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Angola Subsea Operations

Document Title Risk Management and Reporting

Procedure

Document Number ANG-RGN-OSS-QMS-PRO-0042

Revision No A1

Copyright © BP Exploration Limited 2001

All rights reserved
None of the contents of this document shall be disclosed, except to those directly concerned with the subject and no
part of this document may be reproduced or transmitted in any way or stored in any retrieval system without the prior
written permission of general management, BP Exploration Limited.
Risk Management and Reporting Procedure

Title: Risk Management and Reporting Procedure

Asset/Block: Angola
Author(s): Mark Clawson
Owner: Tony Hunt
Issue Date: 11/10/2012
Issuing Department: Operations Management

Abstract:

Document Number: ANG-RGN-OSS-QMS-PRO-0042

Document Type: Procedure
Document Administrator: Subsea Operations Information Management Co-Coordinator
Classification:
Review Frequency: Annually
Distribution/Applicability: SO&R  Subsea Subsea  Subsea  Subsea 
Region Ops Eng Execute QA
Manager
Subsea  Subsea  Subsea  Subsea  Subsea 
Perform. Planning HSE Wells IM
Subsea  Blk 18  Blk 31  Vendor  Other 
Projects
Other  Other  Other  Other  Other 
Name: Allan Cusack Discipline: Risk Champion
Technical Authorities:
Name: n/a Discipline: n/a

tony.hunt@uk. Digitally
Issuing Authority Approved by: signed by
tony.hunt@uk.bp.com

bp.com
DN: cn=tony.hunt@uk.bp.com
Date: 2012.11.09 16:14:35 +01'00'
Tony Hunt- Subsea Operations Manager
Document Location:
Last update/Timecheck
Applicable OMS
OMS SPA: S&OR Region Risk Director
Links/Essentials/SPA:

Revision Control
Revision Description Date Prepared Reviewed Approved
A1 Approved for Use 11/10/12 MC TH TH

01 For Internal Review 15/09/12 MC TH TH

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Risk Management and Reporting Procedure

CONTENTS

1 PURPOSE ....................................................................................................................... 4
2 SCOPE ............................................................................................................................ 4
3 ABBREVIATIONS........................................................................................................... 4
3.1 Abbreviations............................................................................................... 4
4 PROCEDURE .................................................................................................................. 4
4.1 Introduction ................................................................................................. 4
4.2 Subsea Operations’ Risk Identification team/personnel .............................. 5
4.3 Recording Subsea Operations’ Risks........................................................... 5
4.4 Subsea Operations Risk Grouping ............................................................... 7
4.5 Subsea Operations’ Risk Extraction and Escalation..................................... 8
4.6 Reporting. .................................................................................................... 8
APPENDIX 1. Subsea Operations Risk Reporting Template ............................................. 9
APPENDIX 2. Subsea Operations Risk Matrix Tool ......................................................... 10

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Risk Management and Reporting Procedure

1 PURPOSE

The purpose of this document is to identify the process that Subsea Operations utilise to
manage and report risk. This procedure solely covers Subsea Operations’ method of
reviewing and reporting risk. All Risk Assessment, Prioritisation and Management activity
will be carried out in accordance with the S&OR regional document; Assessment,
Prioritisation and Management of Risk Procedure (ANG-RGN-SOR-PRO-0002).

2 SCOPE

This procedure shall be read, used and complied with by all BP employees and contractors
with roles and responsibilities for the assessment and prioritisation of risks within the BP
Angola Region, Subsea Operations function

3 ABBREVIATIONS

3.1 Abbreviations

GDP Group Defined Practice

HSSE Health, Safety, Security and Environment
RAT Risk Assessment Tool
S&OR Safety and Operational Risk
SPA Single Point Accountability

4 PROCEDURE

4.1 Introduction
The Angola Region Operations Function, of which Subsea Operations is a sub-function, use
RAT as the tool for managing risks. It is expected that Operations, e.g. AOM, and the VP
Operations review RAT on the frequency set in the Angola Region Assessment,
Prioritisation and Management of Risk Procedure (ANG-RGN-SOR-PRO-0002) to
understand all the risks they are managing.

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Risk Management and Reporting Procedure

Subsea Operations shall use the following risk registers to manage their risks:
1. Microsoft XL Risk Register held on Angola One as a data recording and reviewing
tool used to record and review risks only.
2. The Risk Register within RAT as the required system for the record, report and
manage risk.
3. Production Division Risk Register within RAT as the required risk register to report
risks outside of the subsea function. (Grouped Risks are held and reported on this
register)

Subsea Subsea
Team risk operations risk operations
registers in register in RAT grouped risks
Angola One All risks Risks for within Region risk
(excel) migrated - edited by reporting register in RAT
Subsea Risk migrated
- edited by Champion only to Extracted risks-
subsea team capture all escalation made
changes made to by Subsea Risk
the excel register

Subsea shall ensure that certain risks (criteria below) are escalated up to the Production
Division risk register in RAT for inclusion in risk conversations at a facility or function level.
Risks not escalated would be considered not reported by the subsea function.
Teams shall be supported in the development of their risks by the Subsea Operations Risk
Champion, where necessary.

4.2 Subsea Operations’ Risk Identification team/personnel

Risks can be identified either at formal risk workshops, via the TQ process, informally at
team meetings or by an individual. It is everyone’s responsibility to identify and highlight
risks.
Typical sources of risks may come from:
-project handover (outstanding design, commissioning, handover risks)
-project risk studies (MAR, HAZOPs, FMECAs)
-emerging risks (typically resulting from feedback from the integrity management process in
place)

4.3 Recording Subsea Operations’ Risks

Subsea Operations shall use the function level Microsoft XL risk register held on Angola
One
ANG-RGN-OSS-QMS-REG-0001 Subsea Operations Risk Register (Latest Revision)

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Risk Management and Reporting Procedure

Recording Subsea Operations’ Risks (cont)

All information derived will be loaded into the XL Risk Register by the risk owner. The Risk
owner will be the discipline team leader (eg Project Manager, Flow Assurance Team Lead,
Controls Team Lead etc). Discipline risks will not be the sole responsibility of the
Engineering Manager.
The macro code of the XL Risk Register provides the following features:
 Locks the editing and approval of risks with password protection (Passwords are
both different)
 Makes the user enter their name and automatically tracks and dates on the front
sheet who has edited/approved
 Automatically highlights changes and deletions within in register with green text or
green background respectively
 Locks the calculation of risk scores and automatically fills in with conditional
formatting and number
 When approving risks, new changes are identified and can be cycled through and
approved individually (changes green text back to black)
OR
 If all of the changes are approved on a single register e.g. flow assurance, a
widespread approval can be used

These macros prevent errors or changes being made without the knowledge of the Risk
Champion.
The Subsea Operations XL Risk Register ultimately is used as a “data recording and
reviewing” tool only and the amended data on that register is then loaded into the Risk
Assurance Tool (RAT).
RAT is the required system for the recording, reporting and managing risk. Subsea
Operations utilise RAT for Managing and Reporting Risk and also to allow us to interface
with the regional registers and S&OR.

RAT operation is currently restricted to trained users. S&OR are currently drafting the RAT
user procedure. Any questions regarding the operation of RAT can be passed to the
Operations Subsea Risk Champion. The Operations Subsea Tier 4 full risk register is held
on the Risk Assurance Tool (RAT) is located:

http://projects.bpweb.bp.com/bprat/risk_register.asp?id=382

Note:
Approval and authority is required to view, add or edit risks within RAT. For approval
contact the Operation Subsea Risk Champion or the S&OR Region Risk Director.

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Risk Management and Reporting Procedure

4.4 Subsea Operations Risk Grouping

There are a number of enduring risk events which have been identified by the subsea
organisation. These may be represented by a number of individual risks in the subsea risk
register – i.e. where particular causes to the risk event have been identified and described,
or where barrier weaknesses or failure modes have been identified.
Within the subsea RAT Risk Register, these individual risks are often used to ensure better
understanding and management of the risk events. The individual risks will also inform the
risk assessment of the enduring risk event. Operations will group its risks, therefore
producing a reduced, concentrated and reportable risk register. At the Production Division
level assessment, categorisation and grouping of these contributing risks will result in one
over-riding grouped risk event.
All risks will remain within RAT and will be managed as individual risks but top level risk
reporting will use grouped and aggregated risks only.
The risk groups are:
1. OOLs LOPC, Greater Plutonio,
2. Riser Tower Failure LOPC, Greater Plutonio
3. Riser Tower Failure LOPC, PSVM
4. Flexibles and Flowlines LOPC, Greater Plutonio
5. Flexibles and Flowlines LOPC, PSVM
6. Loss of production due to failure of Subsea Controls, Greater Plutonio
7. Loss of production due to failure of Subsea Controls, PSVM
8. Loss of production due to hydrate formation, Greater Plutonio
9. Loss of production due to hydrate formation, PSVM
10. LOPC due to Subsea Equipment Failure, Greater Plutonio
11. LOPC due to Subsea Equipment Failure, PSVM
12. Equipment replacement due to Corrosion and Erosion, Greater Plutonio
13. Equipment replacement due to Corrosion and Erosion, PSVM
14. Capability/Resource Issues in Subsea Operations,
15. Financial impact due to Late Project Delivery/Delay in Production,
16. HSSE incident on Vessel,
17. HSSE Vessel collision.
18. Business impact of Intervention Capability and Readiness,
19. LOPC through Subsea Wells, Greater Plutonio
20. LOPC through Subsea Wells, PSVM
21. Loss of production due to equipment failure, Greater Plutonio
22. Loss of production due to equipment failure, PSVM

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Risk Management and Reporting Procedure

4.5 Subsea Operations’ Risk Extraction and Escalation.

There may be the requirement for an individual risk to be reported outside of the grouped
risks. This extraction and escalation decision will be the responsibility of the Subsea
Operations Manager and/or the Subsea Operations Risk Champion.

These individual risks will either be new risks events which have been identified (ie do not fit
within the grouped risk events identified in the list above) or specific components of the
grouped risk events (ie a specific cause which has been identified, or a significant weak
barrier) which ais deemed to require specific attention, or due to severity or likelihood levels,
to be monitored, managed and reported to Regional level, even though it is are part of a
grouped risk.

Both these types of new risks should be reported immediately using the emerging risk
process (detailed in the Region Procedure ANG-RGN-SOR-PRO-0002).

This extraction and escalation will result in the individual risk being reported along side the
grouped risks within the Region Production Division Risk register (normally used for subsea
grouped risks.)

4.6 Reporting.
The risk champion, or delegated personnel, will be responsible for ensuring that risk is
reported on a monthly basis to the Subsea Operations Manger using the risk register
reporting template. Appendix 1.

The Subsea Operations manager can also request risk updates, full register on individual, as
required. These requests will also be submitted via the risk register reporting template.
Appendix 1.

A copy of each submitted report will be stored at Angola 1 folder tbc

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Risk Management and Reporting Procedure

APPENDIX 1. Subsea Operations Risk Reporting Template

The population and monthly submittal of this report is the sole responsibility of the Subsea
Operations Risk Champion.
document template number tbc can be found at location tbc

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Risk Management and Reporting Procedure

APPENDIX 2. Subsea Operations Risk Matrix Tool

The Subsea Risk Matrix tool is for reference only. A full risk assessment is to be carried
out in accordance with the Angola Region Assessment, Prioritisation and Management of
Risk Procedure (ANG-RGN-SOR-PRO-0002).

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