Professional Documents
Culture Documents
SIP project report submitted in partial fulfillment of the requirements for the PGDM Programme
My summer internship training (SIP) experience has been filled with interesting challenges and
people who I will appreciate forever; numerous people have contributed in varying capacities
which permitted completion of this project. I would like to begin by thanking my project guide
Mrs. Geetanjali Sharma Gaur, my coordinator during the course of the project, for her
guidance, constant inspiration & keen interest shown during the project.
I would like to thank Mr. Vijay Sahdev for continued support and guidance towards selecting
the project which is going to help me in long run in my career and for the way I was mentored by
him during the project. I deliberate my profound sense of gratitude to him.
I owe my thanks to my faculty guide Dr. Veena K Pailwar for her guidance, inspiration and
constant help in improving my way of presenting the work.
Lastly, I would like to extend my gratitude to the various department heads and employees from
the three organizations, where this project took place. It would not have been possible without
their help, support and constant cooperation.
10 Appendices……………………………………………………………………………………………………………………………………….34
11 Bibliography……………………………………………………………………………………………………………………………………..42
Many organizations outsource their HR and related activities to consultancy firms to save time
and other resources for their core activities. Techno Air Systems provides such services to its
clients. The company works as an HR consultant for organizations with no or low level of HR
department.
This project encompasses the few services offered to, and studies conducted on three clients of
Techno Air Systems during the course ten weeks. These clients are all small-size healthcare
organizations. The services offered to all the three organizations were: i) Review of HR policies
ii) Standardization of HR policies according to NABH (National Accreditation Board for
Hospitals) standards iii) Maintenance of employee records and credentialing through interviews
and documentations.
Job satisfaction surveys were conducted in two of the organizations. The process involved three
steps. Also, FIRO-B (Fundamental Interpersonal Relations Orientations) study was conducted in
two organizations by means of distribution of questionnaires, collection of responses and
analysis of the data and findings. The findings of FIRO-B study was used to re-engineer the team
structures in the organizations.
Certain limitations were also faced during the course of the project. One of the biggest
limitations is the Time Line. A period of ten weeks is not sufficient to explore such vast pool of
knowledge. Another limitation is the availability of data and information which cannot be
shared; keeping in view, the confidentiality in interest of the clients.
India in 2020 is predicted to be something that the world will be turning its face to, because of its
vast population size of 1.3 billion, out of which 0.8 billion will be working population size. And
with that, the role of outsourcing and consulting becomes more required than ever to manage
such a vast talent resource.
In the past few years the HR Outsourcing industry has shown a significant growth as many
companies are turning towards Outsourcing in order to save time and other resources and to keep
their focus on their focus on their core activities. Between FY08 and FY11, the industry grew at
a CAGR of 21%. This sudden growth can be mostly attributed to two major reasons:
It is argued that HR Outsourcing is only a way to reduce costs but it itself comes with some
costs. These costs majorly include: selection of consultant, legal costs, service costs, transition
costs, costs to hold back the consultant etc.
In India, the industry is more centralized towards transactional services such as: Payroll Systems,
Appraisal and Benefits Consultancy, Scheduling and Attendance. As per a 2012 skills report, the
industry can be roughly broken into three major segments:
Permanent recruitment companies face challenges of attrition and competition. The other
services are solutions provided in terms of Payroll, HR related benefits, Policy formulations etc.
The industry is very competitive in nature and is predicted to continue its astonishing growth
over the next decade as with the increasing global complexities, more and more companies are
opening up to outsourcing and are making outsourcing firms their business partners.
Healthcare is one sector where conventionally there has been no or a very low level of Human
Resources unit and activities. The reason is that they have always focused on their core
operations. Activities like staffing have conventionally been taken care of by doctors and other in
house staffs only. This sector never felt the need of some core HR activities like performance
appraisal, employee development programs etc until recently. With the advent of global and
local competition and the need to capture and retain better talent, this sector is now trying to
include HR along with marketing, operations and other units in its strategy formulation. This
definitely encompasses their need to provide better service.
Now while some big players are maintaining there on HR unit, most of them have turned
towards HR consultants. Now these consultants not only provide them core HR solutions and
services but also help them in various strategy formulations and also, some provide
administration related services as well. One of such services is preparing the organizations for
various national and international accreditations, which in turn would gain the organizations a
competitive advantage.
Human Resources in Healthcare sector is not yet a fully accepted concept in India but with time
more and more such organizations are understanding the role and importance of human
resources. In fact several national and international accreditations have made certain human
resources activities and requirements compulsory for healthcare organizations.
1. Accreditation means that the organization has qualified certain quality standards which
would mean that patients can rely upon the institute when it comes to quality of service.
2. Patient satisfaction is periodically monitored.
3. The staff in a accredited health care organization are satisfied lot as it provides for
continuous learning, good working environment, leadership and above all ownership of
clinical processes.
4. Accreditation provides an objective system of empanelment by insurance and other third
parties. Accreditation provides access to reliable and certified information on facilities,
infrastructure and level of care.
NABH defines a clinic as a standalone healthcare facility that provides allopathic services by
Doctors registered with Medical Council of India or State Medical Council. A Polyclinic is a
clinic which provides services in two or more specialties, working in cooperation and sharing the
same facilities and a Dispensary is a clinic, which in addition to patient care, provides facilities
for dispensing medicines.
2. OBJECTIVES
Techno Air System required me to provide the following services (in parts) to the
aforementioned three client organizations:
Techno Air Systems’ Quality Services helps organizations put the pieces together for a
smoother running, more profitable manufacturing operation.
Using three key services components, the company helps transforming quality initiative into
more fluid, productive processes.
1. Integration adds new analytical tools for unparalleled efficiency and accuracy without
compromising the integrity of present system.
2. Customization enhances productivity and uses resources wisely by accommodating
everyone on quality team with system customized for application.
3. Implementation spends less time getting started and maximizes the value of investment
from installation to employee training.
Services Offered:
1. Six Sigma /Business Process Re-Engineering
With businesses striving to focus on the customer and achieve competitiveness through
consistently reliable products and services, it should be no surprise that the issue of six sigma
quality is now attracting increasing attention from manufacturers and service providers all over
the business world.
Six Sigma is not a new technique, its roots can be found in TQM and SPC, but it is more than
TQM. With the TQM philosophy, most practitioners promised long-term benefits, 5 to 10 years,
as the programmes began to change hearts and minds. Six Sigma is about delivering benefits now
and is distinguished from TQM by the intensity of the intervention and the pace of change. Like
all successful major change programmes, six sigma requires very strong leadership from the top.
Excellence approaches such as the excellence model and six sigma are complementary vehicles
for achieving better organisational performance.
• Systematic approach.
• Define and establish roles and responsibilities throughout the organization
• Identify methods and techniques for the defining of processes and customer requirements,
and the identification of critical steps and key measures
We offer total solutions for integrating market-oriented strategy for manufacturing or service
industry. This involves comprehensive application of 6-Sigma/Business Process Re-Engineering.
We organize exhaustive seminars and workshops for all employees followed by on the job
problem solving through group work for changing the mindset.
It is a business process that allows companies to drastically improve their bottom line by
designing and monitoring everyday business activities in ways that minimize waste and
resources while increasing customer satisfaction.
The TAS is best known for our human resources consulting, particularly in the areas detailed
below.
As mentioned above, the company provides service to its clients in areas of Human Resource
Development while also acting as a strategy partner. In all the three organizations, mentioned in
this report, the company has been doing the same. All the objectives mentioned, have a direct
relation with either strategy (accreditation) or HR services like team building (FIRO-B) and
employee development (Job Satisfaction Survey).
3.2.1. Organization 1:
The organization is a manufacturing company established in 1996 with its head office located in
New Delhi. It also has three manufacturing units in Haryana. The company claims to be the
leading exporter of pet products and food service product in India. It is ISO9001: 2008 certified
and manages its manufacturing process using the concepts of Total Quality Management.
It Exports to over thirty countries covering the whole of North America, Europe, Asia, Middle-
east, Far East, Australia and New Zealand and serves to fortune 500 companies, departmental
stores, chain stores, specialty stores, mail order companies and also wholesale importers across
the globe.
The study was conducted on thirty four employees and the results were used in team building.
3.2.2. Organization 2:
The organization is a two decades old company which works with a vision of providing quality
and reliable diagnostics and diagnostic imaging services at an affordable cost. Since
incorporation, the organization has focused all its goals towards the attainment & benchmarking
best Industry Standards.
Currently, the company plans to expand its horizons globally, in order to help diagnose patients
for proper cure. This objective is to be achieved by a selection of latest and technologically
advanced equipment, high quality reagents, strict internal & external quality assessment, and
control backed up by professionals who are not only qualified, but also diligent. Constant up-
gradation and introduction of latest technology, has also developed as one of our major aims.
Vision
“To be the first choice for healthcare services and to introduce latest medical technologies to
India”
Mission
“To tender excellent diagnostic and prognostic services to patients with conducive environment,
passionate staff and ethical serving”
1. Reviewing HR Manual and HR Policies of the organization and comparing it with the
NABH standards to make it at par with the required Standards for NABH accreditation.
The company seeks to get NABH Accredited and it would require qualifying certain standards in
its policies for the same. This was an important step as it revealed certain shortcomings in the
company’s policies. The corrections are bound to take place before NABH audit.
The survey revealed the areas where the company was lacking in terms of employee satisfaction,
this would encourage taking corrective measures for the same. It aligns with one of the company
objectives to take care of its employees.
3.2.3. Organization 3
The organization is a multi-specialty centre for a comprehensive health care in Noida. It has
opened doors to one and all to access a wide array of tertiary health care with a highly
competitive pricing. Pursuit of excellence is the theme which guides them in treating any of their
patients. It is conceptualized to be a premier health care institution to set ever-new standards in
patient care. The company has the ambition and attitude to improve and will endeavor untiringly
to achieve excellence in all disciplines it offers. Strategically located in Noida, it is easily
accessible from all quarters of the city. Designated as a 50 bedded hospital, It provides a whole
spectrum of services from preventive to critical care under one roof, with special emphasis on
pediatrics and neonatal medicine, Orthopedics and trauma care Obstetrics Gynecology and
pulmonary and chest medicine. The organization has a team of well qualified highly committed
professional to man all specialty sections, supported by a trained and highly motivated group of
paramedics.
The survey revealed the areas where the company was lacking in terms of employee satisfaction,
this would encourage taking corrective measures for the same. It aligns with one of the company
objectives to take care of its employees.
The study was conducted on 25 staffs and the results were used in team building.
A healthcare organization like this is driven by the work of nursing team (including others like
ward boys). While Doctors and paramedics look after the core services, it is the nursing team that
takes care of the most hospital activities from pre-treatment to post-treatment. In such a scenario,
teamwork becomes a driving factor. FIRO-B helps building the right teams for the same.
• Inclusion (I): The amount of belongingness, recognition and attention that an individual
desires in an interpersonal setting
• Control (C): The level of structure, responsibility and influence demanded by an individual.
• Affection (A): The level of rapport, support and warmth desired by an individual.
Schutz noted that in each of the above mentioned, three areas of interpersonal need, two types of
behaviors existed i.e. Expressed Behavior and Wanted Behavior.
Expressed Behavior: The way an individual acts towards others in an interpersonal setting is
that individual’s expressed behavior.
Wanted Behavior: The actions or behaviors that an individual desires or expects from others in
order to satisfy their own interpersonal needs is that individual’s wanted behavior.
Combining the three areas of interpersonal needs and expressed and wanted behaviors, Schutz
came up with the six dimensions of interpersonal needs.
Table 1 shows the six dimensions of interpersonal needs used in FIRO analysis.
AFFECTION Individual acts close and personal Individual wants people to be close and personal
On the basis of a standard scoring key, scores are graded on scales of 0 to 9 in the areas of
Expressed and Wanted Behaviors to measure
mea how much a person expresses to others and how
much he desires from others. On the basis of the scores, each of the interpersonal areas show
three types of behaviors, as categorized by Schutz. Figure 3 shows the interpretations of the
three types of behaviors and Figure 4 shows the three evident behaviors based on the scores.
Deficient Excessive
indicating that an indicating that an Ideal
individual is not trying to individual is constantly satisfaction of the need
directly satisfy the need trying to satisfy the need
Basedd on these obtained scores, interpersonal relations are then categorized into four different
types. These are; Desired interpersonal Relations, Ideal Interpersonal Relations, Anxious
Interpersonal Relations and Pathological Interpersonal Relations. Figure 5 gives a brief
description of each of these relations.
Pathological
Desired Ideal Interpersonal Anxious Interpersonal
Interpersonal Relations Interpersonal relations
Relations •correspond
correspond to Relations -Psychotic
Psychotic
•denoted "moderate" •Too much activity or Schizophrenia
"satisfactory expressed and •Too little activity -Obsessive
Obsessive
relations" in each wanted scores Compulsive
area
-Neurotic
Neurotic
Inclusion:
• 0 to 5: Individual generally has a low preference of being with others, no matter who initiates
it.
• 6 to 12: Individual prefers a balance between time alone and time with others, no matter who
initiates it.
• 13 to 18: Individual prefers being involved in social situations, no matter who initiates it.
Control:
Affection:
13 to 18: High and Important because this area tends to be the individual’s priority; Individual
prefers a lot of warmth and rapport in her/his one to one relationships.
relationships
Wanted Behavior:
• 0 to 7: Individual usually does not want others to initiate activities
• 8 to 19: Individual only sometimes wants others to initiate activities
• 20 to 27: Individual usually wants others to initiate activities
Total Score:
• 0 to 15: (Low) Interaction with others in all areas is not likely to be strongly felt need. One
may have a strong preference for the current company, independent decisions and is close to
only a selective few.
• 16 to 26: (Medium-Low) Interaction with others in all areas appeal on a selective basis.
Choosy about how, when and where one associates with others.
• 27 to 38: (Medium-High) Interacting with others in all areas is found to be a source of
satisfaction. Interpersonal needs help one attain her/his goals.
• 39 to 54: (High) Frequently engaged with others in all the areas, involving others in all
activities (e.g. decision making) and working on to build more interpersonal relationships.
On the basis of the final scores, the six dimensions can be interpreted as shown in Table 2.
EC Abdicrat Autocrat
WC Rebellious Submissive
EA Under-Personal Over-Personal
WA Counter-Personal Personal-compliant
Though the actual definition of job satisfaction is debatable but it is mostly referred to as ‘how
content an employee is with his work’. The other school of thought argues, though, that the
measurement of satisfaction level is not so simple and that it is multidimensional and requires a
total psychological study of employees. These psychological factors are bound to have an impact
on the work output of the employees as well and thus it is necessary to study these factors time to
time.
There are many factors that can cause dissatisfaction amongst employees, of these, the most
common factors are:
Individual Scoring
The total score for each employee was calculated by summing up the scores on her/his responses
and the same was used to calculate Individual Job Satisfaction Index (IJSI).
The whole set of questionnaire was divided under the following four areas:
a) Compensation Factors
b) Work Environment Factors
c) Belongingness Factors
d) Other Factors
Scores were calculated for each of the four areas by summing up scores on the responses on the
respective questions for each individual.
These Scores were then used to calculate individual job satisfaction indices in the four given
areas:
Individual Belongingness Job Satisfaction Index (IBJSI) = B-Score/ Max. Belongingness Score
Individual Work Environment Job Satisfaction Index (IWJSI) = W-Score/ Max. Work
Environment Score
Overall Scores
Total Scores of all employees were added to find out the Overall Job Satisfaction Score
(OJSS).
This overall score (OJSS) was used to calculate the Overall Job Satisfaction Index (OJSI).
Similarly, overall job satisfaction Scores and Indices were calculated for the aforementioned four
areas of job satisfaction.
5.1. Organization 1:
FIRO-B Study
The total scores for each employee were evaluated and on the basis of that, the following
interpretation was made for each employee as shown in Table 3.
5.2. Organization 2
5.2.1. Review of HR Manual and Policies:
During the review of HR Manual and Policies of the company, some shortcomings were
indentified and following corrective implementations were suggested according to NABH
Standards:
NABH gives clear instructions for the following HR Policies, which were included in the
organization’s HR policy:
a. Recruitment
1. Staffing Needs
2. Qualifications of Staff
3. Applicable licensure, Certification, laws and Regulations relative to the required
staffing complement.
4. Staffing Plans should be assessed on an ongoing basis in response to outcome
measures.
5. Staffing Plans should be accessible to staff that are making changes in staffing levels.
b. Manpower Plans
c. Internal Sourcing
For the Credentialing Purpose, individual interviews were conducted and documentation was
done. Job Descriptions were developed for all functional departments for Privileging. NABH
standards require an Imaging Healthcare Organization to maintain the following documents of
each employee, which were collected and recorded during the process:
Based on the scores on the responses by Employees, following result was obtained for job
satisfaction level.
USG
IT Electricians Housekeeping Technician Wardboy Guard Marketing Driver Typist Co FOE
Figure 7 shows Satisfaction level distribution in the organization as evaluated through the
survey.
15% Neutral
Satisfied
48% Highly Satisfied
Figures 8 to 12 show the different job satisfaction indices as discussed in the concepts part of
this report.
0.4
0.2
0
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
1
INDEX
0.5
0
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
1
INDEX
0.5
0
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
1.5
Work Environment Satisfaction Index
1
INDEX
0.5
0
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Figure 11: Work Environment Job Satisfaction index for all employees
0.5
0
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
Figure 12: Other Factors Job Satisfaction index for all employees
Summing up the individual scores for each area gives us the overall
overall company scores for all
employees. The overall scores for the organizations have been shown in Table 5. Also, overall
indices for each job satisfaction parameter were compared as shown in Figure 13.
Overall Scores
969 194 276 311 188 0.646 0.646667 0.69 0.622 0.626667
0.64
0.62
0.6
0.58
OJSI OC Index OB Index OW Index OO Index
Indices
8%
24% Highly Dissatisfied
Dissatisfied
16%
Neutral
Satisfied
Highly Satisfied
48%
The total scores for each employee were evaluated and interpersonal relationship orientations for
each employee was generated as shown in Table 6. Table 4 shows the keywords used for this
Table 6.
Organization 1
1. A surprising result was revealed as some of the top executives also could not qualify as a
successful leader according to the interpersonal need assessment, as they turned out to be
‘abdicrats’ as revealed by FIRO-B scores.
2. Flaws in the team were revealed as people with incompatible interpersonal relationship needs
were originally teamed together.
3. Corrective measures for team re-building and reallocation of roles and responsibilities are
being done.
Organization 2
1. Corrective measures and policies were suggested for the HR department of the organization.
2. These policies are likely to be implemented before the NABH audit takes place.
Organization 3
1. Flaws in the team were revealed as people with incompatible interpersonal relationship needs
were originally teamed together.
2. Corrective measures for team re-building and reallocation of roles and responsibilities are
being done.
3. ‘Work Environment’ is the area where the employees are mostly dissatisfied and
‘Belongingness’ is the area where the organization scores highest. So a revised compensation
plan is likely to be implemented.
4. Overall satisfaction level is 64.6 %.
7. RECOMMENDATIONS
Organization 1:
1. The organization can conduct some leadership development programmes and activities for its
executives.
2. FIRO-B can be combined with MBTI to get better results on leadership.
3. FIRO-B should be conducted on all the functional departments which are driven by
teamwork.
Organization 2:
1. Employee data can be maintained in electronic form as well which will be accessible to
respective employees and can be updated by them only. This will save a lot of time and will
free the HR department for other activities. The system will also alarm the HR in case of
some discrepancy in terms of employee records. This will also facilitate credentialing and
privileging.
2. Revised performance appraisal and compensation plans should be developed and
implemented.
1. TAS can use a centralized electronic system to monitor all the clients simultaneously because
monitoring them separately consumes time and other resources.
2. FIRO-B can be combined with other personality tests like MBTI to yield better results.
1. Time: A time period of ten weeks is not enough to understand any industrial process
completely. It only gives a glimpse of it and a basic idea of how it works. Moreover, several
other activities could not be taken care of and many other clients remained untouched
because of lack of time.
2. Data: Information like names of client companies, employee details etc have not been shared
in this report to safeguard interests of TAS’s clients in terms of legal nature of
confidentiality.
3. Small Study Sample: Because of non availability of most of the employees (owing to the
strict nature of schedules and their continued involvement with ongoing works), the study
was conducted only on few teams.
4. Human Error: Some discrepancies/errors might have occurred because of errors during
collection or analysis of data.
1. The FIRO-B study can be continued in other functional teams of the organizations to get a
better picture.
2. FIRO-B study can be combined with MBTI and other personality tests to develop leadership
amongst employees.
3. Job Satisfaction Surveys should be conducted on a semi-annually or quarterly basis to
continuously monitor employee needs.
Appendices
Q. 10 SATISFACTION LEVEL
F. SUPERVISOR IS EFFICIENT
H. SALARY IS FAIR
I. WORKLOAD IS REASONABLE
YES NO NO ANSWER
K. DID YOU APPLY FOR A JOB OUTSIDE HOSPITAL FROM THE LAST SIX MONTH
YES NO NO ANSWER
Date:
For Questions 1 to 9, choose the most appropriate options according to your opinion:
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGREE
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGREE
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGREE
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGREE
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGREE
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGRE
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGREE
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGREE
HIGHLY AGREE
AGREE
NEUTRAL
DISAGREE
HIIGHLY DISAGREE
On a scale of 1 to 5, how much do you rate the following (1: Lowest, 5: Highest):
DEPARTMENT: _____________________
Directions: Answer the questions keeping in mind different situations not just in your workplace but also social and
personal life. Please place the NUMBER corresponding to the answer that best applies to you in the space at the left
of the statement.
(1) USUALLY (2) OFTEN (3) SOMETIMES (4) OCCASIONALLY (5) RARELY (6) NEVER
_______ 13. When people are doing things together, I tend to join them.
(1) MOST PEOPLE (2) MANY PEOPLE (3) SOME PEOPLE (4) FEW PEOPLE (5) ONE OR TWO PEOPLE (6)
NOBODY
_______ 19. My personal relationships with people are cold and distant.
_______ 29. I like people to act close and personal with me.
_______ 36. I try to have other people do things the way I want them done.
(1) USUALLY (2) OFTEN (3) SOMETIMES (4) OCCASIONALLY (5) RARELY (6) NEVER
_______ 46. I like people to act cool and distant towards me.
_______ 49. I like people to act close and personal with me.
_______ 53. I try to have other people do things the way I want them done.
BIBLIOGRAPHY