Professional Documents
Culture Documents
At Specified Times and Means of Transportation To Move Between Those Destinations
At Specified Times and Means of Transportation To Move Between Those Destinations
Things to do list - a list of errands and other tasks often written on a piece of paper as a memory aid
that one needs or intends to accomplish.
List of Suppliers - companies that provide tour operators with services are called suppliers. The most
common suppliers include hotels, bus companies, airlines, cruise lines, bus companies, restaurants.
General tour report - on this form, a tour conductor reports the delays, problems, or other unusual
occurrences. The tour conductor also profiles the group on this form. Finally, it usually asks a tour
director to evaluate services from the personnel at hotels, restaurants, airlines, cruise lines and
attractions.
Daily tour report - some tour operators use such a form to report the daily experiences of a tour.
Time Sheets - a few companies, especially those that pay an hourly rate will require you to log in your
working hours for each day on a company time sheet.
Copies of Confirmation - some tour operators provide tour managers with photocopies of confirmations
with prices and dates agreed upon, from each supplier.
Expense sheet - to be reimbursed for out-of-pocket expenses, there’s a need to use a special form to list
each expense.
Rooming List - several weeks before a tour begins, the tour operator must send a list of passengers for
that tour to each hotel being used.
Passenger List - this document lists vital information on each client. Information such as a name, home
address and telephone number will be crucial in an emergency.
Blank seating chart - on most tours, passengers are given assigned seats on aircraft, trains and even
motor coaches.
Optional Tour List - many tour companies offer extra side tours to clients at an additional cost. On this
form, tour managers note which clients have signed up for extra cost services.
Passenger Questionnaire - tour operators are interested in feedback from clients at a tour’s end.
Questionnaire is the best way to obtain this information.
Emergency Form - for legal purposes, a tour operator must receive a detailed report on any accident,
sickness or death that occurs on a tour. This form must be filled out carefully, with all circumstances
clearly described.
Personal Digital Assistant (PDAs) -is a variety mobile device which functions as a personal information
manager