Schedule of monitoring activities
Control
Implementing a
compliance management
system in accordance with
Australian and
international standards
Increasing marketing
activity to create
customer awareness of
MacVille product quality
and adherence to
principles of sustainability
and social responsibility
Engaging with new
international and local
suppliers to ensure quality
and avoid relying on too
few suppliers
Implementing an
employee wellness
program and WHS
management system in
accordance with
Australian and
international standards
Increasing insurance on
valuable
Monitoring activity Responsibilities Timelines
Quarterly compliance Compliance Manager, 3 montly
audits External consultancy
Quarterly marketing Sales and Marketing 3 monthly
reports Manager
Yearly triple-bottom- Chief Financial Officer annually
line reporting
Quarterly reports on Operations Manager Monthly
production
Team meetings to Production Team Monthly
consult on risks and leaders, Sales Team
identify incidents leaders
Regular safety Audits Human Resources monthly
and presentation to Manager (reporting to
BOD and FARM Board of Directors and
Committee FARM Committee),
External consultancy
Review of insurance Operations Manager monthy
performance and
adequacy
Portfolio of evidence of implementation
Policies
- Human Resources policies: WHS polices, return to work policy, organisational
culture policy and so on.
- Financial policies: Cash reserving policy, finance, Audit and risk management
committee terms of reference including delegations.
- Corporate Governance policies: board protocol, sitting fees polices, and directors
remuneration policy.

Procedures for team members to follow

The directors have a government responsibility in the management of risk. The board of
directors is appointed to act on behalf of the shareholders to run the day to day affairs of
the business. The board are directly accountable to the shareholders and each year the
company will hold an annual general meeting (AGM) at which the directors must provide a
report to shareholders on the performance of the company, what its future plans and
strategies are and also submit themselves for re-election to the board.
monitoring production expenses.
The senior manager, like all managers, is responsible for planning and directing the work of
a group of individuals, monitoring their work, and taking corrective action when necessary.
- responsibility for overseeing, planning, implementation and risk management
- monitoring production to achieve production targets
- maintaining and overseeing staff performance and morale.
Communications to team members
- ensuring and monitoring safety standards, and the social, economic and
environmental impacts of MacVille operations in PNG
- does not speak local dialect.
- ensuring and monitoring MacVille standards of quality and rate of production to
meet MacVille requirements
- point of contact between MacVille and PNG supplier
- responsibility for monitoring and meeting sales targets, understanding customer
and client needs and concerns.

Risk management

Risk 1: Seasonal variation in coffee production. Engaging with new international and local
suppliers to ensure quality and avoid relying on too few suppliers to control. Target is
Increase in revenue of 10% across the organisation. Increase in production by 5%; Sales of
$20.000 per month. Measure is Loss of productivity Revenue dollar.
 Risk 2: Employees sick days. Implementing an employee wellness program and WHS
management system in accordance with Australian and international standards to control.
Target is completion of employee consultations by end of first quarter. Measure is Numbers
of employee consultations by end of September on: health and safety; employee
performance with respect to risk reduction.

Risk Control/s implemented Objectives/targets Measures Results

description
Risk 1: Increasing CEO - Increase in Revenue
Financial marketing activity revenue of 10% dollar
risk to create customer across the
awareness of organisation(output
MacVille product measure)
quality and
Manager of Loss of
adherence to
Production - Increase productivit
principle of
in production by 5% y
sustainability and
(output measure)
social responsibility
sales Team - Sales of Revenue
$20000 per dollar
month(output
measure)

Risk 2: Implementing a CEO - Reduction of

Technologi compliance total loss as a result
Dollars
cal risk management of risk across
spent on
system in organisation of 5%
risk.
according with against previous
Australian and year(output measure)
international
Manager of Dollars
standards.
Production -Reduction spent on
of workers risk.
compensation claims
by 10%(output
measure)

Risk 3: Increasing Completion of Number of

Work insurance on employee employee
Risk Control/s implemented Objectives/targets Measures Results
description
health valuable asserts. consultations by end consultatio
safety risk of first quarter(input ns
for measure)
Australia
Manager of Frequency
works in
Production - of
PNG
Reduction of accidents
accidents to less than
1 accident per
month(output
measure)

sales Team Frequency

members) Immediate of
reporting of accidents accidents
to supervisor or
completion of
accident reports
(output measure)