Function Specification

ZCL1 Contract Letter

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1. Coversheet information
Expected Delivery Date

Associated Gap Document reference

# STAGEGATE Who By Contact Phone Completed

Number When

1 Functional Specification Documented AK 57 4 2603624

(Business Process Specialist)
2 Functional Specification QA
(IM Team Lead)
3 Program Specification Documented
(ABAP Technical Team Lead)
4 Development Completed
Program Notes and Technical Attributes
updated
(Business Support Analyst – Developer)
5 BSA Unit Testing Completed
Unit Testing Documented
(Business Support Analayst – Tester)
6 Development QA
(ABAP Technical Team Lead)
7 Workunit Accepted
(IM Team Lead)
8 BSA Testing Completed
Workunit Closed
(Business Process Specialist)

2. Definition
Report
Interface into SAP
Interface from SAP
Conversion
Extension
Form
Global
Local
Client
SAP Instance

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3. Business requirements
Output is required for the printing of a ‘Contract’ letter. A contract is a mini agreement for pricing of goods
that can be used by Colombia for some customers. The output will print on request of the user.

3.1. Business Benefit

The contract letter is both a requirement for the business and the customer. This is the means of verifying
the conditions and goods agreed to within the contract. In the future this could be faxed or emailed to the
customer.

3.2. Scope
3.3. Functional Users
G&G, Sales representatives and CSC.

3.4. Dependencies
Training Documentation
Global Template

3.5. Process
The Contract will be agreed with the customer, the Cryogas user will then create the contract in the system
using the sales order type CO and a printout of the ‘Contract’ letter will be produced. The customer will
date and sign the agreement.

3.5.1. Process pre-requisites

3.6. Field Mappings

Data SAP Field Notes

Logo
Print Company Logo in Left hand corner

Sales Office Print Name Sales Office who created Contract

Sales Office Address Print Address Sales Office who created Contract.

Date Current date of print of Contract output

Telephone Print Telephone number of Sales office

Facsimile TVKO-ADRNR Print Facsimile number of Sales office

As per Specification <Dear Sir/Madam, Thank you for

Text
inquiry>

Material Description VBAP-ARKTX Print Material Description

Quantity RV45A-KWMENG Print item quantity.

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 Data SAP Field Notes

UoM VBAP-VRKME Print item Unit of Measure

Value Print price of one unit.

Contract Total Print value of the total contract

Text As per spec <The Contract Agreement>

Contract Valid from VBAK-ANGDT Print Contract Valid ‘From’ date

Contract Valid to VBAK-BNDDT Print Contract Valid ‘To’ date

Contract Number VBAK-VBELN Print Contract Number

Contact Print Name of the user ID

Date if Issue VBAK-AUDAT Print date Contract created

Text As per spec <Once again, thank you >

Signature name Print name of the user

Company Name Sales Organisation Name

Text As per spec, place for signing agreement

3.7. Other
.

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 4. Program Description
The program will need to identify the output type for the relevant countries –
ZCL1 is in a letter format and the output type is required in language Spanish (SP) for the business of
Cryogas in Colombia

5. Costing
5.1. Complexity

5.2. Estimates
Change System testing
management including test
Design/config Programming/ (training script Documentation
unit testing materials, data, development in
STT etc). Consult Test Director
change analyst if
necessary.

6. Output Requirements

Microsoft Word
Microsoft Word
Document Document
As per the attached word documents (EN and SP) that will represent the sapscript for output type ZCL1 Contract
Letter. The output wil be printed on a laser printer and LETTER type white paper.

7. Configuration Requirements

8. Master Data Requirements

9. Batch Schedule Requirements

10. Programming Requirements

11. IMG Change Requirements

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12. Testing Requirements

13. Assumptions

14. Steps to Production

14.1. Transport List

15. Outstanding issues

16. Third party details

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