NAME-VISHLESH HUKMANI

ENROLLMENT NO.-03014901819
COURSE-BBA(B&I)
SHIFT-MORNING
_________________________________________

ASSIGNMENT
ROLE OF AUDIO VISUAL AIDS IN EFFECTIVE PRESENTATION
The use of visual aids, coupled with good public speaking skills, work hand-in-
hand to create effective presentations. Our speaking style and stage presence
are personal talents that we can refine with much practice and experience.

Audio visual presentation includes both sound and visual components. For an
efficient oral presentation audio-visual aids supplement the message making
the speech vivid, interesting and stimulating. An effective speaker by judicious
use of these equipment attracts the attention of the audience. This equipment
enhances the value of the oral presentation to a great extent. However, too
many aids cripple the speaker's impact. An efficient speaker first finds out the
possibility of using audio-visual aids, then makes arrangements for the same
Supplementing the presentation with suitable audio-visual aids would facilitate
the speaker to have a great rapport with the audience and also generate a
greater interest.

Selecting and Using Visual Aids Effectively

Select and Use Visual Aids Effectively Because we live in a time when
communication is visual and verbal, visual aids that reinforce meaning can
enhance any oral presentation. Research has shown that oral presentation that
use visuals are more persuasive, more interesting, more credible, and more
professional--i.e., more effective--than presentations without such aids.
Particularly if our presentation is long--20 minutes or more--visual aids can
help the audience follow our ideas easily and with fewer lapses in attention.
 DESIGNING EFFECTIVE USUAL AIDS
Because our visual aids will be seen while the audience is listening to us, we
will need to be sure that all visuals are as simple as possible and as easy to
read:

• Avoid too much information on any single visual.

• Use boldface type in a font size that can be easily read.
• Limit the fonts we use to two per visual.
• Avoid all caps.
• Use a type--size and font--that contrasts distinctly with the background.
• Avoid visuals that use too many colours--more than four on any one aid.
• If we are preparing slides or transparencies for video conferencing, use the
plain background and a colour--such as yellow or light green--and black
text. Colour can enhance a visual, but it can also reduce the effectiveness of
the message. The point is to use good judgment in visual design. Use visual
aids, but don't overdo colour or text.

USING VISUAL AIDS EFFECTIVELY

The key to using graphics and visual aids effectively requires using them so
that they make the maximum impact. Begin your presentation with no aids, as
we want our audience to be listening to we, not looking at props, specimens,
or other visual aids. Present the aid at the appropriate point in your
presentation, then remove it immediately. Present the aid; give your audience
a few seconds to comprehend it, and then comment on the aid. Use a pointer,
such as a laser pointer, to focus your audience on the part of the graphic we
are discussing.

• Be sure to speak slowly and deliberately as we explain or use a graphic to

avoid confusing your audience. In addition, remember to talk to wer
audience members, Presentation Skills Instructor.
• When we use slides, tell the audience what they will see, show them the
slide; give them time to digest what they are seeing; then comment on the
slide.
• Turn off the projector lamp between slides. Do not begin talking about
another topic while a slide, depicting a past topic, is still showing.
Remember: people cannot see and listen at the same time.

PowerPoint Presentations
PowerPoint uses slides with a horizontal or "Landscape" orientation. The
software was designed as a convenient way to display graphical
information that would support the speaker and supplement the
presentation. The slides themselves were never meant to be the "star of
the show". People came to hear you and be moved or informed (or both)
by you and your message. Don't let your message and your ability to tell a
story gets derailed by slides that are unnecessarily complicated, busy, or
full of junk.

• Limit bullet points and text

Your presentation is for the benefit of the audience. But boring an

audience with bullet point after bullet point is of little benefit to them.
Which brings us to the issue of text. The best slides may have no text at all.
This may sound insane given the dependency of text slides today, but the
best PowerPoint slides will be virtually meaningless without the narration
(that is you). Remember, the slides are meant to support the narration of
the speaker.

Time and Budget

• Select audio and visual aids that fit within the time and budget allowed for
the presentation. It is better not to use an audio or visual aid than to use
one that is poorly prepared.
• If little time or funds are available, use simple aids such as a blackboard,
white board, or flip chart.
• If the time and budget allow for layout preparation and processing,
consider slides, transparencies, or handouts.
 • If a large timeframe and budget are available, consider professional
videotape, audiotape, or computer multimedia.

Audience Preference
If possible, identify aids that the participants prefer and aids that the participants
dislike.  

1. Size and Location of Audience

 

• Determine if the audience will be large or small, and how audience members
will be seated.
• For smaller groups of five to 20 participants, a flip chart is an acceptable
option.
• Computer multimedia is best used for a small group of up to five people unless
a large screen projector is used.
• Videotape is a good option for a group of twenty or less unless you have a
large monitor or a number of monitors.
• For large groups, consider aids that are easy to see, such as slides or
transparencies.  The optimum group size for these methods is five to 100
people.  Groups that are larger than 25 people are likely to require a larger
screen and an assistant to change the frames.
• Handouts are useful for large or small crowds, but avoid distributing them
during the actual presentation.
• There is no limit on the size of the audience for audio materials, except that it
is important to use proper amplification methods to ensure that all
participants can hear.

2. Facilities and Equipment

• Make sure that the necessary equipment will be available, (e.g., overhead
projector or large screen projector).
• Review the facilities to determine if certain aids can be used.  For example,
check the location of electrical outlets, room dimensions, and find out
whether there is a place for a white board, blackboard, or projection of
transparencies or slides. 
• Typically slides or a large screen projector require the room to be
darkened. If darkening of the room will negatively impact the successful
delivery of the intended message, consider overhead transparencies that
can be used in a lighted room.