OTBR Application User Manual PDF

Deloitte Global
OTBR Application – User Guide

June 2018
Contents
1 OTBR Application - what is changing and why?
2 OTBR Access - viewing the new online statements
3 OTBR Reconciliation – member firm action items
4 Key Points
5 Important Features and Resources
6 Global Contacts
Copyright © 2018 Deloitte Development LLC. All rights reserved. OTBR Application – User Guide 2
OTBR Application
What is changing and why?
What is changing?
The current process, which relies on excel and e-mail, is being
replaced with this new online application
Why is it Changing?
 Improve efficiency, quality and consistency of reconciliations, payment proposals, and dispute
resolutions
 Streamline communication, eliminating the need for e-mail
 Act as a central repository of information - current and historical data can be easily referenced
 Increase transparency and visibility - professionals with access rights can view data
 Enhance usability with features including download capability, filters, and archived data
 Strengthen controls and create a better audit trail
OTBR Application
Viewing new online statements
How can users access the OTBR application?
Member firm finance contacts will receive an e-mail ~1 week
after month end with a link to the application
Step 1
Follow the link in the e-
mail to access the
OTBR portal
What statements will be available in the application?
The OTBR e-mail link will redirect users to the landing page of
the application, where options are available to select
Step 2
Select the Open Trial
Balance (“OTBR”)
button
How can users access the OTBR and other statements?
The OTBR button will open a dialog box with a search feature
Step 3
Search for and select
your member firm,
then click “Go”
How can users navigate the OTBR?
The content in the application will align with the current excel
format, with new enhancements for filtering data
Step 4
Option Option Option
Review for accuracy
against your records Filter by company Filter by Doc type Scroll for breakdowns
(see next slide)
Option
Copyright © 2018 Deloitte Development LLC. All rights reserved. Export to Excel OTBR Application – User Guide 9
OTBR Reconciliation
Member firm action items
How do users perform the reconciliation?
Start with the MF Action column on the right, which is a required
field
Step 5
Use the dropdown to
select the status of
each line item
Which MF Action dropdown should be selected?
Approved for settlement/payment this month

Select if the invoice is ready for payment or net settlement in the current month
 If your member firm net settles, use this dropdown for all payable and receivable
invoices approved for settlement
 If your member firm gross settles, use this option for Global receivables only
Under approval
Select if the invoice is pending approval by your business or member firm. If this
dropdown is selected, additional information is required (comments, approver contact
information)
Disputed
Select if the invoice is disputed or rejected. If this dropdown is selected, additional
information is required (comments, approver contact information) to help resolve the issue
Payable to MF
If your member firm gross settles, use this option for Global payables only
If an invoice is under approval or disputed, what additional
information is required?
Step 6
Details of dispute,
Complete name, e-
mail, and other
comments fields
How do users save and submit the reconciliation?
The applicable buttons are available in the bottom right corner
Step 7 Tip
Save while in progress Use the save button while the reconciliation is in process.
and submit when Once submitted, the report becomes read-only, and no
complete further changes can be made via the application.
Appendix
Key points, important features,
and resources
Key Points
1. The e-mail distribution list will not change – finance contacts that receive OTBR e-
mails today will continue to receive e-mails under the new process
2. The report is available for review and comment during the period mentioned in the
alert e-mail – the period for review generally closes around the 20th day of the month
3. OTBR reviews should be completed before the due date and submitted using the
submit button
4. Global Finance requires submission on or before the due date to allow adequate time
to review comments, take action on disputed items, and prepare the monthly
settlement
5. After the cut-off date (or after the report is submitted), the system is locked for
changes
6. Non-submission of your OTBR via the portal may result in delayed Global payments to
your member firm
7. If changes to master data are required (i.e., contact details, banking information,
etc.) use the ‘Master Data’ button in the bottom right to complete the form required
by Global Finance team
Important Features
Filters are available to refine search by company code, document
type, MF actions, and arrears
To access the Master

Data Form – Click on
“MASTER DATA” option
on the right bottom of
the screen. The
completed form needs to
be submitted via email
once updated.
We are here to help
Please feel free to reach out to our Global MF reconciliation team
for assistance
Team Members
rranout@deloitte.com sukthakur@deloitte.com atatiparti@deloitte.com
1st level of escalation 2nd level of escalation
sudichakraborty@deloitte.com psreejith@deloitte.com
About Deloitte
Deloitte refers to one or more of Deloitte Touche Tohmatsu Limited, a UK private company limited by guarantee (“DTTL”), its network of member firms, and their related entities. DTTL
and each of its member firms are legally separate and independent entities. DTTL (also referred to as “Deloitte Global”) does not provide services to clients. Please see
www.deloitte.com/about for a detailed description of DTTL and its member firms. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP
and its subsidiaries. Certain services may not be available to attest clients under the rules and regulations of public accounting.
Copyright © 2016 Deloitte Development LLC. All rights reserved.

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Deloitte Global

OTBR Application – User Guide

1 OTBR Application - what is changing and why?

2 OTBR Access - viewing the new online statements

3 OTBR Reconciliation – member firm action items

5 Important Features and Resources

 Streamline communication, eliminating the need for e-mail

 Strengthen controls and create a better audit trail

Approved for settlement/payment this month

To access the Master

rranout@deloitte.com sukthakur@deloitte.com atatiparti@deloitte.com

1st level of escalation 2nd level of escalation

Copyright © 2016 Deloitte Development LLC. All rights reserved.

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