Delivery and Shipping - Configuration

SAP
SD Configuration Pack
Published by Team of SAP

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INDEX
1. CONFIGURING DELIVERY DOCUMENTS 4
1.1 Define Delivery Types 4
1.2 Define Number Ranges for Deliveries 10
1.3 Define Item Categories for Deliveries 12
m
1.4 Define Item Category Usage 17
o
1.5 Define Item Category Determination in deliveries 19
. c
1.6 Define Reasons for Blocking in Shipping 22
s
2. MAINTAIN COPY CONTROL FOR DELIVERIES
b
27
jo
3. GROUPED DELIVERIES 33
p
3.1 Define Groups of Deliveries 33
to
3.2 Define Number Ranges for Groups of Deliveries 36
4.
p-
ROUTES CONFIGURATION 38
a
4.1 Define Routes 38
.s
4.2 Maintain Route determination 41
w
4.3 Route determination in delivery 47
w
5. SHIPPING 51
w
5.1 Define Shipping point 52
5.2 Define shipping conditions by sales document 54
5.3 Define Loading Groups 55
5.4 Assign shipping points 57
5.5 Determine Picking location 58
5.6 Define Picking rules 60
5.7 Define Storage condition 62
5.8 Define packing control 64

5.9 Define Material group for packaging materials 66
5.10 Define Packaging Material Types 68
5.11 Define Allowed Packaging Materials 69
5.12 Define Number Range for Handling Units 71
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1. Configuring Delivery Documents
1.1 Define Delivery Types
BACKGROUND
m
This configuration setting enables creation or modification of
o
delivery type. Delivery type is an indicator which enables
. c
system to process different business transactions in different
s
ways in shipping.
jo b
Various Delivery types are pre configured in system and can
be used for different scenarios. There are three options for
p
configuring new delivery types:
to
Change existing Delivery type
p-
Copy existing Delivery type and change it to new
a
requirements.
.s
Create a new Delivery type.
w w
We will study the configuration of SAP provided delivery type
w
for standard outbound delivery ‘LF’.
Instructions
Follow Menu Path: IMG → Logistics Execution → Shipping →

Deliveries → Define Delivery Types
1. Click
o m
s . c
jo b
to p
p-
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w w
Here the three options explained in background are applicable.
w a. If existing Delivery type is to be modified, choose the type

from list and click on to get into details
b. For copying existing Delivery type to new one select the

Delivery type to be copied and click on or F6.
c. For creating a new Delivery type click on

Here we will follow option ‘a’ and select Delivery type LF and
click on . To search for correct delivery types click on
and enter the key.
Following screen is displayed
o m
s . c
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p-
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The controls are grouped in various blocks like Number
Systems, Document Control, etc.
Maintain the fields as explained below:
The explanation is provided block wise
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c
Field Name Field Description and Value
.
Delivery Type 4 character key for the Delivery type.
s
Description is next to it
Document Cat.
jo b
Category of sales document
No.range int.assgt.
to p
No range to be used for Delivery
-
document numbers if assigned internally
p
No.range ext.assgt. No range to be used for Delivery
a
document numbers if assigned
.s
externally
w
Item no.increment Increment of item no in Delivery
w
document.
w
o m
s . c
jo b
p
to
Order required Reference document required for delivery
is specified here. Following predefined
-
options exist
a p
w .s
w w Here ‘X’ is selected.
Default Order type Order type of sales document to be used

as reference for deliveries created without
any reference. Control parameters of this
order type are used for delivery creation.
Item requirement Requirement for item that does not have

any reference. ABAP routine ‘202’ is
standard.
Delivery Split – Delivery split is performed based on

W/h no warehouse no.
Delivery split Part Delivery split is done for additional

partners
m
Automatic Packing Automatic packing using packing
o
proposal allowed.
Gen pack matl

item
. c
Generation of packaging materials allowed
in delivery is controlled here.
s
Rescheduling
jo b
Rescheduling of backlogged deliveries can
be controlled here.
to p
p-
.sa
Grayed out items are assigned to delivery types in different
w
customizing menu.
w w
Click and .
EFFECT OF CONFIGURATION
Delivery type configured here would be used for creating

Deliveries in specific scenario.
1.2 Define Number Ranges for Deliveries
BACKGROUND
This configuration setting enables us to define the number
m
ranges for Deliveries. Number ranges are defined directly in
o
the production system.
Instructions
s . c
b
jo
Deliveries → Define Number Ranges for Deliveries
p
1. Click
p- to
.sa
w w
w
2. Click
o m
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to p
3. Click
p-
to add new number range interval, mark
a
check for external if it is an external number range.
.s
4. Click
w
5. Click
w
w
Effect of Configuration
Number range maintained here will be assigned to Delivery

type as explained earlier and used for delivery creation.
1.3 Define Item Categories for Deliveries
BACKGROUND
Item category is an indicator, which defines how an item

behaves in a delivery and its characteristics. This
m
configuration enables definition and control of item categories
o
for deliveries
. c
Similar to Delivery types definition there are three options
Change existing item category
s
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Copy existing item category and change it to new
requirements
to
Create a new item category
p
p-
Let’s understand controls on system provided standard item
a
category ‘TAN’
.s
Instructions
w
Follow Menu Path IMG → Logistics Execution → Shipping →
w
Deliveries → Define Item Categories for deliveries
w
1. Click
o m
s . c
jo b
to p
p-
.sa
w
List of item categories is displayed.
w
w
Here the three options explained in background are applicable.
a. If existing Item category is to be modified, select from list

and click on to get into details
b. For copying existing item category to new one select

correct one to be copied and click on or F6.
c. For creating a new item category click on
Here we will follow option a, select TAN and click on .

To search for correct item category, click on
and enter the key.
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p-
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Following key fields are maintained:

Item 4 character key code for item category
Category
Document Category of document type for which item
cat. category is being defined. Here it is ‘J’
Mat no. ‘0’ Controls if for item entry is allowed without

allowed material no, eg for Text items
ItemCat stat. Statistics group for items in delivery,

Group
Stk determ. Stock determination rule used in specific
m
Rule business scenarios
Check
quantity ‘0’
c
Checks if system allows 0 quantity for material
and behavior if allowed
. o
b s
p jo
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Check min Check for minimum quantity to be delivered
-
qty
a p
Check Over
w
delivery
.s
Check if over delivery quantity for material item
is allowed. Above options displayed exist
w w
AvailChkOff Availability check off for delivery item is
controlled here
Rounding Rounding for whole number units in case of

decimal nos and system behavior
Relevant for Indicates whether delivery items are relevant
picking for picking
StLocation Indicates if storage location is mandatory in
m
required delivery item.
Determine Indicates whether system automatically
. c o
s
Sloc determines storage location for delivery item.
b
AutoBatch Indicates if automatic batch determination for
jo
Determinatio item is allowed
p
n
to
Packing Indicates control for delivery item for packing
control
p-
.sa
w
Click and .
w
w
Item categories are configured to control behavior of items in
deliveries.
1.4 Define Item Category Usage
BACKGROUND
This configuration provides the item category usage, which
m
defines how an item category can be controlled by system. For
o
e.g. How a text item is created in delivery or batch
c
determination item is determined in delivery.
s .
Most of item category usage is predefined in system and rarely
b
a new one needs to be created.
jo
Instructions
to p
-
Deliveries → Define Item Category Usage
1. Click
a p
w .s
w w
System has many predefined item category groups.

For creating new one click on and enter 4 character
code and description.
Click and .
Item category usage is configured to control item category
m
determination.
. c o
b s
p jo
p- to
.sa
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w
1.5 Define Item Category Determination in
deliveries
BACKGROUND
m
In this configuration, item category determination in deliveries
o
is set-up, following is kept in mind:
. c
If an order item or schedule line is copied to delivery,
item category of order is copied.
s
jo b
For order independent items in delivery, item category is
determined by entries maintained here.
to p
System default item category depends on following
-
combination
p
Delivery type
a
Item Category group (from material master)
.s
Item Category usage (system defined from program)
w
w
Item Category of Higher Level Item
w
Instructions

Deliveries → Define Item Category Determination in Deliveries
1. Click
o m
s . c
jo b
to p
p-
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Here configuration exists for LF and item category group
w
NORM.
w w
For maintaining configuration for new delivery or item
category group Click on
There can be 11 manual item categories allowed in addition to

default proposed one.
For a combination of Delivery type, Item Category group, Item

Usage and Higher Level item category there can be only one
default item category maintained.
Item categories are determined in delivery for items having no

reference.
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1.6 Define Reasons for Blocking in Shipping
BACKGROUND
This configuration defines Reasons for blocking to be used in
m
Shipping for deliveries.
c
These can be assigned to Sales order Header or Item level or
.
Schedule line level to block delivery creation for various
o
s
reasons.
jo b
With assigning of such blocks deliveries cannot be created till
they are removed.
Instructions
to p
p-
a
Deliveries → Define Reasons For Blocking in Shipping
.s
1. Click
w
Following pop-up is displayed
w
w
o m
s . c
Click on
jo b
and click on
to p
p-
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w
o m
s . c
jo b
to p
p-
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Following fields are maintained
w
w
Delivery Block 2 character code for delivery block
Delivery Block Description of delivery block

desc
Order Indicates if system blocks sales orders if
its blocked for delivery
Conf. Indicates if system also blocks

confirmation of schedule lines in sales
order.
Print Indicates if system blocks printing of sales
documents blocked for delivery
DDuelist System does not take into account sales

orders for delivery due list creation having
this block
Pick Delivery blocked for picking
Goods Delivery blocked for goods issue.
o m
s . c
b
Click and .
2. Click on
p
and click on
jo
p- to
.sa
w w
w
Here delivery block defined earlier is assigned to
Delivery type.
Click and .
Delivery block for blocking orders for deliveries and also
blocking delivery further processing are defined and can be
used.
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p-
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2. Maintain Copy Control for Deliveries
BACKGROUND
This configuration enables copy between order and delivery;

various controls for document and data flow are also available
m
here
c o
In this configuration copy control is maintained for following
options
.
s
Sales order to Delivery
jo b
The controls specify how and what data needs to be copied on
p
to the target delivery from the source.
Instructions
p- to
a
Follow Menu Path: → Logistics Execution → Shipping →
.s
Copying Control → Specify Copy Control for Deliveries
w
1. Click
w w
o m
s . c
jo b
to p
p-
Target – This is the Delivery type which would be created.
.sa
Source – This is the Order type used as reference from which
data would be transferred to create new Delivery.
w w
For existing Delivery types provided in system copy control is
maintained. Let us study configuration of Target ‘LF’ and
w
source ‘OR’.
Select entry and click on

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p
a
Order Routine no is assigned here that checks order
.s
requirements header level details are as per requirement.
w
Combination Requirement that checks for combining items
w
requirement from same order or different order into delivery.
w
Header Data Routine that controls data transfer from Sales
order header to delivery.
Header data Routine that controls data transfer from Ext

ext sys. system header to delivery
Handling Copying requirements from Handling units

Units header
Copy Item Indicates whether the system copies the item

Number numbers from the source document into the
target document.
Click to go back.
Double Click on on Left hand side to maintain copying

information for item data
o m
s . c
jo b
to p
p-
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Select ‘TAN’ and click on

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p-
Fields to be maintained as below
Field Name
Order
.sa Field Description and Value

Copying requirements to be checked at item
w
requirements level from sales order.
w
Item data Routine for data transfer sales order item
w
level.
Item ext syst Routine for data transfer external item level.
Business data Routine for data transfer of business data.
Update Indicates if system creates document flow

document flow record when copying.
Pos./neg. Quantity calculated has positive / negative or

quantity no effect in source document.
Click and .
Copy Control is setup for Delivery creation.
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3. Grouped Deliveries
3.1 Define Groups of Deliveries
BACKGROUND
This configuration enables definition of group of deliveries.
o m
Instructions
s . c
b
jo
Grouped Deliveries → Define Groups of Deliveries
p
1. Click
p- to
.sa
w w
w
o m
s . c
jo b
to p
p-
a
Click on for maintaining new one’s, and then click
w .s
w
w
Group Type L for Deliveries
No range int. No range for delivery groups

assignment
Document cat. Document categories of items allowed
in group.
Click and .
Delivery group is defined.
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p-
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3.2 Define Number Ranges for Groups of
Deliveries
BACKGROUND
m
This configuration setting enables us to define the number
o
ranges for Deliveries. Number ranges are defined directly in
c
the production system.
Instructions
s .
jo b
Deliveries → Define Number Ranges for Deliveries
1. Click
to p
p-
.sa
w w
w
2. Click
o m
s . c
jo b
to p
p-
3. Click
.sa to add new number range interval, mark

check for external if it is an external number range.
w w
4. Click
w
5. Click
Number range maintained here will be assigned to Delivery

Group type as explained earlier and used for delivery group
creation.
4. Routes configuration
4.1 Define Routes
BACKGROUND
m
Routes represent how transportation is done for sales
o
document
It defines mode of transport, lead times etc.
s . c
b
Instructions
Functions → Routes
p jo
Follow Menu Path: IMG → Sales and Distribution → Basic
p- to
.sa
w w
w
Let us see how New Routes are configured in system.
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Key fields are
- If this is active then only delivery can be included

in creation of shipment (Shipment in created in transportation
module. Shipment can contain more than 1 delivery)
- Actual time required for delivering item from your

company to the customer. Unit is calendar days. This time is
used in delivery scheduling. It calculates loading date using
this lead time
- Time required
If shipping point has factory calendar assigned then that is

used to calculate transportation planning date. Otherwise, it
calculates in calendar days. From the shipping/
transportation scheduling point of view, a day has 24 hours
(in contrast to the transportation lead time in hours/minutes
for which the actual working hours are taken into account.
m
This is possible if the working hours have been maintained in
o
the referring shipping point).
- Allowed total weight of shipment
s . c
jo b
The allowed total weight is compared with the allowed total
weight of the shipment. A message is displayed if the total
p
weight of the shipment exceeds the allowed total weight. This
to
is not used in order / delivery processing but during shipment
-
processing.
a p
.s
- Type of mode used for transportation. Mail /truck /
train / ship Information like load transfer point, border
w
crossing points (Transportation connection point)
w
You can configure information like stages in a route if required
w
in scenarios involving stages.
Note - Route information is used in Delivery and

Transportation scheduling in sales document.
4.2 Maintain Route determination
BACKGROUND
Let us understand how Route determination is set.
Instructions
o m
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Functions → Routes Æ Route Determination
s
jo b
to p
p-
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w w
w
Under Route determination, let us perform the steps one by
one.
Step.1 Define Transportation Zones
Click
o m
s . c
jo b
Click on
to p
for creating new.
-
These are created per country so as to divide the region in a
p
country. In route determination, these are used while entering
a
departure and receiving zones.
w .s
w w
Step.2. Assign departure country and zone to the shipping
point
Click
After defining transportation zone, they must be assigned to

the shipping point.
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p-
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Step.3. Define Transportation group
Click
o m
s . c
It is entered in Sales – general/plant data of the material
b
master.
p jo
p- to
.sa
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Step.4 Maintain route determination
Click
o m
c
Click on
Enter
s .
jo b
Country of departure – DE (Country from which goods are
sent)
to p
Departure zone – D000000000 (The regional zone where the
shipping point of a delivery is located)
p-
Destination country – DE (Country of the ship-to party)
.sa
Destination zone – D000070000 (Regional zone of the ship-to
party, which is going to receive the material)
w w
w
Press “Enter” key
Select the line and click on left hand side

Maintain proposed route on the basis of
1. Shipping condition
2. Transportation group Sales – general/plant data of the

material master)
Enter shipping condition and Transportation group
m
combination to determine route as per shipping condition
o
(customers requiring immediate delivery always can impact
which route to be used) as agreed with the customer and
. c
transportation group of the material (which could be based on
s
type of materials which require similar transportation
b
requirements like hazardous materials, type of transport,
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packaging)
to p
p-
.sa
w
During the document processing,
w
Shipping condition value is as per Sales area data – Shipping
data of sold-to party
w
AND
Transportation group is as per general/plant data of the
material master
4.3 Route determination in delivery
BACKGROUND
Route determination is carried out in the sales order. When

creating the delivery, you can have the system carry out route
determination again. In addition to the criteria for route
m
determination contained in the order item (destination
o
country, departure country, transportation zone, shipping
conditions and transportation group) the system also takes the
. c
weight of the delivery into account.
b s
If route determination should take place again in delivery is
jo
controlled in the following configuration.
p
Instructions
to
-
Functions → Routes Æ Route Determination
a p
w .s
w w
Click Define new route determination by delivery type
Blank – No new route determination will take place in delivery
o m
. c
A – In case of automatic route determination, system does not
check if the route exists in routes table, TROAL
s
jo b
B – When route is to be changed manually in the delivery,
system will check if the route exists in routes table, TROAL
1. Define Weight group
to p
-
Weight group needs to be defined as that is one factor which
controls route determination in delivery.
a p
w .s
w w
Select weight group and click on to maintain details.
Route determination
o m
s . c
jo b
Example -
to p
-
Select 1st line and click on
p
.sa
w w
w
So, in addition to Shipping Condition in the 1st column and
Transportation group in the 2nd column, 3rd column, weight
group gets added for route determination in delivery.
Optional configuration
In a delivery document, if you want to change the route
m
determined by the system, you need to maintain following
o
configuration.
. c
Define Allowed actual route by proposed route. Here you can
s
list which all routes are available for manual change for a
b
particular proposed route.
p jo
p- to
.sa
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5. Shipping
BACKGROUND
Shipping
Shipping involves activities like
• Delivery
m
• Picking
o
• Packing
s . c
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5.1 Define Shipping point
BACKGROUND
This configuration setting enables to define the shipping point
m
for goods issue to the customer.
o
Instructions
s . c
Menu Path: Logistics execution → Shipping → Basic shipping
functions
jo b
to p
p-
.sa
w w
w
Click
Shipping condition normally represents way or priority with
which delivery is to be shipped. Shipping condition can differ
based on customer, therefore it is maintained in the customer
master (Sold-to party)
Shipping condition is determined in the sales document as per

customer master of sold-to party but if a shipping condition is
maintained for sales document type then the later takes
m
precedence.
o
Example – for return orders, you can set shipping condition so
. c
that it is used always irrespective of customer master and
s
thus determines same shipping point for all return orders.
jo b
to p
p-
.sa
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w
5.2 Define shipping conditions by sales document
BACKGROUND
This configuration setting enables to define the shipping

conditions by sales document.
m
Instructions
o
. c
functions
b s
p jo
p- to
.sa
w
Click
w
w
As in the example above, Rush order can always have shipping
condition “10” – immediately.
5.3 Define Loading Groups
BACKGROUND
This configuration setting enables to define the loading group.
m
Instructions
c
functions
. o
b s
p jo
p- to
.sa
w
Click w
w
It groups types of loading equipments. Certain materials like
heavy steel plates would require crane whereas auto
components like axels would require forklift for loading.
As these equipments may no be available in all shipping

points, therefore this is also an important factor in
determining shipping point.
It is maintained in material master – sales: general / plant
m
data.
. c o
b s
p jo
p- to
.sa
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5.4 Assign shipping points
BACKGROUND
This configuration setting enables to define the shipping point.
Instructions
o m
c
functions
s .
jo b
to p
p-
.sa
w
Click
w
w
As seen in the configuration above, shipping condition 02,
loading group 0001 and plant 1000 determine shipping point
1000.
5.5 Determine Picking location
BACKGROUND
This configuration setting enables to define the picking
m
location.
o
Instructions
Menu Path: Logistics execution → Shipping → Picking
s . c
b
To determine storage location for picking in the delivery,
jo
following configuration is done
to p
p-
.sa
w w
w
Some materials may not be relevant for Picking like service
materials.
Click
o m
s . c
jo b
to p
p-
.sa
w w
w
5.6 Define Picking rules
BACKGROUND
For picking location determination, different rules can be set

and can be assigned to delivery type.
Instructions
o m
Menu Path: Logistics execution → Shipping → Picking Æ
Determine Picking Location
s . c
jo b
to p
p-
.sa
w w
w
MALA rule
m
Picking location can be determined on the basis of shipping
o
point, delivering plant and storage condition.
RETA rule
s . c
b
Picking location can be determined on the basis of delivering
jo
plant, situation and storage condition. This is used in Retail
p
scenario
to
Mostly, MALA is used as rule for picking location
-
determination.
a p
w .s
w w
5.7 Define Storage condition
BACKGROUND
This configuration setting enables to define storage condition.
Instructions
Menu Path: Logistics execution → Shipping → Picking Æ
o m
c
Determine Picking Location
s .
jo b
to p
p-
.sa
w w
w
Click on
Effect of this configuration
o m
. c
Storage condition is defined in the Material master.
b s
p jo
p- to
.sa
w w
w
5.8 Define packing control
BACKGROUND
This configuration setting enables to define packing control.
Instructions
o m
. c
Menu Path: IMG ÆLogistics execution → Shipping → Packing
s
jo b
to p
p-
.sa
w w
w
Need for packing can be controlled through item category
Click Packing control by item category

m
Configuration for allowed packaging materials for a material is
as below.
. c o
b s
p jo
p- to
.sa
w w
w
5.9 Define Material group for packaging materials
BACKGROUND
This configuration setting enables to define material group for

packaging materials
m
Instructions
c
. o
b s
p jo
p- to
.sa
w w
w
Click
This material group is entered in the material master of
product.
o m
s . c
jo b
to p
p-
.sa
w w
w
5.10 Define Packaging Material Types
BACKGROUND
This configuration setting enables to define packaging material

types
Instructions
o m
. c
s
jo b
to p
p-
.sa
w w
w
Click
5.11 Define Allowed Packaging Materials
BACKGROUND
This configuration setting enables to define allowed packaging

materials
m
Instructions
c
. o
b s
p jo
p- to
.sa
w w
w
Click
Example - With this configuration, product, which is having

material group M010 in its master, can be packed only with
packing materials of packaging material types, V010, V020
and V060.
For packing in delivery, internally handling unit number is

created.
o m
s . c
jo b
to p
p-
.sa
w w
w
5.12 Define Number Range for Handling Units
BACKGROUND
This configuration setting enables to define number range for

handling units
m
Instructions
c
. o
b s
p jo
p- to
.sa
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Number range configuration for the same is as below.
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Click on to maintain number range.
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Item category group for packaging materials is VERP.
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Standard delivery item category is ZDLP
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For post goods issue, configuration is done as part of MM and
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Delivery and Shipping - Configuration

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Delivery and Shipping - Configuration

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SAP

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1.1 Define Delivery Types 4

1.2 Define Number Ranges for Deliveries 10

1.3 Define Item Categories for Deliveries 12

5.2 Define shipping conditions by sales document 54

5.3 Define Loading Groups 55

5.4 Assign shipping points 57

5.5 Determine Picking location 58

5.6 Define Picking rules 60

5.7 Define Storage condition 62

5.8 Define packing control 64

5.10 Define Packaging Material Types 68

5.11 Define Allowed Packaging Materials 69

5.12 Define Number Range for Handling Units 71

Follow Menu Path: IMG → Logistics Execution → Shipping →

w a. If existing Delivery type is to be modified, choose the type

b. For copying existing Delivery type to new one select the

c. For creating a new Delivery type click on

Following screen is displayed

The explanation is provided block wise

Default Order type Order type of sales document to be used

Item requirement Requirement for item that does not have

Delivery Split – Delivery split is performed based on

Delivery split Part Delivery split is done for additional

Gen pack matl

Delivery type configured here would be used for creating

This configuration setting enables us to define the number

Number range maintained here will be assigned to Delivery

Item category is an indicator, which defines how an item

a. If existing Item category is to be modified, select from list

b. For copying existing item category to new one select

c. For creating a new item category click on

Here we will follow option a, select TAN and click on .

Following screen is displayed

Field Name Field Description and Value

Mat no. ‘0’ Controls if for item entry is allowed without

ItemCat stat. Statistics group for items in delivery,

Stk determ. Stock determination rule used in specific

Rounding Rounding for whole number units in case of

StLocation Indicates if storage location is mandatory in

Determine Indicates whether system automatically

This configuration provides the item category usage, which

System has many predefined item category groups.

Item category usage is configured to control item category

Follow Menu Path: IMG → Logistics Execution → Shipping →

There can be 11 manual item categories allowed in addition to

For a combination of Delivery type, Item Category group, Item

Item categories are determined in delivery for items having no

This configuration defines Reasons for blocking to be used in

Delivery Block Description of delivery block

Conf. Indicates if system also blocks

DDuelist System does not take into account sales

Pick Delivery blocked for picking

Goods Delivery blocked for goods issue.

This configuration enables copy between order and delivery;

Select entry and click on

Header data Routine that controls data transfer from Ext

Handling Copying requirements from Handling units

Copy Item Indicates whether the system copies the item

Double Click on on Left hand side to maintain copying

Following screen is displayed

Following screen is displayed