1MINUTES OF THE ACADEMIC COUNCIL MEETING HELD AT THE FUNCTION ROOM, UNIVERSITY

2HOSTEL ON JANUARY 20, 2017

3
4The opening prayer was led by Dr. Remigio Musca, followed by a video presentation for the doxology and the
5singing of the Philippine National Anthem.
6 Agenda:
7A. Program of Activities of the Office of Academic Affairs
8B. Mid-academic Year Graduation
9C. SUC Levelling
10D. Faculty Manual
11E. Other Matters
12  Procedure in the evaluation of deans
13On motion presented by the Faculty Regent, the agenda for today’s meeting was approved.
14
15Reading of the minutes of the previous Academic Council meeting:
16Dr. Gaspar corrected the portion regarding the implementation of the tuition fee increase in the Graduate
17School, i.e. the 1st tranche of the increase will be implemented on the 3rd trimester.
18
19Activities of the Office of Academic Affairs (presented by Dr. Ed Santos)
20The VPAA reported on the upcoming accreditation activities for 2017. The College of Education is scheduled
21for its Level IV Phase I revisit in the 1 st quarter of the year. CoEd programs in BS Elementary Education, BS
22Secondary Education, Technical Teacher Education, while the College of Industrial Technology will have its
23Bachelor in Industrial Technology program undergo Level IV accreditation. Other programs to be subjected to
24accreditation in March or April 2017 is the BS Mechatronics Engineering program of the College of
25Engineering, while the programs of the College of Business Administration (BS Entrepreneurship, BS Business
26Administration, majors in Financial Management, and Marketing Management, and BS Accountancy), College
27of Science (BS Mathematics, majors in Business Application, and Applied Statistics), College of Home
28Economics (BS Tourism Management), College of Engineering (BS Manufacturing Engineering), Graduate
29School (Doctor in Public Administration), and Sarmiento campus (BS Entrepreneurship, and BS in Hospitality
30Management).
31
32The University is also working for ISO certification by July. The institutional accreditation by AACCUP is also
33being worked out, to add to our leveling points.
34
35Other accreditation activities: College of Home Economics, Level III Phase I accreditation (BS Home
36Economics, and BS Hotel and Restaurant Management), College of Arts and Letters (BS Mass
37communications, major in Broadcasting) and College of Social Science and Philosophy (BS Psychology) Level
38II accreditation, and Bustos campus (BS Elementary Education – Level II revisit Area VII, and BS Information
39Technology – Level II revisit Areas III, VII and X)
40
41There will also be a curriculum revision in preparation for 2018. Although the University has yet to receive the
42policy standards from CHED, it is already working for this curriculum revision. According to CHED Memo
43Order #20, s. 2013, or the policy cover for the Revised General Education Curriculum GEC, and the new GEC
44has already been incorporated in the senior high school curricula. Under the present GEC, there are 63 units for
45Humanities and Social Science programs, and 51 units for Science, Engineering and Math programs. The
46CHED Memo Order will reduce all programs to 36 units only. 24 units will be for core courses, 9 units for
47elective courses, and 9 units on the life and works of Rizal, as mandated by law.
48
49The Supreme Court has also addressed the protest of college teachers of Filipino against the exclusion of the
50subject. The court ruled in its TRO that Filipino and Literature subjects will continue to be taught in college.
51CMO #59, s. 1996 requires a minimum of 9 units of Filipino for ②fields of study related to Humanities, Social
52Sciences, and Communication, while CMO #4, s. 1997 requires at least 6 units of Filipino for students majoring
53in other fields.
54
55Dr. Fely Villavicencio, Dean of Instruction, then presented the Curriculum Revision Action Plan for 2017 to
56address the changes that have to be done. The action plan outlined the objectives of the curriculum revision
57plan, and enumerated the different activities to be undertaken by the different units and the required time-frame.
58The activity is expected to be finished by July 2017.
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 1Rationalization of Programs of the College of Home Economics and College of Physical Education, Recreation
2and Sports:
3The VPAA identified the two seasoned faculty members to chair the two special task forces who will handle the
4rationalization of the programs of CHE and COPERS. Dr. Danilo Hilario will chair the special task force for the
5possible transfer of the BS Tourism Management from CHE to CBA, while Dr. Rolando Gaspar will head the
6special Task Force for the possible transfer of the Bachelor of Physical Education programs (major in Sports
7and Wellness Management, and major in School Physical Education) from COPERS to CoED.
8
9Dean Willian Alcantara inquired about the purpose of the rationalization. Pres. Gascon replied that the
10rationalization will be coming from the concerned colleges and not from her. Dr. Gaspar said that the
11administration had previously announced the rationalization and possible fusion of several courses. He also
12asked to be apprised what reasons are considered in the rationalization of the programs. The University
13President said that the reason is the overlapping and duplication of programs. During the strategic planning,
14Pres. Gascon said that the issue was discussed, including what the flagship program of each academic unit will
15be. She said that definite recommendations must be submitted before the start of school year 2018, so that
16programs may be rationalized. Dean Valenzuela said that benchmarking has been undertaken previously,
17including visits at CHED Region 3. According to officials at CHED, it is immaterial where these programs will
18be placed; what is important is that the rationalization is approved by the Academic and Administrative
19Councils. There is no definite rule on who can manage a program more efficiently.
20
21Candidates for Mid-year Graduation:
22Before the discussion on the candidates for graduation, the University President said that during her meeting
23with the department heads and program chairs on information dissemination, it was agreed upon that personal e-
24mail accounts will be given to them to solve the problem.
25
26The mid-academic year graduation will be held on February 21, 2017 at the Valencia Hall. Before the
27presentation of candidates for graduation, the extent of the preparations of the various committees was
28presented first. The committee chairs reported on the preparations they are making for the commencement
29exercises.
30
31Graduate School - 10 CHE - 5
32Hagonoy campus - 1 CIT - 21
33Meneses campus - 6 CICT - 37
34Sarmiento campus - 6 CON - 2
35Bustos campus - 9 COPERS - 26
36CoENG - 30 CS - 6
37CAFA - 1 CSSP - 13
38CAL - 2 HK - 193
39CCJE - 13
40CoED – 27 Total candidates for graduation – 408
41
42The University President said that the deans and director of the foreign program should submit a certification
43that all candidates for graduation have complied with the requirements of the University. The Faculty Regent
44moved for the approval of the candidates for graduation in the mid-year graduation which was duly seconded
45and approved by the members of the Academic Council.
46
47SUC Leveling Results: (presented by Miss Alma Santiago)
48BulSU’s over-all performance in the SUC leveling is good for 30.6925 points in 4 Key Result Areas. However,
49the minimum points needed to achieve Level IV status is 33 points, thus, the University remains at Level III
50status. The University scored high in the number of weighted full time students in the last three years, in the
51average number of students enrolled as scholars in the past three years, and in program accreditation. The
52University was able to secure outside funding for some of its researches in the past three years. BulSU also
53scored high in its extension activities. The University did well in its average total disbursements to total
54obligations and in the percentage of internally generated income against total subsidy from the government.
55
56However, the University also needs to improve on the following:
57KRA 1: Student financial assistance, inter-country mobility, Employment of graduates, Faculty profile,
58Institutional accreditation, number of COE and COD, and average in the licensure programs in the last three
59years.
60KRA 2: Lack of Research center, Publication of completed research papers, Paper presentations, Citations, and
61Inventions
 1KRA 3: Adopters of technology for the improvement of their lives (Rate of return), and Viable demonstration
2projects
3KRA 4: Faculty and staff development program, and Institutional awards given by reputable organizations in
4the past three years
5
6Pres. Gascon said this was presented today to give the Academic Council an idea of what the status of the
7University at the moment is. She also informed the council that four other SUCs in the region have been
8upgraded to Level IV status. BulSU has 24 months until the next leveling period to improve its performance.
9The President also shared the National Higher Education Research Agenda II for 2009 to 2018:
101. Research is the ultimate expression of an individual’s innovative and creative powers. The higher education
11sector shall ensure that the academic environment nurtures and supports Filipino research talents.
122. Research thrives in an environment characterized by free flow of information, honest and analytical exchange
13of ideas and supportive policy and administrative structures. Higher education policies shall enhance the
14institution’s and the individual’s capacity to conduct independent, collaborative and productive research.
153. Research is one of the main functions of the higher education sector. Universities, in particular, are expected
16to lead in the conduct of discipline-based, policy-oriented, technology-directed and innovative creative
17researches that are locally responsive and globally competitive.
18
19The President stressed that much is expected from the members of the academic council, since they are ranked
20from Assistant Professor to full-fledged Professor and research is one of the components why they are ranked as
21such. The University has allotted ₱500,000 per college as initial fund for research, and this should be spent fully
22for research. This should be used in 2017 for the unit to be allotted further budget for 2018.
23
24Faculty Manual-A Manual for Faculty Tenure, Rights and Development Program Toward Accelerating
25Institutional Transformation (presented by Dr. Reynaldo Naguit)
26The first proposal presented is that the deans of colleges and external campuses or directors of administrative
27units shall be appointed by the President for a 3 year term, with possible reappointment for one term (to give
28others a chance to serve). Appointment of Associate Dean, College Secretary and Department Head is to be
29recommended by the Dean on a co-terminus basis (for harmonious relations). A College Secretary shall be
30designated for a college with less than 50 regular or part-time faculty members and with 2-3 academic programs
31(if more than 50 faculty or more than 3 programs, Associate Dean will be designated aside from the College
32Secretary). Appointment of an Associate Dean for Academic Affairs and Associate Dean for Research and
33Extension shall be recommended by the dean with 100 or more faculty members and 6 or more academic
34programs (to help in the operation of the unit). Dr. Gaspar suggested that the statement ‘the reappointment of
35the dean for one term’ be separated by a comma; otherwise it connotes that the reappointment is automatic.
36
37In order to ensure that the best and brightest are selected, a Search Committee shall be constituted for the
38appointment of the deans and shall be screened based on the following criteria:
39  Scholarship/Scholarly works (research output, published works, product of the person’s mental
40 activities that show expertise)
41  Educational qualification – should be vertically aligned with one of the programs of the unit
42  Performance record
43  Integrity
44  Administrative competence
45The President shall select the dean or director to be nominated for confirmation of and approval by the Board of
46Regents from the top three candidates.
47
48It was also proposed that ‘Appointment to Administrative Positions entitles appointees to RATA or Position
49Incentive Pay (per RA 8292 – BOR to allocate funds with flexibility; COA Circular 2000-002 – University
50granted authority to use all income accruing to it by virtue of EO 714) Dr. Inasoria said it was not indicated that
51a dean who has finished his term may be appointed to another position. Dr. Gaspar said this is not necessary,
52since a higher position will require that a person had served in a lower position. He also noted that ‘Performance
53Record’ should include not only those used in the NBC evaluation, but also records outside the university.
54There should be an office or unit in the University that maintains such records. Dr. Audie Geronimo also
55inquired what if a person is designated as dean but a new University President is appointed, can he insist that his
56term is not yet finished. The President suggested that a provision be inserted to address this issue. Dr. Naguit
57said it is an accepted principle that a new President should have the prerogative to designate new officials under
58his administration.
59
60Ethical Principles for Faculty Members (presented by Prof. Gerald Hilario) The principles were derived from
61Columbia University, and those previously used in the ole Faculty Manual will be included in the appendices.
62This is a set of ethical principles that define the professional responsibilities of university professors in their role
 1as teachers. Dr. Valenzuela said that for faculty with problems, the principle of administrative remedy should be
2applied, meaning if the problems can be settled in the college, this will be addressed locally. If this cannot be
3remedied locally, then this will be elevated to higher authority. However, if the faculty goes directly to higher
4authorities, the dean should at least be informed as a courtesy and as part of due process. Dr. Cunanan said his
5question concerns Item #10. Does the University President or other officials have the authority or power to
6override the decision of a professor in giving grades if that professor intentionally does not follow the
7University policies and regulations in giving grades. The President replied that the faculty has the sole
8responsibility for giving grades to students, unless there is a complaint coming from the student or parents, in
9which case this should be properly decided by the Academic Council, especially if the grade has been entered in
10⑤the system. In no case shall the faculty be allowed to change a grade that has been submitted to the Registrar
11without the approval of the Academic Council.
12
13Dr. Gaspar said that there is already RA 7836, the law that professionalized the teaching profession in the
14Philippines. They came up with the Code of Ethics for Professional Teachers, which includes teachers in the
15tertiary level. This should govern the conduct of teachers from elementary up to college. He suggested that the
16presentation is the ethical requirements of what a faculty member should do or possess. Dr. Naguit said the law
17(RA 7836) will be appended to the faculty manual. Prof. Rhino Lou Rivera said that he attended a seminar
18where one speaker is from the University of Business in Malaysia and one of the parameters they use in
19selecting administrators is the ‘spiritual quotient.’ Dr. Valenzuela said he believes ‘Emotional quotient’ is more
20important. Dr. Musca said that the Guidance Center administers a Teacher’s Aptitude Test that will answer
21some of issues. He noted that some applicants are hired even if they get low grades in this test.
22
23*******************************LUNCH BREAK***********************************
24Standards of Employment
25Classification of Faculty Members According to Status of Employment: Contractual, Adjunct, Guest Lecturer
26Recruitment and Selection: Faculty needs are determined according to projected teaching loads. HRMO shall
27post the call for teaching application at BulSU website and in newspapers
28As a general rule, only graduates of reputable schools can be considered for hiring. Graduates of BulSU may be
29considered for employment, provided they earned academic honors or distinguished themselves in extra-
30curricular activities.
31
32Faculty Rights, Duties and Responsibilities
331. While the University upholds academic freedom, faculty members are expected to perform their duties as
34prescribed by University rules and regulations.
352. Right to be accorded due process
363. The right to be ranked for item position and promotion in consonance with the ranking policy
374. Right to be designated to admin and academic positions according to merit and fitness and selection policy
38The President commented that dean positions are both admin and academic positions, and therefore, should be
39included in the Administrative Manual, rather than the Faculty Manual. Directors for research and extension are
40admin positions. It is more appropriate to put this in the Admin Manual. The Faculty Regent said this only
41enumerates faculty rights and thinks there is nothing wrong with it being included here. Atty. Tuazon said that
42the statement ‘without prejudice to the right of the designating authority to appoint in accordance with his/her
43qualification’ should be appended to #4.
445. The right to be provided with a conducive, well-ventilated working area/classroom/etc.
45Dr. Valenzuela said faculty using the CoEd roof top may take issue to this right. Dr. Gaspar said that no right is
46absolute. It is not absolute but subject to availability of funds, etc.
476. The right to avail of general physical health examination to ensure promotion of their physical well-being
48
49Grievance Procedure
50A grievance is any dispute between the University and a faculty or group of faculty as to alleged misapplication
51or misinterpretation of the terms of contract, or the University’s rules, policies or practices. The grievance must
52be filed in writing within 30 days of the occurrence and must contain the following information: date when
53grievance occurred, the specific rule or policy violated, the grievant’s name and the nature of grievance. Written
54grievance lacking any of the required information will not be entertained.
55The President said the members of Grievance Committee must be specified.
56
57Faculty Workload, Teaching Hours, and Excess
58Section 5 Rule XVII of the Omnibus Civil Service Rules and Regulations provides that all government
59employees, except those covered by special laws, are required to render 8 hours of work per day or 40 hours per
60week, excluding lunch breaks. Flexi-time may be allowed, subject to the discretion of the President and to the
61applicable rules and regulations.
62VP San Andres said not all employees can avail of flexi-time, due to the nature of their duties.
 1Tenured faculty shall render 40 hours work per week, divided into 18 hours actual teaching and 22 hours co-
2curricular and extra-curricular activities. Non-regular faculty shall carry actual teaching load of not more than
330 hours work per week and shall also be available for consultation with students.
4
5Faculty with designation and not on VSL basis shall render 40 hours work per week, 12 hours for teaching and
6the rest for their specified duties and responsibilities. Qualified non-regular faculty members from other
7institutions may be allowed to teach a maximum of 6 hours upon submission of permit to teach from their
8agency, subject to the discretion of the President. Pres. Gascon said that faculty of BulSU should also seek
9permit from the University before teaching in other institutions. Dr. Naguit said that during the consultation
10made, it was decided to record 6 hours in the daily time record instead of 8 hours. However, Atty. Tuazon said
11we cannot deviate from what is required by law to avoid any future problems.
12
13Excess Workload
14Teaching load over 18 hours per week shall be considered excess load. However, no faculty may be entitled to
15overload pay in excess of 12 hours per week since more than 12 hours excess load may detriment teaching
16efficiency and effectiveness. (Does not include load in the Graduate School)
17VP San Andres said that the excess load should be limited to 12 hours so as not to jeopardize the research and
18extension activities that is part of the 40 hours work. Engr. Robles inquired about the difference between those
19faculty teaching in the undergraduate courses and those teaching in the Graduate School. Dr. Gaspar said that
20the excess load should be 13 hours since a load in the Graduate School is equivalent to 3.5 hours. VP Geronimo
21cautioned the body that the faculty might be earning more than the allowed limit of 50% of one’s basic pay.
22(Total excess load is 13 hours, including load in the Graduate School) Non-academic personnel are also covered
23by the limit in their excess load.
24
25Consultation Hours
26Every faculty member shall be available for consultation for at least 3 hours a week during regular working
27hours.
28
29Outside Teaching Load
30The schedule for outside teaching load shall be outside of the regular time and the tie for excess load. Pres.
31Gascon said faculty teaching in another school in a program also offered by BulSU will not be given permission
32to teach outside. Dr. Gaspar commented that if a faculty already teaches the maximum allowed excess hours in
33BulSU, he must no longer be allowed to teach outside.
34
35Supervisory Work
36Supervisory work at night plus the excess teaching load of the college and campus deans must not exceed 13
37hours per week. This is a combination of excess teaching load and supervisory work.
38
39Research, Extension and Creative Works
40Load credit for research/creative and extension work shall be 3 hours per semester. However, a load credit in
41excess of 3 hours but not exceeding 6 hours may be requested from the President in very meritorious cases,
42upon the recommendation of the dean and endorsed by the VPRET. ⑦The University President said a means to
43give graduated incentives for research and extension work must be incorporated in the Faculty Manual, since
44outputs for research and extension are usually paid upon submission of final output.
45
46Teaching, Administrative, Co-curricular and Extra Curricular Credits
47For faculty teaching with more than one preparation, additional teaching credit will be given based on the
48following formula:
492 units x .25 THW x 18 weeks = 9 hours additional credit for the semester
503 units x .25 THW x 18 weeks = 13.5 additional credit for the semester
51**subject to availability of funds; if there are insufficient funds, to be converted to service credits
52
53For lecture classes with more than 45 students, additional 0.005 THW per additional student will be added. For
54example, if a class has 50 students, then there are 5 additional students. 5 students x 0.005 THW = 0.025
55additional credit. 3unit + 0.025 = 3.025 total credit
56For laboratory classes with more than 35 students, additional 0.05 THW per additional student will be added.
57The additional credits will apply only to the regular semester and regular classes.
58
59Administrative Duties
60For VPs = 15 THW
61For dean, directors of research and extension = 12 THW
62For college secretaries and other directors = 9 THW
 1For heads of Offices and other directors = 7 – 8 THW
2For department chairs and program chairs = 3 – 6 THW (dependent on number of faculty supervised)
3In case of multiple designations, the higher THW is considered.
4
5Faculty Benefits and Privileges (presented by Miss Hermie Bautista)
6Study leave of 3 years may be applied for if the faculty is taking doctoral studies but he must sign a return
7service obligation. Wedding leave of up to 5 days is given if a faculty member is getting married. Provision of
8emergency medical check-up leave of 1 day with pay to all employees, regardless of status of employment.
9Extended medical leave may be granted on certain conditions of the employee.
10Special Benefits
11The University shall provide the following benefits, subject to availability of funds:
12Yearly economic enhancement allowance of ₱6,000, Christmas grocery allowance of ₱6,000, Medicine
13assistance of ₱12,000 subject to guidelines, Loyalty pay of ₱2,000 per year of service, annual incentive grant of
14₱40,000, medicinal health benefits of a maximum of ₱200,000 subject to IRR, additional retirement benefits of
15₱3,000 for every year of service to BulSU, funeral aid of ₱40,000
16
17Benefits may be extended to regular employees but not to non-regular employees. It should be noted that there
18is a proposal to give free tuition to all students of SUCs pending in Congress.
19
20Educational Benefits
21The grant of the title of Professor Emeritus must be based on the merit and scholarly contribution of the person
22to the University.
23
24Other Benefits
25For faculty members exposed to hazardous chemicals as a result of handling laboratory subjects, a hazard
26allowance of ₱1,000 monthly is proposed.
27Length of Service Incentive to be given to a faculty member who has rendered at least 3 years of continuous
28very satisfactory service in a particular position in the form of salary step increment is also proposed.
29Special award for publication of a research or extension article is an ISI refereed journal of ₱50,000 is proposed.
30Awards for the submission of creative works is also proposed.
31Establishment of a Provident Fund with counterpart fund from the University is also proposed.
32
33Salary of Part-time Faculty Members
34The salary of non-regular faculty will be based on Instructor I rate based on the current salary enjoyed by
35regular faculty. Non-regular faculty may also given salary increase using the NBC criteria format.
36
37Faculty Development Program Guidelines (presented by Dr. Fely Villavicencio)
38Non-regular faculty who are scholars of the FSDP are converted to Contractual Faculty, upon the advise of the
39Board of Regents.
40
41The provision of full support for paper presentation for 3 times every year is proposed. However, the president
42said this is constrained by the availability of funds.
43
44Faculty members are also encouraged to participate in editorial boards of international journals, and
45membership in scientific and technical panels. Financial incentives will also be given to citations in published
46works of other authors. Faculty members who are not vertically aligned will also be given study grant to put
47them in track with the University.
48
49Other Matters
50Establishment of BulSU Museum/ Galleria. Part of the E-Library will be set up as a museum for creative works.
51This will be set up most probably in the First Floor of the library. Every building will also be provided with a
52gallery to showcase the artistic talents of BulSU faculty members and students.
53
54Meeting adjourned at 5:30pm.
55
56Prepared by:
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59BALTAZAR C. SANTOS
60Academic Council Secretary
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