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EHSMS Manual
Version 1.2
July 2009
The Abu Dhabi EHSMS integrates the key components from the following
Standards: Environmental Management System (ISO 14001); Occupational Health
and Safety System (OHSAS 18001); and Risk Management System, into one
overall system (Figure 2) that also recognizes the commitments and aspirations of
The Government of Abu Dhabi Emirate is committed to protect and conserve the
environment, and to protect and promote human health and safety for all
inhabitants of the Emirate. (Refer to the EHS Policy Statement: Section 3 of this
Manual).
1.2 Aims
1.3 Intent
The Abu Dhabi Government acknowledges the increasing and positive role being
played by private and government entities in promoting good environment, health
and safety practices.
The EHSMS Regulatory Framework has been developed to outline the structure to
be adopted and requirements to be met by nominated entities seeking to establish
an EHSMS.
Therefore, private, government and community sectors should meet, and strive to
exceed, the requirements of relevant Emirate and UAE legislation, by developing,
implementing and maintaining a compliant EHSMS.
Although the Abu Dhabi EHSMS incorporates the key features of the relevant
international EHS standards, importantly it includes a number of distinctive features.
These include:
This allows the sectors to address their specific needs through their Sector EHSMS
and associated Guidelines. This allows effective vertical integration within the
sector through consultation with nominated entities to meet the individual needs of
the different targeted economic sectors.
1.7 Accountability
The Government of Abu Dhabi Emirate will work with the Federal Government of
the United Arab Emirates (UAE) to develop national consistency in the measures,
policies and strategies developed and adopted for the protection of health, safety
and the environment.
The Competent Authority and/or Sector Regulatory Authorities will maintain open
communications and constructive dialogue with other government departments,
targeted economic sectors and the community, on EHS matters and make
decisions and actions as open and as transparent as practicable.
1.8 Application
Targeted Economic Sectors / Nominated Entities may develop their own CoP’s
appropriate to their entity’s activities provided that the legal requirements stipulated
in the relevant laws concerning Environment, Health and Safety in Abu Dhabi
Emirate are met.
1.9 Implementation
When making decisions and formulating strategies, plans and programs that may
affect EHS management in the Emirate of Abu Dhabi, the Competent Authority
and/or Sector Regulatory Authorities will apply:
The principles, aims and intent of the EHSMS Regulatory Framework; and
Any relevant laws, policies and strategies to the management of EHS.
In case of any conflict with any existing Federal or Emirate Laws and/or
Regulations, the existing Law and/or Regulation shall supersede the requirements
of the EHSMS.
The Competent Authority, Sector Regulatory Authorities and/or any other relevant
authorities will employ statutory and non-statutory instruments and measures in
implementing the requirements of the EHSMS Regulatory Framework including:
Targeted Economic Sector specific EHS Management Systems;
Permits, Licenses, Approvals and Notices;
EHS CoP’s and Standards;
Information Bulletins and Technical Guidelines;
Risk assessment principles and practices;
EHS planning measures, including protocols for separation distances;
National and Emirate emergency management plans;
Partnerships and other cooperative arrangements with targeted economic
sectors, local government and the community;
Public information and education programs;
EHS auditing and inspections;
EHS incident investigations;
Incentive schemes to encourage competitive best practice; and
Inspection programs, including the investigation of complaints.
The EHSMS Regulatory Framework describes the goals, objectives and general
requirements needed by the targeted economic sectors and their nominated entities
to develop and implement an EHSMS that meets the Abu Dhabi EHSMS
Framework requirements.
To assist sectors and entities, the Abu Dhabi EHSMS requirements outlined in the
Framework Codes of Practice do constitute all major elements of a self-regulating
management framework. It therefore allows sectors and entities to develop a
standalone management system based entirely on the Abu Dhabi EHSMS
Regulatory Framework. It also allows sectors and entities to have the flexibility to
incorporate these requirements into existing management systems.
AD EHSMS Manual V1.2 July 2009 10 of 35
A sector or entity that develops an EHSMS based on the specific requirements
outlined in the Framework Codes of Practices will comply with the EHSMS
framework.
The approach and mechanism for developing and implementing the EHSMS
remains the decision of the sector or entity. It is likely that the sectors and/or entities
may adopt the principles of recognised international management system standards
to assist with developing and implementing the Abu Dhabi EHSMS.
Therefore a sector or entity EHSMS that has been developed to meet the
requirements of the Abu Dhabi EHSMS Regulatory Framework may comprise
components of various internationally recognised standards and associated
elements such as ISO 14001 environmental management system and OHSAS
18001 occupational health and safety management.
The relationship between the Abu Dhabi EHSMS and these standards has been
described in the EHSMS Guideline “Comparison with International Management
Systems Standards”.
The system includes very clear and detailed roles and responsibilities as defined in
AD EHSMS CoP 02 – Roles and Responsibilities.
The Executive Council of the Emirate of Abu Dhabi has authorized the Competent
Authority to develop, implement and maintain the EHSMS Regulatory Framework
including the associated Quality Standards and Technical Guidelines, in
consultation and coordination with relevant stakeholders.
The EHSMS Higher Committee has the authority to review the EHSMS Regulatory
Framework including the associated Quality Standards and technical guidelines, to
recommend to the Executive Council the approval of the EHSMS Law and
associated Quality Standards, and to approve framework manual, codes of practice
and technical guidelines.
Any future modifications and updates to the EHSMS Regulatory Framework and
associated Quality Standards will also require review by the EHSMS Higher
Committee, before being approved by the Executive Council where required.
The Competent Authority will be responsible for the distribution and version control
of the AD EHSMS Regulatory Framework, EHSMS Quality Standards and
associated Technical Guidelines.
The Master copy of the EHSMS Regulatory Framework will be held by the
Competent Authority. This master copy will define the current revision.
The Competent Authority will be responsible for the distribution of the EHSMS to
the Sector Regulatory Authorities.
The Competent Authority will alert the Targeted Economic Sector Regulatory
Authorities when any modification/amendment is made to the EHSMS Regulatory
Framework.
The intent of the Government of Abu Dhabi is to implement the EHSMS initiative
through strategic phases.
This strategy consists of the targeting of key economic sectors within the economy
during the first phase. The Sector Regulatory Authorities are then to nominate the
first round of entities within their economic sectors that are to develop and
implement an EHSMS.
One of the key components of the EHSMS initiative is to develop and maintain an
Emirate EHS Performance Database.
Through the collection and analysis of nominated entities and targeted economic
sector EHS performance data the Competent Authority can develop baseline EHS
data which can be utilized to assist the improvement of the EHS performance of the
Emirate as a whole.
The reporting and collation of this data will allow for the comparison of economic
sectors and nominated entities performance internally and to other relevant
AD EHSMS Manual V1.2 July 2009 14 of 35
jurisdictions within the region and around the world. This data can also be used to
highlight trends and common factors involved in EHS incidents and focus resources
on the higher risk activities, thus ensuring a more effective and efficient use of
resources.
Sectors are encouraged to develop additional and more detailed Codes of Practice
and other management tools to address specific EHS hazards and risks that exist in
their economic sector.
These systems and procedures are designed to work in conjunction with each other
and not to impose additional or redundant requirements on the nominated entities.
The Abu Dhabi EHSMS ensures the systematic approach to the management of
contractors so that the EHS risks from the engagement of contractors are
minimized.
Nominated entities have the obligation to ensure that contractors are performing
work activities in a manner that is safe for employees and the community, as well
as in a manner that protects the environment.
To do this the Abu Dhabi EHSMS includes a number of features that include:
Induction and training requirements;
Communication and consultation requirements;
Risk Management requirements; and
Contractor’s management process, for the selection and engagement of
contractors.
Entities require a procedure to train employees at each relevant function and level
so that they are aware of the operating policy, significant environmental aspects
and workplace hazards, their roles and responsibilities in achieving conformance
AD EHSMS Manual V1.2 July 2009 15 of 35
with the policy and procedures, and with the requirements of the EHS management
system.
To do this the Abu Dhabi EHSMS includes a number of features that include:
induction training to all new and transferred employees;
identify and deliver EHS training that enables employees to work safely;
ensure employees have the appropriate competence for the duties they are
required to perform; and
maintain records of employee EHS training and competencies.
One of the most important components in managing EHS hazards and risks is to
have a comprehensive risk management program implemented.
The primary objective of risk management is to ensure that EHS risks facing the
business are identified and appropriately managed.
The EHSIA must include details on how the development will be managed during its
construction, operation and decommissioning to meet the requirements outlined in
this CoP.
The Competent Authority and/or Sector Regulatory Authorities will issue any
licenses or permits required by the entity (to be able to operate in the Emirate) with
conditions that aim to control the operation of the premises in order to ensure that
there is no adverse effect on the environment, health and safety.
The conditions may vary depending on the type of operation but will generally
include:
Limits on the discharge of various substances;
Specification on operational parameters of pollution control equipment;
AD EHSMS Manual V1.2 July 2009 17 of 35
Monitoring requirements;
Housekeeping conditions;
Reporting of incidents and monitoring data; and
EHS risk assessment and relevant management of issues.
If conflicting EHS impacts could result from an EHS management measure being
implemented then an analysis should be undertaken to determine the best
practicable environment, health, and safety outcome, and this option should then be
implemented.
One of the key components of the Abu Dhabi EHSMS is ensuring that all Targeted
Economic Sectors and Nominated Entities develop an appropriate Emergency
Management Program.
On 16th June 2009, Decree No. (42) of 2009 concerning the Environment, Health
and Safety Management System in Abu Dhabi Emirate was issued by the Crown
Prince, Chairman of the Executive Council.
This decree aims to implement the Environment, Health and Safety Management
System in the Emirate through provision of a unified tool at Emirate level to facilitate
implementation of legislations relevant to environment, health and safety and for
protection of human health and safety and the environment and conservation of
natural resources
On 6th December 2006, the Executive Council issued a Decree (Committee Decree
2-Session 31/2006) approving "Abu Dhabi Emirate EHS policy" and nominated the
Environment Agency – Abu Dhabi (EAD) as the Authority responsible for
supervising the implementation of the EHSMS at Abu Dhabi Emirate level in
cooperation and coordination with all concerned parties.
The Policy focuses on the importance of partnering with government and private
sector and on engaging all members of society in protecting the environment and
being responsible for health and safety issues.
This Policy sets out goals of the Abu Dhabi Government in relation to protecting
and conserving the environment and promoting human health and safety for all
inhabitants of the Emirate.
Also outlined in the Policy are a set of “Guiding Principles” for all sectors and
entities to commit to and align their plans and activities. The guiding principles
identify the key philosophies that relevant stakeholders must consider to ensure
successful integration of EHS requirements, sustainable development and the
aspirations of people of the Emirate.
This Policy and the AD EHSMS Regulatory Framework are applicable to the
targeted economic sectors and the nominated entities.
All relevant stake holders should read the EHSMS Manual to better understand the
intent and requirements of the system.
The EHSMS Manual is supplemented with a suite of CoP’s that together form an
integral part of the regulatory framework of Abu Dhabi EHSMS. They establish key
requirements and objectives that work in synergy towards minimizing harm to the
environment and human health.
There are seventeen (17) Framework Codes of Practice in the EHSMS Regulatory
Framework that provide regulatory guidance and advice on important aspects that
must be considered when developing an EHSMS.
The Framework Codes of Practice address:
EHSMS Administration and Mechanisms;
Roles and Responsibilities;
Self-Regulations;
Management of Contractors;
Risk Management;
Emergency Management;
EHSIA Requirements;
Audit and Inspection;
Monitoring and Reporting;
Occupational Health and Safety;
Air Quality;
Water Quality;
Land Quality;
Noise Management;
Hazardous Material Management;
Waste Management; and
Biodiversity and Conservation.
The Framework Codes of Practice may be cited as the Abu Dhabi Emirate
Environment, Health and Safety Code of Practices and are referred to as the Codes
of Practice (CoP’s).
Where the provisions of a CoP are inconsistent with the provisions of a different
CoP, the requirements of the principle CoP on the specific topic shall prevail.
Quality Standards have been developed for the four major environmental and
safety elements – Air, Water, Land and Noise.
Technical Guidelines have been developed in association with the EHSMS Quality
Standards to support the implementation and compliance to these Standards.
Each of the Targeted Economic Sectors are required to develop an EHSMS that
addresses the specific EHS hazards and risks associated with that Sector.
The Sector EHSMS must comply with the requirements of the Abu Dhabi Emirate
EHSMS.
The Sector Specific EHSMS is intended to provide guidance for nominated entities
within the targeted economic sector and will include additional Codes of Practices
and requirements developed to address sector specific needs.
It will also serve to manage the risks associated with activities of the Sector
Regulatory Authority closely.
Each of the Nominated Entities are required to develop an EHSMS that address the
specific EHS hazards and risks associated with that entity.
The Individual Entity EHSMS must comply with the requirements of the Abu Dhabi
Emirate EHSMS and the Targeted Economic Sector EHSMS.
To achieve compliance to the system and gain approval for the nominated entities
EHSMS from the relevant authority the nominated entity must comply with the
EHSMS Codes of Practices and associated Standards, which includes the following
minimum requirements:
Refer to AD EHSMS CoP 03 – Self-Regulation for a complete list of the Abu Dhabi EHSMS
Minimum Requirements.
It is acknowledged by the Government that many entities within the Emirate have
existing EHS management systems of varying levels of complexity.
For this reason the timeline set for implementation allows entities with limited
systems in place time and guidance from the Sector Regulatory Authorities to
develop their EHSMS.
The options for developing and implementing an EHSMS that meets the
requirements of the Abu Dhabi EHSMS Framework are shown below:
(a) Entities without any environmental management system or occupational health
and safety management system in place, can:
develop an EHSMS solely based on Abu Dhabi EHSMS Regulatory
Framework;
or
develop an EHSMS based on ISO 14001 Standard and OHSAS 18001
Standard with incorporation of Abu Dhabi specific requirements. The
developed EHSMS could be certified to ISO 14001 and/or OHSAS 18001
standards;
(b) Entities with environmental management system and / or occupational health
safety management system in place will have to incorporate the additional
specific requirements of the Abu Dhabi EHSMS Regulatory Framework. Some
of the key additional requirements include: developing an integrated EHS policy,
the consideration of self-regulation, and the external reporting requirements of
EHS performance.
The Abu Dhabi EHSMS Regulatory Framework Addendums includes a number of
guidance documents to assist entities develop and implement EHS Management
Systems.
Embedded into the requirements of the Abu Dhabi EHSMS is the need for regular
reviews of the entities performance and adequacy of their EHSMS.
Another key component of the system is the focus on self-regulation. Entities are
also rewarded for the self-identification and correction of non-conformances,
contributing to the continual improvement of EHS performance, e.g., through
streamlined permitting procedures.
Through consultation, employers can become more aware of hazards and EHS
issues experienced by employees. Employees can provide suggestions on how to
solve EHS problems.
Participation enables the employee to contribute to determining how the work can
be undertaken safely and while providing increased protection for the environment.
One of the key components of the Abu Dhabi EHS Management System is the
ongoing monitoring and reporting of EHS performance.
The system includes both internal and external monitoring and reporting
requirements.
Refer to AD EHSMS CoP 09 – Monitoring and Reporting for a complete list of the
Abu Dhabi EHSMS Requirements.
One of the key components of the Abu Dhabi EHSMS is defining clear roles and
responsibilities for all relevant stakeholders.
Refer to AD EHSMS CoP 08 – Audit and Inspection for a complete list of the Abu
Dhabi EHSMS Requirements.
These audit and inspection plans must verify compliance with the Abu Dhabi and
sector EHSMS requirements and standards as well as internal entity requirements.
The purpose of the audit and inspection plans is to identify areas of improvement
leading to improved EHS performance.
Refer to AD EHSMS CoP 08 – Audit and Inspection for a complete list of the Abu
Dhabi EHSMS Requirements.
The success and effectiveness of an audit team, and the audit process as a whole, is
linked to the competencies of the audit team. The Competent Authority has
developed a process of registration for Abu Dhabi EHSMS auditors.
Audit team members must have the competence and knowledge to successfully
complete an EHS Management System Audit.
EHSMS audit team members must be registered with the Competent Authority to lead
an audit team.
Nominated entities are responsible for ensuring contractors are complying with the
requirements of the Abu Dhabi EHSMS. One instrument available to entities is to
regularly inspect the contractors or audit any EHSMS they may have.
(a) All relevant EHS Laws, Regulations and Quality Standards that are currently
legislated under Federal or Abu Dhabi law are prescriptive requirements and
compliance with them is mandatory. Where new EHS Standards and Quality
Indicators have been developed, compliance will be required after publication in
the Government Gazette.
(b) Where non-compliance with the Standards and Quality Indicators exists,
provided there is no immediate threat to the life and health of people and/or
there is no threat of serious or irreversible damage to the environment, a
program must be put in place to achieve compliance with the EHSMS
Regulatory Framework not later than five (5) years of its publication in the
Government Gazette.
(c) If new EHS objectives and requirements cannot be achieved within five (5)
years of the EHSMS Regulatory Framework and associated Standards coming
into force then a submission must be made to the Competent Authority outlining
the nominated entities corrective actions of how and when the requirements and
objectives will be met, or why this is not possible.
(d) Where there is immediate threat to the life and health of people or irreversible
damage to the environment related to meeting new Standards and Quality
Indicators, the period for setting a program in compliance with the EHSMS and
associated Standards shall be decided by the Competent Authority.
(e) The Competent Authority may consult with EHSMS Higher Committee in
making decisions on exemptions from system requirements and on periods for
achieving compliance with them.
(a) The EHS Higher Committee will review and approve all additions and
modifications to the EHSMS Regulatory Framework as necessary (e.g., in view
of new information and/or emerging circumstances).
(b) The EHS Higher Committee will undertake a formal review of the EHSMS
Regulatory Framework annually, e.g., in view of the Targeted Economic Sectors
progress reports.
(c) The entire EHSMS Regulatory Framework shall undergo a through review at a
minimum every five (5) years from the date of issue, in consultation with all
relevant stakeholders.
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