AQUARIUM HOTEL AQUARIUM HOTEL

POS TURN OVER FORM (AH #01) POS TURN OVER FORM (AH #01)
Store Name: COFFEE SHOP Store Name: COFFEE SHOP
Date: Date:
Time: Time:

Cash Sales Balance of Last Night: ____________ Cash Sales Balance of Last Night: ____________
Petty Cash Received (In SR): _______________ Petty Cash Received (In SR): _______________

Received by: ___________________________ Received by: ___________________________

Received from: __________________________ Received from: __________________________

TOTAL SALES OF THE SHIFT: ______________ TOTAL SALES OF THE SHIFT: ______________

Total Cash: SR Petty Cash: SR Total Cash: SR Petty Cash: SR

500 x = 500 x = 500 x = 500 x =
200 x = 200 x = 200 x = 200 x =
100 x = 100 x = 100 x = 100 x =
50 x = 50 x = 50 x = 50 x =
20 x = 20 x = 20 x = 20 x =
10 x = 10 x = 10 x = 10 x =
5 x = 5 x = 5 x = 5 x =
1 x = 1 x = 1 x = 1 x =
Total Amount: Total Amount: Total Amount: Total Amount:

Credit Card Sales: Credit Card Sales:

Visa Card Visa Card
Span Card Span Card
Amex Card Amex Card
M. Card M. Card
Coupon Coupon
Total Credit Card Sales: Total Credit Card Sales:

Total Sales Total Sales

Variance Variance

Turned Over by: Turned Over to: Turned Over by: Turned Over to:
Cashier Shift #1 Cashier Shift #2 Cashier Shift #1 Cashier Shift #2

___________________ _________________ ___________________ _________________

Checked by: Audited by: Checked by: Audited by:

SS / SM OM / Accounting SS / SM OM / Accounting

___________________ _________________ ___________________ _________________

 AQUARIUM HOTEL AQUARIUM HOTEL

Store Name: COFFEE SHOP Store Name: COFFEE SHOP

DAILY CASH SALES ENDORSEMENT (AH #02) DAILY CASH SALES ENDORSEMENT (AH #02)
Date: _______________ Date: _______________
Time: _______________ Time: _______________

Total Cash Sales Balance (Last Night): ___________ Total Cash Sales Balance (Last Night): ___________
Date of Sales: ______________ Date of Sales: ______________

Total Cash Sales to Hour: _____________________ Total Cash Sales to Hour: _____________________

Total Cash Endorsement: ______________________ Total Cash Endorsement: ______________________

BREAKDOWN: BREAKDOWN:
TOTAL CASH SR TOTAL CASH SR
500 x = 500 x =
200 x = 200 x =
100 x = 100 x =
50 x = 50 x =
20 x = 20 x =
10 x = 10 x =
5 x = 5 x =
1 x = 1 x =

Total Amount: Total Amount:

Turned Over by: Turned Over by:

___________________ ___________________
STORE MANAGER STORE MANAGER
Date / Time: ____________ Date / Time: ____________

Received by: Received by:

___________________ ___________________
AUTHORIZED OFFICER AUTHORIZED OFFICER
Date / Time: _____________ Date / Time: _____________

Checked by: Checked by:

_____________________ _____________________
OPERATIONS MANAGER OPERATIONS MANAGER
Date: ________________ Date: ________________

Copy 1 - Accounting's Copy 2 - Store

 AQUARIUM HOTEL AQUARIUM HOTEL

DAILY SALES REPORT (AH #03) DAILY SALES REPORT (AH #03)
Store Name: COFFEE SHOP Store Name: COFFEE SHOP
Date: _______________ Date: _______________

Total Petty Cash Received: _________________ Total Petty Cash Received: _________________

Total Sales Invoice:________________________ Total Sales Invoice:________________________

Total Cash Endorsed: ______________________ Total Cash Endorsed: ______________________
Total Credit Card Sales: ____________________ Total Credit Card Sales: ____________________
Total Cash Available: ______________________ Total Cash Available: ______________________

CASH BREAKDOWN: CASH BREAKDOWN:

Total Cash: SR Petty Cash: SR Total Cash: SR Petty Cash: SR
500 x = 500 x = 500 x = 500 x =
200 x = 200 x = 200 x = 200 x =
100 x = 100 x = 100 x = 100 x =
50 x = 50 x = 50 x = 50 x =
20 x = 20 x = 20 x = 20 x =
10 x = 10 x = 10 x = 10 x =
5 x = 5 x = 5 x = 5 x =
1 x = 1 x = 1 x = 1 x =
Total Amount: Total Amount: Total Amount: Total Amount:

Credit Card Sales: Credit Card Sales:

Visa Card Visa Card
Span Card Span Card
Amex Card Amex Card
M. Card M. Card
Coupon Coupon
Total Credit Card Sales: Total Credit Card Sales:

VARIANCE: ________________________________ VARIANCE: _________________________________

REMARKS: ________________________________ REMARKS: _________________________________
_________________________________________ ___________________________________________

Turned Over By: Turned Over To: Turned Over By: Turned Over To:
SHIFT 2 CASHIERS STORE MANAGER SHIFT 2 CASHIERS STORE MANAGER

___________________ _________________ ___________________ _________________

Checked By: Audited By: Checked By: Audited By:

OPERATIONS MNGR. ACCOUNTING OPERATIONS MNGR. ACCOUNTING

___________________ _________________ ___________________ _________________

EXPENSES LIQUIDATION REPORT (AH #05)
AQURIUM HOTEL
STORE: COFFEE SHOP
DATE SUBMITTED: ______________________

NO. QTY UNITS DESCRIPTION AMOUNT DATE RECEIPT #

PURCHASED

TOTAL EXPENSES (IN SR): ________________________________________

PETTY CASH (IN SR): ____________________________________________
BALANCE (IN SR): _______________________________________________

Remarks: ______________________________________________________________

ITEMS RCVD BY: SUBMITTED BY: CHECKED & REIMBURSED BY:

_______________ _________________ _____________________

STORE MANAGER OPERATIONS MNGR ACCOUNTING DEPT.
 DAILY STOCKS INVENTORY SHEET (AH #06B)
AQUARIUM HOTEL
Date: _______________
SNACKS
Stocks' Name On Rcvd 1st 1st 2nd 2nd Total Disposal Balance
Hand Sold Left Sold Left Sold
DOUGHNUT
CROISSANT
SANDWICH
TIRAMISU
ROSE DE SABLE
FRENCH CAKE
CHEESE CAKE
Muffins
Cinnamon Rolls

Conducted by: Assisted by: Audited by:

____________ ___________ _____________
STORE SUPERVISOR BACKROOM STAFF SM / OM
DAILY TOOLS AND UTENSILS INVENTORY (AH #07)
COFFEE SHOP
MONTH: __________________

ITEMS SIZE BEG. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

INVTY.
Espresso Cup
Espresso Saucer
Ceramic Cup M
Ceramic Cup L
Saucer
Cake Plate
Ceramic Chocolate Cup
Pastry Plate S
Glass for Juice M
Glass for Juice L
Tea Cup M
Tea Cup L
Teaspoon
Fork
Knives
Turkish Cup - Ceramic
Turkish Plate
Turkish Coffee Maker M
Turkish Coffee Maker L
Fruit Plate
Jigger
Ashtray
Tea Maker
Tissue Holder
Milk Container
Trays

CONDUCTED BY:

CHECKED BY:

AUDITED BY:
DAILY TOOLS AND UTENSILS INVENTORY (AH #07)
COFFEE SHOP
MONTH: __________________

ITEMS SIZE BEG. 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ENDING VAR

INVTY. INVTY
Espresso Cup
Espresso Saucer
Ceramic Cup M
Ceramic Cup L
Saucer
Cake Plate
Ceramic Chocolate Cup
Pastry Plate S
Glass for Juice M
Glass for Juice L
Tea Cup M
Tea Cup L
Teaspoon
Fork
Knives
Turkish Cup - Ceramic
Turkish Plate
Turkish Coffee Maker M
Turkish Coffee Maker L
Fruit Plate
Jigger
Ashtray
Tea Maker
Tissue Holder
Milk Container
Trays

CONDUCTED BY:

CHECKED BY:

AUDITED BY:
STOCKS WITHDRAWAL SLIP (AH #08)
AQUARIUM HOTEL
COFFEE SHOP

Code Item Requested Qty Unit Date Time Rqstd by: Apprvd by: / OK X NO Released by Remarks
DAILY PRODUCT CONSUMPTION REPORT (AH #09)
AQUARIUM HOTEL
COFFEE SHOP
DATE: __________________

ACTUAL CONVERSION
ITEM DESCRIPTION QTY UNIT QTY UNIT REMARKS

PREPARED BY: ASSISTED BY: AUDITED BY:

_________________ _______________ __________________

STORE MANAGER BARISTA OPERATIONS MANAGER
 STOCKS DISPOSAL MONITORING SHEET (AH #10)
AQUARIUM HOTEL
COFEE SHOP

Date Stocks Qty Expiry Disposed Witnessed Remarks

Date By By

Submitted By: Approved & Checked By: Recorded By:

________________ ____________________ ____________________

STORE MANAGER OPERATIONS MANAGER IT / ACCOUNTING
 DAMAGED ASSETS DISPOSAL FORM (AH #11)
AQUARIUM HOTEL
COFFEE SHOP

ASSETS ASSET QTY DAMAGED REMARKS

DESCRIPTION NUMBER DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30

TOTAL QUANTITIES 0

Prepared By: Approved By:

____________________ _________________
Store Manager Operations Manager

Disposed By:

____________________ ________________
Store Supervisor Store Manager
Date: _______________ Date: ____________
 FIXED ASSETS ACCOUNTABILITY & TURN OVER FORM (AH #12)
AQUARIUM HOTEL
COFFEE SHOP

FIXED ASSETS ASSET NO. QTY CONDITION REMARKS

1 Espresso Machine ( Ellisee-te) 1

2 Juice Squeezer (SANTOS) 1
3 Coffe Grinder ( Bezzera) 1
4 Coffe Grinder ( MACAP) 1
5 American Coffee Machine ( Newcon) 1
6 Hot Chocolate Machine (UGOLINT) 1
7 Cream Machine (ISI) 1
8 Refrigator for Cakes (Berjaya) 1
9 Blender Mixer ( Barjaya) 2
10 Water Heater (Berjaya) 1
11 Ice Maker (BERJAYA) 1
12 Microwave Oven
13 Small Refrigator
14 Cash Registered/ POS
15 Bar Long Chair
16 Tables
17 Chairs
18
19
20
21
22
23
24
25
26
27
28

TOTAL QUANTITIES 12

Turned Over By: Turned Over To: Audited by:

____________________ _________________ _________________

OUTGOING MANAGER INCOMING MANAGER OPERATIONS MNGR
 CHECKLIST - OPENING CLEARING (AH #13)
AQUARIUM HOTEL COFFEE SHOP
DATE: _____________________________ TIME: ______________________
ACCOMPLISHED BY:___________________ SIGNATURE: _________________

CHECKLIST YES NO REMARKS

A. STORE
1 Are store's security locks not tampered?
2 Are glass walls not broken and in good condition?
3 Are walls, ceilings, glass doors in good condition?
4 Is the stockroom locked and not tempered?
5 Are the physical assets in good conditions?
6 Are all machines being used functional and in good condition?
7 Are all lightings functioning and in good condition?
8 Does the store has pleasant smell?

B. STAFFS
9 Is the number of staffs complete?
10 Is attendance available and being followed?
11 Are all staffs' have their work permit or Iqama?
12 Are all staffs on their prescribed uniform and in good grooming?
13 Does the store supervisor conduct the pep talk for the day?

C. CASH
14 Are the POS Take Out Form completely accomplished?
15 Is the POS Petty Cash in the drawers complete (1000SR)?
16 Is the balance cash sales of the previouos day complete?
17 Is total cash sales and credit card sales complete?
18 Are both POS contains loose bills for customer change?
19 Are the daily documents already compiled & ready for audit?

D. STOCKS
20 Have the Daily Inventory been conducted already using the DIS?
21 Is the Stocks Withdrawal Slip (SWS) consistenly accomplished?
22 Have all stocks been checked to be in good condition?
23 Have all expired stocks been properly disposed with documents?
24 Are all tools and utensils completely counted for the inventory?
 CHECKLIST YES NO REMARKS
E. STORE PREPAREDNESS
25 Are windows and glass doors totally clean in both sides?
26 Are all tables, chairs and other furnitures clean & free from stains?
27 Is kitchen clean and free from mess & bad odor?
28 Are all kitchen and service utensils clean and in good conditions?
29 Are all other service facilities, utilities & materials available
and in good conditions?
30 Is air conditioner in its acceptable temperature?
31 Is counter free from unnecessaary items or clutter?
32 Are posters, standees and menu list in good conditions and
free from damages?
33 Is newspaper rack clean and with latest newspaper for the day?
34 Are plants in good condition and properly taken care of?

CHECKLIST - CLOSING CLEARING (AH #13)

AQUARIUM HOTEL COFFEE SHOP
DATE: _____________________________ TIME: ______________________
ACCOMPLISHED BY:___________________ SIGNATURE: _________________

CHECKLIST YES NO REMARKS

1 Was the cash sales to hour is already endorsed.
2 Are all doors closed for the customers?
3 Does Cashiers conduct the X-reading and turn over to the
manager?
4 Does the Manager check the transactions if all are correct and
conducts the Z-reading?
5 Does Manager makes the final take out and conducts the POS
closing process?
6 Is DSR used in the take out of the day's sales?
7 Does Manager, together with the cashiers, deposits all the
money at the cash vaults and accomplish Cash Vault Logbook?
8 Are all POS been closed and plugged out?
9 Does manager accomplish the Daily Product Consumption?
10 Have the service staffs cleaned the store already?
11 Are all dishes and utensils cleaned?
12 Are all garbages properly disposed?
13 Are all machines, equipments and lightings shut down already?
14 Are all doors locked and store is secured?
* end *
OFFICERS' & STAFFS' WORK SCHEDULE (AH #14)
COFFEE SHOP
WEEKLY SCHEDULE: ______________________

Position Name Sat Sun Mon Tue Wed Thu Fri

OFFICERS:

Store Supervisor
SERVICE STAFFS:
Cashier 1
Cashier 2
Cashier 3
Barista 1
Barista 2
Barista 3
Bkrm/Dining 1
Bkrm/Dining 2
Bkrm/Dining 3

Total OP Staff
Total CL Staff
Opening: Sat-Thu Legend: F = Flexible O/C = Opening till closing
Fri O = Opening X = Rest Day
Closing: Sat-Fri C = Closing

COFFEE SHOP
WEEKLY SCHEDULE: ______________________

Position Name Sat Sun Mon Tue Wed Thu Fri

OFFICERS:

Store Manager
Store Supervisor
SERVICE STAFFS:
Cashier 1
Cashier 2
Cashier 3
Barista 1
Barista 2
Barista 3
Bkrm/Dining 1
Bkrm/Dining 2
Bkrm/Dining 3

Total OP Staff
Total CL Staff
Opening: Sat-Thu Legend: F = Flexible O/C = Opening till closing
 Fri O = Opening X = Rest Day
Closing: Sat-Fri C = Closing
 MARKETING PURCHASE ORDER FORM (AH #15)
AQUARIUM HOTELS
COFFEE SHOP

QTY. ORDERED QTY SERVED

ITEM DESCRIPTION QTY UNITS QTY UNITS REMARKS
WEEKLY REGULARS:
1 TURKISH COFFEE
2 WHIPPED CREAM
3 FRESH NANA LEAVES
4 ORANGES
5 FRESH MILK
6 LOW FAT MILK
7 DISPOSABLE CUPS
8 TRASH BAGS
9 2 HOLE CARRIER
10 4 HOLE CARRIER
11 PAPER CUP - MEDIUM
12 PAPER CUP - LARGE
13 AIR FRESHENER
14 PAPER TABLE NAPKINS
15 CLOROX
16 ASH TRAY
17 PAPER LID - MEDIUM
18 PAPER LID - LARGE
19 THERMAL PAPER ROLL
20 AMERICAN COFFEE
OTHERS:
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
PREPARED BY: PURCHASED BY:
_________________ ________________
Store Manager Operations Manager