(Draft) Port Energy Management

Policy
Use this as a template for developing your own Energy Management Policy

For [Organisation Name]

Guidance note

This template is a guide for Pacific Island Countries (PICs) to assist them develop an energy
management policy. The structure and contents proposed in this template may not be suitable to the
circumstances in each and every PIC, so users are urged to adopt what they can from this template
and revise or embellish it to suit their individual circumstances.

Any writing in italics and shaded grey is explanatory

[Text in square brackets is place holder text that will need to be changed]

Organisation Name

Version: 1.0 Inclusion of a version number is suggested to enable tracking of changes in approach to
energy management over time.

Date: 2 August 2017

Policy Purpose
Tailor the policy purpose to align with your own objectives and to show consistency with the
structure of your other policies.

[Port Name] consumes energy in the form of electricity and fuels to provide lighting, lifting
equipment and other vehicles, plant and machinery, operate buildings and otherwise provide energy
to enable operations.

Energy purchases comprise a significant proportion of Port operational costs, and energy
consumption contributes to local air pollution and carbon emissions.

The intent of the policy is to realise economic and environmental benefits by optimising and
continually improving the energy performance of the Port, both the energy performance over which
[Organisation name] has direct control, and that of the Terminal Operator(s) and others working on
behalf of the [Organisation name]. Our energy performance will be measured in kWh/TEU. Use an
energy intensity metric that is relevant to your port and its operations. Eg. kWh/passenger,
kWh/tonne, etc.

Energy performance improvement target

A target can be aspirational, and may be several years in the future. Eg to reduce energy intensity of
operations by 50% by 2025.

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[Organisation name] intends to reduce its energy intensity by ___% by [target year] compared with
[baseline year].

Persons Affected
List the people impacted by the policy. You may want to emphasise those whose decisions may have
a large impact on energy use.

This policy applies to all employees, and those working on behalf of the Port Authority.

Policy Statement
Your policy statement should reflect your own circumstances and goals and approach.

[Organisation Name] will strive to use energy efficiently to manage and operate its facilities and
meeting the needs of those using Port services and facilities.

It has appointed an Energy Manager and is implementing an Energy Management Plan. The Energy
Management Plan, reviewed annually, has an annual work plan for energy efficiency improvements.

Energy Management activities will be adequately resourced, and training will be provided to those
responsible for energy improvements and their implementation.

[Organisation Name] will seek to continually improve its energy performance, measured in
kWh/TEU, through the use of reviews, audits and the setting of annual performance targets. Its
annual report will report on energy management activities and our energy performance.

In order to ensure good energy management practices are incorporated into business as usual, our
procurement, HR and financing policies will include reference to energy performance. Purchasing
decisions will be made with consideration of the lifetime cost of ownership, taking into account
energy use.

In its use of energy it will comply with legal requirements.

Electricity and fuel will be purchased at the most economic costs.

Economic forms of renewable energy will be installed.

The following paragraph should be carefully tailored to your port and the extent to which you have
control over terminal operations.

Our contracts with Port Terminal Operator(s) and other Tenants will spell out the mechanisms for
the management and upgrade (as appropriate) of equipment we own but which we do not
operate/do not pay for the energy used, and to the greatest extent possible, require our tenants to
improve and report on their own energy performance.

Definitions
Add to this as appropriate, remembering that a policy can also be used to inform and educate.

Energy Intensity. The ratio of energy use to service provided. Specify here the units you will use to
determine your energy intensity - e.g. kWh/TEU

Energy Performance. The effectiveness with which the organisation uses energy to produce goods
and services. Typically measured as an energy intensity.

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Equipment. Any device that uses energy in any form, whether this be electricity or a fuel.

Related Policies
List here any existing policies which can have an impact on energy use. If referencing other policies,
make sure they are updated to align with this energy management policy.

Purchasing policy: Requires the consideration of both the upfront cost and the lifetime energy cost
and energy performance of all equipment purchased and any new building or structure.

Financing policy: Defines the IRR or simple payback requirements for equipment replacement (with
the intent of saving energy) or the marginal cost of purchasing more efficient equipment that is
being purchased or replaced anyway.

HR policy: Defines how staff inductions will reference this energy policy and the expectation that
staff maximise energy performance, and identifies the value of training associated with improving
energy performance.

Associated Procedures and Guidelines

List here any procedures and guidelines. You may add to this over time.

Energy Management Plan

Signed
Senior management sign off is important to show a serious top-level commitment to good energy
management practices.

Signature and Date