Parties & Roles Involved in

EXIM Air Freight

Process View
By
CII-IL
Process 1
• Shipper sends booking enquiry details to CHA’s IATA agent with
shipper letter of instruction, invoice and packing list and customs
declaration details.
• IATA agent provides Air freight rate to shipper, routing, pricing and
transit.
• Once shipment is confirmed shipper has to provide Invoice, packing
list and order copy ( if required)
• Once shipment is confirmed, shipper advices the date of clearance to
agent and CHA who in turn will book space with the airline
Process 2: IATA Agent
• Authorized to hold Airlines Airway Bill stock.
• Once shipper confirms the booking based on the pricing routing transit, the IATA agent executes
the Master Airway bill as per Shipper Letter of Instruction ( electronic or manual AWB).
• Authorized applicant has to sign on the Airway Bill bunch if the copies are manually prepared.
• Liaises with CHA’s for customs clearance process.
• CHA submits the clearance document with the ICGATE for generating shipping bill. Once the
shipping bill number is generated, it is entered in the Integrated cargo manifest system for cargo
acceptance.
• Along with Carting order release and shipping bill copy, agent enters the details in the GHA
system for Terminal charges billing.
• If cargo is available, the agent marks labels and transports it to the airport. If cargo is to be picked
up, agent sends the truck to shippers warehouse.
• While the above process is being initiated Agent sends truck to shipper warehouse for cargo pick
and makes it ready for carriage or if shipper has his own truck he brings the cargo to GHA
warehouse.
Process 3: Airline
Process 4
Customs House Agent (contd..)
Customs House Agent

Export Freight Officer

Process 5: GHA Operations : Screening
Process 6: Cargo Palletisation
Process 7: Cargo Ramp Handling
Process 8: Import Cargo handling
Process 9: Import Custom Clearance
Thank You