PT.

BINTAN BERSATU APPAREL (BBA)

Title EMERGENCY PREPAREDNESS AND RESPONSE

Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016

DOCUMENT REVISION HISTORY

Revision Prepared Checked Approved

Nature of Change
Number Date by by by
 PT. BINTAN BERSATU APPAREL (BBA)

Prepared by: Checked by: Approved by:

Title EMERGENCY PREPAREDNESS AND RESPONSE
Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016
EJP & JMD Kate Chong Lynn Tan

1. OBJECTIVES
Ensuring emergencies can be handled to minimize casualties, loss of assets of the
company as well as the negative impact on the environment.

2. SCOPE
This procedure includes the emergencies guidelines that may occur such as: fire/
explosions chemical spills, earthquakes, bomb threat, mass poisoning, and outbreaks of
viruses attack.

3. RESPONSIBILITY
3.1 The Chief of Emergency Response Team is a decision maker on behalf management
during emergencies situation. In the absence of The Chief of Emergency Reponse
Team, Coordinator will act as a chief.

3.2 Media Center is responsible to liaise with the external parties to deliver the
information.

3.3 Emergency Response Team Coordinator is responsible for coordinating the entire
team in dealing with emergencies situations and liaise with external parties (fire
brigade, police, ambulance, etc).

3.4 Fire Fighter responsible to extinguish fire during fire incident.

3.5 First Aider is responsible to provide first aid treatment to the victim.

3.6 Evacuation Team is responsible to lead all employees to the muster point based on
evacuation process during the emergency situation and ensure the completeness of
evacuated personnel as well as to help evacuate victims and or valuables.

4. DEFINITIONS
4.1 The incident is not planned, potential hazards or damage to the situation or event, not
cause people injured, damage or loss, when at that time little changes it could lead to
accidents (accident).

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4.2 Accident (accident) is not planned, potential hazards or damage to a situation or event,
Title EMERGENCY PREPAREDNESS AND RESPONSE
Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016
causing people injured, damage to or loss of goods, disruption of work and
environmental pollution.

4.3 Emergencies (emergency) was every situation is abnormal and dangerous or life-
threatening situations, requiring swift action to protect people, property and the
environment from losses due to the situation.

4.4 Emergency response is action taken in response to an unexpected and dangerous

occurence in an attempt to mitigate its impact on people or the environment.

4.5 Emergency Response Team (ERT) is a group of people who prepare for and respond
to any emergency incident. This team is generally composed of specific members
designated before an incident occurs, although under certain circumstances the team
may be an adhoc group of willing volunteers.

4.6 Media Centre as a focal point on behalf of company.

5. PROCEDURE

5.1 Fire/ Explosions

a. The witness inform the fire fighting team/ their superior immediately or use the
fire extinguisher to extinguish the fire if he/she trained using the fire extinguisher.

b. If the fire can not be extinguished, Firefighters immediately activate the alarm
system for evacuation and alert the Emergency Response Team Coordinator to
contact the Batam Fire Authority.

c. ERT will investigate the fire accident and prepare the report.

5.2 Evacuation
a. If the alarm system is activated with evacuation announcement made, all
employees must leave their work station to the nearest muster point.

b. Evacuation Team to ensure all employees are evacuated before the door will be
closed to prevent the spreading of fire to other areas

5.3 Chemical Spills/ Leakage

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a. The guidelines below shall be used in environmental emergencies such as oil or

Title EMERGENCY PREPAREDNESS AND RESPONSE
Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016
chemical spills and leaks resulting from improper handling, accidents and
explosions that pose immediate danger to employees and environment.

b. For minor spills, clean the spills or leaks with provided spill kits (absorbent
materials) and put the contaminated materials in a hazardous waste bin.

c. For major spills, inform the ERT Coordinator and report immediately to the Chief
of ERT and Senior Management to follow up with government authorities.

d. Identify the type of chemical or oil spilled in the area and determine the source of
all spills or leaks.

e. Use appropriate protections in handling spilled or leakage as per MSDS.

f. Stop the source of leaks or spills to ensure that spills or releases of hazardous
materials or substances do not spread to other hazardous substances.

g. Plug the drains so that they are not contaminated by the chemicals

h. Remove or block-off reactive materials in the area/floor.

i. Put the leaking container in a recovery or inside another container.

j. Rotate or shift the container to a position that stops the leak.

k. Remove the contaminated clothing & dispose them accordingly, then shower.

l. Decontaminate any tools used in the removal and clear-up of hazardous materials.

m. ERT shall ensure that appropriate PPE (Personal Protective Equipment) is used
when handling chemical spills or leakage.

n. ERT will investigate the spills or leakage incident and prepare the report.

5.4 Emergency Earthquake

a. In the event of an earthquake, remain calm and do not panic.

b. If the earthquake was very great and not allowed to leave the building, employees
remain in their respective working areas. Immediately take cover under a sturdy
table and protect yourself (head) from falling objects. Stay away from glass,
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windows, exposed wiring, wall or shelf, and everything that could fall and injure
Title EMERGENCY PREPAREDNESS AND RESPONSE
Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016
ourselves.

c. If it is possible to leave the building, came out in an orderly manner and avoid
crowding toward a safe gathering area (Assembly Point).

d. After the quake subsided, remain outside the building to avoid the aftershocks and
wait for further instructions from ERT, Management and others authorities.

e. If you are outside the building, avoid buildings and existing electrical wiring at the
top and remain in the open until the shaking stops.

f. After the shaking stops; DO NOT touch the damaged power cord, provide
assistance to the wounded or telephone to the hospital / rescue teams if necessary,
check for damage to buildings and remain idle until a safe condition.

g. Follow the instructions of ERT, management or others authorities.

h. ERT will investigate the earthquake impact and prepare the report.

5.5 Bomb Threat Emergency

a. Witness who first receive or see signs below tried to stay calm and do not panic:
- Receive bomb threat
- Receive or see objects, package or parcel suspected
- Seeing a suspicious person or vehicle.

b. Try to remember all the details of events, situations, signs or words of a stalker.

c. For objects, parcels or suspected parcel bomb, do not approach or open it before
they have been found. Authorities that will open it.

d. Immediately report the incident/ circumstances to Chief of ERT and senior

management.

e. Chief of ERT or senior management immediately contact the police and give a
clear picture of a suspicious object or the threat.

f. Employees follow directions and instructions from ERT, senior management and
other authorities.

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g. If ordered to evacuate, then the employees leave the workplace in an orderly

Title EMERGENCY PREPAREDNESS AND RESPONSE
Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016
manner toward a safe place and wait for further instructions.

h. ERT will investigate the bomb threat and prepare the report.

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Title EMERGENCY PREPAREDNESS AND RESPONSE

Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016

5.6 Emergency Riot

a. In the event of riots or demonstrations, security immediately secure the site and
close the gate for factory security and prevent the entry of people who are not
interested.

b. Security and management will be trying to calm riots or demonstrations and advice
employees not to become a spectator, not to argue or enter into debate with
demonstrator.

c. If the situation gets out of control, management will ask for help to the police
authorities.

d. Management/ HR will negotiate and discuss with the parties concerned to find the
best solution.

e. HR will investigate the riots and prepare the report.

5.7 Mass Poisoning Emergency

a. If found employees with symptoms and signs of poisoning (nausea, vomiting,
heartburn, diarrhea, fainting, etc.) immediately brought to the company clinic for
first treatment.

b. First aider will coordinate with HR and Admin to the deliver the victim to the
hospital

c. The victim will be admitted to nearest hospital for examination and treatment.

d. As a precaution, all employee must pay attention to spoiled food sign (stinky,
slimy, wormy, strange taste, etc.) or drinks that taste, smell or dirt are improper,
and promptly report to the Admin department for immediate action.

e. HR will investigate the food poisoning incident and prepare the report.

5.8 Emergency Epidemic Virus and Others Biological Attack

a. Every employee shall take into account the existence of outbreaks or biological
attacks, with the possibility of signs as follows:
- The number of people who are sick and in need of emergency care.
- The disease progresses rapidly and spread to others.
- Reports or information received from the Government regarding the
emerging disease in the community.

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Title EMERGENCY PREPAREDNESS AND RESPONSE

Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016

b. If the employee is found infected with an indication of the disease, medical

attention immediately given by company clinic. If necessary the patient can be
referred to hospital for treatment.

c. Any employee who has been affected by the disease should receive treatment and
medical attention to recover completely before getting back to work. HR
departments ensure that employees have fully recovered from his illness before it
starts working again.

d. Each employee shall make efforts prevention of virus outbreaks or other biological
attack and prevent further transmission to others, are as follows:
- Implement prevention efforts are encouraged by the Government.
- Maintain a healthy lifestyle.
- Avoid public places and conditions of potential as a medium of
transmission of the disease.

e. HR will investigate the virus outbreak incident and prepare the report.

5.9 Fire/ Explosions/ Chemical Spill of Neighbors Factory

a. ERT, Senior management and other authorities shall determine the danger of such
threat to our employees.

b. All employees shall stay alert and wait for further instruction.  Upon hearing the
Company alarm or announcement, all employees and Subcontractors should
proceed to the assembly area immediately.

c. Company will maintain contacts with the neighborhood and communicate

accordingly.

5.10 Emergency Exercise

a. Various drills will be conducted in preparation of emergency situations..
Whenever possible, there shall be a drill conducted for each of the scenarios
stated in the Emergency Response Procedure.

b. All records of drills conducted shall be kept at the Compliance Department.

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Title EMERGENCY PREPAREDNESS AND RESPONSE

Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016

c. Type of Emergency Exercises:

S/N Scenario Frequency

1 Fire Drill
2 Chemical Spills/ Leakage Drill
3 Evacuation Drill Once a year
4 Medical Drill
5 Desktop Drill

6. REFERENCES
6.1 OHSAS 18001:2007
6.2 ISO 14001:2015
6.3 COM-SP-0012-Nonconformity, Corrective Action and Preventive Action.

7. RECORDS

Location of Retention
Title of Record
Storage Period
FORM-COM-0019-Drill Report Compliance 3 years
FORM-COM-0002-Corrective Action Report Compliance 3 years
Upon
Appendix 3 – Emergency Contact Number Compliance
obsolence

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 PT. BINTAN BERSATU APPAREL (BBA)

Title EMERGENCY PREPAREDNESS AND RESPONSE

Doc. No: Issue Date: Revision Date: Effective Date:
COM-SP-0008A 1 September 2016 - 5 September 2016

8. FLOWCHART

Activities Supporting Documents

FORM-COM-0019-Drill
Report

FORM-COM-0002-
Corrective Action Report

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