Onboarding

Checklists -
Integration with
HireRight
Oracle Fusion Global Human Resources

ORACLE W HITE PAPER AUGUST 29, 2019

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2 W HITE PAPER / Onboarding Checklists - Integration with HireRight

Table of Contents
Introduction .................................................................................................. 4

Steps to Integrate with Hireright .................................................................. 4

End User Experience ................................................................................... 7

Attributes Sent from Fusion Applications to HireRight ............................... 11

Statuses Sent from HireRight to Fusion Applications ................................ 11

3 W HITE PAPER / Onboarding Checklists - Integration with HireRight

INTRODUCTION

This document outlines the steps to integrate Onboarding checklists in Global Human Resources with
HireRight, a third-party service provider that provides I-9 verification for employment eligibility (US
specific).

You use the I-9 verification task type to screen workers either during onboarding or as part of the
employment verification process that needs to be done at regular intervals.

Note: This feature is available from Release 19D (Release 19.10).

STEPS TO INTEGRATE WITH HIRERIGHT

1. Register and obtain a license from HireRight. Note that this is a one-time activity.

a. Note down the account code from the HireRight.

2. In Fusion Applications, configure integration details obtained from HireRight using the Checklist Integrations setup task.

a. In the Setup and Maintenance work area, go to the following task: Checklist Integrations.

b. On the Configure Checklist Integration page, click Add.

c. Use the details obtained from the HireRight web site to enter the values:

FIELD VALUE
Integration Category I-9
Integration Type HireRight
Integration Code User defined name for this integration. This is referred during I-9 Task setup.
Account Code Company account code (provided by HireRight)
Web Service URL Retain default value, do not update
Administrator User Reference A valid user account in HireRight with administrator privileges to initiate the I-9 process,
generate the employee web link, and check status.
Web Service User Name Retain default value, do not update
Web Service Password Retain default value, do not update
Integration Account Retain default value, do not update
Employee Email Type Update default value if required
Employee Address Type Update default value if required
Enable integration and send information to Enabled
external service provider

4 W HITE PAPER / Onboarding Checklists - Integration with HireRight

 Configure the I-9 HireRight Integration Task

d. Click Validate to confirm that integration details are verified

3. Create checklist tasks and associate the I-9 Verification task action type.

Ensure that you consider these points:

 Tasks are all in the same onboarding phase.

 Performers of section 2 tasks have a user account defined in HireRight.

a. In the Setup and Maintenance work area, go to the following:

 Offering: Workforce Deployment

 Functional Area: Workforce Information
 Task: Checklist Templates

b. On the Create Checklist Templates page, enter details in the General tab.

c. Click Save and then click the Tasks tab.

d. Click Add and enter details for three tasks as detailed here:

5 W HITE PAPER / Onboarding Checklists - Integration with HireRight

 FIELD TASK 1 TASK 2 TASK 3
Task Name Initiate I-9 verification Verify employee details for I-9 I-9 Verification Status
processing
Description Optional Optional Optional
Status Active Active Active
Preceding Task Leave blank Initiate I-9 verification Leave blank
Mandatory Yes Yes Yes
Target Duration 2 days 6 days 10 days
Performer Employee Area of Responsibility – Human Area of Responsibility – Human
Resources representative Resources representative
Owner Area of Responsibility – Human Area of Responsibility – Human Area of Responsibility – Human
Resources representative Resources representative Resources representative
Action Type I-9 Verification I-9 Verification I-9 Verification
I-9 Section I-9 Section 1 – Employee I-9 Section 2 - Employer I-9 Verification Status
I-9 Configuration Integration code setup in Step 2 Integration code setup in Step 2 Integration code setup in Step 2
for Section 1 for Section 2 for I-9 Verification Status
Attachments Checked Checked Checked
Comments Checked Checked Checked
Notes Verify your details for I-9 process. Verify employee’s details for I-9 Check employee’s I-9 verification
Complete this task before the end process. status.
of the first week.

e. Click Save.

Create tasks of I-9 verification task action type

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END USER EXPERIENCE

1. When the new hire accesses the task to complete the I-9 verification, they see the following screen.

I-9 task allocated to new hire

2. By clicking Go to Task, they are taken to the HireRight site where they can update/verify their details. (Certain data such as
Person Name, Address, etc. is pre-populated from Fusion Applications to HireRight when the task is allocated).

New hire directed to HireRight site

7 W HITE PAPER / Onboarding Checklists - Integration with HireRight

 New hire updating/verifying personal details

3. Once details are entered/verified on HireRight by new hire as part of Section 1 and completed on the HireRight site, the new hire
will need to navigate back to Fusion Applications task page and mark this task as Complete.

4. Once the new hire marks the task complete, the 2nd task will be unlocked and allocated to the HR Representative (as this task
has been configured as a task dependent on the 1 st task).

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 Task assigned to HR representative

5. The HR Representative will verify the details provided by the new hire as part of the checklist task for Section 2 of the I-9 form.
Once completed on the HireRight site, the HR Representative will need to navigate back to Fusion Applications task page and
mark this task as Complete.

Note: At any point in the process, the Line Manager or HR Representative can view the I-9 status of the new hire by accessing
the I-9 Verification Status process task.

Review I-9 verification status

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 View I-9 document

6. When the I-9 Verification Status task is marked as Complete, the appropriate I-9 status is updated in the Fusion Applications
Work Relationship section.

I-9 status updated in Work Relationship Details section

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ATTRIBUTES SENT FROM FUSION APPLICATIONS TO HIRERIGHT
 Person First Name

 Person Middle Name

 Person Last Name

 Person Primary Work E-Mail Address

 Person Home/Mailing Address - Country Code

 Person Home/Mailing Address - Postal Code

 Person Home/Mailing Address - State Code

 Person Home/Mailing Address - City

 Person Home/Mailing Address - Address Line 1

 Person Date of Birth

 Person National Identifier Number of type SSN

 Line Manager

STATUSES SENT FROM HIRERIGHT TO FUSION APPLICATIONS

HIRERIGHT STATUS I-9 STATUS IN WORK RELATIONSHIP

New
Sent to Employee R – Ready to Verify
Pending Employee
Pending Employer S – Submitted for Verification
Completed V – Verified
Any status other than the above I - Incomplete

11 W HITE PAPER / Onboarding Checklists - Integration with HireRight

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Onboarding Checklists – Integraion with HireRight
August 2019
Author: Shweta Ganguly