Republic of the Philippines

Commission on Audit
Regional Office No. III
City of San Fernando, Pampanga

Audit Group:
Audit Team:
Address:

Evaluation Checklist
on the Request for Documents/Reports in the possession or custody of the Office of the COA Audit Team Leader
Pursuant to COA Circular No. 2013-006 dated Sept. 18, 2013
(To be accomplished at the Audit Team Level)

No. Particulars Yes No N/A Remarks

Part A of the Request Form (RF) properly accomplished by the requester or representative
1 by providing all the information required therein
2 Photocopies of two valid IDs attached to the RF (Part B)
3 Original of the two valid IDs presented to the ATL/Processor for validation
4 Identity of the requesting party established by the Processor.

Determination if request is subject to the limitations set under Sec. 3.2 of COA Circular
No. 2013-006. A "YES" to any of the items under 5a to 5m below (or Item 3.2.a to 3.2.m
of the Circular) means that the request is covered by the limitations, and therefore, is
5 recommended NOT for approval.
a) Purpose of the request is contrary to law, morals and public policy or no purpose is
indicated in the RF
b) Documents requested are not described with sufficient particularity
c) Documents/ reports requested were prepared by and in the custody of the audited
agency, unless the same has been submitted to the COA and no copy thereof has been
retained by the agency

d) The requesting party or authorized representative refuses to (i) accomplish the RF; (ii)
subscribe the same before the authorized officials of this Commission

e) The purpose of the request indicates that the document/report or information

requested is intended to "fish for evidence to file a case against a public officer

f) The documents requested are no longer in the custody or possession of COA by reason
of their having been lost thru fire, flood etc or had already been disposed of after the
lapse of the safekeeping period

g) Documents/ reports are under audit or investigation by the COA or any investigating
body or when such audit or investigation has already been concluded but no
corresponding final audit or investigation report has yet been officially transmitted to and
received by the audited agency

h) Access to or the furnishing of documents would violate Articles 229 and 230 of Revised
Penal Code re: revelation of secrets, secrecy of bank deposits, anti-graft and corrupt
practices act, confidentiality of records in admin cases and other similar laws

i)Documents requested comprise of (i) drafts or decisions, orders, rulings, memo of the
COA officials/auditor; (ii) Interim Audit Reports (iii) minutes of meetings of the COA or any
of its Committee; (iv) Intra and Inter Office notes such Indorsement, Notice of Metting
etc. (v)audit working papers; and (vi) other interlocutory communication such as Audit
Highlights
j)documents requested pertain to the audit of Confidential and Intelligence Funds where
national security is involved
k) The documents/information requested are personal in nature and if obtained in the
course of audit the disclosure of which would constitute an unwarranted invasion of
personal privacy

l) The information is privileged communication such as neuro-psychiatric records, medical

records, communication between respondent COA official/employee in an admin case
before the COA and the like.

m) for SALNs (i) the 10-day period after filing has not yet lapsed; (ii) purpose for its use is
contraryt to morals or public policy or any commercial purpose except if it is to be used
for news and communications media for dissemination to the general public.

Additional limitations to the granting of request for documents

Document/Report requested is published in the official website of the COA - can be freely
downloaded by the requesting party without need of a written request (Item 3. 4 of the
6 Circular)
Documents/reports that are proper subject of a special audit or investigation (Item 3.6 of
7 the Circular)

8 The requesting party is willing to pay the following prescribed fees (if applicable)
a) P5.00/page for hard copy
b) P20.00 per report for electronic copy of AAR, Special Audit Report, etc.
c) P1.00/page authentication fee
d) cost of mailing by private courier or registered mail as determined by the Processor

Processed/ Evaluated by:

Processor/ATM

Reviewed by: