND PESOS (Php
500,000.00) but not exceeding TWO MILLION PESOS
(Php 2,000,000.00), the approving and signing authority is
~....•..
,.
, ,
vested with the Undersecretary-in-Charge of Administration

and Finance, subject to the prior review and
recommendation of the Technical Staff and the concurrence
of Undersecretary-in-Charge of the Technical Staff;

more than TWO MILLION PESOS (Php 2,000,000.00),
the approving and signing authority is vested with the
Secretary of Justice, subject to the prior review and
recommendation of the Technical Staff and the concurrence
of the Undersecretary-in-Charge of the Technical Staff.
For strict compliance.
L~~~
Secretary
. ,.-
2
..
Manila
LML-DC09C 12
09 March 2D12

SUBJECT: 2013-2014 Hubert H. Humphrey Fellowship Program
The Philippine-American Educational Foundation (PAEF) invites

'. ' interested applicants to the 2013-2014 Hubert H. Humphrey Fellowship
Program in the United States.
The Humphrey Program brings accomplished professionals from

developing countries to the United States for ten (10) months of study and
related practical professional experiences in any of the following areas:
Agricultural and rural development; Communications/journalism; Economic

development; Finance and banking; Educational administration, planning and
policy; Higher Education Administration; HIV/IDS policy and prevention;
Human resource management; Law and human rights; Natural Resources,
environmental policy and climate change; Public health policy and management;
Public policy analysis and public administration; Substance abuse education,
...:.- . treatment and prevention; Teaching of English as a Foreign Language;
'';:~ ."'.
. " "
Technology policy and management; Trafficking in persons, policy and
prevention; Urban and regional planning. .
Application forms and information materials may be obtained from

the PAEF office at the 10th Floor, Ayala Life"FGU Center, 6811 Ayala
Avenue, Makati City and can also be downloaded from the PAEF website
www.fulbright.org.ph. Completed applications shall be forwarded directly to
the PAEF on or before June 1,2012.
~~~
LEILA M. DE LIMA I
Depmtrrlt'nt of Justice
eN: 0201203259
Secretary
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Manila
LML-DC-29B12-026
29 February 2012
DEPARTMENT CIRCULAR NO. _-0_1_5

TO .• All Heads of Bureaus, Commissions
and Offices, this Department
SUBJECT: 2012 DOJ Inter-Agency Sportsfest
In the spirit of unity and camaraderie, and to promote

sportsmanship, physical and mental fitness among the personnel of the
Department of Justice, the. 2012 Inter-Agency Sportsfest is hereby
instituted to commence gn 24 April 2012 and culminate on 27 May 2012 .
•.
DOJ Agencies are enjoined to participate in all activities of the
Sportsfest which shall be on official time/business.
Each agency shall shoulder the expenses of its teams, but other
expenses for overall operations will be shouldered by the DOJ proper,
subject to the availability of funds and the usual accounting and auditing
requirements.
. , · LJt~ 'tIMA
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Secretary
Depar~nt of justice
eN; 0201203113
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Manila
LML-DCI5BI2 -020
~15 February 2012
DEPARTMENT CIRCULAR NO. 014 -

Chiefs of Service/Staff in the Office of the
Secretary
All Heads of Bureaus, Commissions and
Offices attached to the Department
SUBJECT: Invitation to the FNF acCLICKmatize Photo

Contest
Attached is a letter dated 30 January 2012 from the Friedrich

Naumann Foundation for Freedom (FNF) inviting participants to the
acCLICKmatize photo contest.
The "acCLICKmatize" is a photo contest recently launched by

the FNF together with the Office of the Presidential Adviser on
Environmental Protection and the Laguna Lake Development
Authority (LLDA)to identify adaptive measures to climate change
which could raise awareness and possiblybuild adaptive capacities.
The contest runs from January 17 to March 2, 2012. Top

photos will receive cash prizes and shall be part of the exhibit at the
end of March 2012.
For the complete contest mechanics, please visit website:

www.fnf.org.ph/climatechange or you may call Mr. Jury Peralta at
8166086/87 or email ph climatechange@fnst.org.
For inforI]lj!P-onandgUidanC€'l
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Secretary
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DePllI'lml!f'lt of Justtee
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eN : 0201202369
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Manila
LML-DC-20A12-8oS

Subject Guidelines to Efficiently Release Inmates
Whose Maximum Period of Penalty
Has Expired or About to Expire
Date 20 January 2012
WHEREAS,Section 1 Article III of the 1987 Constitution

provides that "No person shall be deprived of life, liberty, or
property without due process of law, nor shall any person be
denied the equal protection of the laws";
WHEREAS, the continued confinement of inmates in our

prison facilities beyond his/her prison sentence constitutes
deprivation of liberty contemplated under the above-mentioned
Constitutional provision;
WHEREAS, there are numerous instances wherein

recommendations for release of inmates have been submitted for the
approval of the Secretary of Justice days, weeks, months and
sometimes years beyond the maximum period of sentence appearing
in the prison records;
WHEREAS, justice dictates that prisoners shall be promptly

released on the day indicated in their prison records as their
expiration of sentence;
NOW, THEREFORE, pursuant to the provisions of existing

laws and to effectively facilitate the release of inmates with expired
and/or expiring sentence, the following are hereby DIRECTED:
Procedure in the Bureau of Corrections (BuCor)
16 1. The BUREAU OF CORRECTIONS (BuCor, for

brevity) shall conduct a full inventory of inmates'
expiration of sentence beginning with the next preceding
month, and thereafter, complete the inventory and
projection of inmates' sentence which are set to expire this
year (2012);
2. The BuCor shall thereafter conduct a continuing review and
inventory of inmates with expired and/or expiring sentence
with the end view of expediting their release from prison.
3. The recommendation of the BuCor to be submitted shall
contain all the documents necessary for the Department to
effectivelyreview the recommendation, which shall include,
but not be limited to: (a) the prisoner's synopsis of prison
record; (b) the recommendation from the document section
that his case has been reviewed; and ( c ) certification of no
pending case and of no pending appeal;
4. Exempted from the coverage of this Circular are expired

sentences of prisoners who have appealed their conviction to
the Supreme Court or the Court of Appeals. Nevertheless, it
shall be the duty of the BuCor to inform the Court, through
the Department of Justice, that the inmate's sentence has
expired, more specifically in cases where the sentenced
imposed upon the prisoner is the maximum imposable
penalty on the offense committed.
5. In case the inmate withdraws his appeal and per the BuCor's
record his sentence has expired, his case shall be
immediately referred / forwarded to the Department for
appropriate action.
6. The recommendations mentioned in the preceding
paragraph, together with the accompanyingdocuments, shall
be submitted to the Department at least two (2) weeks
prior to the intended release of inmate. Failure on the part of
the officials and/or employee to comply with this directive
shall be sufficient ground to subject the officials and/or
employee concerned with the appropriate administrative
ftJ liability. . ,.
..
,
Procedure at the Department of Justice (DOJ)
7. Upon receipt of the BuCor recommendations regarding the

inmates' expired and/or expiring sentence, the office
tasked with reviewing the BuCor recommendation
shall promptly act on the matter and treat the
recommendation for the release of inmate with utmost
priority.
8. In extreme situations where delay in the processing of
inmates' release becomes unavoidable, the documents to be
forwarded to the Secretary of Justice shall contain a
statement indicating the cause of delay and how the same or
similar instances will be avoided in the future.
9. The review shall be immediately conducted and the action of
the BuCor recommendation shall forthwith be forwarded to
the Office of the Secretary of Justice not later than one (1)
week before the inmates scheduled release.
10. The Secretary of Justice, upon her findings that the
recommendation for the release of inmates is in order, shall
then affix her approval of the recommendations for the
release of inmates.
11. The action paper bearing the approval, seal and bar code of
the Office of the Secretary of Justice shall then be
immediately transmitted to the Bureau of Corrections for
appropriate action.
lIffectivity
12. This Circular shall take effect immediately and shall be in

force until further orders.
,
.'.L~~~
Secretary
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• Republika ng Pilipinas
Manila
LML-DC-13BI2._
13 February 2012

TO ALL PROSECUTORS
SUBJECT: AUTOMATIC REVIEW OF DISMISSED CASES

INVOLVING REPUBLI~ ACT NO. 9165
(COMPREHENSIVE DANGEROUS DRUGS ACT OF
2002)
In the interest of public service and pursuant to existing laws, the dismissal
of all cases whether on inquest, preliminary investigation, reinvestigation or on
appeal, filed for violation of Republic Act No. 9165 (Comprehensive Dangerous I
Drug Act of 2002) and involving the maximum penalty of reclusion perpetua or
life imprisonment, shall be subject to automatic review by the Secretary of Justice.
The entire records of the case shall be elevated to the Secretary of Justice
within three (3) days from issuance of the resolution dismissing the complaint or
appeal, as applicable, and the parties involved shall be notified accordingly. "
The automatic review shall be summary in nature and shall, as far as

practicable, be completed within thirty (30) days from receipt of the case records,
without prejudice to the right of the respondent to be immediately released from
detention pending automatic review, unless the respondent is detained for other
causes.
This Department Circular shall apply to covered cases which have been
dismissed prior to the issuance hereof, if such dismissal has not yet attained
finality as of the date of this Circular.
This Department Circular amends or modifies all pnor Issuances

inconsistent herewith.
L~
Department
secretaryl
of Justice
-- ~ ••. , I
1m1lli~[lm2ilm~~~nmD
Jr-..j .'.: t
Manila
LML-DC-06B12- 'VI'
" , 06 February 2012

DEPARTMENT CIRCULAR NO. 01'1,
FOR: Undersecretaries
Assistant Secretaries
t ... The Prosecutor General
, ' All concerned
RE Amended Policy on Review and Approval of Purchase

Orders and Job Orders and Contracts in the Department
of Justice
,~ ...
~\
, For purposes of expediting the process of all matters on procurement,

each Purchase Order (PO)/Job Order (JO)/Contract amounting to more
than Two Hundred Fifty Thousand Pesos (Php 250,000.00) that is
resorted through an alternative mode of procurement as indicated in the
Department's APP shall, aside from establishing the legal, technical and
financial capability of the concerned supplier/contractor, obtain approval
from the DOJ BAC.
However, each PO/JO/Contract amounting less than the subject
amount and is resorted through an alternative mode of procurement as
indicated in the Department's APP, need not obtain the same BACapproval
but must still establish the legal, technical and financial capability of the
supplier/contractor pursuant to the pertinent laws on government
procurement. This circular, however,does not include purchases through the
GovernmentProcurement Service.
Foregoing considered, Department Circular No. 022, s. 17 May 2011
(LML-DC-17E11-032is) partially amended in so far as the inclusion of the
subject ceilingprice is concerned.
L~~~
(secretary y
~pllttment of Just1(~
eN: 0201202260
IIIJII~~WI
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, Republika ng Pilipinas
Manila
i
LML-DC-9B12- 'l)n

TO All Heads of Agencies
SUBJECT Publication of a Department Annual Report
DATE 09 February 2012
Executive Order No. 292 otherwise known as the Administrative Code of

1987 provides that an annual report shall be submitted to the Office of the
President on or before the end of July of every year.
In view of the Department's goal for a comprehensive and unified

approach in reporting, it is hereby directed that there will be one Department
Annual Report published every year.
Henceforth, all agencies are required to submit their Annual Reports to

the Office of the Secretary every 15th day of January of every year for
Ij accomplishments starting from 1 January to 31 December of the preceding year
through the Planning and Management Service.
This does not preclude the periodic submission of special reports needed
by the Office ofthe President or such oversight agencies.
The Communications Division is tasked to furnish the National Archives

I ; official copies ofthe annual report which shall be open to public inspection.
L~i-
SecretarY)'
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LML-DC-IOBI2- --.::tL
DEPARTMENT CIRCULAR N'JJ lL..9

Date 10 February 2012
Subject Nomination for the 48th Regular Course ofthe Master
in National Security Administration (MNSA)
Program
Attached is a copy of the letter from Sec. VOLTAIRE T. GAZMIN

dated 19 January 2012 inviting nominees to the 48th Regular Course of the
Master in National Security Administration Program of the National Defense
College of the Philippines (NDCP) for the Academic Year 2012-2013.
The Graduate Admission Tests (GAT) are scheduled on the following

dates: March 15-16, April 12-13, and May 10-11,2012.
Interested applicants may forward their application to the Office of the

Assistant Secretary for Personnel Management and Development, this
Department.

•• •
Manila
LML-DC02B12 0\')
DEPARTMENT CIRCULAR NO.

o--0 8 02 February 2012
TO Undersecretariesl Assistant Secretaries

RegionaVCitylProvincial Prosecution Offices
SUBJECT 2012 Search for Outstanding Public Officials and Employees
Attached is Memorandum Circular No. 24 series of 2011 from Chairman

Francisco T. Duque III, Civil Service Commission announcing its 2012 Search for
Outstanding Public Officials and Employees.
The conferment of these awards, the Presidential Lingkod Bayan Award, the
Outstanding Public Officials and Employees or the Dangal ng Bayan Award and the
Civil Service Commission Pagasa Award forms part of the Commission's advocacy
of promoting excellence and of recognizing and rewarding civil servants for
outstanding performance, contribution and achievements and/or consistent
manifestation of exemplary ethical behavior in the public service.
Group nominations for Presidential Lingkod Bayan and the Civil Service
Commission Pagasa Awards are encouraged. Nominations form/s, flyers, 2012 Honor
Awards Program (HAP) Guidelines and other promotional campaign materials may be
secured from any of CSC's regional and field offices nationwide or downloadable at
the CSC website www.csc.gov.ph.
Submit your nominations directly to the Commission's Regional and

ProvinciaVField Offices or to the HAP Secretariat, Public Assistance and Information
Office, Constitution Hills, Diliman, Quezon City not later than April 30, 2012.
numbers (02) 931-7993 and (02) 932-0381; telefax 932-0179; CSC Hotline (02) 932-
0111 and TextCSC 09178398272 or at email address hap@csc.gov.ph or
paio@csc.gov.ph.
V:LE~ .~ 'W)
1P Secretary ~ C\f ~H1ED
Manila
LML-DC31AI2
31 January 2012
D~PARTMENT CIRCULAR NO. 00 7

SUBJECT Invitation to the Church's Universal Day of Prayer

for the Sick
Attached is the letter dated 12 January 2012 from Ambassador

Howard Q. Dee, Vice Chairman, Family Rosary Crusade Philippines,
inviting the DOJ Family in the celebration of the Church's Universal Day
for the Sick on February 11, 2012 at the Shrine of St. Therese of the Child"
Jesus, Villamor Airbase across NAJA 3 from 9:00 a.m. until 12:00 noon in
honor of Our Lady of Lourdes with the following schedule:
9:00 a.m. ,Prayer Healing

10:30 a.m. Holy Rosary
11 :00 a.m. Holy Mass
For information and dissemination to interested personnel.
LJ~ Secretary
••. .J , .
Departm!nt of Justice
eN; 0201202041
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• Republika ng Pilipinas
Manila
LML-MC-2N2-_
January 2, 201';!
DEPARTMENTCIRCULARNO. 00 6',
- '
SUBJECT: Institutionalizing Plamiing, Programming and

Budgeting Systems in the Department -
Mainstreaming the Organizational Performance
Indicator Framework (OPIF) and Medium-
Term Expenditure Framework (MTEF)
Policy and Coverage
1.0 In line with the government's commitment to institute good

governance and our thrust to enhance the administration of
justice, the Department will strengthen its planning,
programming and budgeting capability by mainstreaming
the OPIF and MTEF.
2.0 This will cover the entire Department including its

constituent and attached Agencies as well as inter-agency
bodies headed by the Department.
The OPIF and MTEF
3.0 The said frameworks (graphical illustration attached) are

among the public expenditure management reforms of the
government as prescribed by the Department of Budget and
Management (DBM).
4.0 The OPIF integrates planning and budgeting by establishing

the link between results and resources through appropriate
performance measures. It establishes priority expenditures,
identifies targets, measures and assesses accomplishments
and reports results using major final outputs (MFOs) or the
~mandated goods and services to external clients.
Page 1 of 4
'.
•
5.0 The MTEF estimates future costs of.programs, activities and

projects (PAPs). It involves multi-year programming of
resources and costs (usually three to five years) to help
ensure sustainability of PAP implementation, stability of
operations, completion of projects and predictability of
funding.
Mainstreaming OPIF and MTEF
6.0 The said frameworks shall be integrated into the following

internal management systems and processes of the
Department.
6.1 Planning
6.1.1 Strategic planning - defining high level medium-

term goals, strategies and activities of the
D,epartment vis-a-vis the government thrusts,
priorities and policies.
6.1.2 Action/operations planning - setting short-term

or annual targets and PAPs at the levels. of the
Department, individual Agencies and their
constituent organizational units.
6.2 Programming
6.2.1 Project development - detailed design and plan

of projects including activities, resources and
methods.
6.2.2 Expenditure programming - multi-year planning

of funding requirements and sources of
financing.
6.2.3 Procurement programming - formulation of

annual procurement plan with costs, methods
and sources as required under RA No. 9184.
6.3 Budgeting
6.3.1 Performance-based budgeting physical

ki accomplishments and targets are considered in
'LV annual budgetary levels.
Page 2 of4 .
•
,,
6.3.2 Fund programming - detailed allocation and

periodic scheduling of fund release and
utilization (i.e. appropriations and cash).
6-4 Monitoring, evaluation and reporting
6.4.1 Monitoring and evaluation system - organized

plan of. indicators, measures, information
requirements, data sources, methods and
timelines.
6.4.2 Reporting systems - development/preparation/

processing of internal and oversight reports.
consistent with monitoring and evaluation
requirements.
6-4.3 Performance evaluation assessing the

attainment of goals and targets as well as process
and cost efficiency.
Action Plan
7.0 Starting CY 2012, the Department shall undertake the

following projects and activities.
7.1 Review of MFOs and performance indicators and

restructuring of budgetary PAPs pursuant to DBM
National Budget Circular No. 532.
7.2 Development of an integrated planning, programming

and budgeting system of the Department with standard
procedures and forms.
7.3 Formulation of monitoring and evaluation systems at

the Department and Agency levels for strategic and
operational performance.
7-4 Review and rationalization of reporting requirements,

systems and procedures.
7.5 Develop and/or enhance internal statistical methods

and information technology (IT) systems for accurate
and timely generation, management and analysis of
W performance/resource data.
1}J Page 3 of4
"
"
7.6 Development of resource standards that will define the

optime;tl funding, manpower, equipment and
infrastructure needed for the achievement of output
targets and as basis for annual budgeting, procurement
planning, multi-year programming and internal
control. .
7.7 Coordination/consultation vvith and partIcIpation of

key stakeholders including frontline units in the
development and implementation of the herein
activities and systems.
7.8 Capacity enhancement of planning, management,

budget and procurement officers on the new systems to
be put in place.
7.9 Development of policy issuances, reference guides and

systems/procedural manuals ..
7.10 Secure and maximize support/assistance from

development partners for these activities and projects.
Implementation Arrangements
8.0 The Planning and Management Service and Financial Service

shall jointly program, organize and coordinate the said
undertakings.
9.0 The internal management (planning, management, financial,

administrative and IT) as wen as frontline units shall
participate in both development and implementation of the
systems.
10.0 For information and guidance of all concerned.
Depllftrnent of Justice
eN: 0201201567
B.l.: ---(W i - ImJllm[IID!I~IIIUme
2C"'VlIo1ED Page 4 of 4.
•
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Manila LML-DC-16A12- \JaC
January 16, 2012
DE:PARTMENT CIRCULAR NO. 00 5

TO : Undersecretaries and Assistant Secretaries,
Heads of Services/Offices in the Department
Proper, and Heads of Agencies and Inter-
Agency Bodies Under or Attached to the
Department
SUBJECT : POSTING IN AGENCYWEBSITES OF THE

FINANCIAL, PERFORMANCE AND
. PROCUREMENT REPORTS/DOCUMENTS
Pursuant to Section 93, General Provisions of RA No. 10155,

otherwise known as the General Appropriations Act (GAA) of 2012, a
"transparency seal" shall be posted in the respective official Agency
websites, to include the following:
1. The Agency's mandates and functions, names of its officials with

their position and designation, and contact information;
2. Annual budget execution documents and accountability reports
required under National Budget Circular Nos. 507 and S07-A
dated January 31, 2007 and June 12, 2007, respectively, for the
last three (3) years;
3. Their respective approved budgets (under the GAA) and
corresponding targets;
4. Major programs and projects categorized in accordance with the
five key results areas under E.O. No. 43, s. 2011;
5. The program/projects beneficiaries as identified in the
applicable special provisions;
6. Status of implementation and program/project evaluation
and/or assessment reports; and
7. Annual procurement plan, contracts awarded and the name of
contractors/ suppliers/ consultants.
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Secretariff
~par1:Tr'l!nt of Justice
2C'v'yH1ED eN: 0201201504
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Manila
LML-DC-12A12- iJ~
DEPARTMENT CIRCULAR NO. 00 4.

TO Undersecretaries and Assistant Secretaries
. The Prosecutor General
All Regionalj Provincialj City Prosecutors in the
All concerned
SUBJECT REVISED STATEMENT OF ASSETS,

LIABILITIES AND NET WORTH (SALN)
FOR 2011
DATE 12 January 2012
Attached for your information is a copy of CSC MC NO. 19 s.

2011 enjoining all public officers and employees to use the Revised
Statement of Assets, Liabilities and Net Worth (SALN) Form
beginning 2011.
The deadline for submission of the accomplished Revised SALN

for the year 2011 is on 30 April 2012 at the Personnel Division,
Administrative Service, this Department
For compliance.
LE1~=-
Secretary}
;.;,.
.. ,imi~rno~~;';;nm_ ~
•
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2C"!;;litfED
Manila
LML-DCI3L11 £
- 13 December 20 II

SUBJECT : 2012 Search for Outstanding Public Officials and Employees
Attached is a letter dated 18 November 2011 from Chairman Francisco T.

Duque III, Civil Service Commission announcing its 2012 Search for Outstanding
Public Officials and Employees under the auspices of the Honor Awards Program
(HAP).
The annual nationwide search is the highest and most coveted recognition
given by the government to individuals and/or group of individuals who have excelled
or shown utmost dedication and commitment in the public service.
The conferment of these awards, the Presidential Lingkod Bayan Award, the
CSC Pagasa Award and the Dangal ng Bayan Award, highlights the annual
celebration of the Philippine Civil Service Anniversary in September.
The nominations shall be ,guided by the 2012 HAP Guidelines. Group

nominations for .Presidential
. Lingkod Bayan and CSC Pagasa Awards are encouraged.
-.'
Submit your nominations to the Office of the Asst. Secretary for Personnel
Management and Development, this Department not later than April 30, 2012.
numbers 931-7993 and 932-0381; telefax 932-0179; CSC Hotline 932-0111 and
TextCSC 09178398272 or at email addresshap@csc.gov.phorpaio@csc.gov.ph.
s,,; (VI)
eGV1H1ED
" -
Republika ng Pilipinas ,
Manila
LML-DC-15LU-u6
December 15, 2011
DEPARTMENTCIRCULARNO. 002
TO •• HEADS OF AGENCIES UNDER OR ATTACHED
TO THE DEPARTMENT
SUBJECT: DBM GUIDELINES ON REVIEW OF MAJOR

FINAL OUTPUTS/PERFORMANCE
INDICATORS AND RESTRUCTURING OF
PROGRAMS, ACTIVITIES AND PROJECTS
Attached is a copy of National Budget Circular No. 532 dated

November 28, 2011, re: Guidelines on the Review of Major Final Outputs
(MFOs) and Performance Indicators (PIs) and Restructuring of
Programs, Activities and Projects (PAPs).
In complying with the said Circular, please adhere to the attached

DOJ Institutional and Results Framework which is among the results of
the Department-wide development planning activities.
You will be furnished separately via email of the OPIF Reference

Guide cited in the DBM Circular. The Planning and Statistics Division,
Planning and Management Service, shall coordinate with you on the
matter and organize activities, as needed,
LE~'li-
Secretary
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1. National Budget Circular No, 532 dated'November 28, 20U (12 pages)
2. DOJ Institutional and Results Framework (3 pages) .. ',
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Manila
LML-DCI9L11 1Ir-
_ 19 December 2011
DEPARTMENT CIRCULAR NO, J1JL 1

SUBJECT: Lee Kuan Yew School of Public Policy
Attached is a letter dated 28 September 2011 from Second Secretary

Daniel Wang, Embassy of the Republic of Singapore inviting applicants for
Masters in Public Administration (MPA) and Masters in Public Policy (MPP)
programmes of the National University of Sinapore's Lee Kuan Yew School of
Public Policy which will both commence in July 2012.
The MPP programme is a 2-year programme that provides a strong

foundation for future public service leaders with 1-5 years of work experience
in policy analysis, programme evaluation, management and politics.
The MPA programme is a I-year programme designed to enhance the

~ffectiveness of mid-career professionals to work on increasingly complex
issues shaping national, regional and global policies and projects.
Interested applicants may submit their application to the Office of the

Assistant Secretary for Administration, this Department not later than 31
January 2012 for transmittal to the Embassy of the Republic of Singapore.
For further details, please visit Lee Kuan Yew School's website at
www.lkyspp.nus.edu.sg. _
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cC\/V:~1EO eN: 0201201061
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~--------------~~~ ~~--~;--.

DEPARTMENT CIRCULAR No. --- 05 3

SUBJECT Civil Service Commission (CSC)

DATE 3 September 2012

Attached is a copy of Civil . Service Commission (CSC)

The amended Rule took effect on 20 June 2012. A reminder is

Please be guided accordingly.

DEPARTMENT CIRCULAR NO. 052

SUBJECT Request Forms for Coverage and/or Press Release

Requests for coverage shall be submitted to the Communications

For information and guidance. ,

S.:;',.'. - .. ~--~_., •.•

SUBJECT: Gender and Development (GAD) Focal Point

In line with RA No. 9710 otherwise known as the Magna Carta of

1. PCW Memorandum Circular No. 2011-01 dated 21 December 2011-

2. PCW-NEDA-DBM Joint Circular No. 2012-01 - Guidelines for the

Each Agency shall institute appropriate implementing mechanisms

One of the GFPS members shall be designated as head of the GFPS

The Agency TWG members shall be representatives from the

The GFPS Executive Committee and TWGs shall be supported by a

As basis for the Agency GAD plans, budgets and accomplishment

.., ' '.u. J ~ t J " -'-

DEPARTMENT CIRCULAR NO. 050

In the interest of the service and pursuant to the provisions of existing

2. This protection accorded by the law to individuals against undue

3. In order to avoid confusion among criminal justice stakeholders, the

be considered in determining whether the public officer or

3.1.1. The observance of non-working holidays, during which it

3.1.2. Extraneous factors like means of communication and

It should be emphasized, however, that the foregoing

4. Immediately after an arrest, the person arrested shall be brought to the

However, under the exceptional case where no inquest prosecutor is

If the inquest prosecutor orders the arresting officers to submit

5. The "12-18-36" rule m Article 125 are subject to the following

5.1. Under Rule 112, Section 7 of the Rules of Court, if an arrested

5.2. The guidelines contained in this Department Circular shall be

5.3. The guidelines contained in this Department Circular shall be

The foregoing guidelines are in line with the Department's commitment

For guidance and compliance.

DEPARTMENT CIRCULAR NO. -Cf4 8

SUBJECT: 112th Philippine Civil Service Anniversary (PCSA)

Attached is Memorandum Circular NO.8 series of 2012 from the

Relative thereto, enclosed are the suggested activities to be

For more information, please contact the Public Assistance and

For your guidance and appropriate action. ,

LEk~ ~. I< • - -_.

August 16, 2012

DEPARTMENT CIRCULAR NO. 04 7

SUBJECT: Cascading of Department Performance Targets

Attached is a copy of Memorandum Circular No. 2012-1 dated

The Planning and Management Service shall coordinate/facilitate

For information and appropriate action.

DEPARTMENT CIRCULAR NO. _0_4_6_

Consistent with the thrust of the Department to provide effective

Re .onal District Office Area of Res onsibili

3. CAR - Cordillera Administrative CAR covers only Benguet,

4. Region III - Central Luzon

7. Region V - Bicol Regional Office in Entire Region V

9. Region VII - Central Visayas Entire Region VII

10. Region VIII - Eastern Visayas Entire Region VIII

14. Region XII - Central Mindanao Entire Region XII, including

15. Region XIII - CARAGAin Entire Region XIII

For dissemination, guidance and compliance.

~--------------~ --~;--.