Tutorial 1 Solution

1). Explain what is meant by a project and why a project is a temporary endeavour.

A project is a temporary endeavour undertaken to create a unique product service or result.

• It has a Start and end date

• It has a Unique product or service

2). Discuss with examples the difference between projects and operations.

Projects
• Create own charter,
organization, and goals
• Catalyst for change
• Unique product or service
• Heterogeneous teams
• Start and end
Operations
• Semi-permanent charter,
organization & goals
• Maintains status quo
• Standard product or service
• Homogeneous teams
• Ongoing

3). Write a definition for project management and justify your selection

"The art of directing and coordinating human and material resources to achieve stated objectives
within the limits of time, budget, and client satisfaction."

Achieve stated objectives within the limits of time, budget, and client satisfaction

4). Explain the purpose of project management and why should it be goal oriented

Is to plan, direct and track ( demonstrate ) projects.

Goal : to achieve optimum results. We need a goal

5). Discuss some of the influences that prevail on project management.

• Organizational Influences
• Key General Management Skills
• Socioeconomic Influences

6). Write a short note on each of the eight project stages as defined by the Chartered Institute of
Builders.

1. Inception : define project scope and risk , estimate cost , advantages of the result
2. Feasibility : establishes the broad objectives for the project
3. Strategy : plan of action to be achieved Eg selecting project team , cost planning and budgeting
4. Design : design decisions are made
5. Pre-Construction : planning before actual construction begins , completing legal documents
6. Construction : transform the project idea into a physical facility.
7. Commissioning : test and optimize each system before Handover
8. Handover /Closeout : handover to client , find what lessons should be taken from this project
7). Write a short note on the role of a Project Manager

• Monitoring the construction

• Co ordination of design / bidding process
• Consideration of future use
• Prepare the budget and cost estimate
• Lead and inspire with team spirit with all workers

8). Discuss project management in the context of PMI Knowledge areas and the process groups

Project Management Knowledge

• Project Integration Management

• Project Scope Management
• Project Time Management
• Project Cost Management
• Project Quality Management
• Project Communication Management
• Project Risk Management
• Project Procurement Management
• Project Human Resources Management

Process Groups:
• Initiating processes
• Planning processes
• Executing processes
• Controlling processes
• Closing processes

9). Describe briefly the ten ways in which a project can go wrong

1. Have no overall plan

2. Have a poorly defined scope
3. Don’t manage the scope
4. Ignore project organization
5. Assemble a poor estimate
6. Don’t control project costs
7. Develop an unrealistic and confusing schedule
8. Don’t manage the schedule
9. Don’t manage the start up
10. Make the same mistakes next time around

10). Why does project management require the services of other professionals

To make their best possible contribution, efficiently. at the right time

11). Explain the project life cycle.

“Collectively the project phases are known as the project life cycle.”